Site Management Plan Template
SMP Template: July 2021Site Management Plan TemplateInstructions to NYSDEC Project ManagerThe NYSDEC Project Manager may delete or indicate as “Not Applicable” sectionsof this template that do not apply to a specific site before sending it to the Remedial Party.Alternatively, non-applicable sections may be identified in scoping discussions.Instructions to Remedial Party / Remedial Party ConsultantThis document is a template for development of a Site Management Plan (SMP)for remedial projects performed under the management of NYSDEC, Division ofEnvironmental Remediation. This document is intended to expedite development of a sitespecific SMP. By providing format and general content guidelines, this template isdesigned to provide instruction on the format and content required for agency approval;shorten the document preparation time by remedial parties; improve the quality of draftSMP submittals; shorten the review time by NYSDEC; and streamline the process for SMPapproval by NYSDEC. This is a generic and non-site-specific document that does notaddress all possible health or environmental issues of concern to NYSDEC or NYSDOH.It is provided as a supplement to NYSDEC’s DER-10 and is not a substitute for the agencyreview and comment process.For many sites, portions of the text or entire sections of this template may not beapplicable and should be deleted or indicated as “Not Applicable”. Remedial parties shoulduse their best judgment in determining which components of this template are relevant tothe site. Many of the sections require that summaries of information from previousdocuments (e.g., investigation reports, final engineering reports, etc.) be incorporated. Thepurpose of summarizing this information in this document is to provide a single, conciseresource for future owners or site workers to understand the remedial history and nature ofsite contamination. The emphasis should be on the contamination that remains. The readershould be able to clearly understand the site’s remedial history and nature and extent of thecontamination remaining in the various environmental media (and perhaps buildingmaterials), as well as the corresponding potential human exposure pathways, that are beingaddressed by the SMP.This template may also be used to develop an Interim Site Management Plan,through which an interim remedial measure or operable unit is monitored, operated and/ormaintained before the remedy for the entire site is complete. In this case, the documentshould be titled and introduced as an interim plan.This document contains blue text, green text and highlighted bracketed items. Bluetext indicates text that is generally acceptable to NYSDEC for use in the site-specific SMP.While it must be applied to each site in a manner that is suitable for site-specific conditions,use of this blue text with minimal changes will generally facilitate the timely acceptanceof the SMP by NYSDEC. Green text provides guidance on the recommended content ineach of the specific sections of the SMP and should be deleted from this template priorSite Management Plan, Site # [XXXXXX]
SMP Template: July 2021to submittal. Items highlighted in blue brackets are variable and should be entered in aclear, self-explanatory manner, specific to each case.It is strongly recommended that the draft SMP submittal to NYSDEC adhere to thefollowing conventions: Retain the original blue text color for all blue text that is not changed.Use black text for all new text, including any changes to blue text.Delete all green text.Remove highlights.Use track changes redline/strikeout method for all removal and replacement ofblue text.Submit the redline/strikeout document (with blue text strikeouts in the text andnot in the margins) along with a clean copy of the draft SMP to the NYSDEC.While this approach is not mandatory, it should significantly reduce the review timerequired by NYSDEC staff and expedite approval of the document.The following template is a working document and may be modified and improvedperiodically. Comments and suggestions for improvement are welcome. It is recommendedthat the remedial party contact the NYSDEC’s project manager prior to initiating thepreparation of the SMP to ensure the use of the most recent version of this template.Site Management Plan, Site # [XXXXXX]
SMP Template: July 2021[Site Name][County Name] COUNTY[City], NEW YORKSITE MANAGEMENT PLANNYSDEC Site Number: [xxxxxxx]USEPA ID # [Enter if applicable]Prepared for:[Remedial Party Name][Remedial Party Address]Prepared by:[Name][Address][Phone]Revisions to Final Approved Site Management Plan:RevisionNo.DateSubmittedSummary of Revision[MONTH YEAR]Site Management Plan, Site # [XXXXXX]NYSDECApproval Date
SMP Template: July 2021CERTIFICATION STATEMENTI certify that I am currently a [NYS registered professionalengineer or Qualified Environmental Professional as in defined in 6 NYCRR Part 375]and that this Site Management Plan was prepared in accordance with all applicablestatutes and regulations and in substantial conformance with the DER TechnicalGuidance for Site Investigation and Remediation (DER-10).[P.E., QEP]DATESite Management Plan, Site # [XXXXXX]
SMP Template: July 2021TABLE OF CONTENTS[Site Name][County Name] COUNTY[City], NEW YORKSITE MANAGEMENT PLANThis Table of Contents should be revised as appropriate for the site-specific SiteManagement Plan.Table of ContentsSectionDescriptionPageLIST OF ACRONYMSESEXECUTIVE SUMMARY . X1.0INTRODUCTION. X1.11.21.32.0General . XRevisions . XNotifications . XSUMMARY OF PREVIOUS INVESTIGATIONS AND REMEDIALACTIONS . X2.12.22.32.42.5Site Location and Description. XPhysical Setting. X2.2.1Land Use . X2.2.2Geology . X2.2.3Hydrogeology . XInvestigation and Remedial History.XRemedial Action Objectives . XRemaining Contamination . X2.5.1 Soil . X2.5.2 Sediment . X2.5.3 Groundwater . X2.5.4 Surface Water. X2.5.5 Soil Vapor . XSite Management Plan, Site # [XXXXXX]
SMP Template: July 2021TABLE OF CONTENTS (Continued)DescriptionSection3.0INSTITUTIONAL AND ENGINEERING CONTROL PLAN.X3.13.23.34.0General . XInstitutional Controls . XEngineering Controls . X3.3.1Cover (or Cap) . X3.3.2[Other ECs: e.g. Sub-slab Depressurization System; AirSparging/Soil Vapor Extraction Systems, etc.]. X3.3.3Criteria for Completion of Remediation/Termination ofRemedial Systems . X3.3.3.1 Cover (or Cap) . X3.3.3.2 [Other ECs: e.g. Sub-slab Depressurization System;Air Sparging/Soil Vapor Extraction Systems, etc.]. XMONITORING AND SAMPLING PLAN . X4.14.24.34.45.0PageGeneral . XSite-wide Inspection. XTreatment System Monitoring and Sampling . X4.3.1Remedial System Monitoring . X4.3.2Remedial System Sampling . XPost-Remediation Media Monitoring and Sampling . X4.4.1 Soil Sampling . X4.4.2 Sediment Sampling . X4.4.3 Groundwater Sampling . X4.4.4 Surface Water Sampling . X4.4.5 Soil Vapor Sampling . X4.4.6 Soil Vapor Intrusion Sampling . X4.4.7 Monitoring and Sampling Protocol. XOPERATION AND MAINTENANCE PLAN . X5.15.25.3General . XRemedial System (or Other EC) Performance Criteria.XOperation and Maintenance of [Sub-slab DepressurizationSystem; Air Sparge/Soil Vapor Extraction System; GroundwaterTreatment System; etc.] . XSite Management Plan, Site # [XXXXXX]
SMP Template: July 2021TABLE OF CONTENTS .3.56.06.3Climate Change Vulnerability Assessment . XGreen Remediation Evaluation . X6.2.1 Timing of Green Remediation Evaluations . X6.2.2. Remedial Systems . X6.2.3 Building Operations . X6.2.4 Frequency of System Checks, Sampling and Other PeriodicActivities . X6.2.5 Metrics and Reporting. XRemedial System Optimization . XREPORTING REQUIREMENTS . X7.17.27.37.48.0System Start-up and Testing . XRoutine System Operation and Maintenance. XNon-Routine Operation and Maintenance . XSystem Monitoring Devices and Alarms . XFire Safety . XPERIODIC ASSESSMENTS/EVALUATIONS . X6.16.27.0PageSite Management Reports . XPeriodic Review Report . X7.2.1 Certification of Institutional [and Engineering] Controls . XCorrective Measures Work Plan . XRemedial Site Optimization Report .XREFERENCES. XSite Management Plan, Site # [XXXXXX]
SMP Template: July 2021TABLE OF CONTENTS (Continued)List of TablesPageNotifications . XRemedial System Monitoring Requirements and Schedule.XRemedial System Sampling Requirements and Schedule .XMonitoring Well Construction Details. XSchedule of Interim Monitoring/Inspection Reports . XRemaining Soil Sample Exceedances . XRemaining Sediment Sample Exceedances . XRemaining Surface Water Sample Exceedances . XRemaining Soil Vapor Sample Exceedances . XGroundwater Elevation Measurements . XInspection, Monitoring and Sampling Schedule . XPost Remediation Media Monitoring . XRoutine Maintenance Summary/Schedule . XInterim Reporting Summary/Schedule . XList of FiguresPageSite Location Map .XSite Layout Map (Sample Locations, Boundaries, Tax Parcels, etc.).XGeologic Cross Section .XGroundwater Contour Maps . XRemaining Soil Sample Exceedances . XRemaining Sediment Sample Exceedances . XRemaining Surface Water Sample Exceedances . XRemaining Soil Vapor Sample Exceedances . XArea of Soil Vapor Intrusion Concern . XInstitutional Control Boundaries .XEngineering Controls Location (Demarcation Layer; Treatment System; Cover;etc.) .XSite Management Plan, Site # [XXXXXX]
SMP Template: July 2021TABLE OF CONTENTS (Continued)List of AppendicesPageList of Site Contacts . XExcavation Work Plan . XResponsibilities of Owner and Remedial Party . XEnvironmental Easement/Notice/Deed Restriction . XMonitoring Well Boring and Construction Logs . XField Sampling Plan . XQuality Assurance Project Plan . XHealth and Safety Plan . XSite Management Forms .XO&M Manual (prepared for all Active ECs) .XRemedial System Optimization Table of Contents. XPermits and/or Permit Equivalent . XRequest to Import/Reuse Fill Material Form . XSite Management Plan, Site # [XXXXXX]
SMP Template: July 2021List of &MOM&MOSHAOUP.E. or PEPFASPIDPRPPRRQA/QCQAPPQEPRAORAWPRCRARI/FSRODAir SpargingAnalytical Services ProtocolBrownfield Cleanup AgreementBrownfield Cleanup ProgramComprehensive Environmental Response, Compensation and Liability ActCommunity Air Monitoring PlanConstruction and DemolitionCode of Federal RegulationContract Laboratory ProgramCertificate of CompletionCarbon DioxideCommissioner PolicyDivision of Environmental RemediationData Usability Summary ReportEngineering ControlEnvironmental Conservation LawEnvironmental Laboratory Approval ProgramEnvironmental Restoration ProgramExcavation Work PlanGreenhouse GasGroundwater Extraction and TreatmentHealth and Safety PlanInstitutional ControlNew York State Department of Environmental ConservationNew York State Department of HealthNew York Codes, Rules and RegulationsOperation and MaintenanceOperation, Maintenance and MonitoringOccupational Safety and Health AdministrationOperable UnitProfessional EngineerPer- and Polyfluoroalkyl SubstancesPhotoionization DetectorPotentially Responsible PartyPeriodic Review ReportQuality Assurance/Quality ControlQuality Assurance Project PlanQualified Environmental ProfessionalRemedial Action ObjectiveRemedial Action Work PlanResource Conservation and Recovery ActRemedial Investigation/Feasibility StudyRecord of DecisionSite Management Plan, Site # [XXXXXX]
SMP Template: July PUSEPAUSTVCAVCPRemedial PartyRemedial System OptimizationState Assistance ContractStandards, Criteria and GuidelinesSoil Cleanup ObjectiveSite Management PlanStandard Operating ProceduresStatement of WorkState Pollutant Discharge Elimination SystemSub-slab DepressurizationSoil Vapor ExtractionSoil Vapor IntrusionTarget Analyte ListTarget Compound ListToxicity Characteristic Leachate ProcedureUnited States Environmental Protection AgencyUnderground Storage TankVoluntary Cleanup AgreementVoluntary Cleanup ProgramSite Management Plan, Site # [XXXXXX]
SMP Template: July 2021ESEXECUTIVE SUMMARYThe following provides a brief summary of the controls implemented for the Site,as well as the inspections, monitoring, maintenance and reporting activities required bythis Site Management Plan:The below table should reflect the site-specific items listed in Sections 3, 4 and 5. Thegreen text below are examples and should be changed to reflect site specific requirements.Site Identification:Institutional Controls:[Site Identification No.] [Site Name and Address]1. The property may be used for [restricted residential;commercial, etc.] use;2. All ICs as listed in Section 3.2 should be listed here.3. All ECs must be inspected at a frequency and in amanner defined in the SMP. This statement is to beincluded here if there are ECs per the site’s remedialprogram.Engineering Controls:1. Cover system2. All ECs as listed in Section 3.3 should be restated here.Inspections:1. Cover inspectionFrequencyAnnuallyMonitoring:1. Extraction Well No. 1Monthly2. Groundwater Monitoring Wells MW-1, MW-2 and QuarterlyMW-32. Soil Vapor Intrusion Evaluation for New BuildingsAs neededMaintenance:1. Swale maintenanceAs needed2. Blower maintenanceQuarterlyReporting:1. Groundwater and Treatment System DataSite Management Plan, Site # [XXXXXX]Monthly
SMP Template: July 2021Site Identification:[Site Identification No.] [Site Name and Address]2. Periodic Review ReportAnnuallyFurther descriptions of the above requirements are provided in detail in the lattersections of this Site Management Plan.Site Management Plan, Site # [XXXXXX]
SMP Template: July 20211.0INTRODUCTION1.1GeneralThis Site Management Plan (SMP) is a required element of the remedial programfor the [Site] located in [City], New York (hereinafter referred to as the “Site”). See Figure[x]. The Site is currently in the New York State (NYS) [Select one: Brownfield CleanupProgram (BCP), Environmental Restoration Program (ERP), Inactive Hazardous WasteDisposal Site Remedial Program, Voluntary Cleanup Program (VCP)], Site No. [xxxxxx],which is administered by New York State Department of Environmental Conservation(NYSDEC or Department).[Remedial Party name(s)] entered into a [Brownfield Cleanup Agreement (BCA),State Assistance Contract (SAC), Order on Consent, Voluntary Cleanup Agreement(VCA)] on [date] with the NYSDEC to remediate the site. A figure showing the sitelocation and boundaries of this site is provided in Figure [X]. The boundaries of the siteare more fully described in the metes and bounds site description that is part of theEnvironmental Easement provided in Appendix [X].Note: The Environmental Easement may not be available when the SMP is drafted. If themetes and bounds are available when the SMP is prepared, this should be included as anappendix and referenced. If the institutional control for the site is a restrictive covenant orenvironmental notice rather than an easement, change all references to “easement” to “deedrestriction” or “environmental notice” in this document. Also, if the area requiring sitemanagement is different than the metes and bounds description provided in the easement,a figure showing the site boundary within which site management is required must beprovided in this section of the SMP.After completion of the remedial work, some contamination was left at this site,which is hereafter referred to as “remaining contamination”. [Institutional and EngineeringControls (ICs and ECs)] have been incorporated into the site remedy to control exposureto remaining contamination to ensure protection of public health and the environment. AnEnvironmental Easement granted to the NYSDEC, and recorded with the [county] CountyClerk, requires compliance with this SMP and all ECs and ICs placed on the site.Site Management Plan, Site # [XXXXXX]
SMP Template: July 2021This SMP was prepared to manage remaining contamination at the site [add “andoff-site” if applicable] until the Environmental Easement is extinguished in accordancewith ECL Article 71, Title 36. This plan has been approved by the NYSDEC, andcompliance with this plan is required by the grantor of the Environmental Easement andthe grantor’s successors and assigns. This SMP may only be revised with the approval ofthe NYSDEC.It is important to note that: This SMP details the site-specific implementation procedures that are requiredby the Environmental Easement. Failure to properly implement the SMP is aviolation of the Environmental Easement, which is grounds for revocation ofthe Certificate of Completion (COC); Failure to comply with this SMP is also a violation of EnvironmentalConservation Law, 6 NYCRR Part 375 and the [BCA, SAC, Order on Consent,VCA] (Index #xx-xxxx-xx-xx; Site #xxxxxx) for the site, and thereby subjectto applicable penalties.All reports associated with the site can be viewed by contacting the NYSDEC orits successor agency managing environmental issues in New York State. A list of contactsfor persons involved with the site is provided in Appendix [x] of this SMP.This SMP was prepared by [Environmental Consultant name], on behalf of[Remedial Party name(s)], in accordance with the requirements of the NYSDEC’s DER10 (“Technical Guidance for Site Investigation and Remediation”), dated [month, year],and the guidelines provided by the NYSDEC. This SMP addresses the means forimplementing the ICs and/or ECs that are required by the Environmental Easement for thesite.1.2RevisionsRevisions to this plan will be proposed in writing to the NYSDEC’s projectmanager. The NYSDEC can also make changes to the SMP or request revisions from theSite Management Plan, Site # [XXXXXX]
SMP Template: July 2021remedial party. Revisions will be necessary upon, but not limited to, the followingoccurring: a change in media monitoring requirements, upgrades to or shutdown of aremedial system, post-remedial removal of contaminated sediment or soil, or othersignificant change to the site conditions. In accordance with the Environmental Easementfor the site, the NYSDEC project manager will provide a notice of any approved changesto the SMP, and append these notices to the SMP that is retained in its files.1.3NotificationsNotifications will be submitted by the property owner to the NYSDEC, as needed,in accordance with NYSDEC’s DER – 10 for the following reasons:1. 60-day advance notice of any proposed changes in site use that are requiredunder the terms of the [Select one: (BCA), SAC, Order on Consent, VCA], 6NYCRR Part 375 and/or Environmental Conservation Law.2. 7-day advance notice of any field activity associated with the remedial program.3. 15-day advance notice of any proposed ground-intrusive activity pursuant tothe Excavation Work Plan. If the ground-intrusive activity qualifies as a changeof use as defined in 6 NYCRR Part 375, the above mentioned 60-day advancenotice is also required.4. Notice within 48 hours of any damage or defect to the foundation, structures orEC that reduces or has the potential to reduce the effectiveness of an EC, andlikewise, any action to be taken to mitigate the damage or defect.5. Notice within 48 hours of any non-routine maintenance activities.6. Verbal notice by noon of the following day of any emergency, such as a fire;flood; or earthquake that reduces or has the potential to reduce the effectivenessof ECs in place at the site, with written confirmation within 7 days that includesa summary of actions taken, or to be taken, and the potential impact to theenvironment and the public.7. Follow-up status reports on actions taken to respond to any emergency eventrequiring ongoing responsive action submitted to the NYSDEC within 45 daysdescribing and documenting actions taken to restore the effectiveness of theECs.Site Management Plan, Site # [XXXXXX]
SMP Template: July 2021Any change in the ownership of the site or the responsibility for implementing thisSMP will include the following notifications:8. At least 60 days prior to the change, the NYSDEC will be notified in writing ofthe proposed change. This will include a certification that the prospectivepurchaser/Remedial Party has been provided with a copy of the [Select one:Brownfield Cleanup Agreement (BCA), State Assistance Contract (SAC),Order on Consent, Voluntary Cleanup Agreement (VCA)], and all approvedwork plans and reports, including this SMP.9. Within 15 days after the transfer of all or part of the site, the new owner’s name,contact representative, and contact information will be confirmed in writing tothe NYSDEC.Table [x] on the following page includes contact information for the abovenotifications. The information on this table will be updated as necessary to provide accuratecontact information. A full listing of site-related contact information is provided inAppendix [x].Site Management Plan, Site # [XXXXXX]
SMP Template: July 2021Table [x]: Notifications*NameContact InformationRequired Notification**[NYSDEC Project Manager][phone] [email address]All Notifications[NYSDEC Project Manager’s Supervisor][phone] [email address]All Notifications[NYSDEC Site Control][phone] [email address]Notifications 1 and 8[NYSDOH Project Manager][phone] [email address]Notifications 4, 6, and 7* Note: Notifications are subject to change and will be updated as necessary.** Note: Numbers in this column reference the numbered bullets in the notification list inthis section.Site Management Plan, Site # [XXXXXX]
SMP Template: July 20212.0SUMMARY OF PREVIOUS INVESTIGATIONS AND REMEDIALACTIONSThis section should provide a concise description of the location and layout of the site, allareas of remaining contamination, remedial activities performed on-site, site history, andthe nature and extent of contamination before and after the remedy. The description shouldbe sufficient for someone not familiar with the project to implement this SMP. Anticipatethat this may be the only document available in the future to someone who may beconducting work at the site.2.1Site Location and DescriptionThe site is located in [City], [County Name] County, New York and is identified asSection [xxxx] Block [xxxx] and Lot [xxx] on the [Municipality or County Name] TaxMap (see Figure [x]). The site is an approximately [x]-acre area and is bounded by [road,feature] to the north, [road, feature] to the south, [road, feature] to the east, and [road,feature] to the west (see Figure [x] – Site Layout Map). Figure is to include site boundaryand tax parcels. The boundaries of the site are more fully described in Appendix [x] –Environmental Easement. The owner(s) of the site parcel(s) at the time of issuance of thisSMP is/are:[Site owner(s)]Add if applicable:The operator(s) of the site parcel(s) at the time of issuance of this SMP is/are:[Site operator(s)]Note: The Environmental Easement may not be available when the SMP is drafted. If themetes and bounds are available when the SMP is prepared, this should be included as anappendix and referenced. If the institutional control for the site is a restrictive covenant orenvironmental notice rather than an easement, change all references from “environmentalSite Management Plan, Site # [XXXXXX]
SMP Template: July 2021easement” to “deed restriction” or “environmental notice” in this document. Also, if thearea requiring site management is different than the metes and bounds description providedin the easement, a figure showing the site boundary mus
SMP Template: July 2021. Site Management Plan, Site # [XXXXXX] Site Management Plan Template . Instructions to NYSDEC Project Manager . The NYSDEC Project Manager may delete or indicate as “Not Applicable” secti
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