Student Senate Agenda - Leadership & Campus
Student Senate AgendaMarch 14, 20187:00 pm Case Study 2In the Student Union on the OSU-Stillwater CampusI.II.III.IV.V.VI.VII.VIII.IX.X.XI.Call to Order the Student Senate of the Student Government Association of Oklahoma State UniversityRoll Call and Swearing in of New Senators, Supreme Court Justices, and Executives:I, state your name, do solemnly affirm that I will discharge to the best of my ability, the responsibilitiesentrusted to me, as an officer of the Student Government Association of Oklahoma State UniversityPledge of AllegianceGuest Speakers and Student Concernsa. Mitch KilcreaseAdvisor’s Report – John Mark DayExecutive ReportsNew Businessa. S18BL024- A BILL TO PROVIDE CO SPONSORSHIP FUNDS TO THE INTERNATIONAL STUDENTORGANIZATIONb. S18BL035- A BILL TO PROVIDE CO-SPONSORSHIP FUNDS TO KAPPA KAPPA PSIc. S18BL036- A BILL TO PROVIDE CO-SPONSORSHIP FUND TO THE AMERICAN SOCIETY OF BIOLOGIALAND AGRICULTURAL ENGINEERSd. S18BL037- A BILL TO PROVIDE CO-SPONSORSHIP FINDS TO AIAAe. S18BL038- A BILL TO PROVIDE CO-SPONSORSHIP FUNDS TO MISS BLACK OSUf. S18BL019- A BILL AMENDING TITLE IIIg. S18BL021- A BILL AMMENDING TITLE IIh. S18RC005- A RECOMMENDATION TO PROVIDE A FLATBED PAGE SCANNER FOR THE OFFICE OF THEOSU ARCHIVESLegislation to be forwarded to committeesMinutes of the Previous Meetinga. 3/7/2018President/Vice-President Reportsa. President – Erica Stephensb. Vice President – Brayden FarrellSenate Reportsa. Committee Chairsi. Budget – Mason Russellii. CSO – Heather Hendersoniii. Internal Affairs – Holland Grayiv. PAC – Ridge Hughbanksv. University – Vanessa Wiebevi. Special Committee- Holland Grayb. Liaisonsi. OSU Tulsa- Nick Georgeii. OSU OKC- Franklin Kalekaiii. OSU IT- Kase Doneriv. GPSGA- Jessie Hickeyv. FRC- Brent Cunninghamvi. OU Liasion- Cam Closec. Representativesi. Board of Regents A&M- Lauren Gipsonii. Board of Higher Education- Vanessa Wiebeiii. Faculty Council- Elly DeVillasante
XII.XIII.XIV.XV.XVI.XVII.d. Constituency ReportsChair’s Report – Brooke BastieVice Chair’s Report- Marcus HealdInformal DiscussionAnnouncementsAdjournmentThis agenda shall not be construed as preventing: The introduction of new legislation not listed, thereconsideration of any motion of the immediately preceding Senate meeting, or any regular proceduralmotion or any motions by an appropriate majority which allows the introduction and final consideration ofLegislation in the same meeting so long as that legislation is listed in this agenda. Posted at 3:00 p.m. onMarch 13, 2018 by Brooke Bastie, Senate Chair (brooke.bastie@okstate.edu).
26 February 2018FinalBudgetA BILL TO PROVIDE CO-SPONSORSHIP FUNDS TO THE INTERNATIONALSTUDENT ORGANIZATIONBE IT ENACTED BY THE STUDENTS OF OKLAHOMA STATE UNIVERSITY THAT:SECTION 1: The purpose of this bill is to allocate 500 to the INTERNATIONALSTUDENT ORGANIZATION hereafter, “the student organization.”SECTION 2: The SGA Treasurer is hereby directed to transfer a total of 500, as outlinedabove, from the SGA Co-Sponsorship Account (Account #AA) intothe account of the student organization (Account # AA).SECTION 3: The SGA Treasurer shall report to the SGA Senate on the results of theappropriations.SECTION 4: The student organization shall publicize SGA’s Co-Sponsorship in advertising andpromotional materials for said event.SECTION 5: The student organization shall return all co-sponsorship funds not used andprovide a written report to the SGA Budget Committee within 30 days of usingthe allocation.SECTION 6: Upon passage and approval, this bill shall take immediate effect.
Submission - Oklahoma State University2/28/18, 11'14Spring 2018 SGA Co-Sponsorship ApplicationKong Tsang - Fri, Feb 23, 2018 11:39 AM CSTStudent Government Association- Student SenateApprovedDate: Mon, Feb 26, 2018 3:29 PM CSTBy: Mason RussellComment: I just heard back from your umbrella organization, and would like to invite you to the BudgetCommittee Meeting this Thursday, March 1st at 5:45 pm in Campus Life West, 230 Student Union. Please bringan updated version of your budget with you, if it has changed since submission. Also, please assure at least onemember of your organization will be present during this hearing.UntitledI have read the above guidelines and agree to abide by all listed items:I agreeUntitledWhat is the name of your organization?International Student OrganizationWhat is the status of your group? (If you are unsure, please call Campus Life at 405-744-5488 to verify)RecognizedAre you in good standing with Campus Life and your umbrella ioncenter/form/83fe86f1-9751-44 aa-4f9b2aa5da46Page 1 of 7
Submission - Oklahoma State University2/28/18, 11'14What is your group's account number?9-91123Contact NamePuja JanaContacts a!iliation with group:PresidentContact Phone Number:405-762-3243Contact Email:puja.jana@okstate.eduName of Activity/Event:Cultural NightDate of Activity/Event:March 30 & 31Who will benefit from this program/event:Every OSU student and faculty member are welcome to this event. This event provides anexcellent exposure to the culture from di!erent countries, based on performances on a specifictheme from di!erent area clubs. This year the theme for cultural night is Women of the World.This event will not only be an excellent opportunity to portray the culture of their countries, m/83fe86f1-9751-44 aa-4f9b2aa5da46Page 2 of 7
Submission - Oklahoma State University2/28/18, 11'14will also have an amazing learning experience to learn about other countries of the world.Number of estimated OSU students participating: 1500Number of estimated alumni participating: 20Number of estimated sta! participating: 25Expected Income for/from the program/event (include all donations, sponsorship, and fundraising;excluding SGA Senate Co-Sponsorship), i.e. Donations - 1,000:Tickets - 2500 SGA -MAC - 500 RHA - 800 Vice President O!ice - 500Expected expenditures for/from the program/event, i.e. Donations - 1,000Venue - 2000 Prizes, Trophies - 1200 Supplies - 300 Booklet and Flyers - 250 Decoration 200 A-Frames - 200 Advertisement (O'colly, Broadcast) - 300 Food - 700Reason for request:Cultural Night is one of our biggest events of the year, the winners from Mr. and Ms.International will be hosting the event and are going to perform on the night. In order toprovide an exceptional experience for students to be exposed to di!erent cultures, theavailability of more funds will ensure that the event runs smoothly.Types of advertising:We are going to distribute flyers and put out the A-frames around the campus which SGA rm/83fe86f1-9751-44 aa-4f9b2aa5da46Page 3 of 7
Submission - Oklahoma State University2/28/18, 11'14will be on these. There will also be a Facebook event page to promote the Cultural Night andSGA will be mentioned. Also, we will love to invite SGA members to iSo events or meetings tointroduce SGA or let iSo do the promotion on SGA meetings to appreciate the co-sponsorship.Advisor's name:Tim Hu!Advisor's email:tim.hu!@okstate.eduAdvisor's phone:405-744-2110President's name:Puja JanaPresident's email:puja.jana@okstate.eduPresident's phone:405-762-3243Treasurer's name:Kong Chiu TsangTreasurer's form/83fe86f1-9751-44 aa-4f9b2aa5da46Page 4 of 7
Submission - Oklahoma State University2/28/18, 11'14kongct@okstate.eduTreasurer's phone:405-762-0320Number of years your organization has been active on campus:39Approximate number of dues paying members:0Average amount of dues collected per member per semester:0Approximate number of presently active members:1900 Has your organization received Co-Sponsorship previously?YesIf so, when was the last semester you received funds?Spring 2017Please briefly describe the purpose of your group:The purpose of iSo is to Foster a spirit of friendship and cooperation among all center/form/83fe86f1-9751-44 aa-4f9b2aa5da46Page 5 of 7
Submission - Oklahoma State University2/28/18, 11'14students at OSU; promote social and cultural exchange between students and the community;provide an organized body which international students can cooperate in matters of commonconcern; and bring closer relations among international students, the OSU administration,faculty, and the student body.Group Name:International Student OrganizationUmbrella Organization (Normally College Council):International Student & Scholar (ISS)Have you applied for funds through your umbrella organization? If yes, what was the result?NoUmbrella organization's contact name:Tim Hu!Umbrella organization's email address:su-iss@okstate.eduPlease upload an itemized budget of the event you are requesting funds for (as an Excel workbook)DOWNLOAD FILETotal amount requested: Recognized Groups - 1,000 max Registered Groups - 500 max rm/83fe86f1-9751-44 aa-4f9b2aa5da46Page 6 of 7
Submission - Oklahoma State ter/form/83fe86f1-9751-44 aa-4f9b2aa5da462/28/18, 11'14Page 7 of 7
rch 8, 2018FinalBudgetA BILL TO PROVIDE CO-SPONSORSHIP FUNDS TO KAPPA KAPPA PSIBE IT ENACTED BY THE STUDENTS OF OKLAHOMA STATE UNIVERSITY THAT:SECTION 1: The purpose of this bill is to allocate 1000 to KAPPA KAPPA PSI hereafter,“the student organization.”SECTION 2: The SGA Treasurer is hereby directed to transfer a total of 1000, as outlinedabove, from the SGA Co-Sponsorship Account (Account #AA) intothe account of the student organization (Account # AA).SECTION 3: The SGA Treasurer shall report to the SGA Senate on the results of theappropriations.SECTION 4: The student organization shall publicize SGA’s Co-Sponsorship in advertising andpromotional materials for said event.SECTION 5: The student organization shall return all co-sponsorship funds not used andprovide a written report to the SGA Budget Committee within 30 days of usingthe allocation.SECTION 6: Upon passage and approval, this bill shall take immediate effect.
Print SubmissionDate Submitted:2/28/2018 12:42 PMSubmitted by:Lauren Gipson3/8/18, 12(17Date Approved2/28/2018 3:03 PMApproved by:Mason RussellSpring 2018 SGA Co-Sponsorship ApplicationUntitled PagePLEASE READ THIS PAGE IN ITS ENTIRETYAll requests will be reviewed by the SGA Budget Committee at its weekly meeting. Requests turned in by Tuesday at 5 p.m.will be heard the same week (if slots are still available), all other requests will be heard the following week at the weeklyBudget Committee meeting. The Budget Committee Chair will contact your organization to specify the date, time, and locationof the meeting. Requests may or may not be approved fo the full amount.If the committee approves the request, the request will be brought before the SGA Senate for approval at the next availablemeeting. The SGA Senate meets on Wednesdays at 7:00 p.m. in Case Study 2 of the Student Union. If the SGA Senateapproves the request and the legislation is signed, funds in the approved amount will be distributed into the group's accountwithin 14 business days.The listed representative from the requesting group will be contacted and at least one member of the group must be presentfor the Budget Committee and Senate meeting (please assure that the representing member is knowledgable about yourorganization and the event you are requesting funds for). The group representative(s) will be asked to briefly explain therequest. All completed co-sponsorship forms must include an itemized budget for the event.GUIDELINES:1. Student Groups must either be registered or recognized student groups in order to receive co-sponsorship.2. Recognized Student groups shall be limited to 1,000 of co-sponsorship funds per semester.3. Registered student groups shall be limited to 500 of co-sponsorship funds per semester.4. Co-Sponsorship funds allocated to Recognized groups for travel activities shall not exceed 300/person.5. Funds allocated for activities/events but not used shall be paid back to the co-sponsorship account within thirty days ofsaid activity/event. Failure to do so will place the group on probation for one year.6. A group receiving co-sponsorship will provide the Budget Committee and the SGA Senior Administrative Assistant withan itemized expenditure report of the total event budget as outlined by the committee. The report shall include duplicatesof receipts and, if any, advertising and/or promotional materials for the co-sponsored activity/event and will be given tothe budget committee chair within 30 days of using the allocation or the events conclusion, whichever is later. If a groupfails to turn this report in, the said group will be put on probation for one year.7. Co-Sponsorship funds shall not be allocated for the purpose of paying for debt and/or the reimbursement of fundsalready spent by the club or organization.8. Co-Sponsorship funds shall not be allocated for the purpose of paying for food or drink.9. All events co-sponsored by SGA must mention SGA in advertising and/or promotional materials for said event. If a groupfails to mention SGA in their advertising and/or promotional materials for the co-sponsored event, the said group will beput on probation for one year.For further clarification of the guidelines please look at the SGA Bylaws Title 1 Section 9.4. The SGA Bylaws are available at:www.osusga.okstate.eduIf you have any question, please call:SGA Office at 405-744-6500or email the Budget Committee on/print/12706677Page 1 of 7
Print Submission3/8/18, 12(17I have read the above guidelines and agree to abide by all listed items:I ge 2 of 7
Print Submission3/8/18, 12(17Untitled PageWhat is the name of your organization?Kappa Kappa PsiWhat is the status of your group? (If you are unsure, please call Campus Life at 405-744-5488 to verify)RecognizedAre you in good standing with Campus Life and your umbrella organization?YesWhat is your group's account number?1191134Contact NameLauren GipsonContacts affiliation with group:Alumni SecretaryContact Phone Number:214-680-0245Contact Email:lauren.gipson@okstate.eduName of Activity/Event:Southwest District ConventionDate of Activity/Event:04/13/18-04/15/18Who will benefit from this program/event:The people who will benefit from the event will primarily be those of the music department. The convention provides ideas andexamples for our organization to serve our music department better. This convention also assists in networking for Oklahoma Statestudents and other university and college students across New Mexico, Arkansas, Louisiana, Texas and Oklahoma.Number of estimated OSU students participating:16Number of estimated alumni participating:4Number of estimated staff participating:0Expected Income for/from the program/event (include all donations, sponsorship, and fundraising; excluding SGA Senate ation/SGASenate/formsubmission/print/12706677Page 3 of 7
Print Submission3/8/18, 12(17Sponsorship), i.e. Donations - 1,000:N/AExpected expenditures for/from the program/event,i.e. Donations - 1,000Registration - 640Gas - 400 (4 cars, 100 per car)Hotels - 420 (2 nights 70 per night, 3 rooms)Food - 800 ( 50 per person, 4 meals)Reason for request:The reason for this request is because the convention costs for Oklahoma State students are being funded completely by thestudents and not our organization.All events co-sponsored by SGA must mention SGA in advertising and promotional materialsTypes of advertising:N/AAdvisor's name:Joseph MissalAdvisor's email:joseph.missal@okstate.eduAdvisor's phone:(405)744-6135President's name:Makenzie DarbyPresident's email:makenzie.darby@okstate.eduPresident's phone:(972)880-3577Treasurer's name:Micah RobertsTreasurer's email:micah.roberts@okstate.eduTreasurer's phone:(337)378-2211Number of years your organization has been active on campus:99 ge 4 of 7
Print Submission3/8/18, 12(17Approximate number of dues paying members:49Average amount of dues collected per member per semester: 40Approximate number of presently active members:49Has your organization received Co-Sponsorship previously?NoIf so, when was the last semester you received funds?N/APlease briefly describe the purpose of your group:To promote welfare of Band, honor outstanding bandsmen, stimulate campus leadership, foster a relationship between collegebandsThe following is for Recognized Groups only:Group Name:Kappa Kappa PsiUmbrella Organization (Normally College Council):Arts and Sciences Student CouncilHave you applied for funds through your umbrella organization? If yes, what was the result?In progressYour umbrella organization is the group that oversees you in the AFAP process. If you do not know what your umbrellaorganization is, please call Campus Life at 405-744-5488 and find out.Umbrella organization's contact name:Daniel McLeodUmbrella organization's email address:daniel.mcleod@okstate.eduPlease upload an itemized budget of the event you are requesting funds for (as an Excel workbook)Uploaded File: SWDC OSU Expenses.xlsxTotal amount requested:Recognized Groups - 1,000 maxRegistered Groups - 500 max ge 5 of 7
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Print Submission3/8/18, 12(17Untitled PageThank you for submitting for SGA Co-Sponsorship funds. The Budget Committee will get back to you in the order yourrequest was received. Please continue by clicking next, and then clicking submit, and ensure you receive email confirmationthat the application was 677Page 7 of 7
llMarch 8, 2018FinalBudgetA BILL TO PROVIDE CO-SPONSORSHIP FUNDS TO THE AMERICAN SOCIETY OFBIOLOGICAL AND AGRICULTURAL ENGINEERSBE IT ENACTED BY THE STUDENTS OF OKLAHOMA STATE UNIVERSITY THAT:SECTION 1: The purpose of this bill is to allocate 1000 to the AMERICAN SOCIETY OFBIOLOGICAL AND AGRICULTURAL ENGINEERS hereafter, “the studentorganization.”SECTION 2: The SGA Treasurer is hereby directed to transfer a total of 1000, as outlinedabove, from the SGA Co-Sponsorship Account (Account #AA) intothe account of the student organization (Account # AA).SECTION 3: The SGA Treasurer shall report to the SGA Senate on the results of theappropriations.SECTION 4: The student organization shall publicize SGA’s Co-Sponsorship in advertising andpromotional materials for said event.SECTION 5: The student organization shall return all co-sponsorship funds not used andprovide a written report to the SGA Budget Committee within 30 days of usingthe allocation.SECTION 6: Upon passage and approval, this bill shall take immediate effect.
Print SubmissionDate Submitted:3/6/2018
7 A BILL TO PROVIDE CO-SPONSORSHIP FUNDS TO KAPPA KAPPA PSI 8 BE IT ENACTED BY THE STUDENTS OF OKLAHOMA STATE UNIVERSITY THAT: 9 10 SECTION 1: The purpose of this bill is to allocate 1000 to KAPPA KAPPA PSI hereafter, 11 “the student organization.” 12
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