Private Hire Driver Guidance And Application Pack Sept .
GUIDANCE ON BECOMING A PRIVATE HIRE DRIVERIN BASINGSTOKE AND DEANEQuestion: What is private hire?Private hire is the provision of a vehicle and driver to undertake a journey carryingpassengers from one location to another for a fee. The journey may only be undertaken ifbooked in advance with a licensed private hire operator. Three licences are required in orderto undertake a private hire journey1.Private hire operator licence - This authorises a company or an individual to receivebookings and dispatch licensed vehicles and drivers to undertake bookings.2.Private hire driver’s licence - This authorises a driver to drive licensed vehicles tocarry the passengers.3.Private hire vehicle licence - This authorises a specific vehicle to be used for carryingthe passengers.This guidance document outlines the procedure that must be followed in order to apply for anew private hire drivers’ licence. Separate guidance documents are available on our websitefor private hire vehicle and operator licence applications.All three licences must be in place and issued by the same authority in order for a legitimateprivate hire booking to be accepted.Question: What are the differences between hackney carriage and private hirevehicles?Hackney carriage vehicles generally look like a London style cab and have an illuminated“TAXI” sign on the roof. Hackney carriages can be hailed in the street or they can be hiredat any taxi rank in the borough. Only a licensed hackney carriage (‘taxi’, ‘black cab’) may plyfor hire. Private hire drivers are not allowed to ply for hire. Plying for hire is an offence underthe Town Police Clauses Act 1847 and carries a maximum penalty of 2,500.Private hire drivers must not accept bookings from anyone other than their licensedoperator. Private hire drivers must not draw attention to themselves as being available forhire or provide his/her own telephone number. A gesture accompanied by a conversationwith a member of the public suggesting that a private hire driver is available for hire without aprior booking from a licensed operator will be seen as unlawful. A private hire driver must notallow any passenger to enter their vehicle without first having received a booking via yourlicensed operator. Private hire drivers are not allowed to set down or pick up passengersfrom a taxi rank even if booked through a licensed operator.Question: How long will my application take?The licensing team estimates that the application process should take approximately 8-12weeks. This includes the process time for a disclosure and barring service (DBS) check,driver awareness test (DAT), Blue Lamp Trust driving test and a medical examination. If yourapplication is delayed due to convictions or medical conditions disclosed, or if you fail therequired tests, the process may take longer than stated above.You are reminded it is an offence to work as a private hire driver in this authority until you arein possession of a current private hire driver’s licence and badge issued by BDBC.
Question: What do I need to consider before I apply to become a private hire driver?Applicants must meet specific criteria in order to be considered for a licence and the councilmust be satisfied that an applicant is a ‘fit and proper’ person to hold a private hire driverslicence and transport members of the public. Before you make an application you shouldconsider whether you are able to fulfil the following criteria:Guidance & formsApplicants must be over the age of 21.Applicants must be able to demonstrate the right to live and work in the UK.Applicants must complete and give to the council an application on the formprovided and pay the current licence fee.Applicants must have held a full drivers licence for at least one year prior tothe date of application and will be required to complete a data protectionmandate authorising the council to confirm details of their driving history withintelligent data systems (IDS).(Holders of non UK driving licences will be required to have registered theirnon UK licence with the DVLA)Section ASection BApplicants are required to disclose any criminal history by providing adisclosure and barring service (DBS) enhanced criminal record certificate.Non UK applicants including those who have lived outside the UK must alsoprovide a signed and sealed 'certificate of good conduct' from the embassy ofall the relevant countries in which they were born or have lived since the ageof 10.Applicants will be required to undertake and pass a drivers awareness test(DAT) which will assess their knowledge of the highway code, BDBCconditions of licence, geographical knowledge of the borough and basicEnglish and numeracy skills.Applicants will be required to undertake and pass a practical Blue Lamp Trustassessment test.Applicants must produce evidence that they are insured for third party publicliability cover to a minimum of 2,000,000.Section CApplicants are required to undertake a medical examination and must meetthe DVLA Group 2 medical fitness standards.Section GSection DSection ESection FIf applicants have reason to believe there may be doubt on criminal, motoring or medicalgrounds as to whether the council will grant the request for a private hire driver’s licence,the applicant is advised to contact the licensing team before submitting an application forfurther advice.The licensing team will take into account ALL convictions when considering an applicationfor a driver’s licence, irrespective of offence; sentence imposed or age when the offence iscommitted. ALL motoring and criminal offences must be declared on the application formwhether spent or unspent. Further information on our policy relating to convictions can beprovided to applicants on request.Page 2 of 46LIC TXPDPACK - Rev 3.5Revised: Sept 2018Revision: Sept 2020
NEW PRIVATE HIRE DRIVER’S LICENCE APPLICATION PROCESSApplicant contacts the Licensing team to arrangea new driver appointment.At the appointment applicant submits documentation listed atStage 1. Application form Licence, medical and DBS fee ( DAT fee option) DVLA driving licence IDS mandateNew driver appointment held to discuss process andcomplete DBS application form .Applicant submits documentation and completes checks listed atStage 2. DBS disclosure Medical examination form Drivers awareness test Blue Lamp Trust driving assessment Certificate of good conduct (where applicable) Confirmation of licensed operator Public liability insurance Passport photograph Following completion of Stages 1 and 2 the licensing team will awaita response from the council’s medical advisor check.Once the licensing team is satisfied that the application and all checks arecomplete they will consider the application and make a decision whether to grantor refuse a private hire driver’s licenceGRANTThe licensing team will contact the applicant toadvise the licence has been granted and advisewhen licence and badge are ready for collectionPage 3 of 46LIC TXPDPACK - Rev 3.5REFUSALThe licensing team will contact the applicant toadvise the licence has been refused andprovide information on appeal rights.Revised: Sept 2018Revision: Sept 2020
STAGE 1: WHAT DO I NEED WHEN I SUBMIT MY APPLICATION?The first stage of the application process requires the applicant to organise anappointment with the licensing team. Applicants should call (01256) 844844 or email licensing@basingstoke.gov.uk to make a new driver appointment. New driverappointments are available on Tuesdays or Thursdays only during office hours andmay take up to 1 hour to complete. Do not submit your application before yourappointment is made.Additional application documentation can also be submitted in person at theParklands Reception at the Civic Offices where a member of the customer servicesteam will check your documentation. If you bring your application to the ParklandsReception you will need to take a ticket and the officers will photocopy any originaldocuments and return those to you.Please do not leave original documents with our reception unless specificallyrequested by the licensing team.The following documents must be submitted at the initial appointment with thelicensing team (as a minimum requirement):1. An application form fully completed and signed by you. (Section A)2. The current licence fee and DBS criminal check fee (Section A)3. A valid DVLA driving licence (counterpart and photo card)4. A completed and signed IDS mandate (Section B)5. Acceptable forms of identification for completion of DBS criminal check6. Acceptable forms of identification for a right to work check.(Refer to Section C for details of acceptable identification)Further documentation listed at Stage 2, can also be submitted at the initial appointment.Following your new driver appointment the licensing team will send off your DBSapplication form, IDS Mandate and references. The DBS may take between 2-8weeks to issue your certificate.Page 4 of 46LIC TXPDPACK - Rev 3.5Revised: Sept 2018Revision: Sept 2020
STAGE 2: WHAT DO I NEED TO DO TO COMPLETE MY APPLICATION?The following checks must be completed and relevant documents submittedbefore your private hire drivers licence application can be determined:7.DBS Disclosure certificateApplicants must produce an enhanced DBS disclosure certificate to the licensingteam. (Following receipt from the DBS See Section C.)8.Medical examination formApplicants must produce a council issued medical examination form completed andsigned by your GP or a Doctor at the surgery where you are registered.(Any fee to the doctor is payable by the applicant (See Section G)9.Driver awareness test (DAT)Applicants must undertake and pass the drivers awareness test. Payment for tests ispayable to the Licensing team.(See Section A for payment details and Section D for further information on the test)10. Blue Lamp Trust driving assessmentApplicants must undertake and pass the Blue Lamp Trust driving assessment andproduce the original pass certificate to the Licensing team. (Payment for the test ispayable to the Blue Lamp Trust (See Section E)11. Certificate of good conduct (where applicable)Applicants must produce a translated and sealed certificate of good conduct to thelicensing team (where applicable)12. Confirmation of licensed operatorApplicants must confirm the details of the licensed private hire operator they will beworking for once their licence is issued.13. Public liability insuranceApplicants must provide evidence of a minimum of 2 million public liabilityinsurance:(a) Original certificate (if you are the named policy holder), or(b) Copy of certificate and declaration completed by policy holder (Section F)14. Passport photographApplicants must provide 1 colour passport size photograph.The licensing team may also request other information considered to be reasonablynecessary in order to determine the application.IMPORTANT REMINDERAn enhanced DBS disclosure report will be valid for 6 months only. If yourapplication is not determined before the DBS disclosure expires, a newdisclosure will be required.A medical examination report will be valid for 12 months only. If yourapplication is not determined before the medical expires a new medical will berequired.Page 5 of 46LIC TXPDPACK - Rev 3.5Revised: Sept 2018Revision: Sept 2020
Question: What happens next?Following completion of Stages 1 & 2 and once responses have been received andthe licensing team is satisfied that the application is complete, a decision will bemade whether to grant or refuse your private hire drivers licence. Applicants may berequested to attend a further interview at the council offices and/or provide otherinformation which may be considered necessary in order to determine theapplication.Where a decision is made to grant the private hire drivers licence the applicant willbe notified when their licence and badge is ready for collection from the counciloffices. All private hire driver licences are issued subject to compliance with thestandard licence conditions which will be provided on issue of your licence. Furthercopies of all private hire and hackney carriage licence conditions and byelaws areavailable to download at www.basingstoke.gov.ukIn accordance with the Immigration Act 2016, if the applicant has a time limited rightto work in this country, a licence will only be granted for that stated period of timeunless further evidence is provided of an extension to the time limit.Where a decision is made to refuse the private hire drivers licence the applicant willbe notified in writing and provided the opportunity to appeal the decision to theLicensing Sub-Committee or the Magistrates Court within 21 days.Question: What standard of DBS and Medical requirements are required forlicensed private hire driversAn enhanced disclosure and barring service (DBS) disclosure is required todetermine a driver’s suitability to be licensed and this is required every three years.This authority is encouraging all licensed drivers to register with the DBS onlineservice which requires a yearly subscription of 13 by the applicant, and wouldeliminate the future requirement for a DBS appointment as this authority would seekauthorisation to access criminal records online. Ask the officer to discuss theprocess of registering at your appointment.In accordance with the licence conditions, all applicants must meet the DVLA Group2 medical standards. Once a licence is granted the medical is required every fiveyears up to the age of 65, annually thereafter. Under some circumstances ourmedical advisor may advise more frequent checks are necessary. The GP thatcarries out the medical must have access to the driver’s medical records. Themedical form should be returned to the licensing team as soon as possible aftercompletion by the GP.Question: How do I renew my drivers licence?Licensed drivers will be sent a renewal reminder by the licensing team between 4-8weeks before the expiry date. Renewal applications must be submitted at least 10working days before the current licence expires. Failure to do so could mean yourlicence is not renewed before your current licence expires and therefore you will beunable to work.Page 6 of 46LIC TXPDPACK - Rev 3.5Revised: Sept 2018Revision: Sept 2020
SECTION ALICENSINGAPPLICATION FOR A NEW PRIVATE HIRE DRIVER’S LICENCE (page 1 of 4)This form MUST NOT be used for a renewal private hire drivers licence application.PLEASE COMPLETE PAGE ONE AND TWO IN CAPITAL LETTERS USING BLACK INK1. NAME (in full)2. ADDRESS3. HOME TEL. NO.4. MOBILE TEL. NO.5. EMAIL ADDRESS6. D.O.B7. National Insurance no:8. WHEN DID YOU PASS YOUR DRIVING TEST?9. HAVE YOU EVER LIVED IN ANY COUNTRY OTHER THAN THE UK? YESNOIf Yes, when did you become resident in the UK?:Please provide details ofALL other countries youhave lived in:CountryFrom dateTo date10. CRIMINAL AND MOTORING CONVICTIONS, CAUTIONS OR WARNINGSPlease provide details of ALL criminal or motoring convictions, cautions or warningsWe take into account ALL convictions when considering an application for a driver’s licence. All motoringand criminal convictions must be declared on the application form.Nature of OffencePenaltyDate11. ARE THERE ANY CHARGES PENDING AGAINST YOU AT THE TIME OF THIS APPLICATION?YESNOYESNOIf Yes, please provide furtherdetails12. HAVE YOU EVER BEEN DISQUALIFIED FROM DRIVING?If Yes, please state date(s) ofdisqualification and reason:13. HAVE YOU EVER HELD A DRIVERS LICENCE WITH ANY OTHER COUNCIL? YESNOIf yes, please state counciland dates:OFFICE USE ONLYDOCTYPE:APPFORMBADGE NO:FORM NO:LIC TXPDNRevised: April 2018Next Revision date: April 2020Page 7 of 46LIC TXPDPACK - Rev 3.5Revised: Sept 2018Next Revision: Sept 2020
14. HAVE YOU EVER HAD A LICENCE OR LICENCE APPLICATION REVOKED OR REFUSED?YESNOIf yes, please state date(s)and reason:15. MEDICAL STATUSARE YOU AWARE OF ANY MEDICAL CONDITION THAT MAY AFFECT YOUR SUITABILITY AS APRIVATE HIRE DRIVER?YESNOIf yes, please give full detailsand continue on a separatesheet if necessary16. OPERATOR (Private hire and hackney drivers undertaking any pre-booked work)Please provide the name of the Licensed Operator for whom you propose to drive or tick the box to indicate thatyour operator details will follow.Details of operatorOR Operator details to be confirmedA licence will not be issued without confirmation of the licensed operator for whom you propose to drive17. PUBLIC LIABILITY INSURANCEYou must be insured for a minimum of 2 million public liability insurance and provide evidence to thelicensing team before your driver’s licence can be issued.I am the named policy holder and enclose evidence of public liability cover (original certificate)I have provided evidence of public liability cover (copy of certificate) and a declaration formcompleted by the named policy holderEvidence of Public Liability Insurance to followA private hire drivers licence will not be issued without evidence of current public liability insurance10. DECLARATIONI hereby declare that the information and particulars given by me in this application are trueand correct to the best of my knowledge and belief and I make it knowing that if it is tenderedinaccurately, any licence determined and issued in connection with it may be suspended,modified and /or revoked.Signature:Name (please print):Fees 2019Date:Office Use Only: Code3 Year Licence 288.00YBSE2302-CO41DBS Criminal Check 44.001-B4603001-YE25Driver Awareness Test 36.001-B4603001-YB61Medical Advisor Check (where due) 33.00YBSE2302-CO41Payment to be made prior to your appointment either at the kiosk in the Parklands Reception, if paying bydebit/credit card with one of the receptionists, or over the phone with our contact centre (01256) 844844.Page 8 of 46LIC TXPDPACK - Rev 3.5Revised: Sept 2018Next Revision: Sept 2020
APPLICATION FOR A NEW PRIVATE HIRE DRIVER’S LICENCE (PAGE 3 OF 4)STAGE 1 DOCUMENT CHECKLIST1. An application form fully completed and signed by you. (Section A)2. The current licence fee and DBS criminal check fee (Section A)3. A valid DVLA driving licence (counterpart and photo card)4. A completed and signed IDS mandate (Section B)5. Acceptable forms of identification for completion of DBS criminal check6. Acceptable forms of identification for a right to work check.(Refer to Section C for details of acceptable identification)Further documentation listed at Stage 2, can also be submitted at the initial appointment.STAGE 2 DOCUMENT CHECKLIST7.DBS Disclosure certificateApplicants must produce an enhanced DBS disclosure certificate to the licensing team. (Followingreceipt from the DBS See Section C.)8.Medical examination formApplicants must produce a council issued medical examination form completed and signed by yourGP or a Doctor at the surgery where you are registered.(Any fee to the doctor is payable by the applicant (See Section G)Driver awareness test (DAT)Applicants must undertake and pass the drivers awareness test. Payment for tests is payable to theLicensing team.(See Section A for payment details and Section D for further information on the test)9.10.Blue Lamp Trust driving assessmentApplicants must undertake and pass the Blue Lamp Trust driving assessment and produce theoriginal pass certificate to the Licensing team. (Payment for the test is payable to the Blue LampTrust (See Section E)11.Certificate of good conduct (where applicable)Applicants must produce a translated and sealed certificate of good conduct to the licensing team(where applicable)12.Confirmation of licensed operatorApplicants must confirm the details of the licensed private hire operator they will be working foronce their licence is issued.13.Public liability insuranceApplicants must provide evidence of a minimum of 2 million public liability insurance:(a) Original certificate (if you are the named policy holder), or(b) Copy of certificate and declaration completed by policy holder (Section F)14.Passport photographApplicants must provide 1 colour passport size ph
2. Private hire driver’s licence - This authorises a driver to drive licensed vehicles to carry the passengers. 3. Private hire vehicle licence - This authorises a specific vehicle to be used for carrying the passengers. This guidance document outlines the procedure that must be followed in order to apply for a new private hire drivers .
required new hire forms online through the UI New Hire system. This guide describes what UI New Hire is and how to complete the new hire forms. Tips and hints f or submitting the forms are also provided in this guide. You will use the UI New Hire system until your new hire forms have been completed. You will have
Application Forms All applications for the grant of a hackney carriage or private hire driver’s licence must be made on a Plymouth City Council application form available at: . to drive a Hackney Carriage or Private Hire vehicle, entitling you to drive motor cars. Before . Page 5 of 5
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