CCP 101: I'm New To CCP! - National Alliance Of Concurrent Enrollment .
CCP 101: I’m new to CCP! A crash course in law/policy Sharon Schroeder Youngstown State University sjschroeder@ysu.edu
Today’s Agenda Overview Communication Student Admission/Enrollment Student Eligibility Course Eligibility Underperforming Student Rule Course Delivery Cost Payment Process Data Collection
Today’s Agenda Overview Communication Student Admission/Enrollment Student Eligibility Course Eligibility Underperforming Student Rule Course Delivery Cost Payment Process Data Collection Innovative Program Waiver Additional Requirements What we didn’t cover CCP Resources Q&A
Today’s Agenda Overview Communication Student Admission/Enrollment Student Eligibility Course Eligibility Underperforming Student Rule Course Delivery Cost Payment Process Data Collection Innovative Program Waiver Additional Requirements What we didn’t cover CCP Resources Q&A Reference to applicable law/rule in red: ORC 3365 law 3333-1-65 rules
But first Rules (3333-1-65) do not restate the law (ORC 3365) Example: Letter of Intent Date; Option A vs Option B ODHE website does not include all info on ODE website Example: Non-public student funding process Definitions (ORC 3365.01; 3333-1-65) School secondary school, public, non-public Non-public private, non-chartered private, home school College College, University, public or private, 4 year, 2 year Textbooks include paper and electronic and other purchased coursework materials Fees include, but are not limited to, costs or fees charged for postsecondary enrollment application, activities required by the postsecondary institution that may enhance a student's likelihood of academic success, course-related or laboratory fees Early Colleges (ORC 3365.02 & 3313.6013) Can apply for a CCP Exemption; if not, then follows CCP
CCP Overview Open to 7-12 graders (ORC 3365.03) 7th and 8th graders receive high school credit (ORC 3365.033) Earn up to 30 credits per year (120 credits max) (3333-1-65.2), includes summer (begins academic year) (ORC 3365.034, 3333-1-65.11 & 33331-65.2) 30 - (# of secondary (middle/HS) school credits x 3) max College Credit Plus credits per year (3333-1-65.2) Graduating seniors ineligible for summer (3333-1-65.11) Classes are taught on campus, online, at high school 3 ch college class 1 HS unit (3333-1-65.2); 2 ch .66, 1 ch .33 HS credit counts towards graduation/subject area requirements; if no comparable course, then elective credit (ORC 3365.12) CCP HS Graduation Course Substitution Crosswalk (ODHE website) Courses are non-remedial, nonsectarian, does not include AP, IB (ORC 3365.02, 3365.12) First 15 ch must be Level I Courses (3333-1-65-12)
Communication: Schools Provide notice of program to students and parents by Feb 1 via website, letter home, course booklet, student assembly, or information night, which includes (3333-1-65.1, ORC 3365.04): Costs No cost @ public; potential cost @ private Economically disadvantaged; school determines Non-public funding (if applicable) application – due April 1, by 5 p.m. (ODE website) Criteria for participation, includes but not limited to: Counseling session with school counselor Notice of Intent date, April 1 (ORC 3365.03), can submit beginning Feb 15 (33331-65.1) Schools do not have to approve late requests, however student can appeal to the district Information regarding student participation options, including Course list offered at HS and by who; students are not limited to those options Enrollment at multiple colleges is possible; encourage to review course catalogs Option to participate over summer Student responsibility to notify all involved if he/she moves out of the district Deadlines for participation, including summer term Designated point of contact
Communication: Schools Host one information night for parents with all partnering colleges within 30 miles between October 1 and Feb 15 (3333-1-65.1, ORC 3365.04) Can use as the counseling session as long as alternate dates are provided Non-public schools must include information on how to apply for funding Promote on website (ORC 3365.04), including details of current agreements with colleges Develop model 15/30 ch course pathways, in collaboration with college partner, and publish with school’s course offerings (ORC 3365.04, 3365.13)
Communication: Colleges Post opportunity on website, including (3333-1-65.1, ORC 3365.05): Courses offered at schools Link to academic program degree requirements Criteria for student admission Timeline for application submission Timeline for course registration each term Level I Course List (3333-1.65-12) Partner with schools to provide Information session (ORC 3365.05) 15/30 ch model pathways (ORC 3365.13)
Student Admission/Enrollment: Schools Provide counseling services to students and parents that includes (ORC 3365.04): Program eligibility The process for granting academic credits Any necessary financial arrangements for tuition, textbooks, and fees Criteria for any transportation aid (ORC 3365.08) Available support services Scheduling Communicating the possible consequences and benefits of participation (see ORC 3365.04 for complete list) CCP Probation and Dismissal Policy (Underperforming Students (ORC 3365.091, 3333-1-65.13) Non-public only – explanation of funding process and potential of not receiving ; due April 1 by 5 pm Notify student prior to registration, maximum hours allowed (3333-165.2) and limitation of first 15 ch to Level I Courses
Student Admission/Enrollment: Schools Students are limited to Level I courses in first 15 ch Course Eligibility Rule (ORC 3365.03, 3333-1.65-12) Course Eligibility Handout on ODHE website Secondary schools verify course enrollment and if students are not properly enrolled, discuss withdrawal and self-pay options with students and parents College and Universities must list Level I courses on their websites Chancellor can review college courses to ensure courses meet the requirements of the rule Once 15 hours is complete, majority of the course catalog is available (aka Level II courses) (certain courses are never allowed) Exceptions to Level I Requirements Exceptions may be made for students to continue with courses in the same subject or for students that test directly into a Level II course. Students who have attained the required scores on AP or IB course examinations may count those course hours toward their First 15 credits.
Student Admission/Enrollment: Schools/Colleges Level I courses include: Transferable courses (Approved CTAG, OTM, TAG, or equivalent at private college or university) Computer science, information technology, anatomy, physiology, or foreign language, including American Sign Language Courses in a designated technical certificate program Courses in 15-credit hour or 30-credit hour model pathways Study skills, academic or career success skills Internship courses Non-allowable courses: Applied courses with one-on-one private instruction Courses with high fees ( 750 or more, starting spring 2019) Study abroad courses Physical education courses P/F or S/U graded courses (unless the course is an internship or a transferable course with the same grading scale for all students enrolled) Remedial courses or sectarian religion courses
Student Admission/Enrollment: Colleges Student Eligibility and Assessment (ORC 3365.03) Three distinct steps Eligibility – Statewide College pays for one assessment (varies by college) (ORC 3365.03) Admission – Institutional Law prohibits setting higher admission requirements (ORC 3365.05) Cannot require different standards based on grade or age (3333-1-65.3) Course Placement – Institutional Classroom placement decisions are determined by the institution’s policies (ORC 3365.05) Eligibility does not guarantee admission; Admission does not guarantee course placement.
Student Admission/Enrollment: Colleges Classroom placement decisions and capacity are determined by the institution’s policies (ORC 3365.05) Students admitted do not have priority registration; but once enrolled in a course cannot be displaced (3333-1-65.3) Assigns an academic advisor, providing contact information, office hours and how to schedule an appointment Mandatory meeting between Advisor and student to review (3333.165.3): Academic resources available and how to access Advisor availability Process for engaging faculty and other campus resources for academic assistance Student Handbook Code of Conduct Academic impact of dropping a course after the prescribed no-fault date
Student Admission/Enrollment: Colleges Each institution shall issue Pre-term notice of admission, including course registration and credit hours, sent no less than 14 days prior to the first day of class to student, parent, school Confirmation of course enrollment, listing courses, credit hours and payment option selected, not less than 21 days after the first day of class to student, school Information on how the student can complete a course evaluation An enrollment roster to the school along with the 100% refund and W dates Reference 3333-1-65.3, ORC 3365.05
Student Admission/Enrollment: Schools Upon receipt of pre-term notice, verify each student has not gone over the allotted hours per year/lifetime. If exceeds, school notifies student of issue; gives choice to either change schedule or self pay for course to be in compliance (3333-1-65.2) If a course exceeds the limit, and student opts to self pay, entire course is self pay – no splitting payment option Ensures enrollment in CCP course does not circumvent taking required end of course exams Does not disadvantage student in class standing or grades because of CCP enrollment Monitor for Level I Courses (ORC 3365.03, 3333-1.65.12) Monitor for Underperforming Students (ORC 3365.091, 3333-1-65.13) More to come after break
To Review 1. 2. 3. Information nights October 1 – Feb 15 Students/Parents notified no later than Feb 1 Public students submit letter of intent by April 1 that they want to participate (to school) 4. Non-public students submit letter of intent and apply for funding by April 1, 5 p.m. (to state) 5. Students complete Eligibility Testing (if needed) 6. Counselors meet with students prior to participating 7. Eligible students apply by college deadline 8. College sends status letter to student; if accepted completes placement testing, academic advisement 9. College sends pre-term (14 day) letter to student, parent, school 10. College sends course enrollment (21 day) letter to student, school 11. College sends enrollment roster to school by first day of term 12. School verifies student hours do not exceed allowed amount, monitoring for Level I courses and Underperforming Students
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Break
Underperforming Student Rule (3333-1-65.13, ORC 3365.091) aka CCP Probation and Dismissal Secondary schools are required to include information about CCP Probation and Dismissal in the information session and counseling services Colleges are required to designate one staff member to monitor student performance and discuss available resources with the student Rule does not supersede or alter the college’s policies or procedures on academic probation and dismissal Four Policy Components Underperforming Student Definition Probation Process Dismissal Process Appeal Process
Underperforming Student Rule (3333-1-65.13, ORC 3365.091) Underperforming Student Definition An “underperforming student” means a student who meets at least one of the following conditions: Has a cumulative COLLEGE GPA of lower than 2.0 in the college courses taken through CCP Option B only, self-pay courses do not count in GPA Withdraws from, or receives no credit for, two or more courses in the same term
Underperforming Student Rule (3333-1-65.13, ORC 3365.091) What does it mean when a student is on probation? An underperforming student is limited to enrolling in ONE COURSE through CCP the following term Across all colleges he/she is enrolled in The course cannot be in the same subject that the student earned a grade of D, F or No Credit The student has the next term to raise their overall COLLEGE GPA to a 2.0 or above If above a 2.0 – Probation is lifted, student participates with no restrictions If less than a 2.0, student is dismissed
Underperforming Student Rule (3333-1-65.13, ORC 3365.091) Probation – Three-Step Process Step One – Monitor GPAs & Identify Underperforming Students Step Two – Notify Student, Parent, and College Step Three – Student Withdraws from Non-Eligible Courses
Underperforming Student Rule (3333-1-65.13, ORC 3365.091) Step One: Monitor & Identify Secondary schools responsibility Why? Only you know ALL of the colleges the student is enrolled in and their final grades When? End of every term, including Summer Calculate the GPA of ALL CCP COURSES taken under Option B, across all colleges, to determine final GPA Tools you can use: GPA Calculator https://www.ohiohighered.org/ccp/resources --Guidance on Rules and Regulations -- Underperforming Students Provides four different calculators depending on the student’s enrollment: Scenario A: enrolled only at one college Scenario B: self-pays for some courses Scenario C: enrolled at more than one college Scenario D: enrolled at more than one college, and self pays for some courses
Underperforming Student Rule (3333-1-65.13, ORC 3365.091) Step Two: Notify Student, Parent, and College Secondary school responsibility to notify all parties of the student’s CCP Probation status When notifying the student and parent, must also provide the requirements to continue in the program School’s CCP Probation and Dismissal Policy – required to have Defines academic progress a student must make to be reinstated on CCP Probation or without restrictions States that failure to make academic progress as defined by the policy will result in CCP Dismissal or continuation of CCP Dismissal Includes procedures for students to appeal
Underperforming Student Rule (3333-1-65.13, ORC 3365.091) Step Two: Notify Student, Parent, and College When notifying the student and parent, must also provide the requirements to continue in the program School’s CCP Probation and Dismissal Policy – required to have Tools you can use: Guidance on creating and example school policy templates https://www.ohiohighered.org/ccp/resources --Guidance on Rules and Regulations -- Underperforming Students
Underperforming Student Rule (3333-1-65.13, ORC 3365.091) Step Three: Student Withdraws From Non-Eligible Courses A student who is placed on CCP Probation and is already enrolled for the next term must withdraw from all but one course If a student elects to stay enrolled, the courses are self-pay and do NOT count in the GPA recalculation toward removal from CCP Probation IMPORTANT! Check your rosters! If the student does not withdraw, notify the college immediately so they can make sure the student is listed as self-pay.
Underperforming Student Rule (3333-1-65.13, ORC 3365.091) What does it mean when a student is dismissed? A student who is on CCP Probation and does not raise his/her overall COLLEGE GPA to a 2.0 in the next term is not allowed to participate in CCP The length of CCP Dismissal is determined by the school’s CCP Probation and Dismissal Policy; however, the student can request reinstatement after one term School reviews the student’s high school and college record to determine academic progress and can either continue CCP Dismissal, place on CCP Probation or allow to participate without restrictions Dismissal process is similar to probation – three steps Step One – Monitor GPAs & Identify Students Step Two – Notify Student, Parent, and College Step Three – Student Withdraws Completely
Underperforming Student Rule (3333-1-65.13, ORC 3365.091) What does it mean when a student appeals the dismissal? A student who is on CCP Dismissal, or prohibited from taking a course in a subject area (D’s, F’s, NC’s), may appeal to school superintendent within FIVE business days of being notified Secondary school notifies college of appeal Consider extenuating circumstances separate from academic performance that may have affected the student Final decision can either: Allow to participate without restrictions Allow to enroll in a course otherwise prohibited (D’s, F’s, NC’s) Place on CCP Probation Maintain CCP Dismissal Decision must be made within 10 business days after appeal is made. Decision is final.
Underperforming Student Rule (3333-1-65.13, ORC 3365.091) What does it mean when a student appeals the dismissal? Secondary school notifies college of decision If decision is to continue CCP Dismissal, and the student is already enrolled at the college, the college shall permit the student to withdraw without penalty and without charge to the school If the school fails to make a decision within ten days, and the student is enrolled, and the decision is to continue CCP Dismissal, the college shall permit the student to withdraw, but if it is after the no-fault withdrawal date (14th day), the school is responsible for tuition
Underperforming Student Rule (3333-1-65.13, ORC 3365.091) Four Policy Components - Summary Underperforming student definition Probation Process Dismissal Process Appeal Process
Underperforming Student Rule (3333-1-65.13, ORC 3365.091) Four Policy Components - Summary Underperforming student definition Probation Process Three-step process Dismissal Process Appeal Process
Underperforming Student Rule (3333-1-65.13, ORC 3365.091) Four Policy Components - Summary Underperforming student definition Probation Process Three-step process Dismissal Process Appeal Process All outlined in school’s CCP Probation and Dismissal Policy
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Course Delivery: HS Based Courses CCP classrooms at secondary schools shall (3333-1-65.4) Utilize a qualified (meets state, HLC criteria) instructor (ORC 3365.11) College offers three hours of PD a year(ORC 3365.05) Conducts classroom observation; determined by college (ORC 3365.05) Follow the same syllabus (textbooks, materials) and grading standards (33331-65.2) Consist of students who aspire to achieve the same learning outcomes Assess using the same methods as the course delivered on the college campus Non-CCP students are provided written notice by the school that they are not earning college credit (3333-165.2)
Course Delivery: Online Courses Faculty member is credentialed and uses material developed by the college faculty Faculty member provides course instruction, develops course assessments, grading criteria, assigns final grades and is accessible to students May use a facilitator, who has no responsibility for the course Each online course must be a part of the course catalog Reference 3333-1-65.4
Cost Two payment options (ORC 3365.06): A: Self-Pay: student can elect to receive only college credit; responsible for tuition and books Unless approved state waiver on file, student pays regular tuition rate B: State-Pay: student receives both HS and college credit 2019-2020 & 2020-2021 cost between 41.63 (floor) and 166.55 (ceiling) plus books (ORC 3365.07, ODHE website) Private colleges may charge student small amount Default amounts follows yearly ADM/formula (ORC 3365.01) Will change yearly, however the ceiling cannot exceed college’s standard rate School responsible for textbooks for Option B courses College waives fees related to participation (application, course) Public student payments deducted from school foundation payments (ORC 3365.07) Non-public school students apply to state for funding to cover tuition cost; school still responsible for books under Option B (3333-1-65-8) Schools can seek reimbursement from students who withdraw late or do not successfully complete the course unless they are economically disadvantaged (ORC 3365.09)
Cost May enter into Alternate Funding Agreements that DIFFER of the default funding amounts provided Executed and available by Feb 1 of each year; includes letter from college BOT approving rate Terms comply with applicable laws and rules Only good for one academic year Agreed rate applies to all students however school cannot require students to enroll only with colleges where agreements are reached Amount includes all costs, including but not limited to textbooks, course fees If agreement is not reached, automatically set at default rate Chancellor is not required to approve Alternative Funding Agreements that fall WITHIN the default funding amounts do NOT need approval Reference 3333-1-65.6, ORC 3365.07
Cost Students are not eligible for any state or federal financial aid under CCP (ORC 3365.08) Economically disadvantaged students cannot be charged, at all (3333-1-65.1) Career and Technical students are charged back to school reporting the credit (3333-1-65.9) If half time at each school, charges may be split between both
Cost: Non-Public Allocation unit is defined as “no more than four credit hours” Awarding of funds follows grade level All students awarded one allocation unit and continues until funding runs out If not enough to cover an entire grade, lottery determines who receives additional funding Parent must apply through OHID account, created by parent by April 1, by 5 p.m. One deadline for the entire year Must include acceptance letter from college Submit Letter of Intent and Funding Application at the same time Reference 3333-1-65-8, ODE website
Payment Process College submits no less than two weeks after the 15th calendar day of the term, roster of requested information; No less than 45 days after ODE receives, the secondary school reviews and confirms roster; flags any issues If school does not respond, roster will be considered accurate Summer is included with fall submissions for schools to review Issues reported to College by ODE via ODDEX College responds within 10 calendar days If not resolved, goes to Chancellor and State Superintendent Payments made by January 31 for summer and fall; July 31 for spring except in cases involving incomplete, or disputed, information Reference 3333-1-65-7, 3365.071
Data Reporting School and college submits by July 1 of each year Schools report # of students by grade level, socioeconomic status, race, gender, and disability # of completed courses and credit hours by college # of courses by subject area # of students denied (including non-public students who did not receive funding) Colleges report # of students who applied but not admitted Average # of completed courses and average gpa per participant Electronic form submission through state website State provides annual report Reference 3333-1-65.5, ORC 3365.15
Innovative Program Waivers Any school or college may apply to the state to have certain requirements of CCP waived ONLY if it includes programming that exclusively addresses the needs of underrepresented student populations Due March 1, good for one year unless otherwise indicated Will submit each year Must include Partnership information Program overview and goals Students to be served Qualifications of the individuals administering and providing instruction in the program Data collection on progress and success Reference 3333-1-65.10, ORC 3365.10
Additional Requirements All public secondary schools and public colleges are required to participate in CCP (ORC 3365.02) If the HS grade is weighted, the college course is weighted (ORC 3365.04) Upon HS graduation, CCP participation shall not affect the student’s eligibility for incoming student scholarships or benefits, regardless of how many hours completed (ORC 3365.03) Secondary school ensures required HS end of course exams are still completed, even if student did not sit in the high school course (3333-1-65.2)
What we didn’t cover Notice of expulsion of student (ORC 3365.032) Transportation Reimbursement (ORC 3365.08) Athletic Eligibility (See www.OHSAA.org for more info)
CCP Resources Ohio Revised Code 3365: http://codes.ohio.gov/orc/3365 ODHE: https://www.ohiohighered.org/ccp ODE: ice/College-Credit-Plus Resources: https://www.ohiohighered.org/ccp/resources
Reminder - Today’s presentation is only as good as the current law/policy!
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or self pay for course to be in compliance (3333-1-65.2) If a course exceeds the limit, and student opts to self pay, entire course is self pay -no splitting payment option Ensures enrollment in CCP course does not circumvent taking required end of course exams Does not disadvantage student in class standing or grades because of CCP
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California Code of Civil Procedure (CCP) §§ 335-366.3. The statute of limitations for several common causes of action in California include: Personal injury or wrongful death: 2 years (CCP § 335.1). Damage to personal property: 3 years (CCP § 338). Breach of a written contract: 4 years (CCP § 337). Breach of an oral contract: 2 years (CCP .
Pork, Sheep, Goat Slaughter Model either a Critical Control Point (CCP) at the present step, or a CCP at a later step. iv. Finally, if the hazard is controlled by a CCP at the present step, enter the CCP number in column 6. The accepted numbering system is to number the CCP’s in order, followed by either B, C, or P to indicate what type
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CCP General Guidelines uEach public school student is awarded 30 credits per academic year uA CCP academic year is summer, fall, and spring semesters/terms uAny classes taken at the high school or at another college count toward those 30 credits uThree Options for CCP enrollment: Option A/self-pay, Option B/state- pay (Option B is the default option for CCP students), Combo
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