Bringing You The Big Picture. - ITEC

Bringing you the big picture. Track, audit and control document output in your business.

“Many enterprises believe that they are spending more money on printing and photocopying than they need to, but few of them have an accurate picture of how their end-users are putting their document output devices to work.”

The bigger picture. Itec Print Director gives you visibility and control of your document output environment. Given that the average enterprise spends between one and three percent of its revenue on print expenses (Gartner), the costs of wastage in the print environment can be enormous. Thanks to Itec Print Director, you can understand and better control print usage throughout your organisation, achieve significant costsavings, and bill external customers and allocate costs to internal users and departments. Many enterprises believe that they are spending more money on printing and photocopying than they need to, but few of them have an accurate picture of how their end-users are putting their document output devices to work. This lack of visibility makes it difficult for organisations to identify potential cost-savings in their print environments, and to accurately bill external customers and allocate costs to internal users and departments for their print usage. Controlling who accesses document output devices and what functions they may use is also a complex task in the real world since most companies are running a mixture of old and new printers and multifunctional products (MFPs) from a number of vendors. Itec Print Director is the solution to these challenges. “Thanks to Itec Print Director, you can understand and better control print usage throughout your organisation.” 3

“With Itec Print Director, you can easily track and control your printer, MFP and photocopier fleet from a single central point.”

Take control quickly and easily. Track print costs, usage, output and more with Itec Print Director. Itec Print Director is an enterprise software tool that makes it easy for our customers to track, audit and control all printing and photocopying on a network. It also makes it simple for organisations to accurately bill external customers and allocate costs to internal departments for their print usage. A centralised view of the entire printer fleet With Itec Print Director, you can easily track and control your printer, MFP and photocopier fleet from a single central point. You have a complete record of the number of prints and copies made on each device, and by each user, so that you can track use and possible abuse of output assets. You can configure user access rights through a management control panel. Access control Itec Print Director allows you to control which printers different user groups and individual users may access, how many pages they may print in a certain time frame, and which software functions they may use. Thus you can prevent wastage and personal use of company resources.

“You can make users and departments accountable for their cost to the company or pass printing costs onto students and clients, knowing that you are charging them fairly and accurately.”

Intelligence at your fingertips. Itec Print Director provides accurate reporting for decision making and accurate billing. Billing By making it simple to track paper output on printers, photocopiers and MFPs, Itec Print Director helps you to allocate costs to internal departments and bill external customers accurately for the print services they utilise. You can make users and departments accountable for their cost to the company or pass printing costs onto students and clients, knowing that you are charging them fairly and accurately. All transactions are recorded in a central database and can be automatically billed to the relevant user or department. You can assign separate prices for every device and print specifcation, taking into account media size, colour or black and white, and double or single-sided printing. Accurate reporting Itec Print Director allows you to pull a selection of summary and detailed reports whenever you need them, giving you the information you require to optimise your document output environment. You can use this information to make future office equipment procurement decisions, uncover opportunities to use existing equipment more efficiently and understand consumables usage trends. “This is a perfect way to prevent waste and save money.” 7

“This is a perfect way to prevent waste and save money, remembering that so many print-outs are never collected by the end-user that initiated them.”

A secure and efficient environment. Configure your output devices to secure data, reduce wastage and serve users better. Follow-me-printing Users will be able to print to any related device in their workgroups that they have permission to use, rather than having their print job sent to one specific printer. To ensure confidentiality of sensitive documents, you can configure Itec Print Director to allow documents to be printed only once users have authenticated themselves at the printer. This is a perfect way to prevent waste and save money, remembering that so many print-outs are never collected by the end-user that initiated them. Policy enforcement Itec Print Director helps you to enforce your corporate printing policies and eliminate abusive and wasteful practices. For example, you can prevent users from printing in colour or high-quality unnecessarily, force them to print on both sides of each page, and encourage them to use the devices in your fleet that offer the lowest cost-per-page.

Stay ahead of the game. Long term business benefits can be yours. Itec Print Director is designed to plug into your existing infrastructure and workflow. It leverages industrystandard technologies such as Microsoft’s Active Directory Services and SQL Server for easy integration into your IT environment. Monitor and continuously optimise your printing environment With Itec Print Director in place, you have a tool that will help you optimise the performance and costs in your document output environment. It will give a complete and detailed view of the document output fleet across the enterprise and how it is being used, including print and cost history trends, usage comparisons, and problem history. With this information at hand, you can put wasteful practices to an end, identify opportunities to centralise printing or consolidate devices and ensure that your users have access to print devices that address their real business needs. Itec Print Director allows you to take control of your printing costs and save significant amounts of money every day. 10 “Itec Print Director allows you to take control of your printing costs.”

“Itec Print Director allows you to take control of your printing costs and save significant amounts of money every day.”

Contact us: tel: 258 21 49 13 10 Email: info@itecgroup.co.mz

Track print costs, usage, output and more with Itec Print Director. Itec Print Director is an enterprise software tool that makes it easy for our customers to track, audit and control all printing and photocopying on a network. It also makes it simple for organisations to accurately bill external customers and allocate costs to