Careers And Employability Service MyCareer Employer Guide
Careers and Employability ServiceMyCareer Employer GuideDocument Contents How to register your organisation . .(Pages 2-5) How to add an additional organisation user . .(Pages 6-9)Events and Fairs How to register for a stand at a Careers Fair . .(Pages 10-14)Career Development Opportunities How to post a UoS Internship opportunity . .(Pages 15-20) How to post an opportunity to the Volunteering Bank .(Pages 21-25)Jobs Board How to post an opportunity to the Jobs Board . .(Pages 26-29) How to close a job vacancy . . .(Pages 30-31) How to extend a job vacancy . .(Pages 32-34) How to re-publish an expired/rejected/retracted vacancy (Pages 35-38)Our MyCareer Privacy Notice outlines how we collect and process your datawhen you access MyCareer as an employer.1Careers and Employability Service 023 8059 3501 ers
Careers and Employability ServiceMyCareer Employer GuideHow to register your organisation1. Follow this link to MyCareer:https://mycareer.soton.ac.uk/home.html2. Click on ‘Organisation sign in’ on the MyCareer homepage:3. Click on ‘Register’:2Careers and Employability Service 023 8059 3501 ers
4. Complete the details in the ‘Organisation registration’ form and thenclick on ‘Register’. Internal University hosts: Please register your organisation asUoS – Your Faculty/Department e.g. UoS – Humanities. Enterdetails relating to your specific faculty/department in the‘Organisation description’ section and include a link to yourspecific webpage in the ‘Organisation website’ section.Careers and Employability Service 023 8059 3501 ers3
5. The following screen will appear:6. Your organisation application has now been submitted for approvaland will be reviewed by the Careers and Employability team. If yourdetails comply with our approval policy we will approve yourregistration and you will receive a registration email with your logindetails.7. You can post job opportunities whilst your organisation registration ispending approval should you wish. Once submitted, these will remainpending until your organisation has been approved. To post a vacancy to the Jobs Board, click on ‘Post opportunity’ andthen follow the steps in the ‘How to post an opportunity to the JobsBoard’ section. To post a UoS Internship, click on the ‘Post Career DevelopmentOpportunity’ button in the UoS Internships section and then followthe steps in the ‘How to post a UoS Internship opportunity’ section.Careers and Employability Service 023 8059 3501 ers4
To post an opportunity to our Volunteering Bank, click on the ‘PostCareer Development Opportunity’ button in the Volunteering Banksection and then follow the steps in the ‘How to post anopportunity to the Volunteering Bank’ section.Careers and Employability Service 023 8059 3501 ers5
Careers and Employability ServiceMyCareer Employer GuideHow to add an additional organisation user1. Follow this link to MyCareer:https://mycareer.soton.ac.uk/home.html2. Login with your organisation details in the ‘Organisation sign in’section:6Careers and Employability Service 023 8059 3501 ers
3. Click on ‘Profile’ and ‘Update my organisation profile’:4. Click on the ‘Contacts and Users’ tab then ‘Add new contact’:Careers and Employability Service 023 8059 3501 ers7
The following screen will appear:5. Complete the details of the new user and click ‘Add user’. Theirdetails will be shown in the contacts list:Careers and Employability Service 023 8059 3501 ers8
6. Click on ‘Save changes’ and the following screen will appearconfirming the organisation details have been updated. The newuser will receive an email with their password details and will nowbe able to log in to the organisation profile.Careers and Employability Service 023 8059 3501 ers9
Careers and Employability ServiceMyCareer Employer GuideHow to register for a stand at a Careers Fair1. Follow this link to MyCareer:https://mycareer.soton.ac.uk/home.html2. Login with your organisation details in the ‘Organisation sign in’section:10Careers and Employability Service 023 8059 3501 ers
3. Click on ‘Events’ and ‘Search events’ on the top toolbar:4. The following page will appear. Select ‘Careers Fairs’ and ‘VirtualCareers Fairs’ in the event ‘Type’ box and then click on ‘Search’.Careers and Employability Service 023 8059 3501 ers11
5. All our available Careers Fairs will be displayed. Click on the form forthe Fair you wish to attend.6. For some of our Fairs, the booking form will be different depending onthe type of organisation, so on the next page select the relevant formfor your organisation (e.g. Large Graduate Recruiter, Small andMedium Enterprise). If the Fair you wish to attend is already fullybooked, click on the waiting list form instead to be added to thewaiting list.Careers and Employability Service 023 8059 3501 ers12
7. On the next screen, complete all the requested information on thebooking form and then click on ‘Next’.8. You will see the ‘Booking summary’ page:9. Review all of the information and then click ‘Submit Booking’. You willsee the following screen confirming your application has beensubmitted:Careers and Employability Service 023 8059 3501 ers13
10.The Careers and Employability team will now review yourregistration form and will contact you within 10 working days withfurther information. If you click on ‘Events’ and ‘My events’ you willsee your current event bookings. Your new registration will be listedas provisional. Once your booking has been approved, you will receivean email confirmation and the status will change to confirmed:If you have booked to attend a Virtual Careers Fair, once your booking hasbeen confirmed please see our Exhibitor Guide which explains how to createyour virtual stand.Careers and Employability Service 023 8059 3501 ers14
Careers and Employability ServiceMyCareer Employer GuideHow to post a UoS Internship opportunity1. Before you post your UoS Internship opportunity, please ensure youhave read the UoS Internships Host Handbook and completed the JobDescription & Person Specification document available on the followingwebpages:Internal University placements/excel.pageExternal ers/placements/excelsouthampton.pageExternal organisations should also complete the Health and Safetyform displayed on this webpage.2. Then follow this link to MyCareer:https://mycareer.soton.ac.uk/home.html If your organisation is not registered on MyCareer, go to Step 3 If you are already registered on MyCareer, go to Step 43. Follow the steps in the ‘How to register your organisation’ section andclick on ‘Post Career Development Opportunity’ in the UoS Internshipssection when you see the following screen at the end of theregistration process:15Careers and Employability Service 023 8059 3501 ers
Internal University hosts: Please register as an organisation and not‘University of Southampton Staff’ as you will not be able to post youropportunity from within the staff section. Please register yourorganisation as UoS – Your Faculty/Department e.g. UoS – Humanities.Enter details relating to your specific faculty/department in the‘Organisation description’ section and include a link to your specificwebpage in the URL link.Now go to Step 6.4. Login with your organisation details in the ‘Organisation sign in’section:Careers and Employability Service 023 8059 3501 ers16
5. Click on ‘UoS Internships’ and then ‘Post UoS Internship opportunity’:6. You will see the following screen. Select the relevant UoS Internshipsoption for your organisation (External organisations, Externalorganisations with Grant Fund or Internal University hosts).Please only select the UoS Internship Grant Fund option if you havebeen asked to do so by the Employer Relations Team. If you requireCareers and Employability Service 023 8059 3501 ers17
further clarity on Grant Fund eligibility please contactemploy@southampton.ac.uk.7. Ensure ‘UoS Internships’ is selected in the ‘Career DevelopmentOpportunity details’ box:8. Complete the details in the ‘Career Development OpportunityPublishing details’ section. We recommend opportunities areadvertised for a minimum of 3 weeks.9. The ‘Application details’ box is pre-populated with the relevantinformation so you do not need to add anything in this section. Click‘Next’:Careers and Employability Service 023 8059 3501 ers18
10.In the ‘Position details’ box complete the information relating tothe internship opportunity:11.It is not mandatory to include interview and start date detailsand you can leave these sections blank should you wish. In the ‘Salarydetails’ section we recommend you select the ‘Recommendedinternship salary of 10.35 per hour’ option. If you wish to pay adifferent amount please select ‘Hourly Rate’ and specify the salary inthe box below.Careers and Employability Service 023 8059 3501 ers19
12.Complete all the details on the form and then click on ‘AddOpportunity’ and you will see the following screen:13.Your vacancy will then be pending approval from the EmployerRelations Team who will keep you informed of its progress.Careers and Employability Service 023 8059 3501 ers20
Careers and Employability ServiceMyCareer Employer GuideHow to post an opportunity to the Volunteering BankPlease note that we are only able to advertise volunteering opportunities thattake place with a registered charity or non-profit organisation and are basedin the UK. Please see our volunteering webpages for further information.1. Follow this link to MyCareer:https://mycareer.soton.ac.uk/home.html If your organisation is not registered on MyCareer, go to Step 2 If you are already registered on MyCareer, go to Step 32. Follow the steps in the ‘How to register your organisation’ sectionand click on ‘Post Career Development Opportunity’ in theVolunteering Bank section when you see the following screen at theend of the registration process:21Careers and Employability Service 023 8059 3501 ers
Now go to Step 5.3. Login with your organisation details in the ‘Organisation sign in’section:4. Click on ‘Volunteering Bank’ and ‘Post Volunteering BankOpportunity’:5. You will see the following screen. Check that ‘VolunteeringOpportunity’ is selected:Careers and Employability Service 023 8059 3501 ers22
6. Ensure ‘Volunteering Bank’ is selected in the ‘Career DevelopmentOpportunity details’ box:7. Complete the details in the ‘Publishing details’ and ‘Applicationdetails’ sections of the form and then click ‘Next’. In the ‘Positiondetails’ box complete the information relating to the volunteeringopportunity:Careers and Employability Service 023 8059 3501 ers23
8. It is not mandatory to include interview and start date details andyou can leave these sections blank should you wish. Complete thequestions on this page and then click on ‘Add opportunity’ and youwill see the following screen:Careers and Employability Service 023 8059 3501 ers24
9. Your opportunity will then be pending approval from the Careersand Employability team. Once it has been reviewed and approved,you will then receive an email confirming your opportunity is live onour website and the role will be listed in the ‘Published’ tab.Careers and Employability Service 023 8059 3501 ers25
Careers and Employability ServiceMyCareer Employer GuideHow to post an opportunity to the Jobs Board1. Follow this link to MyCareer:https://mycareer.soton.ac.uk/home.html If your organisation is not registered on MyCareer, go to Step 2 If you are already registered on MyCareer, go to Step 32. Follow the steps in the ‘How to register your organisation’ section andclick on ‘Post Opportunity’ when you see the following screen at theend of the registration process:Now go to Step 5.3. Login with your organisation details in the ‘Organisation sign in’section:26Careers and Employability Service 023 8059 3501 ers
4. Click on ‘Jobs Board’ and ‘Post new opportunity’ on the top toolbar:5. The following screen will appear:Careers and Employability Service 023 8059 3501 ers27
6. Complete the details and then click ‘Next’. The following screen willappear:7. Complete the details and then click on ‘Add opportunity’. You canpreview the vacancy details prior to posting by clicking ‘Preview’should you wish. It is not mandatory to include interview and startdate details and you can leave these sections blank should you wish.Careers and Employability Service 023 8059 3501 ers28
8. You will then see a notification stating ‘Opportunity created’. Anyprevious opportunites you have advertised will be listed below withtheir status:9. Your vacancy will then be pending approval from the Careers andEmployability team. Once it has been reviewed and approved, you willthen receive an email confirming your opportunity is live on ourwebsite and the role will be listed in the ‘Published’ tab.Careers and Employability Service 023 8059 3501 ers29
Careers and Employability ServiceMyCareer Employer GuideHow to close a job vacancy1. When you have posted a vacancy on our MyCareer Jobs Board youthen have the option to close the advert early should you wish.2. Follow this link to MyCareer:https://mycareer.soton.ac.uk/home.html3. Login with your organisation details in the ‘Organisation sign in’section:4. Click on ‘Jobs Board’ and ‘Opportunities management’ on the toptoolbar:30Careers and Employability Service 023 8059 3501 ers
5. The opportunities management page will show you all of yourvacancies. Click on ‘Actions’ next to the opportunity you wish toclose, then select ‘Withdraw’ and ‘Yes’ to withdraw the vacancy:6. The vacancy will now be listed in the ‘Withdrawn’ tab and will notbe visible to students.Careers and Employability Service 023 8059 3501 ers31
Careers and Employability ServiceMyCareer Employer GuideHow to extend a job vacancy1. When you have posted a vacancy on our MyCareer Jobs Board youthen have the option to extend the advertising date should youwish.2. Follow this link to MyCareer:https://mycareer.soton.ac.uk/home.html3. Login with your organisation details in the ‘Organisation sign in’section:32Careers and Employability Service 023 8059 3501 ers
4. Click on ‘Jobs Board’ and ‘Opportunities management’ on the toptoolbar:5. The Opportunities management page will show you all of yourvacancies. Click on ‘Actions’ next to the relevant opportunity andselect ‘Extend’:Please note that the ‘Extend’ option will only be visible if your vacancy is dueto close within the next five days.Careers and Employability Service 023 8059 3501 ers33
6. An ‘Extend closing date’ box will appear:7. Select the new closing date and click on ‘Extend’. You will see a‘Confirmation: Successfully submitted extension request’ message.8. If your opportunity is posted to our Jobs Board the closing date willautomatically update and the extended date will be visible forstudents and graduates to view.If your opportunity is posted to one of our ‘Career DevelopmentOpportunity’ sections, such as our UoS Job Shop, Volunteering Bankor Year in Employment sections, the original and new closing dateswill now be listed next to the opportunity:9. The extension request will go through to the Careers andEmployability team for approval. Once approved you will receive aconfirmation email and the new closing date will be visible forstudents and graduates to view.Careers and Employability Service 023 8059 3501 ers34
Careers and Employability ServiceMyCareer Employer GuideHow to re-publish an expired/rejected/withdrawn vacancy1. If an opportunity you have posted on our MyCareer Jobs Board issubsequently withdrawn, rejected or expires, you then have theoption to re-publish the opportunity should you wish.2. Follow this link to MyCareer:https://mycareer.soton.ac.uk/home.html3. Login with your organisation details in the ‘Organisation sign in’section:35Careers and Employability Service 023 8059 3501 ers
4. Click on ‘Jobs Board’ and ‘Opportunities management’ on the toptoolbar:5. Your vacancies will be listed in the Published, Pending, Rejected,Withdrawn and Expired tabs.6. Click on the ‘Withdrawn’, ‘Expired’ or ‘Rejected’ tab then click on‘Actions’ next to the opportunity you wish to re-publish and ‘Copy’:Careers and Employability Service 023 8059 3501 ers36
7. You will see the ‘Posting details’ screen and will be able to updatethe advertising and closing dates in the ‘Opportunity publishingdetails’ section:8. Click on ‘Next’ and then complete the details on the ‘Positiondetails’ page. Then click on ‘Add opportunity’ and your vacancywill be listed in the ‘Pending’ tab.Careers and Employability Service 023 8059 3501 ers37
9. Once it has been reviewed and approved by the Careers andEmployability team, you will then receive an email confirming youropportunity has been republished and is live on our website.Careers and Employability Service 023 8059 3501 ers38
Careers and Employability Service 023 8059 3501 employ@southampton.ac.uk www.southampton.ac.uk/careers 12 5. All our available Careers Fairs will be displayed.
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