Incident Command System - Home Bureau Of Safety And .
Bureau of Safety andEnvironmentalEnforcement (BSEE)Incident CommandSystemSource Control ContainmentGroup Supervisor- SCGS Job AidJanuary 2015
BSEE SCGS Job AidCommon Incident Command System (ICS)OrganizationIncident Command/Unified CommandSource ControlSupport CoordinatorScientific SupportCoordinatorPublic SourceControlBranchDirectorFigure 1 Common ICS Organization with Source ControlPersonnel may be moved from their initial placementto another within the organization to meet the needsof an evolving incident. Be flexible.ii
BSEE SCGS Job AidSample Source Control OrganizationA source control organization could vary dependingon the incident needs. The dashed lines between theOperations Section Chief, Source Control BranchDirector, and Source Control Support Coordinatorrepresent ongoing technical source controlcommunications.Incident Command/Unified CommandSource ControlSupport CoordinatorOperations SectionChiefSource ControlBranch visorFigure 2 Sample Source Control Organizationiii
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BSEE SCGS Job AidTable of Contents1.0 Source Control Containment GroupSupervisor Overview . 11.1 User . 11.2 When to Use . 31.3 How to Use . 41.4 Major Accomplishments for the SourceControl Containment Group Supervisor . 71.5 References . 81.6 ICS Forms . 92.0 SCGS Checklists . 102.1 Ready for Deployment . 102.1.1 Pre-Incident Actions (IndividualReadiness) . 102.1.2 Deployment Preparations . 102.2 Ready for Operations . 112.2.1 Check In to the Incident. 112.2.2 Obtain Situational Awareness . 122.3 Initial Response & Assessment . 132.3.1 Initial Incident Brief . 142.4 Manage People and the Source ControlContainment Group Procedures . 152.4.1 Establish/Assess Source ControlContainment Group . 152.4.2 Develop Source Control Plan . 16v
BSEE SCGS Job Aid2.5 Conduct Source Control ContainmentOperations. 172.5.1 Execute Source Control and IncidentAction Plans and Assess Progress . 172.6 Support the Operational PlanningProcess. 182.6.1 Prepare for the Tactics Meeting. 182.6.2 Tactics Meeting . 192.6.3 Prepare for the Planning Meeting . 202.6.4 Planning Meeting . 212.6.5 Operations Briefing . 212.7 Transition and Demobilization . 222.7.1 Transition to On-Going OperationsPhase . 222.7.2 Complete Relief Process . 232.7.3 Demobilize Personnel and Group . 242.7.4 Complete return travel . 243.0 Detailed Instructions for ChecklistItems . 253.1 Ready for Deployment. 253.1.1 Pre-Incident Actions (IndividualReadiness) . 253.1.2 Deployment Preparations . 263.2. Ready for Operations . 273.2.1 Check in to the Incident . 27vi
BSEE SCGS Job Aid3.2.2 Obtain Situational Awareness . 283.3 Initial Response and (ICS 204a) Communications List (ICS 205a) Incident Organization Chart (ICS 207) Site Safety Plan (ICS 208) Incident Summary Status (ICS 209) Check-In List (ICS 211) General Message (ICS 213) Resource Request Message (ICS 213RR) Activity Log (ICS 214) Operational Planning Worksheet (ICS 215) Incident Action Plan Safety Analysis (ICS 215a) Demobilization Check-Out (ICS 221) Incident Personnel Performance Rating (ICS225) Daily Meeting Schedule (ICS 230) Incident Open Action Tracker (ICS 233) Work Analysis Matrix (ICS 234) Incident Mishap Reporting Record (ICS 237)9
BSEE SCGS Job Aid102.0 SCGS Checklists2.1 Ready for Deployment2.1.1 Pre-Incident Actions (Individual Readiness) Assemble position deployment kit.(See detail on page 25) Validate personal readiness.(See detail on page 25-26) Validate training/certifications. (Seedetail on page 26)2.1.2 Deployment Preparations Receive assignment. Verify reporting location, date, and time.(See detail on page 26) Finalize personal readiness for assignment.(See detail on page 26-27) Verify/update position deployment kit.(See detail on page 27) Arrange/verify berthing/lodging/transportation. Complete agency/company deployment requirements.Make travel arrangements.
BSEE SCGS Job Aid2.2 Ready for Operations2.2.1 Check In to the Incident Check-in on the ICS Form 211.(see detail on page 27) Check in with the Resource Unit to receiveassignment.(see detail on page 27) Check in with Finance. Check in with Logistics.(see detail on page 27) Review and sign ICS Form 208, Site SafetyPlan (see detail on page 28)11
BSEE SCGS Job Aid122.2.2 Obtain Situational Awareness Review ICS Form 201, Incident Briefing ORthe Incident Action Plan (IAP).(see detail on page 28) Review key incident information.(see detail on page 28-29) Identify resources on scene or enroute.(see detail on page 29) Review the size and complexity of the incident.(see detail on page 29) Identify special considerations for the incident.(see detail on page 29) Review applicable incident documentation.(see detail on page 29) Consult plans applicable to source control containment.Review the Common Operational Picture(COP).Obtain a meeting and briefing schedule.(see detail on page 30)
BSEE SCGS Job Aid132.3 Initial Response & Assessment Identify incident objectives.(see detail on page 31) Identify incident strategies and tactics. Identify incident priorities. Assess incident reporting and meetingcycle.Obtain information specific to the well. Consult with source control group supervisors,if activated. (see detail on page 31)Obtain information (e.g., leak/escapementpoints, site assessment) from SCBD.Assess the need for debris removal. Identify preliminary mitigation plans. Conduct a resource needs analysis. Request resources using ICS Form 213 RR.(see detail on page 32) Establish effective communications.(see detail on page 32) Consult plans applicable to source controlcontainment.
BSEE SCGS Job Aid142.3.1 Initial Incident Brief Meet the SCBD and Operations Section Chief(OSC) (see detail on page 33)Obtain briefing with expectations.Determine the size and complexity of theincident.Conduct watch relief, if applicable.(see detail on page 33) Define your role as SCGS.(see detail on page 33)
BSEE SCGS Job Aid152.4 Manage People and the Source ControlContainment Group Procedures2.4.1 Establish/Assess Source ControlContainment Group Determine/assess additional staffingrequirements. (see detail on page 34)Establish/assess Source Control ContainmentGroup work location. (see detail on page 34)Establish/assess group organization.(see detail on page 34) Request resources using ICS Form 213 RR.(see detail on page 34) Activate components (personnel, equipment,plans) (see detail on page 34)Establish/assess communication methodsand practices. (see detail on page 35)Activate external assistance, as necessary.Monitor organization for appropriate span ofcontrol. (see detail on page 35)
BSEE SCGS Job Aid162.4.2 Develop Source Control Plan Consult the well containment plan/RCD. Obtain site assessment.(see detail on page 35) Obtain well-specific information.(see detail on page 35) Identify source control containmentobjectives. (see detail on page 35)Identify source control containment strategiesand tactics.Determine resources/assets needed. Ensure safety is a top priority. (see detail on page 36) Coordinate with SIMOPS.(see detail on page 36)
BSEE SCGS Job Aid172.5 Conduct Source Control ContainmentOperations2.5.1 Execute Source Control and Incident ActionPlans and Assess Progress Implement IAP and Source Control Plan.(see detail on page 37) Coordinate with SIMOPS to mobilize assets.(see detail on page 37) Monitor containment efforts. Evaluate containment efforts.(see detail on page 37) Revise efforts as required.(see detail on page 38) Oversee management of resources.(see detail on page 38) Attend branch meetings.(see detail on page 38)
BSEE SCGS Job Aid182.6 Support the Operational Planning Process2.6.1 Prepare for the Tactics Meeting Identify current operations.(see detail on page 39) Identify containment priorities.(see detail on page 39) Prepare Work Analysis Matrix (ICS Form234). (see detail on page 40)Prepare Operational Planning Worksheet (ICSForm 215). (see detail on page 40)Prepare Incident Action Plan Safety Analysis(ICS Form 215a). (see detail on page 40)Prepare contingency plans.(see detail on page 40) Prepare containment timeline.(see detail on page 40) Provide documentation to SCBD.(see detail on page 40)
BSEE SCGS Job Aid2.6.2 Tactics Meeting Attend the Tactics Meeting with the Operations Section Chief (OSC) and SCBD,as needed. (see detail on page 41)Develop Work Analysis Matrix (ICS Form234) (see detail on page 41)Develop Operational Planning Worksheet(ICS Form 215) (see detail on page 41)Develop containment contingency plans. Incorporate containment timeline into sourcecontrol timeline. (see detail on page 41)19
BSEE SCGS Job Aid202.6.3 Prepare for the Planning Meeting Revise Work Analysis Matrix (ICS Form 234).(see detail on page 42) Revise Operational Planning Worksheet (ICSForm 215).Prepare to explain complex technicalcontainment issues. (see detail on page 42)Prepare input for the communications plan.(see detail on page 42) Develop draft input for a Severe WeatherContingency Plan (SWCP).(see detail on page 42) Provide documentation to SCBD.(see detail on page 42)
BSEE SCGS Job Aid212.6.4 Planning Meeting Attend the Planning Meeting with the SCBDand OSC, as needed.(see detail on page 43) Explain current containment operations, as required. (see detail on page 43)Explain planned containment strategies/tactics, as required.Explain needed containment resources, asneeded.Explain containment timeline, as needed. Collaborate with ICS counterparts to write aSevere Weather Contingency Plan (SWCP).(see detail on page 44)2.6.5 Operations Briefing Attend the Operations Briefing.(see detail on page 45) Receive IAP for operational period. Conduct watch relief, as needed.(see detail on page 45)
BSEE SCGS Job Aid222.7 Transition and Demobilization2.7.1 Transition to On-Going Operations Phase Ensure continuity of authority and knowledge.(see detail on page 46) Ensure continued effective management.(see detail on page 46) Establish a personnel rotation.(see detail on page 46) Prioritize issues.(see detail on page 46) Monitor organization for appropriate span of control. (see detail on page 46)Ensure information is exchanged viaprescribed reporting chains.(see detail on page 47) Support operational planning process andmanage current operations simultaneously.(see detail on page 47) Maintain Unit Activity Log, ICS Form 214(see detail on page 47)
BSEE SCGS Job Aid2.7.2 Complete Relief Process Advise relief of any change in conditions. Ensure accountability for property. Complete documentation and turn in to Documentation Unit.Debrief SCBD. Provide input for plan improvement.23
BSEE SCGS Job Aid242.7.3 Demobilize Personnel and Group Provide input to Demobilization Plan.(see detail on page 48) Confirm demobilization instructions with SCBD.Attend to supplies and equipment.(see detail on page 48) Supervise demobilization of Group personnel.(see detail on page 48) Complete ICS Form 214, After Action Report. Complete ICS Form 221, Demobilization Check Out.Provide documentation to DocumentationUnit.Inform supervisor of departure plans. Depart incident.2.7.4 Complete return travel Conduct travel in accordance with Demobilization Plan.Contact Demobilization Unit Leader uponarrival at home location.
BSEE SCGS Job Aid253.0 Detailed Instructions for Checklist Items3.1 Ready for Deployment3.1.1 Pre-Incident Actions (Individual Readiness)1. Assemble position deployment kit. Gather manuals, USCG IMH, ICS forms,software, and technical equipment. Gather appropriate Personal ProtectiveEquipment (PPE) for position.2. Validate personal readiness. Personal readinessincludes: medical, dependent, financial, andlegal readiness. Should you deploy withoutbeing personally ready, it will affect your abilityto respond and cause a burden on the incidentmanagement team. Verify medical readiness. Ensure you do nothave outstanding issues that would preventyou from being deployed. For example,ensure you have enough medications for theentire period of the deployment. Verify emergency contact information.Ensure you provide current emergencycontact information to your agency/companysupervisor and on-site supervisor. Verify dependent care. Ensure you have aplan for dependent care/pet care for whenyou deploy. Verify financial readiness. Ensure yourfinances are in order, including
BSEE SCGS Job Aid26agency/company credit card limit, and planfor bills to be paid while deployed. Verify legal readiness. Ensure your legaldocuments are current and in order, includingbut not limited to your will, power(s) ofattorney, voting registration, taxrequirements, etc. Consult your legal advisorfor complete guidance.3. Validate training/certifications. Ensurerequired/recommended training, such as thefollowing, is current. Mandated training ICS training, e.g., ICS 100, 200, 300, 700,800 Technician-level HAZWOPER (Source control certificationrecommendations/requirements are not yetdefined or established.)3.1.2 Deployment Preparations1. Verify reporting location, date, and time. Verify the reporting location, date, and time. Verify the check-in location. Verify the Incident Command Post (ICP)contact number for assistance with check in.2. Finalize personal readiness for assignment. Review the pre-assignment check list toensure readiness, including medical,dependent care, financial, and legalreadiness.
BSEE SCGS Job Aid273. Verify/update position deployment kit. Verify the manuals, forms, technicalequipment you will need. Verify appropriate Personal ProtectiveEquipment (PPE) for the position.4. Arrange/verify berthing/lodging/transportation.5. Complete agency/company deploymentrequirements.3.2. Ready for Operations3.2.1 Check in to the Incident1. Upon arriving to the incident, check in at thedesignated check-in location. Use ICS Form 211, Check-in List.2. Check in with the Resource Unit. Receive your position and shift assignmentwhich may be slightly different than when youwere called in3. Check in with the Finance Section.4. Check in with the Logistics Section. Obtain berthing assignment, if applicable.Logistics may have contracted with a localhotel for incident personnel. Even if you havemade your own arrangements, Logisticsshould be informed where personnel areberthed. Receive meal schedule. Arrange for transportation.
BSEE SCGS Job Aid285. Review ICS Form 208, Site Safety Plan.6. Sign the worker acknowledgement form – ICS 208,Site Safety Plan. Periodically review the SiteSafety Plan to learn of any additions and updatesto the Plan.Additional Information: Check in recorders mayrequest a phone number where you can be reached,the name of the agency/company you deployed from,as well as any additional qualification you may have.Some incidents require credentials (badges) for allassigned personnel. If credentials are issued, youshould receive them upon check in.3.2.2 Obtain Situational AwarenessThe purpose of this task is to acquire additionalbackground on the incident prior to starting yourassignment.1. Review the current ICS Form 201, Incident BriefingOR the current Incident Action Plan (IAP). ICS-201 is used during initial response. The IAP is used after initial response.Consider reviewing all of the IAPs that havebeen generated for the incident.2. Review key incident information: Identify the agencies, organizations, andpersonnel that comprise the IncidentCommand/Unified Command (IC/UC).This may provide insight into the stakeholdersand why the Command is setting particular
BSEE SCGS Job Aid29objectives, as well as media issues orconcerns. What is the well/oil? This will give you an ideaof the resources that should be operating intheatre. When did the incident occur? Assess incidentchanges over time, including survival rates,weathering of oil, potential contaminants,vessel stability, etc. Where did the incident occur? Are you familiarwith the area, the platform, any equipmentinvolved? What are the operational challenges?3. Identify resources on scene and/or enroute, andestimated time of arrival for equipment.4. Review the size and complexity of the incident. Is the incident expanding or contracting? Whatis the media interest?5. Identify special considerations for the incident(e.g., political, social, environmental, threats,vulnerabilities).6. Review applicable incident documentation. Review the most recent ICS Form 209,Incident Status. Review maps/charts/imagery of the incident. Obtain wellbore schematic. Review the flow modeling information.
BSEE SCGS Job Aid30 Review the organizational chart. Identify your chain of command. Identify source control sites, activities,and personnel. Identify the agencies, organizations, andpersonnel that comprise the IC/UC.7. Consult contingency plans applicable to sourcecontrol containment.8. Review the Common Operational Picture (COP).9. Obtain a meeting and briefing schedule. Obtain a copy of the meetings and briefingschedule (ICS Form 230) from the PlanningSection, if developed.
BSEE SCGS Job Aid313.3 Initial Response and AssessmentThe purpose of this taskis to gain perspectiveand situationalawareness regarding theincident and the specificwell involved.1. Identify incidentobjectives, strategies,tactics and priorities insupport of IC/UCstated priorities.2. Assess incidentreporting and meetingcycle3. Obtain well type andrelated information.4. Consult plansapplicable to sourcecontrol containment.5. Consult with source control group supervisors, ifactivated. (e.g., Flow Modeling Group, SubseaDispersant Group, Debris Clearing Group, ReliefWell Group, and any other source control groupsactivated.)6. Obtain information (e.g., leak/escapement points,site assessment) from Source Control BranchDirector (SCBD), if available.7. Identify preliminary mitigation plans.8. Conduct a resource needs analysis.
BSEE SCGS Job Aid329. Request resources needed for initialassessment/site survey using ICS Form 213 RR,Resource Request. Request resources from the LogisticsSection.10. Establish effective communications betweengeographically dispersed source controlsites/activities, as required. Coordinate with Logistics Section to engageIT support. Engage IT support for set-up andmaintenance of communicationtools/technology. Engage IT to establish real-time video feedfrom remotely operated vehicle (ROV)cameras
BSEE SCGS Job Aid333.3.1 Initial Incident BriefThe initial briefing is theopportunity for theSCBD to receiveadditional details aboutthe incident assignment.1. Meet the SCBD andOperations SectionChief (OSC).2. Obtain briefing withexpectations.3. Determine the sizeand complexity of theincident.4. Conduct watch relief, ifapplicable. Watch reliefnormally occursduring theOperations Brief.5. Define your role as SCGS. Given your initial brief and the expectationsand requirements of the SCBD and theOperations Section Chief, define your role asSCGS for the incident.
BSEE SCGS Job Aid343.4 Manage People and Source ControlContainment Group Procedures3.4.1 Establish/Assess Source ControlContainment Group1. Determine/assess additional staffing requirements. Select adequate staff capacity for 24-houroperations. Consider requirements and assignmentduration for prolonged operations. Consider human factors (e.g., endurance,environmental conditions). Reference Occupational Safety & HealthAdministration (OSHA) Extended UnusualWork Shifts guidelines at the OSHA web site.2. Establish/assess Source Control ContainmentGroup work location.3. Establish/assess group organization. Advise SCBD on Source Control ContainmentGroup organization.4. Request resources using ICS Form 213 RR,Resource Request. Request resources from the LogisticsSection.5. Activate components (personnel, equipment,plans). Demobilize as necessary
BSEE SCGS Job Aid6. Establish methods and practices for collecting,validating, and disseminating information to theSCBD, OSC, SCSC, SSC, ENVL, FMGS, andSDGS, and pertinent members of the IMT.7. Activate external assistance, as necessary.8. Monitor organization for appropriate span ofcontrol. Ensure span of control is limited to 5-7reporting elements.3.4.2 Develop Source Control Plan1. Consult the well containment plan/RCD.2. Obtain site assessment Obtain site assessment from SCBD, ifavailable. Request resources to perform siteassessment, if necessary.3. Obtain well-specific information. Obtain accurate pressure at well head.
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