CFI John R. Evans Leaders Fund (JELF) Application - University Of Alberta
CFI John R. Evans Leaders Fund (JELF) Application October 2020 Competition
Presentation topics I. II. III. IV. V. VI. VII. VIII. Welcome & introductions CFI award structure Setting up your projects Budget development Renovations Proposal development Contacts Questions
II. CFI award structure The Canada Foundation for Innovation (CFI) funds acquisition of infrastructure, not research CFI awards are held by the institution Vice President (Research and Innovation) is the project holder PI is the Project Leader (PL)
II. CFI award structure CFI: up to 40% of total project cost (TPC) Alberta Economic Development, Trade & Tourism (EDTT): Small Equipment Grant (SEG) will match the JELF award PL is responsible for covering the remaining 20% 20% 40% 40% CFI (Max) Alberta EDTT (Max) Other (i.e., in-kind, UofA)
II. CFI award structure Maximum CFI request for JELF 800,000 ( 2,000,000 TPC) Minimum CFI request for JELF 75,000 ( 187,500 TPC); however, the CFI will accept proposals 75,000 from social sciences and humanities and arts o These proposals only need to address the Research or Technology Development, Researchers, and Infrastructure assessment criteria and are maximum 10 pages
III. Setting up your projects A Contracts Specialist (CS) is assigned to your project The CS will assist with budget and proposal development during the application stage If your CFI and EDTT applications are successful, RSO will assist with: Award finalization Project activation & setup Purchasing & financial/progress reporting CFI/EDTT amendments (as needed) Project closure
III. Setting up your projects Your CS will be in touch with you after this Info Session with more information on: Project-related deadlines Project setup in Researcher Home Page Project setup on CFI website (CFI Awards Management System (CAMS)) Your CS will also provide a link to a shared Google Drive folder containing: Budget and proposal templates Important project-related documents
Pre-proposal: useful information from the RTA Your Request-to-Apply (RTA) had most of the basic information that will form your JELF application: Applicant(s) Summary of research project (including discussion of similar research programs) Budget (cannot be used as application budget) Infrastructure justification (including discussion of existing research capacity)
IV. Budget development Information in the proposal flows logically from the budget Quotes should be obtained for each equipment item A new Excel spreadsheet will be used to develop the budget – once developed, the info will be used to complete the Cost of Individual Items table (Finance module) on CAMS Theme-related equipment will be grouped together in the budget as suites/systems
IV. Budget development: Quotes Quotes from RTA can be used (if you are confident that prices have not changed significantly) Quotes should be in ‘CFI’ format - CS will check quotes All discounts should be indicated clearly The CFI has a quote template that can be sent to vendors unfamiliar with CFI in-kind
IV. Budget development: Discounts Vendors are not obligated to offer CFI discount/in-kind You may request CFI in-kind on a quote, but you may not ask for a specific amount or percentage CFI in-kind is over and above all other discounts: Educational/academic discount Other discounts (normal, regional, volume, etc.)
IV. Budget development: TPC & revenue sources Total Net Cash Total In-Kind Total Project Cost 40% CFI 40% EDTT 20% Other (IK, UofA, etc) Scenario 1: No extra cash required Scenario 2: Extra cash required 100,000 TPC 100,000 TPC 80K 40K CFI 40K EDTT 20K 20K Other 90K 40K CFI 40K EDTT 10K 20K Other 10K In-Kind 20K In-Kind ? Eligible matching funds 10K ?
IV. Budget development: Matching funds If vendor in-kind cannot cover the 20% match completely, another source(s) of funds will be needed Eligible sources Non-eligible sources Institutional funds Tri-Agency (NSERC, SSHRC, CIHR) awards Departments and agencies of the federal government Tri-Agency program awards (Networks of Centres of Excellence, Canada Research Chairs, CFREF, etc.) Departments and agencies of provincial, territorial, and municipal governments Firms and corporations Donations from individuals and non-profit organizations Industry awards that are already matched to a Tri-Agency award (e.g. industry match to an NSERC CRD)
CFI PL: 12345 Dr. Project Leader CFI Line Item # Groups of related equipment items Description Category 13 - Equipment 1 Surgical suite 1.1 Anesthesia system 1.2 Small animal imager 1.3 Surgical equipment 1 TOTAL 2 2.1 2.2 2 3 3 # of items STATUS (Indicate Quote, RFP or Already Purchased) Date to be acquired (YYYY) Currency (USD, CDN, EUR) Exchange rate (If CDN use 1) List Price Educ Disc Educ Price 1 1 1 3 Quote 1234567 Quote ABC-123 Quote 987654 2021 2022 2021 CDN USD CDN 1.00 1.50 1.00 134,875.98 13,487.60 423,778.00 33,902.24 8,000.00 566,653.98 47,389.84 Microscopes Stereomicroscope Light microscope TOTAL 1 1 2 Quote 123-ABC Quote 111222333 2021 2021 CDN CDN 1.00 1.00 13,447.00 9,265.00 22,712.00 1,347.70 1,347.70 q-PCR system TOTAL 1 1 Quote XYZ-999 2022 CDN 1.00 32,687.26 32,687.26 - 2022 2022 USD CDN 1.50 1.00 111,263.56 4,564.00 115,827.56 - Faculty space authorization received on Type of Space m2 Category 19 - Extended Warranties and Service 4 Extended warranties 4.1 Extended warranty for LI#1.2 (4 yrs) 4.2 Extended warranty for LI#3 (5 yrs) 4 TOTAL CFI In-Kind Contribution 121,388.38 389,875.76 8,000.00 519,264.14 In-kind contributor (Vendor) CFI Price (Net Cash) Shipping and Insurance CFI Price Shipping & Insurance 5% GST 20,231.40 84,755.60 104,987.00 Vendor 1 Vendor 2 Vendor 3 101,156.98 1,348.76 305,120.16 1,521.00 8,000.00 80.00 414,277.14 2,949.76 12,099.30 9,265.00 21,364.30 2,695.40 1,853.00 4,548.40 Vendor 4 Vendor 4 9,403.90 7,412.00 16,815.90 9,874.10 7,782.60 17,656.70 9,874.10 7,782.60 17,656.70 2,695.40 1,853.00 4,548.40 32,687.26 32,687.26 6,537.45 6,537.45 Vendor 5 26,149.81 26,149.81 326.87 326.87 27,800.51 27,800.51 27,800.51 27,800.51 6,537.45 6,537.45 111,263.56 4,564.00 115,827.56 22,252.71 22,252.71 Vendor 2 Vendor 5 89,010.85 4,564.00 93,574.85 93,461.39 4,792.20 98,253.59 140,192.09 4,792.20 144,984.29 33,379.07 33,379.07 - 107,631.03 321,973.22 8,484.00 438,088.25 In-kind (CDN ) Cash (CDN ) 107,631.03 482,959.83 8,484.00 599,074.86 20,231.40 127,133.40 147,364.80 Contracts 1 1 2 Quote ABC-123 Quote XYZ-999 - Category 20 - Construction or renovation costs (research related) Item No. Description of Work Room Number Cost Contingency Total Cost Estimate prepared by Floorplan Compiled on Prelimary Concept design completed? TOTAL ELIGIBLE COST (CDN ) 5 Renovations SUBTOTAL: Category 20 15,636.97 15,636.97 SUB TOTALS TOTAL PROJECT COST Contributions (Revenue) CFI Province of Alberta (EDTT) UofA % 38% 38% 5% Vendor in-kind 19% SUBTOTALS TOTAL PROJECT REVENUE Cash In-Kind 805,153.32 191,829.72 996,983.04 Total 380,000 380,000 45,153 805,153 380,000 380,000 45,153 191,830 191,830 191,830 996,983 996,983.04 Note – in this example, CFI and EDTT requests cover 40% of total project costs. PI’s own eligible funds and vendor discounts are also sources of matching funds
IV. Budget development: Purchasing timeline Things to consider when planning the acquisition date for the requested equipment: EDTT submission/award – one intake per year (October); announcement of results in spring the following year Renovations timeline Bidding/RFP process – for items over 75,000 Delivery/manufacture times (for custom-made infrastructure) Sequential vs. parallel implementation
IV. Budget development: Contingency Exchange rate: CAD 1.0 USD 1.5 Other currencies: consult your CS GST: we will use 5% instead of the 1.65% that the UofA normally pays Shipping/insurance: some vendors include S/H costs, some don’t
IV. Budget development: CAMS Related equipment listed under rolledup lines as in budget spreadsheet * Info for this table comes from the Summary tab on the Excel budget spreadsheet
IV. Budget development: CAMS Only EDTT can be listed as ‘Expected’ RSO will complete this section
IV. Budget development: CAMS RSO will complete this section
V. Renovations: Required Documentation to F&O Space allocation letter signed from Faculty & Department stating the building name and room numbers allocated for the purposes of your CFI Sketch – even just a hand sketch to outline proposed locations Equipment Data Sheets (EDS) completed & attached manuals, with relevant sections highlighted. Questions? Alex.hatch@ualberta.ca TIP: work with your vendor and your space contact to complete required info
V. Renovations: Equipment Data Sheets & Manuals Refer to samples shown Each individual item requires a data sheet Manuals attached to data sheets highlighted to show reference info; this assists also if questions arise. TIP: Request manuals at first contact with vendor, request along with quotes.
V. Renovations: Space Management Space Management assesses, plans and allocates space for University of Alberta facilities. Each faculty and department has an assigned Space Planner. We work closely with the space contact in each area to ensure university space is assigned fairly and effectively. Space is a university asset. Under the stewardship of the VicePresident (Facilities & Operations), space is managed centrally through Space Management. We allocate space to faculties and departments to meet their supported needs. Large-scale space initiatives need to follow a governance process and need approval from the Facilities Development Committee, which is a sub-committee of the General Faculties Council.
V. Renovations: Engineering & Technical Services Engineering and Technical Services provides technical design support for capital and renewal projects at the University of Alberta. We set design and construction standards on campus, and make sure each capital and renewal project meets regulatory requirements, meets safety codes, operates efficiently and meets stakeholder needs. F&O will look to allow for minimum equipment requirements that align with the above.
V. Renovations: Application, Design & Construction Process
VI. Proposal development Two proposals will be developed: CFI (JELF) and EDTT Each proposal has specific guidelines: the sponsors tell you exactly what they want Both proposals are developed in tandem so that the material is consistent RSO will submit your proposals to the sponsor
VI. JELF proposal development On CAMS, the JELF application consists of: Project module Finance module Suggested reviewers Curriculum vitae Most of the proposal is developed offline, but eventually everything is entered onto CAMS
VI. JELF Assessment Criteria 5 Assessment Criteria: 1. 2. 3. 4. 5. Research or Technology Development Researchers Infrastructure Institutional Commitment and Sustainability Benefits to Canadians Assessment Criteria is maximum 15 pages, including figures, tables, and (if desired) bibliography RSO will provide you with an Assessment Criteria template containing tips and suggestions
Research or Technology Development What is the research project? Why is it important? What problems will you be able to solve that previous investigators haven’t been able to? How does the research align with an area(s) of institutional strategic priority? Consult the UofA Strategic Research Plan for CFI/CRC/CERC Describe innovativeness and feasibility Position the research within the international context
Research or Technology Development – helpful tips JELF funds infrastructure, but research is the priority The infrastructure requested should logically facilitate the research CFI reviewers must be convinced that the research is feasible: Timeline, scope, expertise CFI reviewers must be convinced that the research is innovative: Presents a new way of doing things
Research or Technology Development – helpful tips International context: CFI wants to know that you are aware of similar research around the world How does your research compare/contrast to similar research? References: CFI has no set format for citations or bibliography Info related to your research (preliminary or published) or others’ research should be acknowledged Text should stand on its own – CFI reviewers are not obligated to look up references or click on URLs
Researchers Why is this the best team to be doing this research with the requested infrastructure? Up to three candidates (PL and 2 co-PI’s) can be listed Discuss each candidate’s track record – scientific and technical expertise Collaborators’ and partners’ contributions essential to the success of the research
Researchers – helpful tips The CFI expects that each member of the research team has the expertise and experience to: 1. Lead and carry out the research 2. Operate and train others on the infrastructure Explain how each researcher will use the infrastructure May work collaboratively on all requested infrastructure May work independently on infrastructure items* *there must be a logical theme that ties the projects together
Researchers – helpful tips Collaborators & partners: Who? Where? What is the nature of the collaboration? Should be established collaborations How will the applicant(s) benefit from the collaboration? Collaborations/partnerships can mitigate lack of expertise with research methods or requested infrastructure
Infrastructure What is it? What does it do? Why do you need it? Describe each item (not just suites/systems – every item) and justify its need for the research Include item number, quantity, cost, and location Justify why existing infrastructure/equipment can’t be used
Example: Infrastructure – helpful tips Item #2: Microscopes (Location: 8-72 Medical Sciences Bldg.); 22,205 (including inkind) Brief discussion of the infrastructure in this line: what is its purpose in the context of the research. The stereomicroscope ( 12,570) will be used for The light microscope ( 9,636) will be used for Justify why the equipment requested is needed for the proposed research Avoid listing brand/make/model
Infrastructure – helpful tips Infrastructure costs must be reasonable The CFI may reduce funding if a reviewer thinks costs in the budget are too high Convince the CFI reviewers that you require dedicated equipment Why do you need your own if similar/same equipment exists on campus, locally, or regionally? E.g., already in heavy use, inappropriate specs, deployed in field, integration into existing equipment, etc.
Infrastructure Resources for identifying existing infrastructure on campus (not exhaustive): Facilities and Centres at UofA (VPRI website): s Equipment Database (Faculty of Medicine & Dentistry): lities CFI Research Facilities Navigator: https://navigator.innovation.ca/ Online directory of research facilities in institutions across Canada Searchable directory for existing infrastructure and research facilities in Canada Researchers can add a profile to advertise their facility/infrastructure – must be approved by the institution (Mara Simmonds Mara.Simmonds@ualberta.ca in the VPRI office will assist with institutional review)
Institutional Commitment and Sustainability How do you plan to keep the CFI-funded infrastructure operable, maintained, and used to full capacity for its useful life? Infrastructure management plan – optimal use and operation and maintenance (O&M) of the infrastructure Costs related to O&M and revenue sources Should be consistent with O&M budget on CAMS Institutional commitment to the research/project
Institutional Commitment and Sustainability Infrastructure management plan: How will research data be managed? Will other users be permitted to access the infrastructure? Will users require training for using the infrastructure? Will users be required to pay fees? What will be the user fee structure?
Institutional Commitment and Sustainability Things to consider when thinking about O&M costs: Who will be responsible for O&M of the infrastructure? Extended warranties – new or adding years? Unanticipated maintenance/repairs? Supplies/consumables? *Not for research* Installation in core facility? How to ensure full usage of infrastructure? Useful life of infrastructure – how to support beyond 5 years? For more information, consult the CFI O&M budget reference guide (in your shared Google Drive folder)
Institutional Commitment and Sustainability Infrastructure Operating Funds (IOF) At UofA, individual CFI projects may apply for an IOF allocation up to 25% of their CFI award amount IOF can be used to cover O&M costs – see CFI Policy and program guide (Section 4.7) for eligible costs IOF may not be enough to cover all O&M costs – other source(s) of revenue will be needed (operating funds, user fees, etc.)
Model budget: CFI ask 380,000 IOF 95,000 Includes IOF O&M budget: CAMS Annual totals must be equal Total 116,000
Institutional Commitment and Sustainability Consult your Faculty/Department as proposal is developed Chair and Associate/Vice Dean (Research) can provide valuable “big picture” information as the proposal is developed Faculty/Department must formally approve the Sustainability commitments outlined in the proposal prior to submission
Benefits to Canadians Who are the end users, and how do they benefit from the research being done with the requested infrastructure? Socioeconomic benefits of the research How do highly qualified personnel (HQP) benefit? Discuss plans for knowledge mobilization and/or technology transfer
Benefits to Canadians Identify as many end users as possible, and discuss the benefits for each, for example: Academic researchers Clinicians Industry Government/policy-makers General public HQP
Benefits to Canadians A clearly outlined plan for training HQP is important HQP technicians, research associates, undergraduate students, graduate students, post-docs How will HQP be involved in enabling/executing the research plan? How many HQP will benefit from access to the requested infrastructure? What kinds of careers will HQP be trained for? How will access to infrastructure benefit their training for these careers?
Benefits to Canadians Knowledge mobilization How do you plan to disseminate your research findings? o Publications o Presentations o Outreach o Etc. Technology transfer Can any of the research findings/data be commercialized/patented? Discuss the role TEC Edmonton would play in facilitating tech transfer
VI. JELF Suggested Reviewers Applicants list at least six reviewers who would be qualified to review the proposal Suggested reviewers must not be in a conflict of interest JELF Guidelines (p. 12) lists potential factors that could place a reviewer in a conflict of interest CFI is not obligated to use any of the reviewers you list Not possible to list reviewers that you don’t want reviewing your proposal
CFI decisions: Analysis 57 JELFs submitted by UofA between Oct 2017 – Oct 2019 Assessment criteria are rated on a 5-point scale Res. Tech. Dev. 5 5 4 5 5 5 5 4 5 4 4 4 4 5 4 3 4 4 4 3 4 4 4 3 3 4 3 4 3 4 3 3 3 5 4 3 3 3 4 3 3 4 3 2 2 2 3 3 2 2 2 2 2 2 3 2 2 Researchers 5 4 5 5 5 5 5 5 5 4 5 4 5 5 5 5 5 4 4 4 4 5 4 5 5 4 4 4 5 4 3 4 4 3 4 4 4 3 3 3 4 5 3 4 3 5 4 3 4 3 4 3 3 2 4 2 3 Infrastructure 4 5 5 5 4 4 4 5 4 5 5 5 4 3 4 4 4 4 4 4 4 4 4 4 5 4 4 4 4 4 4 4 4 4 3 4 4 4 4 4 3 2 4 4 4 3 3 3 2 3 3 3 3 4 2 3 3 Inst. Comm. Sust. 5 4 5 4 4 4 4 4 5 4 4 4 4 4 4 5 4 4 4 4 4 3 4 4 4 4 5 4 4 4 5 4 4 3 4 4 4 4 4 4 4 5 3 3 3 4 3 4 4 3 3 4 3 4 4 4 3 Benefits to Cdns 5 5 4 4 4 4 4 4 3 5 4 4 4 4 4 4 4 4 4 5 4 4 4 4 3 4 4 4 4 3 4 4 4 4 4 4 3 4 3 4 4 4 4 3 4 2 3 3 3 4 3 3 4 3 2 3 3 TOTAL SCORE 24 23 23 23 22 22 22 22 22 22 22 21 21 21 21 21 21 20 20 20 20 20 20 20 20 20 20 20 20 19 19 19 19 19 19 19 18 18 18 18 18 20 17 16 16 16 16 16 15 15 15 15 15 15 15 14 14 Funded? ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü ü û û û û û û û û û û û û û û û û Most concerns about Research or Technology Development Research plan details, feasibility, innovativeness
VI. EDTT proposal development Full application consists of Alberta Alignment Module JELF proposal (i.e., EDTT reviewers will see the JELF!) One intake per year in October for JELFs submitted the previous October, February, and June E.g., October 2021 EDTT intake Oct 2020, Feb 2021, June 2021 JELFs Results are announced in Spring the next year (i.e., Feb/Mar 2022)
VI. EDTT proposal development Alberta Alignment Module criteria: Alignment of research with provincial outcomes and innovation targets (Alberta Research and Innovation Framework (ARIF)) and institutional research priorities Benefits for Alberta and how these will be realized Contribution to attraction and/or retention of talent, as well as overall research excellence in Alberta Relation of infrastructure to existing infrastructure at institution and in Alberta
If your proposals are successful: Public disclosure of CFI and EDTT funding: o The CFI, Government of Canada, and Alberta EDTT will make public funding announcements. o Please ensure that results of the JELF and EDTT-SEG competitions are kept confidential until the results have been publicly announced. CFI and EDTT policies require that you: o Acknowledge support of the CFI and Government of Alberta in publications, presentations, and other communications material. o Submit progress reports summarizing the research outcomes resulting from their investments.
VII. Contacts For matters related to: JELF and EDTT proposals: RSO Contracts Specialist Research space visits and renovation estimates: UofA Facilities & Operations (F&O) Advanced research computing needs: UofA Information Services & Technology (IST) Research data management: UofA Libraries Purchasing equipment: Supply Management Services (SMS)
VII. Contacts Campus unit Name Role RSO Nancy Klimczak Assistant Director, Partnerships & Institutional Projects 780-492-1452 nancy.klimczak@ualberta.ca RSO Kara Allanach Manager, Institutional Projects 780-492-8936 kara.allanach@ualberta.ca RSO Gareth Corry Contracts Specialist 780-492-8032 gcorry@ualberta.ca RSO Mireille Estephan Contracts Specialist 780-492-8378 mireille.estephan@ualberta.ca RSO Liz Huston Contracts Specialist 780-492-1430 liz.huston@ualberta.ca RSO Ryan McKenzie Contracts Specialist 780-492-6154 ryan.mckenzie@ualberta.ca RSO Gonzalo Vilas Contracts Specialist 780-492-2753 gonzalo.vilas@ualberta.ca F&O Alex Hatch Project Cost Analyst - CFI 780-248-1008 alex.hatch@ualberta.ca IST Scott Delinger Director, Research Computing 780-707-7335 scott.delinger@ualberta.ca Libraries James Doiron Research Data Management Services Coordinator 780-492-8123 jdoiron@ualberta.ca Sherry Hickman Product & Equipment Manager 780-492-4192 sherry.hickman@ualberta.ca SMS Phone E-mail
VIII. Questions ?
II. CFI award structure Maximum CFI request for JELF 800,000 ( 2,000,000 TPC) Minimum CFI request for JELF 75,000 ( 187,500 TPC); however, the CFI will accept proposals 75,000 from social sciences and humanities and arts oThese proposals only need to address the Research or Technology
TIPS: CFI JOHN R. EVANS LEADERS FUND (JELF) OVERVIEW The John R. Evans Leaders Fund (JELF) enables a select number of an institution's excellent researchers to undertake leading-edge research by providing them with the foundational research infrastructure required to be or become leaders in their field.
sis framework for analyzing state-of-the-art static CFI protections based on the Clang/LLVM compiler framework. LLVM-CFI works by precisely modeling a CFI policy and then evaluating it within a unified approach.LLVM-CFI helps determine the level of security offered by
Henry Evans was born on December 21, 1942, in Cairo, Georgia, to the union of the late Monroe and Arletha Evans. In addition to his parents, four brothers and one sister preceded him in death: Monroe Evans Jr., Jimmy Evans, Charles Evans, Willie Lee Evans, and Shirley Evans. At an early age, Henry accepted his Lord and Savior Jesus Christ and .
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again to earn the designation of CFI . Code of Ethics A CFI shall adhere to the Code of Ethics and Standards of Practice set forth in this handbook . Any reported violation of the Code of Ethics will result in an investigation by IAI , which may result in sanctions up to and including the revocation of the CFI designation . Code of Ethics
– The sections assigned to you by Telebears are temporary! – Every member of a project group must be in same section – No sections this week (obviously); start next week 104 Tu 3:00P-4:00P 75 Evans Jingtao Wang 4 Evans 4 Evans 4 Evans 6 Evans Location 103 Tu 2:00P-3:00P Jingtao Wang 105 (New) Tu 1:00P-2:00P Alex Smolen 102 Tu 11:00A-12 .
practical tests. However, the CFI practical is longer, more difficult—much more in depth—though it follows the same format as any other practical and consists of an oral and flight component. The FAA’s official CFI PTS (FAA-S-808
Your sheet-pile program FADSPABW (B-9) is a special case of this method. It was separately written, although several subroutines are the same, because there are special features involved in sheet-pile design. These additional considerations would in-troduce unnecessary complexity into a program for lateral piles so that it would be a little more difficult to use. Many consider it difficult in .
