Degree Works FAQ - Auburn University At Montgomery

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Degree Works FAQQ: What is Degree Works?A: Degree Works is a web‐based tool to help AUM students and advisors monitor progress toward degreecompletion. Degree Works looks at the degree requirements and the coursework completed to produce aneasy‐to‐read audit. The audit is divided into block requirements of how courses taken or proposed counttoward degree requirements. Checkboxes exist within each block to easily outline what courses andrequirements are complete. Degree Works also allows students and their advisors to plan for futurecoursework.Q: Who can use Degree Works?A: Degree Works is available to all students who were admitted to AUM Fall 2010 or later.Q: Who can see my plan?A: Like other processes you use through the My AUM portal, Degree Works is accessed through yoursecure login. However, your advisor and authorized staff will be able to view the information contained inDegree Works.Q: Can I register for classes in Degree Works?A: Not at this time. Registration including prerequisite checks will continue to be performed in your studentregistration access.Q: Can I save or print my audit?A: Yes.AUDITSQ: What is an audit?A: A Degree Works audit is a review of past, current and planned coursework that provides information oncompleted and outstanding requirements necessary to complete a degree/major/minor. The auditworksheet is divided into block requirements such as Degree, University Requirements, General Education(Core), and Major Requirements. Each block works like a checklist that has boxes that are automaticallychecked when a requirement is met.

Degree Works FAQQ: How current will my information be in Degree Works?A: The information in Degree Works is refreshed each night. Any changes made today (e.g., grade changesor classes added/dropped) will be seen in Degree Works tomorrow.Q: Are my grades visible in Degree Works?A: Yes. Once grades have been processed at the end of the semester, they are viewable in Degree Works.Q: Can I see a list of all of the classes I’ve taken at AUM?A: Yes. On the Worksheets tab, click on the “Courses by Term” link at the top for a list of courses takeneach term at AUM.Q: Does Degree Works include my AP credit and transfer work?A: Once AP scores are received from the College Board and credit is approved they are posted to thestudent record and will appear on the audit. When transfer work is articulated it will also appear.Q: Why are my courses still in the In‐Progress section of the audit when I already received grades?A: Until the grades are processed by the Registrar’s Office your grades will not show up on your record.Degree Works also shows In‐Progress courses for upcoming terms.Q: How do I know what classes I need to take?A: Your audit will outline courses needed to meet degree, major, concentration and/or minor requirementswithin each specific block. You may then use this information to discuss your plan with your academicadvisor.Q: I think my audit is incorrect. What should I do?A: Please ask your advisor for assistance. The first step is to clarify what information you believe is wrong.These are the most common problems and courses of action:My major is wrong on my audit.If you have not officially changed your major, contact your current advisor for instructions. The Registrar’sOffice must receive a change of major form to officially change your major. If you have already officiallychanged your major, the Degree Works audit will only display your active degree audit. If your change iseffective for a future term, the change may not reflect until that term.

Degree Works FAQThe requirements for my major are wrong.Look at the catalog term that appears on the major requirements block of the audit. According to ourrecords, this is the catalog that you are using to complete your major requirements. If you believe youshould be using older or newer requirements, contact your advisor.My transfer courses don't appear in the right place.If you are concerned about a transfer course that should be applying in the audit, contact your advisor.Classes are not applying in the “right” place.Degree Works uses a ‘best fit’ approach for meeting requirements so classes may apply to differentsections as you take more courses. If you have further questions, please contact your advisor.My advisor or department chair gave me permission to substitute a course, but it's not showing on myaudit.Talk with your advisor. Advisors can request an exception to the standard requirements. Once exceptionsare entered, the change will appear on the audit.My minor is missing from my audit.If you have not officially declared your minor, contact your current advisor for instructions. If you haveofficially declared your minor, which can only be done in the Registrar’s Office, they may still be updatingyour records.If none of these problems describe your situation, or if you need additional help identifying what’s wrong,contact your advisor. If the advisor believes a technical error exists on the audit, they will email theRegistrar’s Office.Q: I have been cleared for graduation, but Degree Works says that I haven’t completed all myrequirements. Does this mean that I won’t be able to graduate?A: Not necessarily. This can be a timing issue such as posting of grades for the current term. If you havefollowed through on any requirements you were told to complete, you should still be on track forgraduation. Contact your advisor as soon as possible.Q: When should I look at my degree audit?A: At least four times a semester. You should always review your audit:1. Before you meet with your academic advisor to discuss registration for an upcoming semester.2. After you register to ensure that the courses you selected applied to your requirements.3. After your grades for each semester are posted.4. Any time you make a change to your schedule or major.

Degree Works FAQQ: How is my degree audit different from my transcript?A: Your degree audit is a tool to provide you with academic information related to your degree progress. Itdisplays courses required and completed in your degree program. Your transcript is your official universityacademic record and provides a chronological list of courses completed and other academic information.Q: How does Degree Works decide where to place courses that I’ve completed?A: Degree Works looks at your program as a whole, and places each course using a "best fit" scenario. The"best fit" process will not always be perfect, particularly when multiple possibilities exist. Classes may applyto different sections as you take more courses. If you have a course that does not appear in the area inwhich you expected, please contact your advisor for assistance.Q: Degree Works placed one of my courses in two different places. Is that okay?A: In most cases, yes. Degree Works is programmed to recognize that some courses can fulfill more thanone requirement. If you have any questions, contact your advisor.Q: I earned credit before I came to AUM. How does this appear on my audit?A: In most cases, transfer courses are articulated during the admissions process and they appear on youraudit as transfer work. If your audit does not look like you expected, please contact your advisor.Q: Are there requirements for graduation that Degree Works doesn’t check?A: A few. While Degree Works has been designed to check almost everything that you must complete toqualify for graduation, there may be additional requirements for your major that must be completed aswell. You should use Degree Works in conjunction with the AUM catalog and with any information thatyour major department provides to ensure that you remain on track for graduation. If you have questionsabout any additional requirements for your major, talk with your advisor.Q: My advisor petitioned to waive/substitute a course. How will that course appear on Degree Works?A: After it is approved, the exception will be recorded. The course you completed will fulfill therequirement, and an additional line will appear under it that explains why the exception was entered.Q: I’m a double major. Only one appears on the audit. How can I check the requirements for my othermajor?A: Look at the degree information next to your name at the top of the screen. You'll notice that the degreebox has a drop‐down arrow. Use this to select your second program.

Degree Works FAQQ: I repeated a course and I don’t understand how it appears on the degree audit. Can you explain this?A: If you successfully repeat a course, only your last attempt or highest grade will count toward degreerequirements. The earlier attempt(s) will be placed in a special category at the bottom of your audit. Thecourses in this area do not count toward your total earned hours, and they cannot be used to fulfillrequirements.Q: I’ve seen the ‘@’ symbol in several places on my audit. What does this mean?A: This is a wild card in Degree Works. If the @ sign appears with course numbers after it (i.e., @1000:4999), it means that you can take any subject area with that level (a 1000‐4000 level course from anysubject area). If it appears after a subject prefix (i.e., PSYC @), it means that you can take any course withthat subject prefix (any course in Psychology).Q: Who should I contact if I still have questions or disagree with the audit?A: Please contact your academic advisor.WHAT‐IF AUDITQ: I want to change my major. How can I see what would be required if I made this change?A: You can use the "What if" option on the Audits tab to do an audit using criteria you select. Please besure to select a Degree, Catalog term and Major. What‐if audits do not guarantee that you will be able tomajor in the area you select. If you decide you'd like to change your major, contact the department/schoolor college office of the new major for information and instructions.To change a major, you must fill out the major change form and submit to the Registrar’s Office.Q: Can my advisor see my What If scenario?A: Since What If scenarios are not stored on Degree Works, your advisor can only see your results if the twoof you work through a What If procedure together. You can also print a copy to show your advisor.GPA CALCULATORQ: Is the calculated GPA guaranteed?A: No. This is an estimate only.

Degree Works FAQPLANNERQ: What is the Planner feature?A: The Planner is a tool for you to arrange course requirements into future semester blocks. You and youradvisor may find this helpful as you forecast your academic career. It is recommended that you create anactive plan with your advisor and keep it up‐to‐date, as this information may be used by universityadministrators to determine the demand for various courses in future terms. There is a Notes feature, aswell, for you and your advisor to keep additional information. Only one plan at a time may be kept as anactive plan.Q: How do I create a plan?A: Your advisor will help create a plan. The Planner allows you to drag and drop courses from your audit(on the left) into future semester blocks (on the right). Courses can be typed directly into the Plannerboxes. After your advisor saves the plan you will be able to view it in your account. Only advisors cancreate and "lock" active plans.Q: Will putting courses in my planner change the way my audit looks?A: No. Nothing entered on the Planner will affect your actual audit. You can, however, see how thecourses you have entered in your planner will apply in your audit by following the instructions in the “LookAhead” section below.Q: If I put a course in my planner, am I automatically registered for that course in that future semester?A: No. Your planner is for planning purposes only. You will register through your student account.Q: Can I print my plan?A: Yes. There is a print button at the top of the planner. It may work best if you print it to an Adobe PDFprinter and save it to your computer or print from the PDF.LOOK AHEADQ: How can I see what my planned courses look on my degree audit?A: Click on the “Look Ahead “link on the right side of your audit. Click the find icon to look up courses ortype the course subject and number in the fields. Then click “Add Course”. After you have entered yourplanned courses under “Courses you are considering”, Click the Process New” button Student ChecklistFormat. A “Look Ahead” audit will pop up. It will show where your courses “fit” into your plan.

Degree Works FAQ Q: How current will my information be in Degree Works? A: The information in Degree Works is refreshed each night. Any changes made today (e.g., grade changes or classes added/dropped) will be seen in Degree Works tomorrow. Q: Are my grades visible in Degree Works? A: Yes. Once grades have been processed at the end of the .

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