MATERIALS MANAGEMENT USER MANUAL - JBVNL
Project – JBVNLInventory ManagementEnd User Manual – Materials ManagementJharkhand Bijli Vitran Nigam Limited.MATERIALS MANAGEMENTUSER MANUALINVENTORY MANAGEMENTPage 1 of 40
Project – JBVNLInventory ManagementEnd User Manual – Materials ManagementTable of ContentsSAP MM – Inventory Management . 41Goods Receipt Process: . 41.1Create Goods Receipt:- . 61.2Cancel Goods Receipt:- . 101.3Create SRV:- . 112Material Reservation Process:. 132.1Create Material Reservation:- . 132.2Display Material Reservation:- . 162.3Approve Material Reservation:-. 182.4Revoke-Approval of Material Reservation:- . 193Transfer Posting: . 213.1Material Transfer:-. 213.2Create Gate Pass:- . 253.3Print Gate Pass:-. 274Goods issue Process: . 304.15Material Scrapping Process:. 345.1Create Scrap Receipt:- . 345.2Create Scrap issue/Removal:- . 356Purchase Return Process: . 356.17Goods issue:- . 30Create Return Delivery before Invoice:- . 35Stock Transfer: . 39Page 2 of 40
Project – JBVNLInventory ManagementEnd User Manual – Materials Management7.1Create Stock Tranp. Order:- . 397.2Release Stock Tranp. Order:- . 407.3Goods Issue in Supplying Plant:- . 407.4Create Goods Receipt in Receiving Plant:-. 40Page 3 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials ManagementSAP MM – Inventory ManagementInventory Management having following Points:1) Goods Receipt Process2) Material Reservation Process3) Transfer Posting Process4) Goods Issue Process5) Material Scrap Process6) Purchase Return Process7) Stock Transfer Process1 Goods Receipt Process:Goods receipt is the phase where the material is received by the ordering partyand its condition and quality are verified. Depending upon the movement type, stockis posted in inventory with the help of goods receipt. Goods receipt will show theincrease in warehouse stock.Goods receipt has two scenarios: Creation of Goods Receipt Cancellation of Goods ReceiptGoods Receipt is to post the receipt of goods from an external Vendor. A goodsreceipt leads to an increase in warehouse stock.Page 4 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials ManagementPage 5 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials ManagementGoods Receipt for Purchase Orders:1.1Create Goods Receipt:-Path to Create Goods Receipt w.r.to Purchase Order:SAP Menu PathLogistics Materials Management Inventory Management Goods Movement Goods Movement (MIGO)SAP T-codeMIGO1.1.1 SAP Easy AccessStepAction(1)MIGO is now entered in the Transaction box.(2)Click Enter.Page 6 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management1.1.2 MIGO – Goods ReceiptStepAction(1)Executable Action in Transaction MIGO: Goods Receipt(2)Reference Document for MIGO Transaction: Purchase Order(3)PO: Input/Select PO Number(4)Movement Type & Sp Indicator:- Select Movement type 101. IfPurchase order is related with Project then make special indicator as “Q”(5)Click ExecutePage 7 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management1.1.3 MIGO – Goods ReceiptStep(1)ActionPosting date: Check Posting DateDelivery Note:- Update Invoice / Delivery noHeader text:- Update vehicle no (Optional)Page 8 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management1.1.4 MIGO – Goods ReceiptStepAction(1)Qty: Select Tab(2)Qty U En: Input Qty & UOM(2)Delivery Note: Input Qty & UOM(3)Item OK:- Tick1.1.5 MIGO – Goods ReceiptPage 9 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials ManagementStep(1)ActionSelect Where TabCheck Where tab information. (Storage location, Stock type, Add text intext field in required)Check Posting date before Posting Document.(2)1.2Click PostCancel Goods Receipt:-Path to Cancel Goods Receipt:SAP Menu PathLogistics Materials Management Inventory Management Goods Movement Goods Movement (MIGO)SAP T-codeMIGOYou can cancel Good receipt document, by selecting “cancellation” with referenceto “Material Document” and Post it.Page 10 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management102 Movement type will trigger after posting.1.3Create SRV:-Path to Cancel Goods Receipt:SAP T-codeZSRVMandatory to create SRV immediate after creating Goods Receipt document /Material Document1.3.1 SAP Easy AccessStepAction(1)ZSRV is now entered in the Transaction box.(2)Click Enter.Page 11 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management1.3.2 ZSRV – SRV FORMStepAction(1)Material Document: Input(2)Material Document year: InputPage 12 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management2 Material Reservation Process:2.1Create Material Reservation:-SAP T-codeZMB21Page 13 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management2.1.1 SAP Easy AccessStepAction(1)ZMB21 is now entered in the Transaction box.(2)Click Enter.2.1.2 ZMB21 – Create ReservationStep(1)ActionMovement Type , Plant: Input/Select Movement type & Plant.Special Stock indicator for Special Stock material Only.Page 14 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials ManagementStep(2)ActionClick Enter2.1.3 ZMB21 – Create ReservationStep(1)ActionReceiving S Location: Input/Select S LocationYou can add name /text in Goods Recipient (Optional)(2)Material, Qty , UOM: Input Material and Qty(3)S Location: Input/Select Issue S Location(4)Click Enter(5)Click SavePage 15 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management2.2Display Material Reservation:-SAP T-codeZRES APPROVAL2.2.1 SAP Easy AccessStepAction(1)ZRES APPROVAL is now entered in the Transaction box.(2)Click Enter.Page 16 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management2.2.2 ZRES APPROVAL – Reservation ApprovalStepAction(1)Reservation Display: Tick(2)Reservation Number: Input Reservation Number(3)Click EnterPage 17 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management2.2.3 ZRES APPROVAL – Reservation Approval2.3Approve Material Reservation:-SAP T-codeZRES APPROVAL2.3.1 SAP Easy AccessStep(1)ActionZRES APPROVAL is now entered in the Transaction box.Page 18 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials ManagementStep(2)ActionClick Enter.2.3.2 ZRES APPROVAL – Reservation ApprovalStepAction(1)Reservation Approve: select(2)Reservation Number: Input Reservation Number(3)Click EnterChange Reservation qty , If required(4)Select Item (Tick)(5)Click Approve2.4Revoke-Approval of Material Reservation:-SAP T-codeZRES APPROVALPage 19 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management2.4.1 SAP Easy AccessStepAction(1)ZRES APPROVAL is now entered in the Transaction box.(2)Click Enter.2.4.2 ZRES APPROVAL – Reservation ApprovalPage 20 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials ManagementStepAction(1)Reservation Revoke Approval: Select(2)Reservation Number: Input Reservation Number(3)Click Enter(4)Select Item (Tick)(5)Click Revoke Approval3 Transfer Posting:This for removing materials from storage in one storage location and placethem in another storage location. This can occur either within one plant or betweentwo plants or company codes.A transfer posting usually refers to a change in a material’s stock. This is usedto represent organizational-relevant transfers within the company (for example,decentralized storage.)So, the transfer posting is a change in book keeping information - about a material.For most posting changes, the goods remain in the same physical location.For Example, Changing a material number Changing ownership of stock from one plant to anotherApproved Reservation used to transfer material Sloc to Sloc.Sr.No. Movement Type3.13113.1MVT DescriptionTF trfr within plant (S Loc to S Loc)Material Transfer:-Path to Material Transfer:SAP Menu PathLogistics Materials Management Inventory ManagementPage 21 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management Goods Movement Goods Movement (MIGO)SAP T-codeMIGO3.1.1 SAP Easy AccessStepAction(1)MIGO is now entered in the Transaction box.(2)Click Enter.Page 22 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management3.1.2 MIGO – Transfer PostingStepAction(1)Executable Action in Transaction MIGO: Transfer Posting(2)Reference Document for MIGO Transaction: Reservation(3)Reservation: Input/Select Reservation Number(4)Movement Type & Sp Indicator:- Select Movement type(5)Click ExecutePage 23 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management3.1.3 MIGO – Transfer PostingStepAction(1)Transfer Posting: Select Tab(2)Qty , UOM: Input Qty(3)Item OK:- TickPage 24 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials ManagementStep(1)ActionClick CheckDocument id OK information massage shown at the bottom of screen(2)3.2Click PostCreate Gate Pass:-Path to Material Transfer:SAP T-codeZGATEPASSPage 25 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management3.2.1 SAP Easy AccessStepAction(1)ZGATEPASS is now entered in the Transaction box.(2)Click Enter.3.2.2 ZGATEPASS – Create Gate PassStep(1)ActionClick CreatePage 26 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management3.2.3 ZGATEPASS – Create Gate PassStepAction(1)Material Document: Input/Select(2)Click Enter(3)Truck No, Designation, Delivery Taken by: Input(4)Click Save3.3Print Gate Pass:-Path to Material Transfer:SAP T-codeZGATEPASSPage 27 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management3.3.1 SAP Easy AccessStepAction(1)ZGATEPASS is now entered in the Transaction box.(2)Click Enter.3.3.2 ZGATEPASS – Create Gate PassStep(1)ActionClick Print3.3.3 ZGATEPASS – Create Gate PassPage 28 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials ManagementStepAction(1)Gate Pass No: Input/Select(2)Select Gate Pass No(3)Click Enter3.3.4 ZGATEPASS – Create Gate PassStepAction(1)Gate Pass No: Input/Select(2)Click ExecutePage 29 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management4 Goods issue Process:Goods issue means moving a stock out of inventory that may be due toseveral reasons like withdrawing of material for sampling or returning the goods backto the vendor. A goods issue results in a decrease in quantity in the warehouse.Follow the steps given below to post a goods issue.Mostly used for consumable material goods issue or to decrease the sockafter use.Approved Reservation used to Issue Goods to Cost Center.Sr.No. Movement Type MVT Description3.1201Goods issue to Cost Center4.1Goods issue:-Path to Goods issue:Page 30 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials ManagementSAP Menu PathLogistics Materials Management Inventory Management Goods Movement Goods Movement (MIGO)SAP T-codeMIGO4.1.1 SAP Easy AccessStepAction(1)MIGO is now entered in the Transaction box.(2)Click Enter.Page 31 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management4.1.2 MIGO – Goods issueStepAction(1)Executable Action in Transaction MIGO: Goods Issue(2)Reference Document for MIGO Transaction: Reservation(3)Reservation: Input/Select Reservation Number(4)Movement Type & Sp Indicator:- Select Movement type 201(5)Click ExecutePage 32 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management4.1.3 MIGO – Goods issueStepAction(1)Qty: Select Tab(2)Qty , UOM: Input Qty(3)Item OK:- TickPage 33 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management4.1.4 MIGO – Goods issueStep(1)ActionClick CheckDocument id OK information massage shown at the bottom of screen(2)Click Post5 Material Scrapping Process:The Scrapping of a material is done when the particular material has beendamaged. The material that has been identified as scrap material needs to beremoved from stock and the value is reduced.5.1Create Scrap Receipt:-Path to Goods Receipt:-Page 34 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials ManagementSAP Menu PathLogistics Materials Management Inventory Management Goods Movement Goods Movement (MIGO)SAP T-codeMIGOExecutable Action in Transaction MIGO: - Goods ReceiptReference Document for MIGO Transaction: - OtherUser 561 MVT for Scrap material Receipt5.2Create Scrap issue/Removal:-Path to Material Scrap issue:SAP Menu PathLogistics Materials Management Inventory Management Goods Movement Goods Movement (MIGO)SAP T-codeMIGOExecutable Action in Transaction MIGO: - Goods ReceiptReference Document for MIGO Transaction: - OtherUser 551 MVT for Scrap material issue / Disposal6 Purchase Return Process:6.1Create Return Delivery before Invoice:-Path to Return Delivery:SAP Menu PathLogistics Materials Management Inventory Management Goods Movement Goods Movement (MIGO)SAP T-codeMIGOPage 35 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management6.1.1 SAP Easy AccessStepAction(1)MIGO is now entered in the Transaction box.(2)Click Enter.6.1.2 MIGO – Return DeliveryStepActionPage 36 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials ManagementStepAction(1)Executable Action in Transaction MIGO: Return Delivery(2)Reference Document for MIGO Transaction: Mat. Document no(3)Material Document: Input/Select Mat.Doc Number(4)Click Execute6.1.3 MIGO – Return DeliveryStepAction(1)Qty: Select Tab(2)Qty , UOM: Input Qty(3)Item OK:- TickPage 37 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management6.1.4 MIGO – Return DeliveryStepAction(1)Where: Select Tab(2)Reason for Movement: Input Reason for movement( Poor QualityMaterial)Page 38 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management6.1.5 MIGO – Return DeliveryStep(1)ActionClick CheckDocument id OK information massage shown at the bottom of screenCheck Posting Date before posting Document(2)Click Post7 Stock Transfer:7.1Create Stock Tranp. Order:-SAP T-codeME21NCreate Order for document type ZSTO with specifying supply plant and receivingplant.Page 39 of 40
Project – JBVNLProcurement of ServicesEnd User Manual – Materials Management7.2Release Stock Tranp. Order:-SAP T-code7.3ME29NGoods Issue in Supplying Plant:-SAP T-codeMIGOExecutable Action in Transaction MIGO: - Good IssueReference Document for MIGO Transaction: - Purchase Order351 MVT for Stock Transfer7.4Create Goods Receipt in Receiving Plant:-Path :SAP Menu PathLogistics Materials Management Inventory Management Goods Movement Goods Movement (MIGO)SAP T-codeMIGOExecutable Action in Transaction MIGO: - Goods ReceiptReference Document for MIGO Transaction: - Purchase Order101 MVT for Goods ReceiptManual EndPage 40 of 40
Approved Reservation used to transfer material Sloc to Sloc. Sr.No. Movement Type MVT Description 3.1 311 TF trfr within plant (S Loc to S Loc) 3.1 Material Transfer:- Path to Material Transfer:- SAP Menu Path Logistics Materials Management Inventory Management
Project - JBVNL Investment Management End User Manual - Investment Management Investment Management 1.1 Create Investment Program definition: SAP T-code IM01 Process Enter IM01 in Transaction box and click Enter or Tick symbol 1.2 Create Investment Program definition: SAP T-code IM01
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