Munis Account Trial Balance 2018
Munis Account Trial BalanceProcedural DocumentationFor more information, visit www.tylertech.com.
Account Trial Balance ReportObjectiveThis document provides the procedure for completing the Account Trial Balance Report program in itsfull form to check if a fund is in balance. If the fund is not in balance, the report identifies where andwhat entries have caused it to go out of balance. This report is an important tool when reconciling fundsprior to year-end and month-end closes.OverviewThe Account Trial Balance report indicates if a fund is out of balance, or by what amount your fund isout of balance. When you create an Account Trial Balance report for all accounts in a fund, both thebeginning balance and the ending balance should be zero (debits should equal credits for the fundtotals). If a fund is out of balance, use both the All and Balance options to narrow down the type ofaccount in which the discrepancy has occurred. You can also use the Detail option to see everytransaction that has occurred within that fund to identify what transactions have caused thediscrepancy.PrerequisitesBefore you can successfully use this feature, you must ensure that the necessary permissions andsettings are in place. If permissions or settings are not set up properly, or if the required programs arenot available on the Munis menu, contact the system administrator.Confirm the following: You have the proper general ledger permissions to view the accounts and funds to bereported.The chart of accounts (COA) has been established.Munis Account Trial Balance, Version 2018.1Page 2
ProcedureUse the following procedures to create trial balance reports:Open the Account Trial Balance program.Financials General Ledger Menu Journal Entry/History Account Trial BalanceClick Search.The program displays the GL Segment Find screen.Munis Account Trial Balance, Version 2018.1Page 3
Complete the fields to define the report data. The segment names vary according to the labelsassigned by your organization.Click Accept.The program creates an active set of records matching the search criteria and returns to the mainscreen.Click Report Options on the toolbar.The program makes the reporting criteria fields accessible.Complete the fields according to the following table to define the report settings.FieldReport OptionsExecute ThisReportPrint (D)etail or(S)ummaryFiscal Year-toDate VersionReporting YearReporting fromPeriodJournal DetailfromDescriptionAllows you to use Munis Scheduler toprocess the report. If you select Now to process thereport immediately, use the outputoptions to print, view, or save thereport. If you select In Background (Now) toprocess the report a single time usingthe event log and email notificationfeatures, or if you select At aScheduled Time to establish aspecific time when the report runs,the program uses Munis Scheduler.Specifies the level of reporting.If you select Detail, the report includes alljournal entries for that account whetherthey have been closed to a month or not.By choosing Summary the report willdisplay only totals for each account.Causes the report to include fiscal yearto-date balances, if selected.If you select this check box, the reportautomatically enters 1 in the Reportingfrom Period box. If you do not select thischeck box, you can enter a value in theReporting from Period box.You cannot run the report for the start-ofyear period 00.Indicates the year to include in thereport.The reporting year must be either thecurrent year (the default) or last year.Identifies the range of fiscal periods toinclude. If the Fiscal Year-to-Date checkbox is selected, this field is not available.Contain the first and last dates thatdefine the range of journal dates toinclude.Munis Account Trial Balance, Version 2018.1Page 4Notes
Field(B)alance Sheetor (A)ll AccountsRollup Projects toObject LevelOmit ZeroBalance AccountsSort ByPrint Org CodePrint FundHeader andOrg/Obj on TotalLineInclude PageBreak BetweenFundsDescriptionThis box is only accessible if the value ofthe Print Detail or Summary option isDetail.Indicates the account types that thereport includes.If you select balance sheet accounts, theprogram includes revenue andexpenditure control accounts. If youselect All Accounts, then all accountsexcept the revenue and expenditurecontrol accounts are included. To ensurethat the fund is in balance, run the reportfor both Balance (B) and All Accounts(A).Instructs the program to summarizeproject accounts on the report, ifselected.The detail posted to these accounts isrolled up to the org/object level.The ending balance is calculated as thenet of all projects associated with theorg/object.Causes the report to omit accounts withzero balances, if selected.Establishes the sort sequence of thereport.The default value is 1–Fund, Segments.For the Org account entry mode, if AllAccounts are selected for account types,the options are 1–Fund, Segments and3–Org-Obj-Project.For the Org account entry mode, ifBalance Sheet is selected for theaccount type, all the options areavailable.Causes the report to display the org codebelow the account, if selected.Directs the program to print the fundaccount as the header and the org/obj inthe totals, if selected.Causes the program to separate fundtotals in the printed report, if selected.This check box applies to both Detail andSummary reports.The default value for this check box isselected (Yes). This will ensure that anew fund does not start in the middle of apage.Munis Account Trial Balance, Version 2018.1Page 5Notes
FieldAmounts/TotalsExceed 999Million DollarsPrint ReportOptionsInclude HoldJournals inBeginningBalanceInclude PageBreak BetweenEach SubfundPrint SubfundTotalsDescriptionIndicates that the report containsamounts and/or totals that exceed 999,000,000, if selected. The programadjusts the format of the report toaccount for the additional requiredcharacters.Directs the program to include asummary of the report options used togenerate the report, if selected.Clear this check box to exclude thesummary.Causes the report to include journals thathave not yet been closed to a month, ifselected.NotesInstructs the report to include a pagebreak after each subfund code, ifselected.Directs the program to include the totalfor each subfund on the report, ifselected.Click Accept.Choose an output option from the toolbar to view, print, or save the report.Your report may display differently depending on the report options you have chosen.Munis Account Trial Balance, Version 2018.1Page 6
The Display Format option allows you to display your search results to the screen as you enter thedata.To create a Display Format report:Click Display Format.The program displays the Brief Account Trail Balance Display screen.Click Search.The program displays the GL Segment Find screen.Enter the search criteria.Click Accept.The program returns to the Brief Account Trial Balance Display screen.Complete the fields to define the effective dates.Click Accept.The program displays a confirmation message.Munis Account Trial Balance, Version 2018.1Page 7
Click Yes, Continue.The program refreshes the screen to display an active set of records that consists of all theaccounts that matched the criteria.Use the navigation buttons to view the accounts.Choose an output option to view, print, or save the report.ResultsThe report indicates if a fund is in balance, and if not, what transactions have caused it to be out ofbalance. When reading the Account Trial Balance Report, remember that both the beginning balancesand the ending balances should be zero, and debits should equal credits for the fund totals.Munis Account Trial Balance, Version 2018.1Page 8
What’s Next?If there are any discrepancies in the report, post the correcting journal entries to bring the fund back intobalance.Munis Account Trial Balance, Version 2018.1Page 9
Account Trial Balance Report Objective This document provides the procedure for completing the Account Trial Balance Report program in its full form to check if a fund is in balance. If the fund is not in balance, the report identifies where and what entries have caused it to go out of balance. This report is an important tool when reconciling .
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