HSH Talent Management System - Cornerstone OnDemand

HSH Talent Management SystemSuccession Management – CV and Career PreferencesUser Guide for All EmployeesWelcomeThis user guide provides step-by-step instructions on how to view your organisationalstructure, update your CV and career preferences in our Talent Management System.PageCONTENTS01 / Login to the Talent Management System (TMS)202 / Navigate around the Talent Management System (TMS)303 / Bio Page4Section 3.1 – Organisational Structure5Section 3.2 – CV63.2.1-Education73.2.2-Professional Qualifications83.2.3-Work Experience93.2.4-Special Projects103.2.5-Language Skills11Section 3.3 – Career Preferences12 – 1304 / Actions Page1405 / Snapshot Page1406 / My Account15Section 6.1 - Settings15Section 6.2 - Upload Profile Picture16Section 6.3 - Options176.3.1–Change Password176.3.2–Edit Security Questions18

HSH Succession Management PlanningSuccession Management – CV and Career PreferencesUser Guide for All Employees01 / Login to the Talent Management System (TMS)For employee with @peninsula.com or @quaillodge.com emailaddress:User ID: Business email (e.g. xxxxx@peninsula.com)Password: Windows password (password that you use to log on toyour computer)For employee with a different email address:User ID & Password will be sent to you by email from TMS-Do-Not-Reply@peninsula.com.What do you need to do upon your first time login?1. System will prompt you to reset your password2. Enter the Current Password, New Password andConfirm Password fields. Click "Save",3. Answer 2 security questions, e.g.What is your favorite colour and What is your favorite food etc.2

HSH Succession Management PlanningSuccession Management – CV and Career PreferencesUser Guide for All Employees02 / Navigate around the HSH Talent Management System (TMS)Welcome PageThe Welcome page is the Home page for the HSH Talent Management System.HeaderClick the tabs on the header to:HomeReturn to the home welcome page and Universal profile.PerformanceAccess performance review, KRAs and development plan.User GuidesView user guides.3

HSH Succession Management PlanningSuccession Management – CV and Career PreferencesUser Guide for All EmployeesClick Universal Profile under the tab Home on the header:HeaderLeft navigation shows employee name with 3 Sections - Bio, Actions and Snapshot.03 / Bio PageSection 3: BioThis section includes 3 tabs which provides an overview of the organisational structure, your CVprofile and career preferences.Organisational StructureShows your Manager and direct report(s) with their profile pictures (if it isavailable). You can click on the name to see the next level andsubsequently to the top or the bottom of your organisation.CVYou can view/update your CV details including: Education, ProfessionalQualifications, Work Experience, Special Projects and Language Skills.Career PreferencesSpecific mobility and career aspiration questions are located in thissection.4

HSH Succession Management PlanningSuccession Management – CV and Career PreferencesUser Guide for All EmployeesSection 3.1: Organisational StructureShows your Manager and direct report(s) with their profile pictures (if it is available). You can click onthe name to see the next level and subsequently to the top or the bottom of your organisation.Employees can only view the organisational structure of his/her manager, however managers can viewthe CV and career preferences of their direct reports.You can always click “Universal Profile” to go back to your Bio Page.5

HSH Succession Management PlanningSuccession Management – CV and Career PreferencesUser Guide for All EmployeesSection 3.2: CVYou can view/update your CV details including: Education, Professional Qualifications, Work Experience,Special Projects and Language Skills.Step1 : Select CV tab and proceed to enter the required details into the different sections.Step 2 : Click “ ” button to add new record and click Save6

HSH Succession Management PlanningSuccession Management – CV and Career PreferencesUser Guide for All EmployeesSection 3.2.1: EducationIn this section please provide all your post-secondary and above education details. More than onerecord can be added by using the button after you have saved the current record.Click “ ” button to add new record into Education and click SaveDescriptionName of SchoolDescription details*Enter the full Name of Schoole.g. Harvard University*Select the option from the drop-down liste.g. BachelorsDegree/DiplomaEducation in ProgressGraduation DateCheck this box if the Degree/Diploma has not yet beenachieved and you are still studying*Name of Degree / CourseSelect the Month/Year of your graduation datee.g. 07/2010*Major(s)Enter the full description of your degree/coursee.g. Bachelor of Hotel ManagementEnter the full description of your Major(s)e.g. Hotel & Catering, Hospitality Management* is a compulsory field7

HSH Succession Management PlanningSuccession Management – CV and Career PreferencesUser Guide for All EmployeesSection 3.2.2: Professional QualificationsA pre-defined list of professional qualifications have been populated for your selection. Should yourprofessional qualification not be on the list, please select Other (in Page 4) and indicate yourqualification in the text box provided. Please note that there is no search function for this section andall qualifications are listed in alphabetical order.Click “ ” button to add new record into Professional Qualification and click SaveDescriptionDescription details*Click the page icon located on the right and select the qualificationfrom the drop downlist, only one qualification can be selected perrecorde.g. Certified/Chartered Accountant - CAPlease complete if you haveselected otherEnter your qualification / additional details in this field if you cannotfind your qualification in the drop-down liste.g. Certified Facility ManagerQualificationDate Achieved*Select the Month/Year of the qualification date achievede.g. 12/2010* is a compulsory field8

HSH Succession Management PlanningSuccession Management – CV and Career PreferencesUser Guide for All EmployeesSection 3.2.3: Work ExperiencePlease indicate the most recent three positions you have held.Click “ ” button to add new record into Work Experience and click SaveDescriptionCompanyDates**PositionDescription detailsEnter the Company Namee.g. The Peninsula Hong KongSelect the month/year of the Start date and t End date of youremployment e.g. 02/2010 to 12/2014*Job ResponsibilityEnter the last position held in the companye.g. Finance ManagerEnter the job responsibility of the last position* is a compulsory field9

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HSH Succession Management PlanningSuccession Management – CV and Career PreferencesUser Guide for All EmployeesSection 3.2.4: Special ProjectsThis section should include any cross exposure or special projects you have been involved in with HSHor with your previous companies in the last five years.Click “ ” button to add new record into Special Projects and click SaveDescriptionDescription detailsCross exposure / ProjectWhen (Month/Yeaer)*Select the option from the drop-down liste.g. Pre-opening*Name of Company / PropertyLocation (City)Select the month/year of the Start date and End date of theprojecte.g. 01/2014 to 05/2014*Enter the name of the Company or Propertye.g. The Peninsula ParisEnter the city of the projecte.g. Paris* is a compulsory field11

HSH Succession Management PlanningSuccession Management – CV and Career PreferencesUser Guide for All EmployeesSection 3.2.5: Language SkillsPlease select one language at a time and indicate the level of proficiency in Speaking, Reading andWriting. To add another language simply press the “ ” button after you have saved the current record.Click “ ” button to add new record into Language Skills and click SaveDescriptionLanguageDescription details*Click the button at the rightdrop-down liste.g. EnglishNative Language (Primary)Speaking ProficiencyReading ProficiencyWriting Proficiency***and select the languague from theCheck this box if it is your Native languageSelect your speaking proficency from the pre-defined drop-down liste.g. HighSelect your reading proficency from the pre-defined drop-down liste.g. HighSelect your writing proficency from the pre-defined drop-down liste.g. High* is a compulsory field12

HSH Succession Management PlanningSuccession Management – CV and Career PreferencesUser Guide for All EmployeesSection 3.3: Career PreferencesMobility and career aspiration questions are found in this section.Click the pen buttonto answer to the Career Preferences questions and click Save. You can click thepen button to edit the answers.QuestionAre you willing to relocateDetails*Select the option from the drop-down liste.g. YesTo which location would you bewilling to relocateClick the button at the righte.g. Anywhereto select the drop-down listWhen would you be willing totransfer (MM/YYYY)Select the month/year of the Start datee.g. 06/2015Whet is your medium and long termcareer aspiration? (3-5 years)Enter details of your medium and long term career aspiration* is a compulsory field13

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HSH Succession Management PlanningSuccession Management – CV and Career PreferencesUser Guide for All Employees04 / Actions PageThis section shows all Actions that have to be completed or has already been completed by the userinthe Talent Management System e.g. Performance Review. The actions can be grouped by Due Date,assignment date, priority and Type.05 / Snapshot PageThis section gives a quick dashboard view of your details in the Performance Management module.15

HSH Succession Management PlanningSuccession Management – CV and Career PreferencesUser Guide for All Employees06 / My AccountClickat the top right corner and select “My Account” to change your own Preferences in the TalentManagement System.Section 6.1: SettingsYou can set your basic preferences and click Save.Time ZoneSelect SignatureSelect your local time zone from the drop-down list.This affects how time is displayed to you in the system.Select your desired signature font from the drop-down list, Thiswill appear in the electronic signature in the TalentManagement System that require your sign off16

HSH Succession Management PlanningSuccession Management – CV and Career PreferencesUser Guide for All EmployeesSection 6.2: Upload Profile PictureYou can upload your profile picture and change/delete it at any time.Step 1: Click on the photo and a drop-downbutton will show upStep 2: Click on “Change” buttonStep 3: Click “Browse” button to select yourphoto from your computer directoryStep 4: Click “Upload” buttonStep 5: Use the cropping and focus tool to adjust the view of the photo and click Save.You can select “Change” or “Delete” of your uploaded photo.17

HSH Succession Management PlanningSuccession Management – CV and Career PreferencesUser Guide for All EmployeesSection 6.3: OptionsThere are 2 options for you to:- Change Password- Edit Security QuestionsSection 6.3.1: Change PasswordEnter your new password to match the specific criterias listed below and click Save. You will not beallowed to re-use previous passwords.18

HSH Succession Management PlanningSuccession Management – CV and Career PreferencesUser Guide for All EmployeesSection 6.3.2: Edit Security QuestionsStep 1: Enter your current password and click SubmitStep 2: Select the secuity questions from the drop-down list and enter details “Answer” and “ConfirmAnswer”, and click Continue. User should remember the answers to their security questions as this will beused to verify the user when resetting password if forgotten.Step 3: It returns to the Preferences page and click Save19

structure, update your CV and career preferences in our Talent Management System. CONTENTS Page 01 / Login to the Talent Management System (TMS) 2 02 / Navigate around the Talent Management System (TMS) 3 03 / Bio Page 4 Section 3.1 - Organisational Structure 5 Section 3.2 - CV 6 3.2.1 - Education 7 3.2.2 - Professional Qualifications 8