PeopleSoft FSCM 9.2: Electronic Data Interchange - Oracle

PrefaceIn addition, the PeopleTools: Applications User's Guide introduces you to the various elements of thePeopleSoft Pure Internet Architecture. It also explains how to use the navigational hierarchy, components,and pages to perform basic functions as you navigate through the system. While your application orimplementation may differ, the topics in this user’s guide provide general information about usingPeopleSoft applications.Field and Control DefinitionsPeopleSoft documentation includes definitions for most fields and controls that appear on applicationpages. These definitions describe how to use a field or control, where populated values come from, theeffects of selecting certain values, and so on. If a field or control is not defined, then it either requiresno additional explanation or is documented in a common elements section earlier in the documentation.For example, the Date field rarely requires additional explanation and may not be defined in thedocumentation for some pages.Typographical ConventionsThe following table describes the typographical conventions that are used in the online help.Typographical ConventionDescriptionKey KeyIndicates a key combination action. For example, a plus sign( ) between keys means that you must hold down the first keywhile you press the second key. For Alt W, hold down the Altkey while you press the W key. . . (ellipses)Indicate that the preceding item or series can be repeated anynumber of times in PeopleCode syntax.{ } (curly braces)Indicate a choice between two options in PeopleCode syntax.Options are separated by a pipe ( ).[ ] (square brackets)Indicate optional items in PeopleCode syntax.& (ampersand)When placed before a parameter in PeopleCode syntax,an ampersand indicates that the parameter is an alreadyinstantiated object.Ampersands also precede all PeopleCode variables. This continuation character has been inserted at the end of aline of code that has been wrapped at the page margin. Thecode should be viewed or entered as a single, continuous lineof code without the continuation character.ISO Country and Currency CodesPeopleSoft Online Help topics use International Organization for Standardization (ISO) country andcurrency codes to identify country-specific information and monetary amounts.ISO country codes may appear as country identifiers, and ISO currency codes may appear as currencyidentifiers in your PeopleSoft documentation. Reference to an ISO country code in your documentationviCopyright 1988, 2021, Oracle and/or its affiliates.

Prefacedoes not imply that your application includes every ISO country code. The following example is acountry-specific heading: "(FRA) Hiring an Employee."The PeopleSoft Currency Code table (CURRENCY CD TBL) contains sample currency code data. TheCurrency Code table is based on ISO Standard 4217, "Codes for the representation of currencies," andalso relies on ISO country codes in the Country table (COUNTRY TBL). The navigation to the pageswhere you maintain currency code and country information depends on which PeopleSoft applicationsyou are using. To access the pages for maintaining the Currency Code and Country tables, consult theonline help for your applications for more information.Region and Industry IdentifiersInformation that applies only to a specific region or industry is preceded by a standard identifier inparentheses. This identifier typically appears at the beginning of a section heading, but it may also appearat the beginning of a note or other text.Example of a region-specific heading: "(Latin America) Setting Up Depreciation"Region IdentifiersRegions are identified by the region name. The following region identifiers may appear in the PeopleSoftOnline Help: Asia Pacific Europe Latin America North AmericaIndustry IdentifiersIndustries are identified by the industry name or by an abbreviation for that industry. The followingindustry identifiers may appear in the PeopleSoft Online Help: USF (U.S. Federal) E&G (Education and Government)Translations and Embedded HelpPeopleSoft 9.2 software applications include translated embedded help. With the 9.2 release, PeopleSoftaligns with the other Oracle applications by focusing our translation efforts on embedded help. Weare not planning to translate our traditional online help and PeopleBooks documentation. Instead weoffer very direct translated help at crucial spots within our application through our embedded helpwidgets. Additionally, we have a one-to-one mapping of application and help translations, meaning thatthe software and embedded help translation footprint is identical—something we were never able toaccomplish in the past.Copyright 1988, 2021, Oracle and/or its affiliates.vii

PrefaceUsing and Managing the PeopleSoft Online HelpSelect About This Help in the left navigation panel on any page in the PeopleSoft Online Help to seeinformation on the following topics: Using the PeopleSoft Online Help Managing Hosted online help Managing locally installed PeopleSoft Online HelpPeopleSoft FSCM Related LinksOracle Help CenterHosted Online HelpPeopleSoft Information PortalMy Oracle SupportFinancial and Supply Chain Management information for Search Framework search engine can be foundin PeopleSoft Application Fundamentals documentation. For application specific information, see the"Understanding Search Pages within Components " (PeopleSoft FSCM 9.2: Application Fundamentals)topic.PeopleSoft Training from Oracle UniversityPeopleSoft Video Feature Overviews on YouTubePeopleSoft Business Process Maps (Microsoft Visio format)PeopleSoft Spotlight SeriesContact UsSend your suggestions to psoft-infodev us@oracle.com. Please include the applications update image orPeopleTools release that you’re using.Follow UsYouTubeTwitter@PeopleSoft Info.viiiCopyright 1988, 2021, Oracle and/or its affiliates.

PrefacePeopleSoft BlogsLinkedInCopyright 1988, 2021, Oracle and/or its affiliates.ix

Chapter 1Getting Started with Electronic DataInterchangeCommon Elements Used in Electronic Data InterchangeAs of DateThe first date for which a report or process includes data.BU or Business UnitAn identification code that represents a high-level organizationof business information. You can use a business unit to defineregional or departmental units within a larger organization.DescriptionFreeflow text up to 256 characters.Short DescriptionFreeflow text up to 15 characters.Effective DateDate which a table row becomes effective; the date that anaction begins. For example, if you want to close a ledger onJune 30, the effective date for the ledger closing would be July1. This date also determines when you can view and change theinformation. Pages and batch processes that use the informationuse the current row.See documentation PeopleTools : PeopleSoft ApplicationsUser's GuideLanguage or Language CodeThe language of the field labels and report headings of reports toprint. The filed values appear as you enter them. Language alsorefers to the language spoken by an employee, applicant, or nonemployee.Process FrequencyDesignates the appropriate frequency to process:Once: executes the request the next time the batch processruns. After the batch process runs, the process frequency isautomatically set to Don't Run.Always Executes: executes the request every time the batchprocess runs.Don't Run: Ignores the request when the batch process runs.Process MonitorView the status of submitted process requests.See documentation PeopleTools : PeopleSoft Process SchedulerReport IDCopyright 1988, 2021, Oracle and/or its affiliates.The report identifier.11

Getting Started with Electronic Data InterchangeReport ManagerChapter 1View report content, check the status of a report, and seedetailed messages.See documentation PeopleTools : PeopleSoft Process SchedulerRun Control IDA request identification that represents a set of selection criteriafor a report or process.RunSpecify the location where a process or job runs and the processoutput format.StatusCheck the progress of a report or process. A valid status isPosted, Not Posted, Generated, Processing, or Scheduled.User IDThe system identifier for the individual who generates serviceoperation routings.Instance or Prcs Instance (instance or The number that represents where the request is in the queue.process instance)See the product documentation for PeopleTools: Application Designer Developer's GuideNavigating PeopleSoft SCM DocumentationPeopleSoft SCM provides powerful integration technology. You can integrate to specific applicationsuppliers or share transaction or definitional data directly with suppliers or customers. Resources fortechnical information are located in the Enterprise Integration section of the PeopleSoft EnterpriseComponents documentation, PeopleSoft Integration Broker documentation and Enterprise IntegrationRepository. There are also specific overview sections and examples in the PeopleSoft SCM Integrationdocumentation.ImplementationIn the planning phase of your implementation, take advantage of all PeopleSoft sources of information,including the installation guides, table-loading sequences, data models, and business process maps. Acomplete list of these resources appears in the documentation PeopleSoft Application Fundamentals, withinformation about where to find the most current version of each.See the product documentation for PeopleSoft Application FundamentalsRelated Product DocumentationThe PeopleSoft Electronic Data Interchange provides you with implementation and processinginformation for your PeopleSoft system. However, additional, essential information describing the setupand design of your system resides in companion documentation. The companion documentation consistsof important topics that apply to many or all PeopleSoft applications across the Financials, EnterpriseService Automation, and PeopleSoft Supply Chain Management product lines. You should be familiarwith the contents of this documentation.12Copyright 1988, 2021, Oracle and/or its affiliates.

Chapter 1Getting Started with Electronic Data InterchangeThe following companion documentation apply specifically to Electronic Data Interchange: PeopleSoft Application Fundamentals PeopleTools : Integration Tools PeopleSoft Enterprise ComponentsCopyright 1988, 2021, Oracle and/or its affiliates.13

Getting Started with Electronic Data Interchange14Chapter 1Copyright 1988, 2021, Oracle and/or its affiliates.

Chapter 2Understanding Electronic Data InterchangePeopleSoft Electronic Data InterchangeElectronic Data Interchange is a method companies use to exchange data and transact businesselectronically. For example, using EDI a company can submit an order to a supplier, and the suppliercan acknowledge and fulfill the order without paper changing hands or any contact between companyrepresentatives.EDI provides a standard format for transaction data, allowing trading partners to communicate in acommon language. As such, it is an important part of an electronic commerce strategy. Electroniccommerce is a means to extend business processes to include suppliers, customers, and employees ina fully integrated supply chain. It can yield shorter cycle times, more efficient inventory management,and better knowledge sharing throughout your extended enterprise. To see these benefits, you need anintegrated enterprise application system that you can extend and customize for your supply chain, whilestill maintaining enterprise information integrity.EDI is a crucial part of business-to-business commerce. When computers exchange data using EDI, thedata is transmitted in EDI Standard format so that it is recognizable by other systems using the same EDIStandard format. Companies who use EDI have their own translator software package to convert the datafrom the EDI Standard format to their computer system's format. Companies that exchange EDI data arecalled trading partners.Copyright 1988, 2021, Oracle and/or its affiliates.15

Understanding Electronic Data InterchangeChapter 2Image: PeopleSoft supported EDI transactions, both inbound and outboundThe following diagram illustrates the inbound and outbound EDI transactions used by PeopleSoft.Common EDI Terms16ArchiveTo store data for possible future reference.Data elementAn individual piece of information within an EDI Standarddocument. You group data elements to form data segments.Copyright 1988, 2021, Oracle and/or its affiliates.

Chapter 2Understanding Electronic Data InterchangeEDI StandardA standardized format that defines the syntax, structure, andcontent of the inbound and outbound document data. ANSI ASC X12 - Cross-industry standard WINS - Warehouse industry UCS - Grocery industry TRADACOMS - Retail - UK EDIFACT - Commercial export and transport - international ODETTE - Motor and component suppliers - EuropeIn recent years, a United Nations committee has been workingto reconcile ANSI ASC X12 with EDIFACT to furtherstandardize EDI on an international basis.Electronic CommerceA business environment that includes computer-to-computer,application-to-application, and person-to-person exchange ofinformation.Electronic Data Interchange (EDI)Electronic Data Interchange (EDI) is the paperless, computer-tocomputer exchange of business transactions, such as purchaseorders and invoices, in a standard format with standard content.Inbound documentA document that you receive from your trading partner usingEDI. Also referred to as an inbound transaction.MappingThe process of converting information from one table structureto another. The translation software performs this process.Outbound documentA document that you send to your trading partner using EDI.Also referred to as an outbound transaction.SegmentA predefined set of functionally related data elements.Standard documentAn EDI document that you exchange with your trading partner,such as a purchase order or sales order. Also called a transactionset in the ANSI ASC X12 or a message in the EDIFACT EDIstandards.Trading partnerA company (usually a customer or supplier) with whom youexchange EDI documents.Translator softwareThe software that converts data from an application table formatto an EDI Standard format, and from EDI Standard Format toapplication table format.The data is exchanged in an EDI Standard format, such as ANSIASC X12, EDIFACT, UCS, or WINS.Copyright 1988, 2021, Oracle and/or its affiliates.17

Understanding Electronic Data InterchangeChapter 2EDI StandardsTo exchange documents with trading partners, you must convert the data to and from EDI Standardformats. EDI standards are the requirements for the format and content of EDI business documents.EDI standards determine the correct order and location of the units of data in an EDI document. All EDItransactions are defined by EDI standards.EDI standards developers design and publish EDI Standard formats for various kinds of documents, suchas purchase orders or invoices, that you might exchange with your trading partners.All EDI standards include the following components:ElementThe smallest component in an EDI Standard.SegmentsGroups of elements.Transaction setsAlso called messages, transaction sets are groups of segments.EDI Standard format is comparable to the language that you speak. For instance, an element of the EDIStandard can be compared to a word. A segment in the EDI Standard is comparable to a sentence. Atransaction set in the EDI Standard is comparable to a paragraph or a document. In

Preface Understanding the PeopleSoft Online Help and PeopleBooks The PeopleSoft Online Help is a website that enables you to view all help content for PeopleSoft