Login Accounts Of Online Ph.D. Thesis Evaluation System -

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Login Accounts of Online Ph.D. Thesis Evaluation SystemThere are 3 important accounts in the system, (1) The Principal Account (2) H.O.D account (3) Professor /Supervisor account. Their roles and usage explained below.Step-1University provides a “Principal” account and share the credentials in a secured form to the college “Principal”Actions to be performed by the “College Principal”The Principal of the college, Using the Principal Account credentials shared by the University, then create H.O.D accountsfor each branch.After logging to the Ph.D online system select user accounts option as show below and then proceed with creating H.O.Daccounts.Following are the necessary details Principal must take care while creating H.O.D account.Branch must be selected for H.O.D accountThe username for the H.O.D must NOT be email IDThe user type must be H.O.DPlease note, Principal account is helpful in performing following activities.

1. Creating H.O.D accounts2. Can reset the password of the H.O.D accounts in-case it is forgotten.Actions to be performed by the “H.O.D Accounts”After creating the H.O.D accounts by the principal of the college, the credentials will be securely communicated by thePrincipal to the H.O.Ds of the respective branches in the college. It is the responsibility of Principal of the college and theH.O.Ds of the college to maintain the complete confidentiality of these credentials.H.O.D of the branch can now create professor (faculty) accounts under their branch, who are supervising researchscholars.1. H.O.D need to login using the credential provided by the college principal. After successful login the welcomepage greets them with the options as shown below.2. To create a professor profile, click on Faculty option.3. And then click on “Add New Faculty” orange button

4. Fille suitable details in the upcoming screen properly. Also please take note of the important notifications weshown on the screen capture below.Never create duplicate college entrywhile enrolling new professor profile fromyour College DepartmentIf not appeared automatically, select yourcollege entry properly, if not found or forany confusions, please always check withCollege Principal as they will be havingthe right information.Do not alter this option.5. As guided through on the above screenshot, after filling the all the details properly, click “Save an SendActivation email” green button. Below message will be shown after pressing the save button.

6.“Save and Send Activation email” - will send an activation email to the professor email account (in the exampleabove, an email will be sent to the mukunda@gmail.com account).7. The professor whom the profile is created above, should now login to their email account, check for the emailsent by the Examinater system and follow the instructions given in the email.8. This completes the professor profile creation procedure.F.A.Q1. How to recover password of the professor / research supervisor accountwhen forgotten?oooThe professor must consult the H.O.D of the branchH.O.D can use her/his H.O.D credentials to login to the system and follow the steps given below to resetthe password.Select following option from the welcome screenoLocate the professor entry in the list of professor entries. If the entries are more, you may press CTRL Fand search by name as well.oClick on the “Change Password” button

Only click this button and do not alter anyother informationoEnter new password in the pop-up screen and click save.2. How to recover password of the H.O.D account when forgotten?o H.O.D must consult the principal and s/he should be able to set new password in the system using theirprincipal credentials.3. How to recover password of the Principal Account when forgotten?oOnly principal need to contact the university to reset their account password.4. If professor wish to change his login email ID, what should they do? Whomshould they contact?ooProfessor / supervisor must contact H.O.DH.O.D can use their H.O.D credentials and follow below steps to change the email ID Select “Faculty” option If not selected automatically, select your college from the drop down list.

Click “Edit” button next to the professor profile entry in the list. Change the email and Set Auto Activate email setting to “No” so that system can re-validatethe newly entered emailAs soon as professor login to their new email account and follows instructions in the email,account will be activated and started working normally. Please note that, when the email ID is changed, login username for the professor loginwill be the new email ID supplied.

1. Creating H.O.D accounts 2. Can reset the password of the H.O.D accounts in-case it is forgotten. Actions to be performed by the “H.O.D Accounts” After creating the H.O.D accounts by the principal of the college, the credentials will be securely communicated by the

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