APPROVAL PROCESS HANDBOOK
All India Council for Technical Education(A Statutory body under Ministry of HRD, Government of India)7th Floor, Chandralok Building, Janpath, New Delhi 110 001Phone 91 11 2372 4151-57 FAX 91 11 2372 4183 www.aicte-india.orgAPPROVAL PROCESS HANDBOOKENGINEERING / TECHNOLOGY / PHARMACY / MCA / MANAGEMENTARCHITECTURE / TOWN PLANNING / APPLIED ARTS & CRAFTSHOTEL MANAGEMENT & CATERING TECHNOLOGYJanuary 2010
FOREWORDThe All India Council for Technical Education (AICTE), set-up in November 1945 as a national levelApex Advisory Body, is marching ahead with its mission of developing and promoting qualitativetechnical education in the country in a coordinated and integrated manner. The Council isconstantly endeavoring to encourage a meaningful association between the technical educationsystem and research and development activities in a concerted effort aimed at nation-building.Technical education at all levels in the country is witnessing a consistent growth pattern marked bythe setting up of new Institutions and the improvement of the existing ones in tune with the qualityassurance norms set by the National Board of Accreditation (NBA). The Council believes inproviding the proper impetus to Institutions in generating competent engineers and scientists andencourages them to think beyond the curriculum while imparting training for the advancement ofknowledge.This manual is an attempt to provide comprehensive information on the fair and rational system ofadministration as well as other necessary information on the processes and Institutions under theaegis of the AICTE. The emphasis on e-governance to ensure transparency, implementing a techsavvy approach to enable faster processing and clearly defining the infrastructural norms inInstitutions are just a few pointers towards AICTE’s efforts at fostering a technical educationsystem which is on par with the best institutions in the world.All who have meditated on the art of governing mankind have been convinced that the fate ofempires depends on the education of youth. -AristotleDr. S. S. ManthaActing Chairman, AICTE
ContentsPage2Definitions13 - 13Approval Process For Establishment of New Institution / Integrated Campusoffering Technical Programme or Converting existing Technical Institutions into an Integrated CampusChapter 1414 - 16Approval Process for Grant of Extension of Approval to existing TechnicalInstitutionChapter 21617 – 30Approval Process for introduction of new Programme, New course/s andadditional divisions in existing Technical InstitutionsChapter 32031 - 37Approval Process for Closure of Institution or Programme / Course/ Divisionin existing Technical InstitutionChapter 43138 - 41Approval Process for Supernumerary seats under Tuition Fee Waiver schemeChapter 53442 – 48Approval Process for permitting AICTE Approved Institutions to Admit ForeignNationals / Persons of Indian Origin (PIO) / Children of Indian Workers in GulfCountriesChapter 63649 - 52Approval Process for admission quota for Sons & Daughters of Non ResidentIndian(s)Chapter 74253 – 54Approval Process for Change of Name of the Institute or Society / Trust /CompanyChapter 84555Unapproved InstitutionsChapter 94856Actions to be taken in case of violation of regulationsChapter 105057 – 61Collaboration & Partnerships between Indian and Foreign Universities /Institutions in the field of Technical Education, Research and TrainingChapter 1153Norms & requirementsChapter 115762Duration and Entry Level Qualifications for the Technical Programmes5763Approved Nomenclature of Courses5764Norms for Intake & Number of Courses/Divisions in the Technical Institution5765Norms for Land requirement and Building Space for Technical Institution5766Norms for Books, Journals, Library facilities, Computer, Software, Internet,Printers and Laboratory Equipments for Technical Institution5767Norms for Essential and Desired requirements for Technical Institution5768 – 69Norms for Faculty requirements and Cadre Ratio for Technical Institution5770Lateral Entry57Appendix 1Duration and Entry Level Qualifications for the Technical Programmes59Appendix 2Approved Nomenclature of Courses60Appendix 3Norms for Intake & Number of Courses/Divisions in the Technical Institution6361
Appendix 4Norms for Land requirement and Building Space for Technical Institution65Appendix 5Norms for Books, Journals, Library facilities, Computer, Software, Internet,Printers and Laboratory Equipments for Technical Institution69Appendix 6Norms for Essential and Desired requirements for Technical Institution71Appendix 7Norms for Faculty requirements and Cadre Ratio for Technical Institution72Appendix 8Format for Mandatory Disclosure75Appendix 9Format for Detailed Project Report (DPR)80Appendix 10Anti Ragging Act – Details & Guidelines85Details regarding structure of various Committees of AICTE93Regional Offices of AICTE95Abbreviations96
Approval Process HandbookAll India Council for Technical Education1Approval Process Handbook2Definitions2.1“1st Shift” means activities conducted in 1st spell of time wherever two shift working exists.2.2“2nd Shift” means activities conducted in 2nd spell of time wherever two shift working exists.2.3“Academic year” means Academic Year of the concerned affiliating University and/or technicalinstitution.2.4“Act” means the All India Council for Technical Education Act 1987 (52 of 1987).2.5“AICTE web-portal” means web site hosted by the Council at URL www.aicte-india.org.2.6“Appellate Committee” means the appellate committee established under Section 12 of the Act.2.7“Applicant” means an applicant that makes an application to the Council for seeking any kind ofapproval under these Regulations.2.8“Approved Institution” means the Institute approved by Council.2.9“Architect” means an Architect registered with the Council of Architecture established under theArchitect Act 1972.2.10“Autonomous Institution”, means an Institution, to which autonomy is granted and is designated tobe so by the Statutes of affiliating University.2.11“Bandwidth Contention” means the contention ratio, ratio of the potential maximum demand to theactual bandwidth.2.12“Chairman” shall means Chairman of the Council as described under sub-section (9) of section 4 ofthe Act.2.13“Co Ed Institute” means the Institute admitting male and female students.2.14“Commission” means University Grants Commission established under section 4 of the UniversityGrants Commission Act, 19562.15“Competent Authority for Admission” means a body responsible for admission to technicalinstitutions in the State/UT concerned.2.16“Compliance Report” shall mean the report submitted by Technical Institution showing status offulfillment of the norms set by AICTE in the format prescribed by AICTE from time to time.2.17“Council” Means All India Council for Technical Education establish under Section 3 of the Act.2.18“Course” means one of the branches of learning in Programme.2.19“Deemed University” means an institution declared as deemed to be university under section 3 ofthe University Grants Commission Act, 1956.2.20“Division” shall mean;a batch of sixty seats in Under Graduate programme in Engineering / Technology / Pharmacy /Hotel Management & Catering Technology / Applied Arts & Crafts & post graduate programme inPGDM / MBA / MCA,a batch of 40 seats in Under Graduate programme in Architecture / Town Planning,a batch of 18 seats in Post Graduate programme in Engineering / Technology / Pharmacy / HotelManagement & Catering Technology / Applied Arts & Crafts / Architecture / Town Planning.2.21“E-Banking” means the internet banking.2.22“E-Receipt” means the payment receipt received on payment using internet banking on web-portalof AICTE.2.23“Executive Committee” means the Committee constituted by the Council under Section 12 of the1
Approval Process HandbookAll India Council for Technical EducationAICTE Act.22.24“Foreign National” means the citizen of all countries other than India who are not of Indian origin asdefined under PIO.2.25“Foreign Student” means, the student who possesses a foreign passport.2.26“Fresher” means a student who has been admitted to an institution and who is undergoing his/herfirst year of study in such institution.2.27“Government Aided Institution” means technical institution that meets 50% or more of its recurringexpenditure out of the grant received from Government or Government organizations.2.28“Government Institution” means technical institution established and/or maintained by theGovernment.2.29“Head of the institution” means the Vice-Chancellor in case of a university or a deemed to beuniversity, the Principal or the Director or such other designation as the executive head of theinstitution or the college is referred.2.30“Integrated Campus” means a campus where Institutes offer Technical Education in two or moredifferent programme in Technical Education.2.31“Mandatory Disclosure” means the disclosure of the information by a technical institution in theformat prescribed by the Council for the purpose and/or uploading the same on the official websiteof Council.2.32“Metro City” means a Metropolitan area as declared by Ministry of Urban Development, New Delhior concerned State Government authority.2.33“Minority Educational Institution” or “Minority Institution” means a college or institution established ormaintained by a person or group of persons belonging to a minority, recognized as such by theconcerned State Government/UT Administration.2.34“NBA web-portal” means a web site at URL www.nba-india.org.2.35“NBA” means National Board of Accreditation set up by AICTE under section 10(u) of AICTE Act(52 of 1987).2.36“Non-Resident Indian (NRI)” means an Indian citizen who is ordinarily residing outside India andholds an Indian Passport.2.37“pdf file” means document in Portable Document Format .2.38“Persons of Indian origin (PIO)” shall mean the Persons who are citizens of other countries (exceptPakistan & Bangladesh) who at any time held an Indian Passport, or who or either of his/her parentsor any of his/her grand parents was a citizen of India by virtue of the provisions of the Constitution ofIndia of Sec.2 (b) of the Citizenship Act, (57 of 1955).2.39“Prescribed” means as prescribed under these Regulations.2.40“Private–Self Financing Institution” means an Institution started by a Society/Trust and does notreceived grant/fund from Central and/or State Government and/or Union Territory Administration formeeting its recurring expenditure.2.41“Programme” means the field of Technical Education, i.e. Engineering, Technology, MCA,Architecture, Town Planning, Management, Pharmacy, Hotel Management & Catering Technology,Applied Arts & Crafts and such other programme and areas as notified by the Council from time totime.2.42“Public Private Partnership (PPP)” means a partnership based on a contract or concessionagreement, between a Government or statutory entity on the one side and a private sectorenterprise on the other side.2.43“Regional Committee” means a Regional Committee established under Section 14 of the Act.2.44“Shift” means spell of time in which educational activities of the technical institution are conducted.2.45“Single Shift working” means operation of institute in one shift.
Approval Process HandbookAll India Council for Technical Education2.46“Society” means a Society registered under Society Registration Act 1860.2.47“State Level Fee Committee” means a Committee notified by the concerned State Government/UTAdministration for regulation of fee to be charged by the technical institutions2.48“Trust” means a Trust registered under Charitable Trust Act 1950 or any other relevant act.2.49“Two Shift working” means operation of an institution in two shifts.2.50“University department” means a department established and maintained by the university2.51“University” shall means a University defined under clause(f) of Section 2 of the University GrantsCommission Act, 1956.2.52“Women Institution” means technical institution set up for imparting education exclusively for womenstudents.3
Approval Process HandbookAll India Council for Technical EducationChapter IApproval Process for establishment of New Institution / Integrated Campus offeringTechnical Programme or Converting existing Technical Institutions in to anIntegrated Campus34Requirement for grant of approval3.1New Technical Institution / an Integrated Campus offering technical education shall not beestablished and / or started without prior approval of the Council.3.2Admission authority/body/Institution shall not permit admissions of students to a TechnicalInstitution which is not approved by the Council.Eligibility for application and requirements4.14.2The Application Form for seeking approval of the council for establishment of New Degree LevelTechnical Institution / Integrated Campus offering Technical Education in the field of Engineering &Technology/Management/ Pharmacy/ MCA / Architecture/ Town Planning/Hotel Management &Catering Technology/ Applied Arts & Crafts can be submitted by:a.A Society registered under the Registration of Societies Act 1860 through the Chairman orSecretary of society orb.A Trust registered under the Charitable Trusts Act 1950 or any other relevant Acts throughthe Chairman or Secretary of the trust ord.Central or State Government / UT Administration or by a Society or a Trust registered bythem or under Public Private Partnership mode through an officer authorized by Central orState Government / UT Administration.The applicants fulfilling the following conditions on or before the last date prescribed for receipt ofapplication by the Council shall be eligible to apply.1.The applicant is a Society/Trust, should have been registered under the SocietiesRegistration Act, the Trusts Act or any similar Act.2.The land should have been registered in the name of the applicant Society/Trust on or beforethe date of submission of Application.The land as required for the setting up of a new Technical Institution shall have a clear title atthe time of making an application. However, the same may be mortgaged at a later date forthe purpose of raising finances for development of the same Technical Institution. Anaffidavit0 in the format prescribed on the web portal, shall be submitted along with theapplication form43.Land use certificate should have been obtained from the Competent Authority as designatedby concerned State Government/UT.4.Land conversion certification should have been obtained from the Competent Authority asdesignated by concerned State Government/UT.
Approval Process HandbookAll India Council for Technical Education5.Building plan of the Institution should have been prepared by an Architect registered withCouncil of Architecture and approved by the Competent Authority as designated byconcerned State Government/UT.6.The fund position of the applicant Society/Trust in the form of FDRs and Bank accounts inNationalised Bank or Scheduled Commercial Banks recognised by Reserve Bank of Indiashould be as under on the date of application. Minimum Funds (Rupees in Lakhs) required forestablishment of new technical Institution shall be as follows:Category of new InstitutionEngineering & TechnologyPharmacyHotel Management & CateringTechnologyArchitectureApplied Arts & CraftsMCAPGDM / MBABuildingConstruction,Furniture, Equipment &Library and other 050501515151565656565Provided further that in case of an application for an integrated campus, the minimum fundshall be calculated by adding the amounts specified for each programme.7.The use of word Government and/or Indian and/or National and/or All India and/or All IndiaCouncil and/or Commission in any part of the name of a Technical Institution and/or anyname whose abbreviated form leads to IIM/IIT/IISC/NIT/AICTE/UGC/MHRD/GOI shall not bepermitted. These restrictions will not be applicable for those Institutions which are establishedwith the name approved by the Government of India.8.Name of the “Technical Institution” for which approval is accorded by the Council shall not bechanged without the approval of the Council. The Council may permit the change of name asper laid down procedures as given in Clause/s 53 to 55.9.New Technical Institutions in Engineering & Technology shall necessarily opt for coursesfrom group „C‟ of courses. Minimum number of courses to be selected from group „C‟ withrespect to total number of courses opted by new Institution is given in following table.Total number of courses opted by NewInstitution54321Number of courses to be selected from group „C‟3 or more3 or more2 or more1 or more1Courses listed in group „C‟Applied Electronics & InstrumentationChemical EngineeringCivil EngineeringComputer Science and EngineeringElectrical Engineering or Electrical & Electronics EngineeringElectronics and Communication EngineeringInformation TechnologyInstrumentation and Control EngineeringMechanical EngineeringProduction Engineering5
Approval Process HandbookAll India Council for Technical Education10.In the case of an application by for Integrated Campus, the following conditions shall becomplied with by the applicant:a.b.c.d.e.f.g.The campus shall be named as “ . Group of Institutions”The head of the “Group of Institutions” shall be named as “Director” having qualificationssatisfying existing norms as defined for Principal/Director for any of the one programme inthe integrated campus.Each programme shall be named as “School / Faculty of . “ in the integrated campus.Each School/Faculty of . shall have Dean or Associate Director at the level of Professorin the respective programme as per norms.Each School/Faculty of . shall have its own teaching faculty as per existingqualifications and norms defined for respective programme.Departments like Mathematics, Sciences, Humanities/Social Sciences may be commonamong the Institutions.With respect to land area requirement mentioned in appendix 4, following shall beconsidered for integrated campus,The total land area requirement of an integrated campus cannot be lower than thetotal land area requirement of the Institute requiring the largest land area, i.e. thereshall be no concession for the School/Faculty requiring maximum land area.Concession in Land requirement as given below shall be applicable to every otherSchool/Faculty in the Integrated campus.Mega Cityh.i.Other places(Delhi, Kolkatta, Chennai & Mumbai)Metro City including StateCapital10%15%20%Instructional area requirements as stated in Appendix 4 will be applicable for eachSchool/Faculty . which shall be housed separately in the Integrated campus. However,there may be central facilities such as,Central Library withReading Room400 sqmAdditional Library (Reading room) areaof 50 sqm/ per 60 student (UG PG)intake beyond 420.Computer Centre150 sqmAdditional Computer Centre area areaof 30 sqm/ per 60 student (UG PG)intake beyond 420.Administrative area requirements as stated in Appendix 4 will be applicable for Integratedcampus as one Institution.j. Amenities area requirements as stated in Appendix 4 will be applicable for Integratedcampus as one Institution.k. Circulation area of 25% of sum of Instructional, Administrative and Amenities area isdesired for covering common walk ways, staircases, entrance lobby and other similararea.l. Requirement of Computers, Software, Internet and Printers for each School/Faculty of .shall be as given Appendix 5.m. Requirement of Laboratory equipments and Experiments for each School/Faculty of .shall be as given in Appendix 5.n. Requirement of Books, Journals and Library facilities for each School/Faculty of . shallbe as given in Appendix 5.o. Requirement of essential and desired requirements shall be as given in Appendix 6.6
Approval Process HandbookAll India Council for Technical Educationp.5The campus may have common administrative staff at the main office includingRegistrar/Chief Administrative Officer, maintenance and
Approval Process Handbook All India Council for Technical Education 1 1 Approval Process Handbook 2 Definitions 2.1 “1st Shift” means activities conducted in 1st spell of time wherever two shift working exists. nd2.2 “2nd Shift” means activities conducted in 2 spell of time wherever two shift working exists. 2.3 “Academic year” means Academic Year of the concerned affiliating .
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