Workplace Color Coding Standards

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Workplace ColorCoding Standardsvisualworkplaceinc.com / (877) 523-4088Contact Sales for a PRODUCT DEMO, SAMPLES OR QUOTEinfo@visualworkplaceinc.com

Workplace Color Coding StandardsWhy do we use color to communicate? How much information in our daily life is actually displayed using color?tion. Communicating this information using color standards keeps us safe and helps us make decisions quicklyLook even further at our daily work. Inboxes, storage cabinets, tools, inventory, homework, project managementImagine a world without color. Color has meaning everywhere. It is meant to direct our behavior and assist inour decision making. Without color, our world becomes transparent and we lose the ability to emphasize importhe use of color.The purpose of color coding is to communicate without speaking. These types of visual communications helpus convey a message clearly and without misunderstanding. Verbal communications leave a lot of room forinterpretation, whereas visual communications remove the emotion and interpretation that commonly result inerrors.Ultimately, color code standards eliminate time spent searching for information, and increase productivity in anyworkplace. Three distinct types of color code standards exist in most workplaces: safety, process, 5S andworkplace organization. Your workplace may or may not have standards for each category; it will depend uponyour workplace, determine if all of these standards are necessary, and how they can all work together.Safety Color Code StandardsSafety standards for many industries including manufacturing, warehouse/distribution, hospitals and transportation are created by regulatory agencies. These standards increase safety by standardizing the visual communication for hazards, cautions, directing behavior in emergencies and many other necessary situations. Color isan important part of these standards and is designed to be commonly recognized. The good news is that thesesafety standards already exist for your workplace and can be obtained easily from the agencies that regulatethem.Example: The American National Standards Institute (ANSI) has developed standards for color and meaning(ANSI Z535.1-6. Color Codes). These standards have also been promoted by the Occupational Safety and HealthAdministration (OSHA).visualworkplaceinc.com / (877) 523-4088Contact Sales for a PRODUCT DEMO, SAMPLES OR QUOTEinfo@visualworkplaceinc.com

Process Color Code Standardswithout words and without questions. They complement existing work instructions and assist in communicatingmini visual systems that populate our daily work. Without these standards, time is spent searching for what isneeded. The value we strive to give our customers is eroded by non-value activity resulting from abnormalitiesthat go unnoticed and create waste.Example: This visual system was createdto communicate at any moment thestatus of work orders in the maintenancedepartment. Here color was used toemphasize priority. A work order placedon the board in the red zone receiveshigher priority than one in the green zone.Most importantly, if the priority changes,it visible immediately! Due dates havealso been integrated to establish priorityand create balanced work loads. Thissystem includes a work instruction for itsuse and identifies the owner of the board.If a question arises, no time is wastedsearching for the right person to answerthe question.Example: This visual aid was designed tocommunicate to a technician what eachcolor hose is used for , at the point of use,not in a binder far removed from wherethe work is done. By communicating thestandard, errors are reduced.Workplace Color Coding Standardsvisualworkplaceinc.com / (877) 523-4088Contact Sales for a PRODUCT DEMO, SAMPLES OR QUOTEinfo@visualworkplaceinc.com

Process Color Code Standards (Continued)Example: Color was used here to organize performanceinformation in a similar way throughout the facility.When information is needed, it can be quickly locatedwith color association. Information is displayed with astandard function and organized for quick retrieval.Example: Using color, the system pictured below wasdesigned to reduce the time spent searching for andfiling documents. Originally the documents wereplaced in a single file folder. If a document needed to bereferenced, the entire stack had to be sorted. At the endof the day when the documents were to be filed, againthe entire stack had to be sorted. The new color codingsystem allows the documents to be sorted throughoutthe day, which reduced motion and simplified documentrecall.Hundreds, even thousands of processes exist in our workplace that utilize color to create visual mini-systems.It is crucial to recognize their presence and acknowledge how these process color coding standards cancomplement the other types of color coding standards we use daily. Documenting these standards is typicallyunnecessary. When training associates about the visual workplace, emphasis should be placed on trying to usecolor for organizing data and incorporating it into creating systems for standardized work.Workplace Color Coding Standardsvisualworkplaceinc.com / (877) 523-4088Contact Sales for a PRODUCT DEMO, SAMPLES OR QUOTEinfo@visualworkplaceinc.com

5S & Workplace Organization Color Code StandardsIn addition to safety and process color code standards, color can be used to communicate how our workplaceis organized. Why do we need these types of standards? In nearly every workplace, tools, work instructions,data, equipment, inventory and work-in-process are all required. Our work typically consists of many movingparts. What happens when parts of our job get moved and don’t end up where we need them most? It results in3. Motion, 4. Waiting, 5. Over-processing, 6. Over-production and 7. Defects. Waste adds cost—cost that ourcustomers are not willing to pay for—and therefore, must be eliminated. How do we eliminate waste? By creating standards for organizing our workplace.answer is a lack of standards. Standards help us to sustain processes, present opportunities for improvements,and keep us safe.The companies that have succeeded to maintain an organized workwith color in order to create discipline and adherence. These standardshave evolved from a process called 5S. The 5S methodology helps createand keep an organized workplace.work area and placed into a designated disposition area. This process is commonly called redtagging.5S Red TagsClearly mark your designated area for disposition.Workplace Color Coding Standardsvisualworkplaceinc.com / (877) 523-4088Contact Sales for a PRODUCT DEMO, SAMPLES OR QUOTEinfo@visualworkplaceinc.com

5S & Workplace Organization Color Code Standards (Continued)The next step in the 5S precess is Set In Order. Establish a place for everything and everything in its place. Alluseful tool.BEFORE. Machine parts are all stored in anunorganized stack. Two pieces needed for aparticular job are almost never found together.AFTER. Tool shadows are used to organize allthe parts so it’s impossible to make mistakesduring setups.Borders help keep everything in its place.When an object is not there you know what ismissing.BEFORE. An unorganized board withno direction can lead to confusion andmistakes.AFTER. Color-coded, custom visuals onmagnetic strips give direction and eliminateconfusion.Workplace Color Coding Standardsvisualworkplaceinc.com / (877) 523-4088Contact Sales for a PRODUCT DEMO, SAMPLES OR QUOTEinfo@visualworkplaceinc.com

5S & Workplace Organization Color Code Standards (Continued)Color, ID labels, and borders work together to give usat- a-glance notice when our areas begin to drift fromorder. At this point, we can quickly and easily regainorder before disorder prevails.How do you create 5S color coding standards? Wheredo you start? It is recommended to begin with thebasics. Start by asking yourself what happens in yourworkplace. What processes exist where organizationis critical? What hassles seem to reoccur that shouldbe eliminated? What aspects of your work require thatthings belong in a designated location to get the jobdone? Try to establish standards that incorporate allstandards to be established for manufacturing/Either way, they can reduce waste.Additional categories that you might consider include: ReturnablesCardboardTrash, ScrapTrainingWIP Finished GoodsTools/GaugesRecycling AreaNon-Conforming MaterialsWe have described three types of color coding standards and illustrated their importance. These standards canimpossible to execute and manage. The key to creating a thriving visual workplace is to establish standards forsafety, processes and workplace organization and instill the discipline to follow them.visualworkplaceinc.com / (877) 523-4088Contact Sales for a PRODUCT DEMO, SAMPLES OR QUOTEinfo@visualworkplaceinc.com

Workplace Color Coding Standards 5S & Workplace Organization Color Code Standards In addition to safety and process color code standards, color can be used to communicate how our workplace is organized. Why do we need these types of standards? In nearly every workplace, tools, work instructions,

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Workplace Color Coding Standards 5S & Workplace Organization Color Code Standards (Continued) Color, ID labels, and borders work together to give us at- a-glance notice when our areas begin

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