SEPTEMBER PRESENTATION RECAP

SEPTEMBER PRESENTATION RECAP Updated H-1B requestforms–– New EmployeeQuestionnaireNew DepartmentQuestionnaireNew H-1B Petitionfees

SEPTEMBER PRESENTATION RECAP

FEE RECAP:JUSTIFICATION FOR FEES Fees will enable OIP to meet its mission:– Inbound Mission Statement: The Office of International Programs strives to provide support and services tointernational students, scholars, and employees that will enable these individuals to lawfully pursue theiracademic and professional goals at the University of Kansas Medical Center.Provide ongoing training for OIP staffProvide excellent advising to ensure compliance and preserve options for the international populationKeep services “in house”OIP can pay for extra services when warranted or outside advising/counselImprove and increase servicesIncrease programming for the international population– The Department of State requires Cultural Programming for J-1 Visa holders. We must report the numberof programs and attendees in our yearly report;– Internationals site programming and services as an important reason for choosing a US institution forwork, research or educationAvoid “taking advantage” of H1B processing– Example, H1B petitions have been started, worked on for months and then withdrawn the day before submission

FEE RECAP:INSTITUTIONAL BENCHMARKINGInstitutionH1-B ty of California /students/new/che 2000, TNBerkeleyck-in fall 420,Initialpetition: 1,300http://international Extensioncenter.umich.edu/i : 1,125University of Michigan mmig/fvisa/University ovProcesses.html uments/Feesmemo11.7.13.University of Montana pdfUniversity of Florida 1,000, -I140petition 750-I-140 tml 1,000http://cashiers.missUniversity of Missouri ouri.edu/costs/ 800

SEPTEMBER RECAP:ACTUAL WAGE “wage rate paid by the employer to all otherindividuals with experience and qualificationssimilar to those of the H-1B nonimmigrant, forthe specific employment in question” When determining the employee’s wage haveto look at both the prevailing wage and theactual wage– Should pay the higher of the two

SEPTEMBER PRESENTATION RECAP

SEPTEMBER PRESENTATION RE-CAP

OVERVIEW OF H-1B PROCESSPrevailing Wage Determination (PWD), 1-3 monthsLabor Condition Application (LCA), 7 daysLCA Public Posting, 10 business daysReview and approval of H-1B petition by the USCIS, 2-3 months

OCTOBER VISA PRESENTATION TOPIC POLICY DEVELOPMENTS:– VOLUNTEERS– VISITORS– OBSERVERS

POLICY DEVELOPMENTS:VOLUNTEERS Time Limit: 4 months Independent research for the benefit of thevolunteer– Work or research conducted by volunteer cannot directlybenefit KUMC Cannot be paid– No thank you gifts even B1 visa an option

POLICY DEVELOPMENTS:VOLUNTEER POSSIBLE VISA TYPESVOLUNTEERS FOR THE UNIVERSITY OF KANSAS MEDICAL CENTERVISA TypeB1F1F2H4J1J2Able toVolunteerYesYesYesYesYesYesAble to workfor PayNoYes - CPT or OPTNoNoYes - detailed on DS2019Yes - apply for workauthorizationAble toEnroll inSchoolNoYesNoYesDepends on DS-2019 Some J's comespecifically for schoolYesFill Time/Stay Busy/Practice English/ Get toKnow PeopleMaintain status while onOPT but without a paidposition - the volunteeractivity mustcompliment the major.(STEM)Fill Time/Stay Busy/Practice English/ Get toKnow PeopleFill Time/Stay Busy/Practice English/ Get toKnow PeopleTaking full advantage ofopportunities while inthe United StatesMay find the volunteerposition better/ morebeneficial to them thana paid positionsomewhereEducational ValueFullfillrequirement/Compliment educational programEducational ValueEducational ValueFullfillrequirement/Compliment educational programFullfillrequirement/Compliment educational programReasons tovolunteerBuild a resumeBuild a resumeBuild a ResumeBuild a ResumeBuild a ResumeBuild a ResumeMake Contacts for theFutureMake contacts for thefutureMake contacts for thefutureMake contacts for thefutureMake contacts for thefutureMake contacts for thefutureFill Time/Stay Busy/Practice English/ Get toKnow PeopleDuration ofStatus1 Month to 6 Months - Asindicated on each I-94upon entryDuration of Stay(maintaining fulltimestatus as a student)Legal as long as the F1VISA holder is legalLegal as long as the H1VISA holder is legalLegal for the length oftheir programLegal as long as the J1VISA holder is legal

POLICY DEVELOPMENTS:VISITORS AND OBSERVERSInternational Visitor Non U.S. Citizen or U.S permanent resident Visit with university departments and staff only Observing or following designated program (i.e. training, conference, etc.) Limited to 5 days If there is no direct sponsoring this individual, OIP must oversee visitor and related eventsInternational Shadowing Program International medical doctors, residents, or recent graduates– Non U.S. Citizen or U.S permanent resident– Cannot be studentsUnless this individual obtained a medical degree in a university outside of the United StatesClinical experience:––Strictly observingPatient must consent for this individual to observe –– Need a patient sign off sheetCannot be left alone with patientsMust be accompanied by supervisor or supervising attending within the departmentLimited to 6 months

POLICY DEVELOPMENTS:VISITORS AND OBSERVERSObserver/Shadowing ProgramItems needed for approval/consideration:1.Completed application forma.Form signed by international andsupervisorb.Approval formi.OIP Director: Kimberlyii. Occupational Healthiii. HRiv. Dr. Kleinc.Form for sponsoring departments2.Copies in English of degree certifications,license, educational credentials etc.3.Passport4.Visa5.HIPPA training completion and confirmation6.Infection Control7.Confidentiality policy8.Non-KUMC International Observer ReleaseAgreement9.Deemed Export?10.Immunizationsa.TDAPb.MMRc.Flu Shotd.Hep Be.Varicellaf.TBi.6 months before or do theQuant at KUMC11.Liability release12.Professional Liability insurance13.Health insurance14.Badge request form (OIP created)International VisitorItems needed for approval/consideration:1.Completed application forma.Form signed by international andsupervisorb.Approval formi.OIP Director: Kimberlyii. Occupational Healthiii. HRiv. Dr. Kleinc.Form for sponsoring departments2.Copies in English of degree certifications,license, educational credentials etc.3.Passport4.Visa5.HIPPA training completion and confirmation6.Infection Control7.Confidentiality policy8.Non-KUMC International Visitor ReleaseAgreement9.Deemed Export?10.Immunizationsa.TDAPb.MMRc.Flu Shotd.Hep Be.Varicellaf.TBi.6 months before or do theQuant at KUMC11.Badge request form (OIP created)

POLICY DEVELOPMENTS: VISITORS Time limit: 5 daysSponsoring department? Or OIPFormsHIPPA training requirementImmunizationsVisit ScheduleOIP keeps record of each international visitor

POLICY DEVELOPMENTS: OBSERVERSTime limit: 6 monthsA part of the general Shadowing ProgramOIP keeps record of international observersApplication formMust have a sponsoring department orsupervisor Immunization requirements HIPPA requirements

QUESTIONS?

Avoid “taking advantage” of H1B processing – Example, H1B petitions have been started, worked on for months and then withdrawn the day before submission . FEE RECAP: . Build a resume Build a resume Build a Resume Build a Resume Build a Resume Build a Resume Make Contacts for the