NORTH CAROLINA NEW HIRE INSTRUCTIONS - Poster Compliance Center

NORTH CAROLINA NEW HIRE INSTRUCTIONSDescription and InstructionsUnless otherwise noted, these forms and pamphlets should bedistributed to new employees on or before their first day of work.I-9 Form (Federal) – The I-9 form verifies an employee’s identity and certifies that the employee is legally allowed to workin the United States. Please see the attached PDF (I-9 Instructions) issued by the IRS to assist the employer and theemployee in completing the I-9 form. This form must be completed before the new employee’s first day of work. Additional forms, including I-9 supplements and further instructions, can be found on the IRSs’ I-9 page.Affordable Care Act Marketplace Notice (Federal) – The Affordable Care Act (ACA) Marketplace notice provides information on the Health Insurance Marketplace, as well as sections to be completed by the employee. This information will berequired if the employee decides to complete an application for coverage through the marketplace, and the sections arenumbered to correspond to the sections on the marketplace website. This packet includes model forms for both employers who do and do not offer health insurance plans. Visit healthcare.gov for more information or to get help from a registered agent or broker.W-4 Form (Federal) – The W-4 form helps the employer withhold the correct federal income tax from the employee’s pay.It is recommended that the employee complete a new form every year, and when the employee’s personal or financialsituation changes. The employee should follow the instructions printed on the W-4 form. Additional information can befound on the IRS’s website by visiting the Tax Law Questions page.NC-4 Employee Withholding Allowance Certificate (North Carolina) – The NC-4 form helps the employer withhold thecorrect state income tax from the employee’s pay, should the employee wish to withhold a different amount for statetaxes. If no NC-4 form is completed, withholding information for the state defaults to the W-4. The NC-4 is not requiredbut is recommended. Follow the instructions included on the form to calculate state income tax withholding. Instructionsfor the employee are included on the form.North Carolina New Hire Reporting Form (North Carolina) – North Carolina and Federal law require that all new hires andrehires be reported to the North Carolina Child Support Services Directory of New Hires within 20 days of their hire orrehire date. Employers are required to submit their EIN, corporate name, and address, as well as the new hire’s full name,mailing address, Social Security Number, and date of hire. Employees can also be registered online at the State Directoryof New Hires.Please note: these instructions are not a substitute for professional legal advice and are meant only as suggestions for the use of these forms. The listabove is meant to provide forms and pamphlets for most hiring situations but is no way a guarantee. Additional forms not included in this product maybe required in certain situations. It is the employer’s responsibility to read, understand, and distribute these forms correctly. Action taken based on thisinformation is strictly at your own risk. Poster Compliance Center will not be liable for any losses or damages related to the use of these products. 2019 Poster Compliance Center

HRNH NC 1 (9-19)This document is certified compliant as of the date of download. Poster Compliance Center guarantees timely updates to our productson our website, however, it is the responsibly of the employer to ensure this version is still valid. Please visit My Account at www.postercompliance.com to review current publication codes. Thank you for choosing Poster Compliance Center!

Page 1HRNH NC 1 (9-19)This document is certified compliant as of the date of download. Poster Compliance Center guarantees timely updates to our productson our website, however, it is the responsibly of the employer to ensure this version is still valid. Please visit My Account at www.postercompliance.com to review current publication codes. Thank you for choosing Poster Compliance Center!

Page 2HRNH NC 1 (9-19)This document is certified compliant as of the date of download. Poster Compliance Center guarantees timely updates to our productson our website, however, it is the responsibly of the employer to ensure this version is still valid. Please visit My Account at www.postercompliance.com to review current publication codes. Thank you for choosing Poster Compliance Center!

Page 3HRNH NC 1 (9-19)This document is certified compliant as of the date of download. Poster Compliance Center guarantees timely updates to our productson our website, however, it is the responsibly of the employer to ensure this version is still valid. Please visit My Account at www.postercompliance.com to review current publication codes. Thank you for choosing Poster Compliance Center!

Page 4HRNH NC 1 (9-19)This document is certified compliant as of the date of download. Poster Compliance Center guarantees timely updates to our productson our website, however, it is the responsibly of the employer to ensure this version is still valid. Please visit My Account at www.postercompliance.com to review current publication codes. Thank you for choosing Poster Compliance Center!

North Carolina New Hire Reporting FormEffective October 1, 1997, North Carolina employers are required to report certain information about employees who havebeen newly hired, rehired, or have returned to work. Employers must either (1) complete this form, (2) submit a copy ofthe employee’s IRS W-4 form with the employee’s date of birth and date of hire filled out on this form, or (3) submit theinformation by magnetic tape or floppy diskette.This form may be reproduced as necessary.Send completed forms to:To ensure the highest level of accuracy, please printneatly in capital letters and avoid contact with theedges of the boxes.The following will serve as an example:North Carolina New Hire Reporting ProgramP.O. Box 90369East Point, GA 30364-0369ABC123EMPLOYER INFORMATIONFederal Employer ID Number (FEIN) (Please enter the same FEIN used to report the employee’s quarterly wages.)--State ID:-Employer Name (Include middle initial):-Employer Payroll Address:Employer City:Employer State:Employer Phone (optional):Extension:Zip Code (5 digit):Employer Fax (optional):Email Address:EMPLOYEE INFORMATIONEmployee Social Security Number (SSN):----Is this employee an Independent Contractor?Yes:No:Employee Name (Include middle initial):Employee Address:Employee City:Date of Hire:Employee State:Zip Code (5 digit):Date of Birth:Reports must be submitted within 20 days of date of hire or rehire. Failure to report could result in a fine.REPORTS WILL NOT BE PROCESSED IF REQUIRED INFORMATION IS MISSING.Call 1-888-514-4568 to obtain information about submitting new hire reports electronically,or visit our website at www.ncnewhires.com to report you new hires online.HRNH NC 2 (9-19)This document is certified compliant as of the date of download. Poster Compliance Center guarantees timely updates to our productson our website, however, it is the responsibly of the employer to ensure this version is still valid. Please visit My Account at www.postercompliance.com to review current publication codes. Thank you for choosing Poster Compliance Center!REV 04/08

North Carolina New Hire Reporting Form (North Carolina) - North Carolina and Federal law require that all new hires and rehires be reported to the North Carolina Child Support Services Directory of New Hires within 20 days of their hire or rehire date. Employers are required to submit their EIN, corporate name, and address, as well as the new .