Hiring An Academic Professional
Hiring an Academic ProfessionalUnit contacts ER/HR recruiterto fill a position.Recruiter has consultation with unit hiring manager (HM) regarding duties and responsibilities,salary, justification, CFOAP, EE group. Recruiter explains to HM that ER/HR will chair the search.NoRecruiter routes duties andresponsibilities to job descriptioncoordinator (JDC). JDC creates or editsjob description.HR Associate (HRA) initiates and routesexception form in HireTouch.Was exception form approvedat all levels (ER/HR, Unit head,SAVP/VP, CFO, Pres)?YesHRA updates AP position databaseRecruiter notifies HM that the positionhas been approved.Recruiter and HM discuss logistics, kick-off meeting, and search committee.HRA drafts ad and sends to HM for approval.HRA completes EEO Form I and routes for EEO approval (unit head, ER/HR, EOHR, UEOHR). PAPE completed and approved by ER/HR.EEO approves search.Recruiter notifies HM of approval.HRA places ads.Search opens and applicants apply.APage 1
Hiring an Academic ProfessionalAHas applicantbeen convictedof a crime?YesHRA prints applicationand form and routes toER/HR head or designee.Is applicanteligible toremain insearch?NoApplicant is withdrawn from search pool.HRA updates HireTouch status to “Denied”and notifies candidate.YesApplicant is kept insearch pool. HRAupdates HireTouchstatus to “In Progress”.NoRecruiter schedules search committee meeting and sends search info to search committeemembers.Search closes.HRA prescreens applicant resumes and sends report to search committee.Search committee kick-off meeting.Recruiter creates interview questions and sends to search committee for feedback.HRA requests interview meeting schedule availability from all search committee members usingDoodle.HRA pre-screens applicants including: confirm salary expectations; location; overview of duties;applicant interest; schedule interview.HRA sets up interviews and updates meeting notices.HRA sends information packet to candidate including: date/time, itinerary, parking, directions, jobdescription, and search committee.Recruiter sends finalized interview questions to search committee members.Conduct interviews. During interview, recruiter greets candidate, initiates introductions, providesan overview of the job and benefits, and relates next steps.BPage 2
Hiring an Academic ProfessionalBRecruiter has consultation with HM. Optionsinclude closing the search, re-advertising, orre-evaluating applicants.Are finalistsidentified?NoYesHold a secondround ofinterviews?YesHRA schedules interviews.Interviews conducted.NoSearch committee identifies top candidate.DHM selects candidate.HRA checks references and performs background check if applicable.HRA notifies HM of reference check results.HM recommends salary.ENoRecruiter requestssalary approval fromPresident’s office.NoRecruiter verifies salary. Issalary within approved range?Salary approved byPresident’s office?YesYesRecruiter completes EEO Form II and routes for approval.Form II approved at all levels (unit head, ER/HR, EOHR, UEOHR).Recruiter notifies HM of approval.CPage 3
Hiring an Academic ProfessionalCRecruiter extends offer tocandidate.YesRecruiter notifiesHM.Does candidate accept offerincluding proposed salary?NoYesIs counter offerwithin range?Does unit wantto counter offer?YesNoNoEHRA drafts offer letter considering the following factors: Is this a visitingposition? Is the proposed salary over 90K? Is this an internal candidate?HRA sends to candidate: offer letter, updated JD, security complianceform (if applicable).DYesDoes HM want to makeoffer to second choiceapplicant?Failed search consultationwith HM.NoCandidate signs and returns JD, offer letter, and security complianceform. In some cases the security compliance form may be completed at alater date.HRA updates the job description in the Job Description Database byentering signature date and checking the “active” box.HRA creates an electronic EE folder.HRA notifies HM of returned offer letter. HRA sends HM new hire checklist if applicable.If salary is over 90K, HRA sendsoffer letter and resume tobiosketch coordinator (HRSpecialist).HRA send rejection emails.HRA archives search.FPage 4
Hiring an Academic ProfessionalFExternalIs the incumbent internal orexternal to the University?HRA performsdegree verification.HRA creates NessieNew Hire logon (seeNew Hire job aid)and initiates newjob.HRA sends networkaccess form to unitUSC.InternalHRA sends welcomeletter email toincumbent.HRA sends welcomeletter email toincumbent.HRA creates Tracker i-9 logon.If this is a Chicago new hire,incumbent completes federalsanction form, and photo IDauthorization form; HRAestablishes netID via thePhonebook.If internal to UA,recruiter discussesunit to backfill.If incumbent will be taking a jobin VPHA, incumbent mustcomplete a physical.EE completes section I of form i9 and provides appropriatedocuments.HRA completes section II of formi-9.Incumbent completes Employeeinformation form including degreeselection, loan default form, and ethicstraining.HRA initiates HRFEadd a job transaction(see Add a Job jobaid).HRA creates file if needed and routes AVSLform.AVSL email sent to EE.HRFE applier applies transaction.Automatic email sent to HR processingcontact.HRA routes transaction to HRFE applier.Update supervisor info.Page 5
Unit contacts ER/HR recruiter to fill a position. A Page 1 Hiring an Academic Professional Recruiter has consultation with unit hiring manager (HM) regarding duties and responsibilities, salary, justification, CFOAP, EE group. Recruiter explains to HM that ER/HR will chair the search. Recruiter
automated hiring systems can be used in the hiring process, particularly to help identify and select the best person for the job. Below, we provide an overview of our major findings. The Technology Automated hiring systems have a place in Federal hiring—but only if used wisely. Automated hiring systems can be used to identify a pool of
18 tips for better recruitment practice . 6 A head for hiring: The behavioural science of recruitment and selection 7 A head for hiring: The behavioural science of recruitment and selection ‘Steve Jobs described the process of hiring top talent as “the most important job”. .
After the form has divisional and budget approval it is sent to HR, where the job is posted in Technomedia and the hiring manager is assigned and sent an email. Hiring Manager Training Manual 4 3. In this email sent to the hiring manager, the link for Technomedia is identified and it is stated that .
The U.S. Employers' Guide to Hiring Refugees is a manual to assist businesses that are interested in hiring refugees and have questions about the logistics and practicality of hiring refugees in the United States. This Guide contains essential information on a variety of topics related to refugee recruitment and employment, including:
With a Small Pool of Qualified Talent, Hiring Takes Time For most teams, the MOPs hiring process burns through hours of staff's time across multiple months. Nearly half of new MOPs roles take 4 months to recruit and hire. While hiring new MOPs roles, 60% of hiring teams devote at least 5 hrs/week to the process, and 96% spend at least 3.
their own high-volume hiring hurdles. By the end of this guide, you'll have a simple step-by-step strategy to high-volume hiring success. 03 Step 1: Align with hiring managers 06 Step 2: Put quality first 10 Step 3: Get your jobs in front of more people 14 Step 4: Source smarter 18 Step 5: Start conversations faster 21
develop a recruitment plan and initiate the recruitment process. 2. The hiring department (hiring manager and SME's) completes an analysis of the essential functions and physical abilities required for the position. 3. HR and the hiring department may complete a job analysis to determine the essential requirements and
RUSSIAN LANGUAGE The Honour course in Russian aims to develop a good active and passive command of correct spoken and written Russian for non-technical purposes, with some appreciation of different stylistic registers. This is done by means of regular obligatory classes in translation to and from Russian, instruction in writing essays in Russian, grammar classes as needed, and classes allowing .
