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Oracle Global HumanResources CloudAdministering Global Payroll20D

Oracle Global Human Resources CloudAdministering Global Payroll20DPart Number F34300-03Copyright 2011, 2020, Oracle and/or its affiliates.Author: Toni KunzContributors: Niby James, Lakshmi Venkat, Susan SahaThis software and related documentation are provided under a license agreement containing restrictions on use and disclosure and are protectedby intellectual property laws. Except as expressly permitted in your license agreement or allowed by law, you may not use, copy, reproduce, translate,broadcast, modify, license, transmit, distribute, exhibit, perform, publish, or display any part, in any form, or by any means. Reverse engineering,disassembly, or decompilation of this software, unless required by law for interoperability, is prohibited.The information contained herein is subject to change without notice and is not warranted to be error-free. If you find any errors, please reportthem to us in writing.If this is software or related documentation that is delivered to the U.S. Government or anyone licensing it on behalf of the U.S. Government, thenthe following notice is applicable:U.S. GOVERNMENT END USERS: Oracle programs (including any operating system, integrated software, any programs embedded, installed oractivated on delivered hardware, and modifications of such programs) and Oracle computer documentation or other Oracle data delivered to oraccessed by U.S. Government end users are "commercial computer software" or "commercial computer software documentation" pursuant to theapplicable Federal Acquisition Regulation and agency-specific supplemental regulations. As such, the use, reproduction, duplication, release, display,disclosure, modification, preparation of derivative works, and/or adaptation of i) Oracle programs (including any operating system, integratedsoftware, any programs embedded, installed or activated on delivered hardware, and modifications of such programs), ii) Oracle computerdocumentation and/or iii) other Oracle data, is subject to the rights and limitations specified in the license contained in the applicable contract. Theterms governing the U.S. Government's use of Oracle cloud services are defined by the applicable contract for such services. No other rights aregranted to the U.S. Government.This software or hardware is developed for general use in a variety of information management applications. It is not developed or intended foruse in any inherently dangerous applications, including applications that may create a risk of personal injury. If you use this software or hardwarein dangerous applications, then you shall be responsible to take all appropriate fail-safe, backup, redundancy, and other measures to ensure its safeuse. Oracle Corporation and its affiliates disclaim any liability for any damages caused by use of this software or hardware in dangerous applications.Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners.Intel and Intel Inside are trademarks or registered trademarks of Intel Corporation. All SPARC trademarks are used under license and are trademarksor registered trademarks of SPARC International, Inc. AMD, Epyc, and the AMD logo are trademarks or registered trademarks of Advanced MicroDevices. UNIX is a registered trademark of The Open Group.This software or hardware and documentation may provide access to or information about content, products, and services from third parties. OracleCorporation and its affiliates are not responsible for and expressly disclaim all warranties of any kind with respect to third-party content, products, andservices unless otherwise set forth in an applicable agreement between you and Oracle. Oracle Corporation and its affiliates will not be responsiblefor any loss, costs, or damages incurred due to your access to or use of third-party content, products, or services, except as set forth in an applicableagreement between you and Oracle.The business names used in this documentation are fictitious, and are not intended to identify any real companies currently or previously in existence.

Oracle Global Human Resources CloudAdministering Global PayrollContents1PrefaceiLet's Get Started1Administering Global Payroll . 1Tips. 4Payroll Flows2. 8Personal Payroll InfoPayroll Relationships11. 11Add and Transfer Payrolls. 15Transfer Tax Reporting Units . 18Personal Payment Methods . 20Personal Payroll EntriesTerminations3. 22. 23Global TransfersGlobal Transfer OverviewPayroll Details27. 27. 28Element Entries. 29Examples of Copying Element Entries . 30Payment Methods. 33Person Costing Overrides . 35Calculation Cards. 35Transfer an Employee to a Different Legal Employer . 37Mass Legal Employer Change . 38FAQs for Global Transfers . 39

Oracle Global Human Resources CloudAdministering Global Payroll4Calculation EntriesElement EntriesBalances41. 41. 48Adjust Individual Balances . 55Time. 58Absence. 63Calculation Cards. 65Earnings and DeductionsBenefits5. 71. 71Payroll Processing73Third-Party Payment Methods . 73Payroll Run. 79Payroll CalculationObject Groups. 83. 84Expedited ProcessingQuickPay. 86. 89QuickPay Flows. 92QuickPay Run Results6RetroPay. 100Payments. 104Payroll ResultsPayroll Run Results7. 96. 123Auditing and ReportingReports123133. 133Common Report Features . 191Account Number Masking in Payroll Reports . 199FAQs for ReportsArchive8. 199. 200Load Payroll Data Using Transformation FormulaData Loader207. 207Payroll Transformation Formula for HCM Data Loader . 208Payroll Transformation Formula for HCM Spreadsheet Data Loader . 220

Oracle Global Human Resources CloudPrefaceAdministering Global PayrollPrefaceThis preface introduces information sources that can help you use the application.Using Oracle ApplicationsHelpUse help iconsto access help in the application. If you don't see any help icons on your page, click your user imageor name in the global header and select Show Help Icons. Not all pages have help icons. You can also access the OracleHelp Center to find guides and videos.Watch: This video tutorial shows you how to find and use help.You can also read about it instead.Additional Resources Community: Use Oracle Cloud Customer Connect to get information from experts at Oracle, the partnercommunity, and other users. Training: Take courses on Oracle Cloud from Oracle University.ConventionsThe following table explains the text conventions used in this guide.ConventionMeaningboldfaceBoldface type indicates user interface elements, navigation paths, or values you enter or select.monospaceMonospace type indicates file, folder, and directory names, code examples, commands, and URLs. Greater than symbol separates elements in a navigation path.i

Oracle Global Human Resources CloudPrefaceAdministering Global PayrollDocumentation AccessibilityFor information about Oracle's commitment to accessibility, visit the Oracle Accessibility Program website.Videos included in this guide are provided as a media alternative for text-based help topics also available in this guide.Contacting OracleAccess to Oracle SupportOracle customers that have purchased support have access to electronic support through My Oracle Support. Forinformation, visit My Oracle Support or visit Accessible Oracle Support if you are hearing impaired.Comments and SuggestionsPlease give us feedback about Oracle Applications Help and guides! You can send an e-mail to:oracle fusion applications help ww grp@oracle.com.ii

Oracle Global Human Resources CloudAdministering Global Payroll1Chapter 1Let's Get StartedLet's Get StartedAdministering Global PayrollThis guide helps you manage payroll cycle tasks, from maintaining personal payroll information for your employees torunning payroll processes and reports. You may find these related guides helpful: Implementing Global Payroll Interface Using Global Payroll Interface Administering Payroll Flows Implementing Payroll Costing Implementing Global Payroll1

Oracle Global Human Resources CloudChapter 1Administering Global PayrollLet's Get StartedThis graphic shows you the payroll cycle process flow.ManagingPayrollMaintainPersonal PayrollInformationTime andLaborAbsencesBenefitsVerify YourReadinessManage PayrollTransactionsCalculate,Validate andBalance PayrollManage PayrollOutboundInterfaceManageRegulatory andTax ReportingCalculate andValidate PaymentDistributionsCalculate andVerify CostDistributionsDistribute PayrollPaymentsDistribute PayrollAccountingInformationFinancialsThis diagram identifies each payroll cycle task.Maintain Personal Payroll InformationUse global payroll to maintain employee payroll information, such as payment methods, element entries, informationrequired for statutory deductions, and data on personal calculation cards. You can also enter final processing dates forterminations and update person-level costing details during individual or mass transfer of employees to a differentpayroll.2

Oracle Global Human Resources CloudAdministering Global PayrollChapter 1Let's Get StartedManage Payroll TransactionsPayroll flows are used for many of your payroll tasks. If you load data, calculate payroll and payments, run reports, orcalculate and distribute cost results, you submit payroll flows. Monitor and manage each task and overall payroll flow inPayroll.Verify Your ReadinessA good payroll run depends on many accurate and completed tasks. It's important for you to confirm you're ready tocontinue to the next task. Use this list of reminders to verify your readiness: Confirm conversion rates when you're using multiple currencies. Review notifications and take any actions requiring your attention. Confirm completion of all payroll preprocessing. Run the Payroll Data Validation Report to identify noncompliant or missing statutory information for people in apayroll statutory unit. Check/cheque retroactive notifications and handle retroactive changes.Calculate, Validate, and Balance PayrollRun the Calculate Payroll process and validate results. Make corrections, retry results and, if needed, remove employeesfrom the main payroll flow to handle them separately using QuickPay at a later time. It's ok, you can merge their recordsinto the main payroll flow before calculating payments. Be sure you use the payroll calculation reports to view balancesand payroll run results before continuing. Calculating, validating and balancing as you go are key to a successful payroll.Use the payroll calculation reports to view balances and run results before proceeding to the next activity.Calculate and Validate Payment DistributionsIn a typical payroll cycle flow, the Calculate Prepayments process runs automatically when you mark the Verify Reportstask as complete within the Calculate and Validate Payroll activity.Review the distribution of payments across employee personal payment methods in the Calculate Prepayments processresults. If you find issues, fix the data and retry the action or roll back the record to remove them from the run. Once youfix the data in the removed record, run the prepayments process. The payroll register validates payment distributionamounts by payment category, type, and method.Distribute Payroll PaymentsYou have validated payment distribution amount and you're ready to follow these steps to distribute payments:1. Generate the payments to your employees and third parties.2. Archive the payroll results.3

Oracle Global Human Resources CloudAdministering Global Payroll3.4.5.6.Chapter 1Let's Get StartedRun the payroll register.Generate check payments, if required.Generate payslips.Run the payment register.Calculate and Verify Cost DistributionsCalculate Payroll process automatically calculates the costs for the payroll run and it's important for you to review theresults. If you have any of the following when you're calculating and distributing cost, run a separate processes for each: Retroactive costs Payments Cost adjustments Balance adjustments Partial period accrualsDistribute Payroll Accounting InformationTypically you will run the Transfer to Subledger Accounting process to create journal entries for posting to the generalledger. Then submit the Create Accounting process in draft mode to create journal entries for review. Once you'resatisfied with the journal entries, run in final mode to create, transfer, and post journal entries. Create Accountingprocess is run from the Submit a Flow task in Payroll.Manage Regulatory and Tax ReportingYou run and validate country-specific periodic reports required to meet regulatory re

Payroll flows are used for many of your payroll tasks. If you load data, calculate payroll and payments, run reports, or calculate and distribute cost results, you submit payroll flows. Monitor and manage each task and overall payroll flow in Payroll. Verify Your Readiness A good payroll run depends on many accurate and completed tasks.

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