Talent Management System (TMS)

Talent Management System (TMS)How to Create a Temporary Hourly Job PostingLast Update: 2/22/2021

How to Create and Post a Temporary Hourly Job PostingJob Postings are created to announce the approved opening of a Temporary Hourly position.Temporary Hourly Job Announcements may be created by Initiators only.Initiators may create new job postings using pre-populated Temporary Hourly templates, blank Temporary Hourlytemplates, or previous Temporary Hourly postings, only. Position Descriptions in the TMS will not be utilized tocreate Temporary Hourly position types. Instead, the posting announcement will serve as the official positiondescription.Below are the steps in the creation, approval and posting of a Temporary Hourly job announcement.2

Initiating a Temporary Hourly Job Posting1. Select the Applicant Trackingmodule by clicking the three dots inthe top-left corner of the screen.2. Select Initiator from the UserGroup drop-down menu.Page 3

Initiating a Temporary Hourly Job Posting (cont.)1. Click on Postings in the top menu then selectTemporary Hourly from the drop-down options.Note: Temporary Hourly Posting Templates houses theprepopulated templates which can be used to create aposting. Selecting this option will allow you to browse thedifferent template options. Ensure you navigate back to‘Temporary Hourly’ when you are ready to create theposting announcement.If you have Temporary Hourly position that you frequentlyhire for and wish to create a permanent Template, pleasereach out to Tommy Crews in the Employment Office atThomas.Stanley.Crews@colostate.edu4

Initiating a Temporary Hourly Job Posting (cont.)1. Click Create New Posting5

Initiating a Temporary Hourly Job Posting (cont.)Note: There are three options when creatinga Temporary Hourly posting announcement.Create from Position TypeThis allows you to create aTemporary Hourly posting using ablank template. The initiator will fillin all required fields using their owninformation. This option is great forunique positions. See page (9) if youclick this option.Create from Posting TemplateThis allows you to create a TemporaryHourly posting using a pre-populatedtemplate. Though templates provide agreat starting point, the initiator will beable to make edits to postings createdfrom templates in order to tailor theposition to the department. This is agreat option if you are hiring a genericTemporary Hourly position which fitsone of the created templates. Seepage (7) if you click this option.6Create from PostingThis allows the initiator to create aTemporary Hourly posting using apreviously created posting. If youselect this option, information fromthe selected posting will pull throughto this new posting where you will beable to make edits if needed. This isa great option if you make frequenthires for the same position. Seepage (7) if you click this option.

Initiating a Temporary Hourly Job Posting via aTemplate/PostingNote: If you selected, ‘Create from Posting Templates’OR ‘Create from Posting’, you will be directed to thePosting Template library OR to a list of your previouspostings where you will need to select whichtemplate/posting to create your new posting from.1. Select the template/posting you wish to use.7Shortcut: Hover over the Actions buttonassociated with the template/postingand select Create From.

Initiating a Temporary Hourly Job Posting via aTemplate/Posting1. Click Create Posting from this Posting Template (orCreate Posting from this Posting if you selected this option).8

Initiating a Temporary Hourly Job Posting – Settings Page1. On the new posting’s Settings page, enter a Working Title forthe position. Once entered, scroll down to continue filling in page.If you created a posting from a template/posting, a Working Titlewill already be populated. You may update this if needed.Note: If you have more than oneunit/department assigned to yourTMS profile, ensure you selectthe correct Division,Academic/Reporting Area andDepartment for this position. Ifthe correct department does notshow up in your list, please reachout to oeo@colostate.edu.9

Initiating a Temporary Hourly Job Posting – Settings Page1. The Initiator may select as many or as few New JobAlert categories as they feel necessary. Once aselection is made and a job is posted, job seekers whohave subscribed to that specific category will benotified of the new position (only if posted externally).‘Temporary Hourly’ will automatically be selected as aNew Job Alert category, please do not uncheck this.Note: The New Job Alert feature will allow job seekersto subscribe to a daily system email containing a list ofjobs that have been posted to the CSU Jobs website.The email notification will only contain jobs that fall intoone of the pre-selected job interest categoriesidentified by the job seeker. If no jobs are posted in theselected categories on a particular day, the individualwill not receive a Job Alert email that day.10

Initiating a Temporary Hourly Job Posting – Settings PageNote: For Temporary Hourly postings, pleasedo not update any of the below fields.11

Initiating a Temporary Hourly Job Posting – Settings Page1. There are two way to collect job applicants for Temporary Hourly positions. Ifthe department wishes to use the TMS as their method for collecting applications,please ensure the Accept online applications box is checked. This will allowapplicants to apply to the Temporary Hourly position on the CSU Jobs Website.If the department instead wishes to collect applications via an alternativemethod i.e., email, this box must be unchecked.Note: The Special offline application instructions field isthe same field as the Special Instructions to Applicantsfield found on the posting details page. Informationentered in this field on the settings page will also appearin the field on the posting details page.If you are collecting applications outside the system viaemail, ensure you enter ‘how to apply’ directions either inthis field or the Special Instructions to Applicants field.2. When ready, click Create New Postingto continue to the Posting Details page.12

Temporary Hourly Posting - Posting DetailsNote: Begin filling in the required fields found on the Posting Details page.If you created the new posting from a template or previous posting, manyof these fields will already be filled in. Please review the information toensure it’s correct and if needed, make edits.Note: The top Position Information sectionwill be filled in with pre-populatedinformation specific to Temporary Hourlyposition types and cannot be edited.13

Temporary Hourly Posting - Posting DetailsNote: The Position Location field will be prepopulated with ‘Fort Collins, CO 80523. If theposition’s location is different, please ensureyou update this field accordingly.1. Fill in the Description of Work Unit field.Typically, this information can be found onthe department’s website. If you created theposting from a template or posting,information may already be filled in. Pleasereview the information and make any needededits to ensure it matches thedepartment/unit.2. Enter an email address for the SearchContact. This should be the individual anapplicant will reach out to if they have anyquestions about the position.4. Fill in the Position Summary field. If youcreated the posting from a template orposting, information may already be filled in.Please review the information and make anyneeded edits to ensure it matches thedepartment/unit and open position.143. Select the name ofthe Applicant Manager. Iftheir name does notshow up, please contactoeo@colostate.edu.The Applicant Manageris the individual who willdisposition applicants bymoving them in workflowand requesting the hireat the end of the searchprocess.

Temporary Hourly Posting - Posting Details1. Fill in the Minimum and PreferredQualifications of the position. If youcreated your posting from a templateor previous posting, qualificationsmay already be filled in. Please note,Temporary Hourly postings mustinclude both minimum andpreferred qualifications.Note: Please ensure the qualifications areappropriate for the position. For example, aTemporary Administrative Assistant shouldnot list a Master’s degree as a minimum jobqualification.If you have questions regarding your position’sminimum and preferred qualifications, pleasereach out Tommy Crews atThomas.Stanley.Crews@colostate.edu.2. If you need to make editsto the position’s working title,you may do so in this field.15TIP: To format thequalifications with‘bullets’, type * beforeeach qualification.

Temporary Hourly Posting - Posting Details1. Enter the salary of the position. While asalary range is suggested, a set hourly ratemay be used in place of a range fortemporary hourly positions where a range isnot appropriate.2. Enter the Close Date for the posting. Thisis the date the posting announcement willpull down from the CSU Jobs website.Please note, Temporary Hourly positionsmust be posted for at least one (1) day,but you may choose to advertise for moretime should you wish. If you select to onlypost for one day, please ensure you selectthe day after the posted day. For example, ifthe position was posted on the 18 th, the closedate should be set to the 19 th meaning theposition will pull down from the CSU JobsWebsite at 11:59 PM on the 19 th.3. Enter Special Instructions to Applicants.This field should include information aboutthe required documents needed to apply.Example: To apply, please submit a coverletter that addresses the minimum andpreferred job qualifications, a resume, andthe contact information for three professionalreferences. References will not be contactedwithout prior notification to applicant.16

Temporary Hourly Posting - Posting Details1. Copy and paste a required DiversityStatement from the options below andadd it to the Diversity Statement field.2. Scroll down to the bottom of the Posting Details page andclick Save and Continue when you are ready to move forward.17

Temporary Hourly Posting – Essential Job Duties2. When you are ready to moveforward, click Save and Continue.1. Enter the Essential Job Duties of theposition on this page. At least one duty isrequired. If you created the position from atemplate or previous posting, informationmay already be filled in. Please review thisinformation to ensure it’s correct.Note: To remove an Essential JobDuty entry, check the RemoveEntry button then click Save.18

Temporary Hourly Posting – Applicant DocumentsNote: On the Applicant Documents page, select the documentsapplicants will need to attach to their applications when applying to thejob posting. Please ensure the documents match what’s stated in theSpecial Instructions to Applicants field. Documents are categorized as‘Not Used’, ‘Optional’ or ‘Required’. You can mark specific documentsas Optional or Required based on the needs of your job search.Note: You can reorder the documentsby typing in a number in the Order boxOR by dragging and dropping thedocument into your desired order.191. When ready, click Save and Continue.

Temporary Hourly Posting – ReferencesNote: This tab is used to collect referencecontact information. If you choose to collectreferences through the system (using this tab)ensure you remove ‘List of ProfessionalReferences’ as a required applicant document.1. Enter the minimum andmaximum number of references.2. When ready, click Save and Continue.20