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AD-780 087MICROF'ICHE! STANDARDSANDRESPONSIBILITIESDefense Intelligence AgencyWashington,D.C.27 March 1974Nation! Technical Information SefviU.S. DEPARTMENT OF COMMERCE5285 Port Royal Road, Springfield V4. 22151--.flest vlbe copy

*, DEFENSEOADXINTELLIGENCE AGENCYDEFENSE INTELLIGENCE AGENCYNO. 59-3REGULATION NR"WASHInON, D.C.27 March 197420301INTEILIGENCE DISSEMINATION/REFERENCE SERVICESMICROFICHE STANDARDS AND RESPONSIBILITIES1. PURPOSE: To establish standards for microfiche copies of intelligencedocuments and indices, coordinate microfiche production, and facilitate0microfiche exchange.002.REFERENCES:a. Office of Assistant Secretary of Defense (Installations and Logistics)Memorandum, 19 September 1972, subject: Department of Defense Standardization of Microform Systems and Equipment.b. DIAM 59-1, "Intelligence Dissemination (U)," CONFIDENTIAL/NO FOREIGNDISSEMINATION.c. DIAI 55-3, "Requests for Secondary Distribution of IntelligenceDocuments.".Pd. DoD Direccive 5200.1-R, "Information Security Program Regulation,"July 1972.e. DoD Directive 5200.15, "Controlling the Dissemination and Use ofIntelligence and Intelligence Information Produced by Members of theIntelligence Community," 26 July 1962.f. DoD Directive 5200.20, "Distribution Statements on TechnicalDocuments," 24 September 1970.g. DoD Directive 5400.7, "Availability to the Public of Department ofDefense Information," 23 June 1967.3. APPLICABILITY AND SCOPE:This regulation applies to DoD componentsproducing or requiring microfiche copies of intelligence documents orintelligence indices. It prescribes microfiche format, pagination, andtitling; as3igns responsibilities for coordination of microfiche productionand dLsiemination; directs submission of duplicate reproducible microfichema: 'ers to DIA; and provides for DIA secondary distribution of microfiche.D DCpepu bYNATIONAL TECHNICALOPI:INfORMATIONCommerceU S separtment of SERVICE214Sngfis. VA 2,15DS-4DW mBUTON S7ATMJ AoApp'ov. foy public release:DiAtrbut ea UnliitedLJUN 112A ,-Sb

.zDIAR 59-34. AUTHORITY: This regulation provides intelligence guidance to all DoDcomponents and is issued under the authority delegated in DoD Directive5105.21, "Defense Intelligence Agency," and amplified in the Defense Intelligence Plan by the Secretary of Defense to the Director, Defense IntelligenceAgency.5. DEFINITIONS: Enclosure I contains a glossary of terms frequently usedin discussing microfiche.6. GENERAL: Microfiche are in general use in business, industry, education,government, aod the intelligence ummunity. Microfiche are economical toproduce and distribute, and if each document is copied on a separate fiche,microfiche is the preferred microform for dissemination of intelligencedocuments.a. Coordination of production and exchange of microfiche copies ofintelligence documents and indices will be mutually beneficial to members ofthe intelligence community.b. Standaraization of microfiche format, pagination, and titling willpermit intelligence producers and consumers to Drocure microfiche productionand viewing equipment with confidence of future use and eliminate the needfor an array of interchangeable lenses and complicated variable reductionmechanisms.c. Reference 2.a designated the 98-frame (se,.en row by 14 column)microfiche at nominal 24X reduction the DoD standard microfiche format forcamera-created microfiche applications subsequent to I November 1972, andfor 8 x 10inch computer products.7. STANDARD MICROFICHE: The 98-frame microfiche format is designated thestandard microfiche format for camera-created and COM-generated microfichecopies of intelligence documents and indices. Existing microform systemsare not required to convert to the 98-frame microfiche format. Nevertheless,systems not in accordance with this standard should be evaluated periodicallyand the merits of converting to the standard weig! d.8.RESPONSIBILITIES:a.The DIA Central Reference Diivision*(DS-4)is responsible for:(I) The overall management of the DoD intelligence microfiche program, tc include:(a) Providing DIA representation for DoD and other microformstandard and user proup meetings, conferences, and workshops.[3,-':k'Ii 4PI, I, 2.-

AUNC LASST-IEDSECURITY CLASSIFICATIO14 OF TNIS PAGE Og7n Deco Entere)aREPORT DOCUMENTATION PAGE2. GOVT ACCESSION NO.REPORT NUMBERo ,EADoINORUCTIONSS. RECIPIENT*S CATALOG NUMBERDIAR 59-3S. TYPE OF REPORT & PERIOD COVEREO4. TITLE (and Subtile)Microfiche Standards and Responsibilitie*4PERFORMING ORG. REPORT NUMBER-6.7.AUTHOR(a)6.9. PERFORMING ORGANIZATION NAME AND ADDRESSCONTRACT OR GRANT NuMBER(a)10.Defense Intelligence AgencyPROGRAM ELEMENT PROJECT. TASKAREA a WORKUNIT NUMBERSATTN: DS-4Washington, D.C. 20301III. CONTROLL-ING OFFICE NAME AND ADDRESS12.REPORT DATE27 March 194Defense Intelligence AgencyATTN: Ds-1. NUMBER OF PAGESWashington, D.C. 203011814. MONITORING AGENCY NAME a ADDRESS(I differentfrom Controllind Office)IS.SECURITY CLASS. (of this report)Unc lass if ledMaI6. DISTRIBUTIONDIECASSIFICATION, U)OWNGRAOIM.'SCHEDULESTATEMENT (of this Report)"A" Approved for Public Release; Distribution Unlimited17.DISTRIBUTION STATEMEMT (o the abterce enter d In Block 20. II dilffert hom Report).18. SUPt-I19.EMENTARY NOTESKEY WORDS (Continue on rover** aide Itnece say and Identify by block nimiwb )Microfiche StandardsMicrofiche ProductionMicrofiche Intelligence Documents20. AISTRACT (Continuen revese side If neceeea radIdentify by block stanber)Establishes standards for microfiche copies of intelligencedocuments and indicies, coordinates microfiche production andfacilitatesmicrofiche exchanges. NATIONAL TECHNICALINFORMATION SERVICE0DAN1473U S D)prtmeIt of COi-Merc.Sprinilf.Id VA 22151EDITION OF 1 CV 65 I OBSOLETESECURITY CLA3SIFICATION OF THIS PAGE (When Data Ente.'ed)-&Aj.A 2J.6/I-t

DIAR 59-3(b) Serving as the point of contact in the DTA for staffingrequests for authorization to reproduce intelligence publications in microform.(2) The Reference Library Branch (DS-4A) will:(a) Maintain the centralized collection of reproducible mastermicrofiche copies of intelligence documents and indices.(b) Provide secondary distribution of microfiche copies ofintelligence documents and indices in accordance with reference 2.c.(3) The Dissemination Branch (DS-4C) will:(a) Coordinate the production of microfiche copies cf intelligence documents.(b) Control the dissemination of microfiche copies of intelligence documents produced for distribution outside the producing commard,using the procedures outlined in reference 2.b.b. DoD elements producing microfiche ioptes of intelligence documentsor indices will:t)(I) Produce camera-created and COM-generated microfiche copies ofintelligence documents and indices to the standards outlined in enclosure2, subject to limitations of production equipment and paragraph 7.(2) Provide DS-4A a reproducible master microfiche (preferrablediazo negative) of eac'i intelligence document produced or copied on microfiche.(3) Reproduce and distribute microfiche as requested by DS-4C withinresource limitations.c. DoD elements requiring microfiche copies of intelligence documentsor indices will:(1) Submit requirements for initial distribution of microfiche'copies of intelligence documents and indices to DS-4C in accordance withreference 2.b.(2) Submit requirements for secondary distribution of microfichecopies of intelligence documents and indices to DS-4A in accordance withreference 2.c.3

DIAR 59-3d.The Military Departments, 11S Cormands, and Defense agencies will:(1) Coordinate and supervise the production of microfiche copiesof intelligence documents and indices by activities under their cognizance.(2) Designate a specific point of contact for development, implemen-.tation, and management of production of microfiche copies of intelligencedocuments and indices.(3) Review and valida,:e requirements for initial and secondarydistribution of intelligence .ocuments and indices initiated by their subordinate elements as outlined in reference 2.b and 2.c.FOR THE DIRECTOR:RICHARD G. COLLINSBrigadier General, USAFChief of StaffCSrrED.iI1#Colonel, USAFAssistant Deputy Directorfor Services2 EnclosuresI. Gl ssary2. Standards and Formatfor Production of MicroficheDISTRIBUTIONA205A DMATCA210A DMAACA219A DMAHCC749A U.S. Army (DAMI)D947A U.S. Navy (NAVINTCOM 314)EOIOA U.S. Air Force (7601 AIG(AFIS/INYER)oFO05A CINCALJO5A CINCLANTG005A CINCONADHO05A USCINCEURKO05A CINCPACMO05A USCINCSON005A USCINCREDP005A AECP050A CIA (CRS/ADD)3 PO90A NSA (L223)1 P085A Dept. of StateI E420A FTD (DAPE)375525I31433I1104B342A DS-4B737A DS-4BB344A DS-4CB349t. DS-4DB554A DS-6B (PENT)B270A or-:1AB520A DC-3B746A DC-6CB576A DI-3XB583A DI-3CB599A DI-4XB651A DI-5XB380A DI-6X53241441111III1I

DIAR 59-3GI/ PSSARYTerms defined herein which are followed by (JCS) have been approved forUnited States Joint Service usage. Additional material considered necessaryto assist in the application of these JCS definitions is set off inbrackets [ ]. This material should not be construed as changing or conflicting with the standardized JCS Pub I definition.Column.A vertical series of images on a microfiche.Computer Output Microfilm (COY). Microfilm generated by computer. Normallythe data is copied from the cathode ray tube (CRT) on reversal silver film.Copy.The product obtained from reproducing an original.Cutting Mark. Mark added K the original film at the time of microfilmingto permit automatic cutting of microfiche (sheet of film) from a roll offilm.Density.fThe degree of opacity of film and the blackness of paper prints.Diazo Material. Film or paper sensitized by means of diazonium salts, whichsubsequent to exposure to strong blue to ultraviolet light and development,forms an image. Diaze material generally produces nonreversible images,i.e., a positive image Will produce a positive image and a negative imagewill produce a negative image.Direct Image Film. A film that will retain the same polarity as the previousgeneration or the, original material; that is, tone for tone, black for black,white for white, negative for negative, or positive for positive withconventional processing.Distribution Copies. Microfilm copies, usually second or third generationproduced from camera microfilm or intermediates for distribution to pointsof use. Copies may be silver, diazo, or vesicular, film.Document. A wri,-ten, typed, or printed paper, photograph, or other objectto be copied.Dry Silver Film.of heat.A non-gelatin silver film which is developed by applicationDuplicate. A copy usually made by contact printing from a master or anintermediate.Emulsion. A single or multi-layered coating of gelatinous material on atranparent base carrying radiant energy reactive chemicals that create aldtent image upon exposure. Processing techniques produce a final, visible,ubable image.tENCOSURE 1

/DIAR 59-3Enlargement.A reproduction larger than the original or the intermediate.Enlarger-Printer. A machine which projects an enlarged image from microfilm,develops, and fixes the image on a suitable material.Fiche. Shortened form of term microfiche, which was created by combiningmicro (meaning little or small) with French word fiche (meaning libraryindex card). Microfiche refers to 20 and 24X reductions; superfiche refersto 42 and 48X reductions; and ultrafiche refers to reduction over lOOX.Film. Any sheet or strip of transparent plastic coated with a light-sensitiveemulsion.Frame. (JCS) In photography, any single exposure contained within a continuus sequence of photographs.[rhe area of photographic film exposed tolight in a camera during one exposure, regardless of whether or not the areais filled by the document image. Frames are 10 x 12.5mm for 98-frame microfiche.]Generation. Camera film is termed first generation microfilm. Copies madefrom first generation film are second generation, and copies from secondgeneration are third generation, etc. Arabic numerals are used to indicatethe generation while the letters N and P indicate whether th image isnegative or positive appearing. Numbers and letters are combined to indicatethe generation and the image. Thus, 1N is first generation negative, 2P issecond generation positive, and 2N is seconl generation negative.Graphic. Data in the form of pictorial communications, as for example,drawings, charts, engineering designs, and plotted data.Grid Gauge. An inspection tool which is used to check the position ofimages on microfiche.Gutter. The combined marginal space formed tconfronting pages of a book.Hard Copy.the two inner margins ofA paper copy, frequently an enlarged copy from microfilm.Heading.Inscription placed at the top of the microfiche to identify itscontents. It is readable without magnification.Heading Backing (Title Backing). A material or treatment whicb is appliedto the back of the title area of microfiche so that the title can be moreeasily read by reflected light.Ia.A representation of an object such as a docuwent or other informationsources produced by light rays.ENCLOSURE 12#I

DIAR 59-3(Information Area. The area of a document which contains information usuallyexclusive of the margin.Intermediate. A microfilm or other reproducible used to make distributioncopies; microfilm intermediates are usually made from camera microfilm.Margin. The non-image area outside the margins of the document but withinthe frame.Master. A copy of a document, or in some processes the original itself, fromwhich copies can be vade. Sometimes called reproducible master.Microcopy. A copy obtained by photography in a size too small to be readwithout magnification.Microfilm.Film containing an image greatly reduced in size from the original.Microfiche. A sheet of microfilm containing .:-ltiple microimages in a gridpattern. It contains a title which can be read without Lagnification.Microform. A generic term for any form, either film or pa,ier, which containsmicroimages.Micrographics.microtorm.IThe industry which reduces any form of informat'on to aMicroimage. A unit of information, such as a page of text, drawing, or aphotograph, too small to read without magnification.Micropublishing.To publish material in microform.Negativs. A photographic image with light lines, characters, and neutraltones on a dark background.Original.*The documert from which copies are produced.Packed Fiche. Microfiche containing more than one dcument. Concept involvesgrouping similar documents to fill available space. Unitized fiche haveonly one docurent for each fiche, leaving many frames vacant. Packing iseconomical but complicates distribution when fiche are disseminated accordingto contents.Pagination. A term referring to the arrangement of pages or images of pageson microfilm.Polarity. A word used to indicate the cunge or retention of the dark tolight relationship of a image, i.e., a first generation negativ. to a secondgeneration positivp indicates a polarity change while a first generationnegative to a second generation negative indicates the polarity is retained.3.1ENCLOSURE I

DIAR 59-3Positive.A photographic image with dark lines, characters, and neutraltones on a light background.Print.To produce a reproduction or copy on photographic film or paper.Processing. The treatment of exposed photographic material to make thelatent image visible; i.e., for silver emulsion films, a series of stepsconsisting of developing, fixing, washing, and drying.Reduction. (JCS) The production of a negative, diapositive, or print at ascale smaller than the original. IA measure of the number of times a givenlinear dimension of an object is reduced when photographed, expressed as 20X,24X, or 48X reduction, etc.]Reproducible Master. An intermediate corefully made with minimum resolutionloss/density variation frow original silver master for reproduction. Emphasison quality control. Retains polarity if camera microfilm was negative;reverses polarity if camera film was positive (e.g., COM product). Headingbacking is omitted for reproduction.Resolution. The ability of the optical systems and photographic materialsto render visible fine detail of an object; a measure of the sharpness of animage, expressed as the number of lines per millimeter discernible in animage. Resolution in processed microfilm is a function of film emulsion,exposure, camera lens, camera adjustment, camera vibration, and resolutiontest chart under a microscope to determine the smallest pattern in whichlines can be distinguished both horizontally and vertically.Row.A horizontal series of microimages on microfiche.Set. Two or more microfiche containing one unit of information. Lengthydocumenti require multiple fiche. When documents are unitized, the ficheshould be clearly marked as to the number in the set; e.g., I of 1, 1 of 4,4 of 4.Silver Film.A film which is coated with a silver halide emulsion.Trailer Microfiche. When a document is microfilmed on microfiche and thetotal number of pages exceeds the image area capacity of a single microfiche,the succeeding images are recorded on additional microfiche called "trailermicrofiche."Unitize. To microfilm each unit of information, such as each report or publication, on separate microfiche or separate sets of microfiche.Vesicular Film. Film with the light sensitive element suspended in a plasticlayer; exposure creates strains within the layer in the form of a latentENCLOSURE 1411

DIAR 59-3image. The strains are released and the latent image made visible by heating the plastic layer resulting in the formation of minute bubbles orvesicles. The image becomes permanent when the layer cools. Vesicular filmis reversing, producing a negative image from a positive image.Viewer. A projection device for viewing an enlarged microimage with theunaided eye. Sometimes called a reader.Viewer-Printer. A machin- which combines the functions of a viewer and anenlarger-printer. Sometimes called a reader-priuter.5II!,.5l/ 5.NL2R

r NDIAR 59-3STANDARDS FOR MICROFICHE COPIES OF ITELLIGENCE DOCUIENTS1. SCOPE: These standards cover camera-created and CG(-generated microfichecopies of intelligence documents and indicei. Co.iversion of existing microform systems are not required. However, production of microfiche to these.standards will facilitate exchange of microfiche within the intelligencecommunity and minimize consumer equipment requirements.2. FORM: Microfiche copies of intelligence documents and i.dices will heproduced to conform with DoD, national, and international standards for 98frame microfiche where applicable.a. Shert Size. The external dimensions will be 105m by 14fmm (4:' xS"). Tolerances are plus 0mm in both dimensions or mitnus 0.75mm for t;,eshorter dimension or minus 1.00mm for the longer dimension.b. Orientation. The longer dimensions are designated tile top an6bottom. The shorzer dimensions are designated the sideE. The bottom is thereference edge and the bottom left corner is designated the reference corner.The sensitive layer is toward the beholder.pojI4B' -r1 2 oo4{-},---./ tAL(N(,A14410UI0,I00x1?14ClunG 7 2rdlnsdFor at (i30.30cotapatOTFigure-"r0s0aie20imcoih98ENCE

DIAR 59-3c.Cornet Cut. The top left corner may be cut as shown in figure 1 ti,facilitate orienting microfiche in ffles and viewers.d. Film Stock. Only safety film stock as lefined by American NationalStandard PHI, 25-1969, or latest revision thereof, will be used for microfiche.e. Film Thickness.ing will be:The gross film thickness exclusive of heading back-(1) For Cellulose Acetate Base:(2) For Polyester Base:0.10mm0.13mm - 0.23mm (0.005" - 0.009")-0.23mm (0.0041-0.009")f. Headin Backing. An opaque or semi-opaque backing for the headingarea is optioral. If used, it will not increase the thickness more than0.01mm.g. Rectangularity.Each side of the microfiche will be perpendicularto the bottom (reference) edge within 0.13mm (0.005") for each 25mm ofheight.h. CuttinA Mark. A cutting mark to provide for automatic cutting ofprocessed roll film into microfiche is optional. If used,

(a) Coordinate the production of microfiche copies cf intelli-gence documents. (b) Control the dissemination of microfiche copies of intelli-gence documents produced for distribution outside the producing commard, using the procedures outlined in reference 2.b. b. DoD elements producing microfiche ioptes of intelligence documents or indices will:

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