Webex Users Guide For The Seminar XXI Introductory Session .
Webex Users Guidefor theSeminar XXI Introductory Sessionand Alumni ReunionModerator: Ken OyeSeptember 8, 2020 5-9pm EDT
Main Overview Please keep your microphone muted until you are calledupon during the Q&A portion of the event.Your mic icon will be red when muted.We suggest connecting using a computer withmicrophone/camera capabilities for the best experience.Headphones are recommended.To ask a question during the Q&A:1) Click the “Raise Hand” icon2) Type a brief description of your question in the Chat3) Once the moderator calls upon you, unmute your microphoneand ask your question.4) Make sure to mute your microphone once you are done.You can leave and reenter the session at any time using theemail invitation link.
RegistrationThe registration link will bring you to this webpage. You are required to enteryour name and email (all other fields do not have to be completed).Then click Register Now.Current displaycameraReset your audioconnectionShare filesor screenList ofpanelists &attendees(mic/camsettings)Chat
RegistrationOnce you are approved you will receive a follow-up email at the address youprovided during registration. When you are ready to join, click the “Go to ”link to join the session. (You will receive a reminder email with this sameinformation the day of the session as well).Current displaycameraReset your audioconnectionShare filesor screenList ofpanelists &attendees(mic/camsettings)Chat*Please note the info pictured above is simply an example. This is not thelink to the actual session.
Joining the SessionWhen you click the email link to join the session, it will bring you to thewebpage below. Enter your name as you wish it to appear during thesession and the email address you used during registration. Once the fieldsare completed, the Join Meeting Button will turn green. Click Join Meeting.
Joining the SessionIf you have not used Webex before, you may be prompted to download theCisco Webex application. You are not required to download or create anaccount with Webex to participate. On this page click “Run a temporaryapplication” if you wish to only use Webex for this one meeting.You can downloadthe free Webexapp hereYou can open thetemporary version here
Connecting Audio/VideoThis is the meeting page. You will be prompted to connect you audio/videobefore you officially join the meeting. “Call Using Computer” is the bestoption. You can also call by phone if you have trouble connecting.You cannot join the meeting until your audio is connected.Call UsingComputer iseasiest way toconnectChooseyour(headphonessettingfrom therecommendedtodropdownmenupreventechoes)You can test your input/outputbefore connectingOnce you have selected youraudio/video connections click thegreen button
Connecting Audio/VideoWe ask that you keep your microphone muted unless called upon by themoderator. When your microphone icon is red, you are muted.You can also resetYou canalso callyourAudioin by phoneorConnectionfromhave WebEx calltheyoudropdownif you havemenutroubleClick theicon to resetyour AudioConnectionconnectingcomputer audioCamera iconBlue when OnMic iconRed whenMuteYou canYou can also turntoggle youryour mic/camcam/micon/off next off/on using theto youricons next to yourname inYourname in theParticipantscamerawindow participants windowfeed(mutedwhen red)
Main Control LayoutList of Shared FilesReset AudioChange View of Participant ticipantsList withmic/camsettingsandOpen/Close Open/CloseChat WindowParticipantsChat Raise HandWindowWindow iconCameraCurrentLeave MeetingPresentationDisplayMicrophoneChat
Q&A Procedure1)2)3)4)Click the Raise Hand Icon in the Participants Window next to your name (blue up).Type a brief description of your question in the Chat Window to Everyone.When called upon by the moderator unmute your microphone and ask your question.Mute your microphone again (red) and click the Hand Icon again to lower your hand.1) Click Hand Icon(blue when raised)3) When called upon, clickyour mic icon to turn on youraudio (black sound on). Clickagain when you are finishedto mute.2) In the Chat field select “To: Everyone”,type your question and hit enter to submit
Using the ChatThe default setting for the Chat function should be set to Everyone.Messages submitted here will be viewable to all participants.Please send to Everyone during the Q&A.If you need technical assistance during the meeting,you can also contact one of the moderators(Jen Kempe, Rachel Tecott, or Tisha Gomes) directly.Select who to send a message to: All Participants(everyone)the default.You canalso rightclick onBefore youtype isyourmessage,selecta namefrom theanyonelistedundertoParticipantssendcanthemhita directdropdownmenunext“To:” (ortoyouthe Chatmessage. For technical issues, send to Host (Jenicon nextto thenamelisted in the ParticipantsKempe)or TishaGomes.window). You will see all of your messages listed in theChat window with detailswhosent andto whom.Typeofyourmessagehit send
Using the ChatIf you have the Chat Window closed, you will see a pop-up preview on thebottom control bar if someone sends you a new message. You will also see ared dot on the Chat icon if there are messages you have not viewed.If you need technical assistance during the meeting,you can also contact one of the moderators(JenKempe,Clickon theRachel Tecott, or Tisha Gomes) directly.Chat Icon towho to send a message to: All Participantsopen Selectthe Chat(everyone)the default.You canalso rightclick onBeforeyoutype isyourmessage,selecta namefrom mhita directdropdownmenunext“To:” (ortoyouthe Chat(black closed,message. For technical issues, send to Host (Jeniconnextto thenamelisted in the ParticipantsKempe)or TishaGomes.blue open)window). You will see all of your messages listed in theChat window with detailswhosent andto whom.Typeofyourmessagehit send
Experiencing Issues/Questions? During the meeting if you areexperiencing any technical issues, youcan contact us for assistance by: Using the Chat function to directly message: Jen Kempe (Host)Rachel TecottTisha Gomes Via email: semxxi@mit.edu By phone: 617-571-6412 or 617-571-6413Thank you for your cooperation!
Webex Users Guide for the Seminar XXI Introductory Session and Alum
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