भारतीय पौदोिगकी संसथान INDIAN INSTITUTE OF TECHNOLOGY ROPAR
भारतीय पौदोिगकी संसथान रोपडINDIAN INSTITUTE OF TECHNOLOGY ROPARनंगल रोड, रपनगर, पंजाब 140001/Nangal Road, Rupnagar, Punjab 140001Ph. 01881 242193, e mail: purchase@iitrpr.ac.inक्रमांक/No.: 515-15/AD-ACT/PSिदिनांक/Date: 24.04.2015NOTICE INVITING TENDER FROM CHARTERED ACCOUNTANT FIRMSIndian Institute of Technology (IIT), Ropar invites tender in Two Bid System [(a) Technical bidconsisting of all technical details alongwith commercial terms and conditions and EMD; and (b)Financial bid indicating item-wise price for the items mentioned in the technical bid] fromChartered Accountant Firms having Office at Ropar/ Chandigarh/ Mohali/ Panchkula for servicesmentioned in the scope of work for the financial year 2015-16, which may further be extended fortwo more years (on a yearly basis) on satisfactory completion of the work.The firms should have experience of doing similar kind of work for Central Government fundedEducational Institutes/ IIT’s/ NIT’s/ Central Universities.The detailed terms and conditions and prescribed forms may be downloaded from the website ofthe Institute www.iitrpr.ac.in/tenders. Completed tender forms with all required documentsshould reach the Institute in the office of the “Registrar, Indian Institute of Technology Ropar,Room No. 104, Nangal Road, Rupnagar, Punjab – 140 001.Technical bid and financial bid should be sealed in separate covers duly superscribed and boththese sealed covers are to be put in a bigger cover which should also be sealed and dulysuperscribed as "Technical Bid" and "Financial Bid" Due on Last date and time . Technicalbids shall be opened at the first instance and evaluated by technical committee. At the second stagefinancial bids of the only technically qualified bidders shall be opened for financial evaluation andranking before awarding the contract.1. Last date and time of receipt of tender: 14.05.2015 upto 15:00 hours.2. Opening of technical bids on : 14.05.2015 at 15:30 hours.3. Earnest Money Deposit (EMD) of Rs. 25,000/- in the form of Demand Draft prepared infavour of the “Registrar, IIT Ropar” payable at Ropar. Offers without EMD shall not beentertained.4. Tenders received late shall not be a considered.Registrar
INDIAN INSTITUTE OF TECHNOLOGY ROPARNOTICEINVITINGTENDERFOR HIRING OFCHARTERED ACCOUNTANT FIRMSFOR THE YEAR 2015-16Contd.P/2
::2::TABLE OF CONTENTSPage No.1Bid-Data Sheet2Terms of Reference32.1Background2.2Schedule and Scope of work2.3Time Period2.4Support and Inputs to the Firm2.5Prequalification Criteria2.6Payment Terms2.7Performance Security345-910101010-1111Submission and Evaluation of the Tender3.1Submission of Tender3.2Earnest Money Deposit3.3Queries regarding the Tender3.4Last Date of Submission of Tender3.5Date of opening of Tender3.6Evaluation of Tender11-121212121212Contd.P/3
::3::1)BID-DATA SHEETTender Number and DateIssue of Tender FormsComplete Tender Document of 24 pages can bedownloaded from the Institute’s website.Earnest Money Deposit ( EMD)Earnest money of Rs.25000/- (Rupees Twenty FiveThousand only) to be deposited along with the TenderDocuments in the form of Demand Draft favouringRegistrar, IIT Ropar payable at Ropar issued by anyNationalized/Scheduled Bank. Earnest money isrefundable.Last Date of Submission of Tender14.05.2015 upto 15:00 hoursOpening of Tender (Technical Bid)14.05.2015 upto 15:30 hoursContact PersonThe Registrar, IIT RoparContact AddressIndian Institute of Technology RoparNangar Road,Rupnagar, Punjab – 140001Contact Phone Number (s)01881- 227079Website of the Institutewww.iitrpr.ac.inContd P/4
::4::2) TERMS OF REFERENCE2.1 Background : Indian Institute of Technology Ropar (IIT Ropar) is a Central Autonomous body under Ministry ofHuman Resource and Development (MHRD) Government of India and has been recognized as anInstitute of National Importance by an Act of Parliament.IIT Ropar is maintaining its accounts on Accrual Basis following the applicable AccountingStandards. The Institute is substantially financed by MHRD through Plan and Non-Plan Grants. As perthe source of funds, the expenditure of the Institute is attributed to two needs – Recurring and Nonrecurring. All receipts and payment data are entered into Tally. The Accounts of the Institute are preparedas per prescribed and uniform common format applicable to the Central Autonomous Bodies, which willbe made available to the selected firm.Data for the information of Bidders(a)During the year 2014-15, the Institute’s approved budget for Plan Expenditure are to the extent ofRs. 113.84 Crore.(b)As per the data available, the Institute has filed the e-TDS returns in respect of approximately150 employees in 24Q during the year 2014-15 and 150 vendors.(c)The Institute has filed service tax returns in respect of approximately 20 vendors in ST-3, in theyear 2014-15.Contd P/5
::5::2.2 SCHEDULE AND SCOPE OF WORKThe primary activities to be assigned to the Chartered Accountant Firm include(i)(ii)(iii)(iv)(v)(vi)(vii)Internal Audit of Accounts and other sections of the Institute.e-TDS Returns filing for Financial Year 2015-16.Preparation and Verification of Annual Accounts for the Year 2015-16.Preparation of Endowment Account for the year 2015-16.Services related to Service Tax Matters.Filing of Annual Income Tax Returns.Preparation of FC-6 as required under Foreign Contribution (Regulation) Act, 2010 andForeign Contribution (Regulation) Rules, 2011.(viii) Services related to Punjab VAT matters.(ix) Auditing and Certification of Statement of Expenditure and Utilization Certificate ofvarious sponsored Research Projects as per the requirement of funding agencies.The Chartered Accountant Firm will depute dedicated personnel(s) depending upon thevolume of work involved in each activity and will report every month to Registrar who will actas a counterpart to provide the necessary support to the personnel(s) attached by the Firm tothe Institute. The certificate regarding the accuracy of accounts being maintained at theInstitute should be given on quarterly basis by firm.Details of all of the above mentioned activities are presented in the following subsections:2.2.1. Scope of work with respect to e-TDS Returns filing for Financial Year 2015-16.I.Creation of text file for filing of e-TDS return by using data file,II.Advise the Institute on TDS/TCS provisions,III.Preparation and submission/filing of quarterly returns of e-TDS (24Q, 26Q and 27EQ) based on the data ofearnings and other records of Institute including generation of e-TCS Form 27A, generation of FVU file,validation of return using NSDL utility etc,IV.Preparation and filing of correction/revised statements against the defaults generated by TIN-NSDL andagainst the notices received from Income Tax Department during the period of engagement irrespective of theperiod for which the correction statement/return belongs,V.Preparation and filing of replies to the income tax department in respect of notices / communications received byInstitute in connection with the filing of e-TDS returns during the period of engagement irrespective of theperiod to which the notices belongs,VI.Preparation and filing of correction statements, whenever found necessary by Institute on detection of errors inthe data maintained by the Institute,VII.Preparation/generation of TDS certificates in Form 16 and Form 16A,Contd P/6
::6::VIII.Maintaining Employee Master details required for FORM 24Q with Anexures and FORM 16,IX.Maintaining Vendor Master details required for FORM 26Q with Annexures and FORM 16A,X.Maintaining monthly TDS deduction details of Employees/Vendors,XI.Maintaining TDS deduction details, creation of Challans and entry of the deposit details obtained from thebank (Bank Challan serial Number/deposit date),XII.Attaching/accounting of employees/vendors TDS to a specific Challan,XIII.Adjusting TDS deductions in a Challan,XIV.Calculations of any penalty/interest,XV.Validation of PAN number with PAN database of NSDL.XVI.Any other matter related to the above work required under the Income Tax Act, 1961,2.2.2. Scope of Work with respect to Preparation and Verification of Annual Accounts for theYear 2015-16.I.Passing Reversal entries, where necessary in respect of accrued income and outstanding liability created forexpenses and prepaid expenses passed in 2014-15,II. Identifying prior period income/expenses, while passing the receipt and payment vouchers,III. Ensuring that all adjustments are done on a monthly basis, which flow out of Bank Reconciliation statement.Checking of all monthly Bank Reconciliation Statements in respect of all Banks where the Institute has itsaccounts,IV.Mapping the expenditure as booked under Non-Plan/Plan into different sub-heads as per nature ofexpenditure,V. Ensuring that all the data (i.e. all the vouchers of receipt and payment) are entered into Tally Software which isbeing used for keeping records,VI.Passing of year-end adjustment entries required for accrual basis related to accrued income includinginterest on investments and FDs, interest on HBA etc, advances and outstanding liability for expenses wewell as provision for retirement benefits on the basis of actuarial valuation and provision for depreciation,VII.Preparation and Consolidation of Project Accounts, JEE, GATE and JAM Accounts ( if any) with InstituteAccounts,Contd P/7
::7::VIII.Passing entries in respect of assets created out of sponsored projects where the ownership vests with theInstitute, to merge them with the assets of the Institute under respective conventional classified Heads,IX.Preparation of party wise schedules in respect of Travel, Temporary and LTC Advances as on31.03.2016,X.Party wise schedules in respect of Payables and Receivables as on 31.03.2016,XI.All Schedules related to Balance Sheet for the Financial Year 2015-16.XII.Obtaining the data required for Actuarial valuation for pension gratuity, leave encashment and arrangingto send the same to Actuarial, after getting the same approved from AR Accounts / DR Accounts,XIII.Preparing the Annual Accounts of the Institute comprising of Balance Sheet, Income and ExpenditureStatement and Receipt and Payment Accounts as per the prescribed format of Accounts for CentralAutonomous Bodies for the year 2015-16,XIV.If required, to make a presentation of certified Annual Accounts to the Finance committee/Board ofGovernors,XV.Preparation of endowment fund accounts as detailed in 2.2.3.Contd P/8
::8::2.2.3. Scope of Work with respect to Preparation of Endowment Account for the year2015-16.I.To check and to ensure that the transactions of endowment funds are passed only through the two bankaccounts maintained for this purpose,II. Identify investments against each of the endowment funds,III. Ensure that interest earned on those investments is credited to respective endowment funds,IV. Ensure that expenditure on the objective of endowments is met out of the interest component or principalcomponent of the endowment as per the terms and conditions of endowment agreed with donor,V. Apportion the interest earned on the two saving bank accounts to all the endowment funds as per the closingbalance of each fund,VI. Prepare a schedule of all endowment as per the format (Annexure-I),VII. To prepare consolidated account, expenditure against each fund be consolidated by taking expenditure fromMain Accounts and IRD Accounts.2.2.4. Scope of Work with respect to Service Tax Matters.I.Preparation and submission of Service Tax Returns electronically as per statutory requirement,II. Attending to previous pending assessments,III. Providing all latest amendments through letters periodically and promptly,IV. Preparation to appeals in respect of all Service Tax matters,V. Any other Service Tax related matter which the Institute may seek the advise/opinion of the Firm,VI. Consolidation of all the data required and depositing the service tax.VII.(a) Advising on applicability of Service Tax on various services rendered by the Institute,(b) Advising on all matters/items covering its scope and applicability in case of agencies from whom Institute isavailing the services,VIII. Co-ordination with Institute in all Service Tax matters and visiting Institute for discussion,IX. Assessment of Service Tax in Ropar and attending the assessment proceedings and preparation of replies forsubmission to authorities upto the level of Commissioner, Service Tax.Contd P/9
::9::2.2.5. Scope of work in respect of filing of Annual Income Tax ReturnsI.Preparation, vetting and filing of Annual Return of the Institute under Income Tax Act with various disclosures,computation notes and other issues relevant for the purpose of filing of the return,II. Preparation/Review of revised return, if required, to be filed in respect of any financial year,III. Preparation of detailed replies and submission thereof to the queries raised by Assessing Officer/AssistantDirector Income Tax (Exemption), Dy. Director Income Tax (Exemption) during assessment or appellateproceedings or otherwise by tax authority of present/past appeals/proceedings or other hearings,IV.Pursuing the refund claims.2.2.6 Scope of work with respect to preparation of FC-6 form as required under ForeignContribution Regulation Act,1976 (FCRA).I.Preparation/Audit of FCRA returns online and offline,II. Submission of FCRA returns online and offline.2.2.7. Scope of work with respect to Punjab-VAT ReturnsI. Creation of text file for filing of Punjab-VAT returns,II. Filing online Punjab-VAT returns monthly/quarterly,III. Preparation of detailed replies and submission of enquiries raised by VAT Authorities.IV. Attending to appeals, if any, on VAT matters,V. Generation of VAT Certificates,VI. Advising applicability of VAT,VII. Providing all latest amendments through letters to Institute periodically and promptly on a regular basis.2.2.8. Auditing and Certification of Statement of Expenditure and Utilization Certificates ofvarious sponsored Research Projects as per the requirement of funding agencies.Contd P/10
: : 10 : :2.3 Time PeriodThe Chartered Accountant firm will be required to provide the desired services initially for a period of One year i.e. FY2015-16 which may be renewed for another period of two years (on yearly basis) on satisfactory performance.Notwithstanding anything contained herein above, the Institute reserves the right to discontinue the services ofChartered Accountant firm in the event their services are evaluated as unsatisfactory at any time during the period.2.4 Support and Inputs to the FirmThe Institute shall provide office space, computer(s)/printer(s, to the Firm to perform its services. The Institute will alsoprovide all primary data to the firm for carrying out the jobs listed in the schedule and scope of work.2.5 Pre-qualification CriteriaThe bids of only those firms will be considered which satisfy the following eligibility criteria:I. The Chartered Accountant Firm should have its Office in Ropar/ Chandigarh/ Mohali/ Panchkula,II. The Chartered Accountant Firm should have at least three partners,III. The Chartered Accountant Firm should be registered with The Institute of Chartered Accountants of India (ICAI) andhave Income Tax Permanent Account Number (PAN) and Service Tax Registration,IV. The Firm should have been in operation for at least 5 years after its registration,V. The Firm should be empanelled with the Comptroller and Auditor General of India (C&AG),VI. The Average Annual Income (i.e. Average Gross Professional Fees earned during the 3 years) of the Firm in thelast 3 financial years i.e. (2012-13, 2013-14 and 2014-15) must be equal to or more than Fifty lakhs (50 lakhs),VII. The Firm should have experience in (i) preparation of Annual Accounts of Central Autonomous Bodies, one ofwhich must be an Educational Institute, where payments in respect of expenses in any financial year have remained tothe extent of Rs. 200 Crore, (ii) Filing of e-TDS returns (Income Tax), (iii) Service Tax matters of Central AutonomousBodies/Public Sector Undertakings, in the last five years.2.6 Payment TermsThe payment shall be made against the services provided by firm, subject to the following terms and conditions:I. The payment during the entire contract period shall be made in accordance with the financial bid submitted by theselected bidder and accepted by the Institute. No price variation would be allowed during the contract period. Thefinancial price quoted by the contracting firm shall be final. The rates quoted should have a validity for at least threefinancial years 2015-16, 2016-17 and 2017-18. No request for extra payment on account of increase in price onwhatever account will be entertained.Contd P/11
: : 11 : :II. Any increase in statutory taxes during the contract period will be borne by the Institute;III. TDS under Income tax will be deducted at applicable rates;IV. 25% payment shall be made on quarterly basis at the end of each quarter, starting from June, 2015 onsubmission of bill(s).V. The Institute reserves the right to deduct amount from the bill raised by the firm as may be considered reasonablefor unsatisfactory services or delay in providing of services. The decision of the Institute will be the final in this regard.2.7 Performance SecurityThe successful bidder will be required to deposit 10% of the bid amount towards Performance Security in the form ofBank Guarantee before execution of the agreement. The Bank Guarantee must be valid upto 31 st May, 2016. In caseof further extension of the contract the Bank Guarantee will also be renewed accordingly on yearly basis.3. SUBMISSION AND EVALUATION OF THE TENDER3.1 Submission of TenderInterested firms meeting the pre-qualification criteria are requested to submit their Tender in a sealed envelope. TheTender should contain the following documents:i) Earnest Money Deposit (EMD) of Rs. 25000/- in the form of Demand Draft;ii) Prequalification-cum-Technical bid as per Annexure-A along with all supporting documents;iii) Financial Bid as per Annexure –B.Name of the documents that it containsThe Earnest Money Deposit, Prequalification cum Technical Bid and FinancialBid should be submitted in three different envelopes and all envelopes should subscribed “TENDER FOR SELECTIONOF CHARTERED ACCOUNTANT FIRM” and all the three envelopes should be sealed in one main envelope andsubscribed “TENDER FOR SELECTION OF CHARTERED ACCOUNTANT FIRM”. The technical bid shall not containany indication of the price offered for the job for which tender is given by the firm. In case it is found that the technicalBid contains the price for the job or any direct or indirect indication of it, the entire bid document will be summarilyrejected.All the pages of the Tender document including the annexures and copies of certificates should be signed by theauthorized person of the Firm, along with the seal of the firm.Tender should be deposited in the office of “The Registrar, Indian Institute of Technology Ropar , Room No 104,Administrative Building , Nangal Road, Rupnagar Punjab-140001 on all working days during working hours from 10:00A.M to 04:00 P.M. The last date for submission of tender is before upto 15:00 Hours.Contd P/12
: : 12 : :The Applicant can submit the Tender by registered post /courier/Speed post or submit the same in person, so as toreach the designated address by the time and date stipulated. No delay in the submission of the Tender for any reasonwill be entertained. Any Tender received by the Institute after the deadline shall not be opened.3.2 Earnest Money DepositEarnest Money Deposit of Rs. 25000/- by way of Demand draft in the name of Registrar, IIT Ropar, payable at Roparshould be submitted along with the bid. The EMD amount will be returned to the unsuccessful firms after finalization ofthe bid. In respect of the successful bidder, the EMD will be returned after execution of the agreement.3.3 Queries Regarding the TenderThe interested Firms may seek clarification
Indian Institute of Technology Ropar (IIT Ropar) is a Central Autonomous body under Ministry of Human Resource and Development (MHRD) Government of India and has been recognized as an Institute of National Importance by an Act of Parliament. IIT Ropar is maintaining its accounts on Accrual Basis following the applicable Accounting Standards.
Indian Institute of Technology Roorkee Roorkee IITR* Indian Institute of Technology Mandi Mandi IITMandi Indian Institute of Technology Ropar Ropar IITRPR South Zone Indian Institute of Technology Madras Chennai IITM* Indian Institute of Technology Hyderabad Hyderabad IITH Indian Institute of Technology Palakkad Palakkad IITPKD
Indian Institute of Technology Ropar akanksha.paul@iitrpr.ac.in Narayanan C. Krishnan Indian Institute of Technology Ropar ckn@iitrpr.ac.in Prateek Munjal Indian Institute of Technology Ropar 2017csm1009@iitrpr.ac.in Abstract Zero shot learning (ZSL) aims to recognize unseen classes by exploiting semantic relationships between seen and unseen .
7. Deepak Garg Indian Institute of Technology (IIT) - Ropar Kristina Lerman/Aram Galstyan 8. Himanshu Jain Birla Institute of Technology & Science (BITS) - Pilani Gerard Medioni 9. Kaviya Rawat Indian Institute of Technology (IIT) - Ropar Alice Parker 10. Nikita Juneja Indraprastha Institute of Information Technology - Delhi Gaurav Sukhatme 11.
INDIAN INSTITUTE OF TECHNOLOGY ROPAR Rupnagar, Punjab – 140 001, India I note that the decision of the Institute is final with regard to selection for admission and assignment to a particular Department and field of study/research. The Institute shall have the right to expel me from the Institute at any
Environment Clearance for Expansion of Educational Institute “Indian Institute of Technology, Ropar” Project Proponent 8(b) IIT Ropar Project Address Village Bara Phool & Nunowal of Tehsil Rupnagar & Village Gharispur, Bara Surtanpur & Rattanpur of Tehsil Chamkaur Sahib, District Rupanagar,Punjab Form I Environment Consultant
Journal in Top 10 in Top 5 Percentiles(%) in Top 5 Percentiles in Top 1 in Top 1 Indian Institute of Science Bangalore 2345 57.2 1235 30 648 14.8 319 1.9 42 Indian Institute of Technology, Bombay 1239 52.6 574 25.1 274 12.9 141 2.1 23 Indian Institute of Technology, Delhi 1378 50 606 22.5 273 11.4 138 1.1 13 Indian Institute of Technology, Kanpur
Technology, Patna, the Indian Institute of Technology, Ropar 6[and the Indian Institute of Technology (Banaras Hindu University), Varanasi] are such as to make them institutions of national importance, it is hereby declared that each such institution is an institution of national importance. 3. Definitions.
Mother’s and Father’s Day Assemblies School Choir School Leaders Elections Development of School Advisory Board Development of Parents and Friends Group (PFA) Movie Night Experience Music Soiree Christmas Carols Night Athletics Carnival Camp for Years 5/6 Thank you to all the staff for their commitment, passion and care of our children. Thank you to .
