Processing Payments Through Treasury
Welcome to Processing PaymentsThrough TreasuryDryden Flight Research CenterPage 104/01/031
Welcome and IntroductionsDryden Flight Research CenterPage 204/01/032
Course PrerequisitesChange DiscussionsRWD SAP 4.6CDryden Flight Research CenterPage 304/01/033
Course Objectives At the conclusion of this course, individuals shouldbe able to use SAP to:Execute the payment schedule Verify a proposalExecute the payment runCreate a file for TreasuryNotify a payee electronically (Travel Payments only)– Record the Treasury confirmation Record the payment confirmation (for emergencyonly)Dryden Flight Research CenterPage 404/01/034
Benefits of Processing PaymentThrough TreasurySAP provides automation for:Processing invoices from receipt throughpayment to TreasuryIntegrated systemViewing data across functional areasAlleviating the burden of communicationReducing paper-based communicationElectronic posting of treasury confirmationthrough the Treasury InterfaceDryden Flight Research CenterPage 504/01/035
Course ScheduleAgenda ItemTime (hr)1. Introduction00:102. Background00:253. Topic 1: Execute Payment Schedule02:154. Topic 2: Record Treasury Confirmation 00:455. Course SummaryTotal Course TimeDryden Flight Research CenterPage 600:2504:00 hrs04/01/036
Course Structure Process Flows– Overview of key business processes and relatedSAP concepts Demonstrations– Trainer-led examples of key SAP transactions Exercises– Real-life business tasks using Core Financialbusiness procedures Training Course Feedback– Assessment of course effectiveness using theon-line training course feedback formDryden Flight Research CenterPage 704/01/037
Course Tool: On-LineQuick Reference Purpose of the On-Line Quick Reference (OLQR)tool:– Provide procedures, job aids, and Help contentvia the Intranet– Assist during and after Instructor-Led Training(ILT) and Web-Based Training (WBT)Dryden Flight Research CenterPage 804/01/038
Prepare Your Workspace Take a few minutes to prepare your trainingworkspace:– Review the reference materials; become familiarwith the content– Logon to SAP R/3Dryden Flight Research CenterPage 904/01/039
Background KnowledgeDryden Flight Research CenterPage 1004/01/0310
Background Knowledge Key definitions:– Payment Proposal: A listing of vendor invoices thatare due. When the payment proposal is run, thesystem: Checks the accounts and documents specified in theparameters for due items Groups due items for payment Selects the relevant payment methods, house banks,and partner banks– Payment Run: The final run of the payment proposalafter it has been edited and is error free. During thepayment run, the system: Posts payment documents Clears open items Prepares data for the printing of payment mediaDryden Flight Research CenterPage 1104/01/0311
Background KnowledgeDifferences between the previous system and SAP:Old system: Some of the currentAccounting Systems – notintegrated Mostly paper-basedcommunication with otherfunctional areas Manual posting of theTreasury PaymentConfirmationDryden Flight Research CenterPage 12SAP system: Procurement and Budgetdepartments can viewinvoice information Significantly fewer paperbased processes Treasury Paymentconfirmation postedelectronically04/01/0312
Topic 1Execute Payment ScheduleDryden Flight Research CenterPage 1304/01/0313
Topic 1: Overview Execute Payment ScheduleVerify that invoices payment should be madeon the invoice. Review terms and conditions of contractualdocumentsCheck that goods have been received andaccepted, and services have been performedCertifies the invoices for paymentDryden Flight Research CenterPage 1404/01/0314
Topic 1: Objectives Upon completion of this topic individuals should be able toaccomplish the following:–Verify a Proposal–Execute a Payment–Send an Electronic Notification to Payee–Create a File for TreasuryDryden Flight Research CenterPage 1504/01/0315
Topic 1: Process FlowExecute Payment Schedule(Insert print screen from OLQR)Dryden Flight Research CenterPage 1604/01/0316
Topic 1: ScreenshotVendor Payment Proposal ListVendorNumberand NameTest Vendor 11500 Dunlop Blvd Madison, ALFirst Commercial BankBank number: 111222333Account number: 1402SAPInvoiceDocumentNumberPaymentMethodTest Vendor 22800 Oakridge Dr Nashville, TNUnion BankBank Number: 444555333Account number: 22100BankingInformationAmount PaidDiscount TakenDryden Flight Research CenterPage 1704/01/0317
Topic 1: ScreenshotVendor Payment Settlement List – Payment RunTest Vendor 11500 Dunlop Blvd Madison, ALTest Vendor 22800 Oakridge Dr Nashville, TNDryden Flight Research CenterPage 18First Commercial BankBank number: 111222333Account number: 1402 Note the similarity of this screenshotand the previous screenshot.– Payment settlement list frompayment run– SAP payment run clearingdocument number04/01/0318
Topic 1: ScreenshotVerify Payment Data Medium FileTo Display Data Medium File:Click Environment, PaymentMedium, and DMEAdministrationDryden Flight Research CenterPage 1904/01/0319
Topic 1: ScreenshotData Medium File ContentsDryden Flight Research CenterPage 2004/01/0320
Demonstrations andExercises IntroductionDryden Flight Research CenterPage 2104/01/0321
Topic 1: Demonstrations & Exercises Verify Payment Proposal Execute Payment RunCaution: Limit how many times you display the payment run listbecause each time it is displayed, an electronic notification goesout to employees for travel payments.Dryden Flight Research CenterPage 2204/01/0322
Topic 1: Debrief Review payment proposal prior to executing the payment run The payment medium file for Treasury must be created whenexecuting the payment run if applicable (always verify that themedium file was created if it was applicable) Displaying the Payment run list kicks off the electronicallynotification to employees for travel reimbursement payments(use caution as to how many times you display it) The Payment Run cannot be edited or deletedDryden Flight Research CenterPage 2304/01/0323
Topic 2Record Treasury Payment ConfirmationDryden Flight Research CenterPage 2404/01/0324
Topic 2: Overview Record Treasury Payment Confirmation– Final accounting event of the payment process– Treasury interface will post the paymentschedule confirmations– Payments move from Disbursements in Transit(DIT) into the Fund Balance accountDryden Flight Research CenterPage 2504/01/0325
Topic 2: Objectives Upon completion of the Record Treasury PaymentConfirmation topic, individuals should be able toaccomplish the following:– Manually record the payment scheduleconfirmation from Treasury (for emergenciesonly)– Understand how the recording affects the SGL(Standard General Ledger) accountsDryden Flight Research CenterPage 2604/01/0326
Topic 2: ScreenshotManual Treasury ConfirmationDryden Flight Research CenterPage 2704/01/0327
Topic 2: ScreenshotManual Treasury ConfirmationDryden Flight Research CenterPage 2804/01/0328
Topic 2: ScreenshotManual Treasury Confirmation ContinuedDryden Flight Research CenterPage 2904/01/0329
Topic 2: ScreenshotManual Treasury Confirmation ContinuedSAP DocumentNumber that createdAn entry to cashClearingDocumentsFrom PaymentRunDryden Flight Research CenterPage 3004/01/0330
Topic 2: ScreenshotManual Treasury Confirmation ContinuedSAP ClearingDocumentNumberTotal PaidDryden Flight Research CenterPage 3104/01/0331
Topic 2: ScreenshotManual Treasury Confirmation ContinuedDryden Flight Research CenterPage 3204/01/0332
Topic 2: Process FlowRecord Payment Confirmation(Insert print screen from OLQR)Dryden Flight Research CenterPage 3304/01/0333
Demonstrations andExercises IntroductionDryden Flight Research CenterPage 3404/01/0334
Topic 2: Demonstration & Exercise Post Treasury confirmationDryden Flight Research CenterPage 3504/01/0335
Topic 2: Debrief Posting the Treasury payment confirmation:– Posts Electronically in SAP through Interface– Clears the DIT (Disbursements-in-transit)– Can be processed manually in emergency situations onlyDryden Flight Research CenterPage 3604/01/0336
End of Course ReviewDryden Flight Research CenterPage 3704/01/0337
Review Objectives & Expectations Everyone here should now be able to:Verify a proposalExecute a payment runUnderstand that Treasury Confirmation are postedelectronically through the interface but can beposted manually in an emergency situationUnderstand what launches the electronicnotification to employees for travel paymentsCreate a Data Medium file for TreasuryDryden Flight Research CenterPage 3804/01/0338
Available Resources SAP Practice Training Database OLQR Super-users within each department Job AidsDryden Flight Research CenterPage 3904/01/0339
Extra Practice - SAPTraining Instance Use data from course training guide to practice transactionsThe training database provides a “safe”environment to develop and practice skills withoutaffecting production.Dryden Flight Research CenterPage 4004/01/0340
Congratulations!Dryden Flight Research CenterPage 4104/01/0341
Training Course Feedback The on-line training course feedback will:– Assess the effectiveness of the instruction and trainingmaterials for the course To access the feedback form:– Launch your Web Browser– Enter the following URL ntro.zgi?ID S92WBAWLSKWA&PIN 994RHHDW8RK7– Complete and submit feedback by following thedirections within the on-line formDryden Flight Research CenterPage 4204/01/0342
Through Treasury SAP provides automation for: Processing invoices from receipt through payment to Treasury Integrated system Viewing data across functional areas Alleviating the burden of communication Reducing paper-based communication Electronic posting of treasury con
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