Microsoft Excel 2010 Lesson 13: Practice Exercise 3

Microsoft Excel 2010Lesson 13: Practice Exercise 3Start with the Nutrition Excel spreadsheet, which can be found on the course Moodle page.Look for the link to “Files for Excel Lessons.”These worksheets contain a lot of data. There is not time to enter each cell individually, sopractice time-saving techniques: copy/paste, filling cells, automatic formatting, etc. It will benecessary to use these shortcuts on an exam to finish in time.The data in the “Nutrition” spreadsheet has been extracted from a web site of government data,Data.gov.1. Nutrition contains three worksheets. Change the tabs to read “Costs,” “Benefits,” and“Persons,” respectively.2. Make the Costs worksheet look like the example, part of which is shown on the next page. Set the heading cells up to Wrap Text.To use the Enter key within a cell so you space down tothe next line within a cell, hold the Alt key down whenyou press Enter. Totals costs Total Benefits plus All Other CostsPercent benefits Total Benefits/Total CostsCells in column G automatically turn red if they contain less than 93%Cells in column H display “Too Low” if corresponding cell in column G is less than93%; otherwise display “OK.”Rows 1 through 6 are stationary. They don’t move if you scroll down the worksheet.Column A is stationary. It does not move if you scroll right across the worksheet.The headings of the table are shaded gray.Thick border around table and group of headingsIn the block J5 – L6o The cells are yellowo Enter the year you desire in the top righto The corresponding Total Cost and Percent Benefit are automatically displayedThe date is that of the current day and is displayed automatically Excel: Practice Exercise 318 October 20121

Excel: Practice Exercise 318 October 20122

3. Make the Benefits worksheet look like the example, part of which is shown on the next page. Note that the months and years have been separated in two separate columnsAverage monthly benefit per person Benefit Costs divided by number of PersonsAverage monthly benefit per household Benefit Costs divided by number ofHouseholdsNotice the subtotals on the worksheet.When the subtotals are in place, cell E49 should contain a grand total.Each percent in column H is the Benefit Costs divided by the Grand Total.o For example, cell H6 should contain 1.80% which is equal to 3,697,627,592divided by the grand total, which happens to be 205,537,723,180.You should be able to collapse the worksheet and only show the subtotals for each year.Excel: Practice Exercise 318 October 20123

Excel: Practice Exercise 318 October 20124

4. Modify the Persons worksheet sois easier to read.Answer the questions below. You should be able to use Excel tools we have learned to answereach question quickly and easily. Now many states and territories had average monthly participation greater than 750,000in FY 2008?How many states and territories had average monthly participation between 500,000 and1,000,000 in FY 2010?In FY 2011, what state or territory had the smallest participation? What state or territoryhad the highest participation?What is the median of the average monthly participation in FY 2011? What statecorresponds to this FY 2011 median?What are the top ten values of average monthly participation for all states from FY 2007through FY 2011? (Hint: Use conditional formatting on the entire table) What stateshad these top ten -----------------Answers to the questions 12 [used Filters]15 [used Filters]Smallest 22,655 (Virgin Islands); Highest 3,977,273 (Texas) [Used Filters andsorted]614,704 (Oklahoma)[Used median function to find median; Used Filters and sortedto make state easy to find]States are California (3 values); Florida (2 values); New York (2 values); Texas (3values)[Used conditional formatting, Top/Bottom rules; Top 10 -----------------More to do on the following pages.Excel: Practice Exercise 318 October 20125

5. Create a new worksheet and name it Statistics. This worksheet will draw its data from theother worksheets. A picture of a portion of this worksheet is shown on the next page. Average Monthly Participation by FY comes from the “Benefits” worksheet, usingdata for persons rather than households. Average Monthly Participation by State comes from the “Persons” worksheet Average Participation per Year comes from the “Costs” worksheet Add a comment to the heading of each table explaining what worksheet the data wasdrawn from. This is illustrated for the top table in the picture on the next page. The title cell of each table is colored yellow. The heading cells are colored gray To compute the mean values, use the Average function Sort the “Average Participation per Year” table from highest participation to lowest. When you have the three tables constructed, fix the spreadsheet so that rows 12 andabove are stationary when you scroll down.Excel: Practice Exercise 318 October 20126

Excel: Practice Exercise 318 October 20127

Excel: Practice Exercise 3 1 18 October 2012 Microsoft Excel 2010 Lesson 13: Practice Exercise 3 Start with the Nutrition Excel spreadsheet, which can be found on the course Moodle page. Look for the link to “Files for Excel Lessons.” These worksheets contain a lot