Document Imaging Center Annual Report
FRANKLIN COUNTYDOCUMENTIMAGING CENTERRecorder Daniel J. O’Connor, Jr.Director Debra WillamanIssued to the County Microfilming Boardand the Board of County Commissioners
Document Imaging Center Annual Report20172017 Franklin County Microfilming BoardPage 4IntroductionPage 5The Production ReportPage 7Expenditures and RevenuePage 12Evolution of MicrofilmPage 13Annual Prepping ReportPage 15Page 3 of 17
Document Imaging Center Annual Report2017OFFICERS & MEMBERSClerk of Courts Maryellen O’Shaughnessy, ChairAuditor Clarence E. Mingo II, Vice-ChairRecorder Daniel J. O’Connor, Jr., SecretaryTreasurer Ronald J. Hagan (1/17 – 8/17), MemberTreasurer Cheryl A. Brooks Sullivan (9/17 – 12/17), MemberCommissioner John O’Grady, MemberREPRESENTATIVESClerk of Courts Representative Antone WhiteAuditor Representative Mark PottsRecorder Representative Robert HintonTreasurer Representative Lucas KellerCommissioner Representative Antwan BookerPage 4 of 17
Document Imaging Center Annual Report20172017 ANNUAL REPORTDOCUMENT IMAGING CENTER for theFRANKLIN COUNTY MICROFILMING BOARDEstablished by Ohio Revised Code Section 307.80, the Microfilming Board iscomprised of five elected county officials, or their representatives. Those officials includethe Treasurer, Auditor, Clerk of the Court of Common Pleas, a County Commissioner, andthe Recorder, who serves as secretary. Sec. 307.80 further states that “After the initialmeeting of the county microfilming board, no county office shall purchase, lease,operate or contract for the use of any microfilming or other image processing equipment,software, or services without prior approval of the board”.The Franklin County Document Imaging Center (DIC) is a county agencyoperating under the Microfilming Board and administered by the Franklin CountyRecorder Daniel J. O’Connor, Jr. Electronic and microfilm images are created fromexisting electronic, microfilm, and paper documents. Format is determined by archival,retrieval and storage needs. Other services include image indexing, microfilm processingand duplication, equipment maintenance, and archival microfilm storage. Micrographicservices and supplies are provided for General Fund agencies through the cost allocationprocess, the DIC also contracts with other governmental agencies seeking services.Ohio Revised Code Section 307.805 requires: “On the first Monday in April of eachyear the county recorder shall file with the county microfilming board and the board ofcounty commissioners a report of the operations of the center and a statement of thereceipts and expenditures of the center during the year.”Fresh eyes can bring new perspective, and this team’s commitment to technologyhas resulted in measurable successes in the DIC. We decommissioned the COM(Computer Output to Microfiche) recorder, a machine that produced microfiche.Microfiche has been the standard for permanent record preservation for a half-century,making the transition to microfilm a challenging two-year project.In 2012, the DIC converted 11 million electronic images to film, broken down as70% on microfiche, and 30% on microfilm. Comparatively, in 2017, the DIC converted 13million images, with less than 10% on microfiche. In 2018, all images will be preserved onmicrofilm. The DIC worked closely with partner agencies to educate them about theservices available and transition them to using their electronic images. This guidance hasreduced agency storage needs and increased their efficiency by thoughtful use of theirown records.In the summer of 2017, the Mekel film scanners were upgraded and conversionspeed was increased two and three-fold. These scanners digitize images from microficheand microfilm, a service that is in demand. In 2016, staff converted 978,139 images fromPage 5 of 17
Document Imaging Center Annual Report2017film to electronic. Comparatively, in 2017 staff had converted 2,058,437 images on theMekels. We expect more great things from this upgrade.The biggest time commitment in an imaging center is the preparation ofdocuments for scanning, prep for short. In 2016, we became a site for county workersinjured on the job, who had not been able to return to their regular job, but were ableto accomplish some work with modifications. While not an equipment upgrade, thisinnovation has allowed us to put skilled workers on the production machines, whilerelying on modified duty workers to complete a significant portion of the prep work. In2017 we logged 8,758.25 hours prepping 1,338 boxes. Of those hours, 3,805 hours werelogged by modified duty workers. This year we have also worked with the Departmentof Job and Family Services to place a volunteer with us through the Work ExperienceProgram. Last year we brought on a team of students from the Cristo Rey High Schoolthat work with us 2-3 days a week on all of our projects. Cristo Rey is an alternative highschool that caters to under-served youths to get them an education and real worldwork experience that will jump start their careers.We are pleased to present the 2017 Document Imaging Center Annual Report, onbehalf of the Franklin County Microfilming Board. The Document Imaging Center and itsstaff of 17 work hard to achieve a quality product for county agencies. The DIC thanksthe Microfilming Board and the Board of Commissioners for their continued support forthe preservation of the public’s important records.Respectfully submitted:Recorder Daniel J. O’Connor, Jr. AdministratorDebra A. Willaman, DirectorPage 6 of 17
Document Imaging Center Annual ReportDOCUMENT IMAGING CENTER PRODUCTION REPORTData Center/Agency ServersMicroficheAuditorAbstract VCH Entries (RE)Payroll AccrualsPayroll ProofsTax Abstract (RE)Clerk of CourtsAppeals IndexCivil IndexCriminal Case Dispositions AlphaCriminal Case Dispositions NumericCriminal IndexDomestic IndexJuvenile IndexProbate CourtAdoption RecordsConfidential File Room RecordsGeneral RecordsMarriage RecordsMental Commitment RecordsMicrofiche TotalsRoll Film 16mmAuditorAbstract Exempt Report-DTE Form 94 (RE)Abstract Report-DTE Form 93 (RE)Abstract VCH Entries (RE)Agricultural DTE Form 114 (RE)All VCH Entries (RE)Apportionment Sheets 1995-2007Auditor Payroll Proofs and AccrualsBudgets: Cities Schools Libs 2012-2014County Value Reports (RE)Parcel Land Report (RE)Summary of Charges 1 (RE)Masters2017From 1/1/2017 Through 081409103,841Page 7 of 17
Document Imaging Center Annual ReportDOCUMENT IMAGING CENTER PRODUCTION REPORTData Center/Agency ServersTransfers and Conveyance Sheets (RE)Clerk of CourtsAppeals Daily (AP-1)Appeals Daily (eAP-1)Civil Daily (CV-1)Civil Daily (eCV-1)Civil Daily (Sealed)Criminal Daily (CR-1)Criminal Daily (eCR-1)Divorce Docket BooksDomestic Daily (DR-1)Domestic Daily (eDR-1)Domestic Daily (Sealed)Domestic Notices (DR-2)Domestic Proof of IssuanceGrand Jury SubpoenasJuvenile Blue Mailers, Waivers & H.N.Juvenile Case Initiation Files (JU-2)Juvenile Daily (eJU-1)Juvenile Daily (JU-1)Juvenile Daily (Sealed)Juvenile Proof of IssuancesJuvenile Traffic Daily (JT-1)Juvenile Traffic Notices & POI's (JT-2)RecorderGeneral IndexOfficial RecordsOfficial Records - UnredactedPersonnel Records (prior to 2011)TreasurerTax DuplicateRoll Film 16mm TotalsData Center/Agency ServersData Center/Agency Servers TotalsMasters2017From 1/1/2017 Through ers5,284Page 8 of 17
Document Imaging Center Annual ReportDocument ScannersRoll Film 16mmAdult ProbationClosed Project Progress Files 2008Auditor23A Forms (AUDR) 201623A Forms (BOR) 2016Rental Exceptions 2015Rental Registrations 2015Splits and Combinations - 2011Splits and Combinations - 2012Splits and Combinations - 2013Splits and Combinations - 2014Splits and Combinations - 2015Clerk of CourtsAppeals Cases 2009CommissionersBOC Resolutions 2005-2010Probate CourtClosed Adoption Agency Files 1930-2002ProsecutorPR-1 Criminal Cases 2001PR-1 Criminal Cases 2002PR-1 Criminal Cases 2003PR-1 Criminal Cases 2006PR-1 Juvenile Case Files 2010PR-1 Juvenile Cases 2009Sheriff2013 Detective Bureau Investigative CaseMISC Detective Bureau Cases 1974-2012Veterans Service CommissionVeteran Case Files: Closed in 02,365,86911500120,73448,9366081,8036081,803Page 9 of 17
Document Imaging Center Annual ReportDOCUMENT IMAGING CENTER PRODUCTION REPORTDocument ScannersMasters2017From 1/1/2017 Through 12/31/2017DuplicatesImagesRoll Film 16mm Totals249283,469,833Document Scanners Totals249283,469,833Microfilm ScannersMicrofiche ImagesBoard of ElectionsVoter Master Files 1977-2005Images1,353,2651,353,265Probate CourtCase Files 017693-487401 to Elec Img705,172705,172Microfiche Images Totals2,058,437Microfilm Scanners Totals2,058,437Page 10 of 17
Document Imaging Center Annual ReportDOCUMENT IMAGING CENTER PRODUCTION REPORTIndexing StationsIndexed ImagesCommissionersBOC Resolutions 2005-20102017From 1/1/2017 Through 12/31/2017Images43,74143,741Probate CourtClosed Adoption Agency Files 1930-200272,16472,164ProsecutorPR-1 Criminal Cases 2001PR-1 Criminal Cases 2002PR-1 Criminal Cases 2003PR-1 Juvenile Case Files 1997PR-1 Juvenile Case Files 2001PR-1 Juvenile Case Files 2010PR-1 Juvenile Cases 2008PR-1 Juvenile Cases 4487,7492,643,930Veterans Service CommissionVeteran Case Files: Closed in 201382,83582,835Indexed Images TotalsMicrofiche ImagesBoard of ElectionsVoter Master Files 1977-20052,842,670462,348462,348Microfiche Images Totals462,348Indexing Stations Totals3,305,018Page 11 of 17
Document Imaging Center Annual Report2017Expenditures & RevenueDESCRIPTIONBUDGETTOTALSEXPENDITURESSalaries and Wages 696,860 683,961Sick Leave - Termination 0.00 86Sick Leave – Wellness Payouts 0.00 1,771Vacation - Termination 0.00 660Retroactive Adjustments 0.00 0.00PERS Contributions 97,542 95,511Medicare 10,078 9,438COTA Contributions 1,600 1,560Other Fringe Benefits 392,817 302,561Employee Benefit Contributions( 39,689)( 35,564)Workers Compensation – Self InsurancePremiums 6,459 6,184Unemployment Compensation 0 7,979Travel Expenses – No Overnight 100 16Storage Facilities Rent/Lease 17,308 16,643Imaging Equipment 92,085 27,185Maintenance & Repair Agreements 129,974 95,466Photographic Materials & Supplies 0 38,361Voice Mail Services 390 390Equipment Replacement Parts 0 793Photo Equipment 33,000 28,056Totals 1,438,524 1,281,177Total Revenue – Microfilm Copy Receipts 0.00 0.00Page 12 of 17
Document Imaging Center Annual Report2017Evolution of Archival StorageThe Document Imaging Center (DIC) has made some significant changes in thelast few years. These changes reflect both shifts in the microfilming industry and increasesin production capacity that we are building into production workflow.We no longer use cameras to capture documents. All image capture is digitalthrough our high-speed paper scanners. Image quality is better than it has ever beenand that translates directly into better film quality. We have also migrated all of our newimages onto roll film and no longer make microfiche cards.Roll film is designed more for storage than for convenient access, and no othermedium comes close for the safety and long-term availability of data. Microfiche areused much less often today for access to information, digital images stored locally makerecords more readily available. However, film remains a much more stable platform forrecords preservation. That is the main difference, computers are great for access, whilefilm is preferred for secure, permanent storage.Because of this change, we decommissioned ourcomputer output to microfiche (COM) recorder and its 44,000 a year service contract. In its place in 2016 weadded another 16/35 mm archive writer that writes digitalimages to roll film. We now have two archive writers thattogether produce about two linear miles of film each week.This has increased our film developing workload to the pointthat in 2017 we upgraded our film processor to a unit thatcan operate three times as fast as the old one.Our client offices are also migrating away from microfiche and roll film as a meansof routinely accessing records. Our fleet of 40 reader/printers is now down to less than a dozen, and weno longer provide the machines or the equipmentmaintenance. However, certain locations will still need toread film. We have helped them upgrade to a digitalhybrid unit that uses image correction tools and networkconnectivity to share files. For those agencies that needto retire their film altogether, we offer a film digitizingservice that can place the entirety of an agency’s filmcollection into their network for easier access. The upgraded Mekel microfilm scannersand processing software have increased production speed by 498% over 2016 numbers.Page 13 of 17
Document Imaging Center Annual Report2017This volume of production requires specializedequipment running all day every day. Inefficient procedures,a software issue or an equipment malfunction could slowthings down significantly. Our technicians are skilled atoperating their equipment, and can attend to minor issues.We maintain an equipment technician on staff who canclear most stoppages within a few minutes of occurrence,and eliminate the expense of an outside service call. Our ITteam is similarly well-versed in the specific software and parameters used in ourproduction.No other storage medium comes close to roll film for the safety andlong-term availability of records. Once created, it never needs to beconverted to a new format or moved onto another physical storagedevice. With proper storage, it remains eye readable for 500 years, andrequires no other maintenance. Regardless of future technology changes,you will still be able to retrieve the documents. Electronic storage is moreproblematic and expensive, due to the changes inherent in hardware and softwareevery year.The Document Imaging Center is committed to using the best methods, procuringthe most effective equipment and the best personnel to safeguard the County’s vitalrecords for generations to come.Page 14 of 17
Document Imaging Center Annual Report2017DOCUMENT IMAGING CENTER2017 PREPPING PRODUCTION (by project)PROJECT CRIPTIONAdult Probation Closed Case Files, 2008Annexations, 1955-1988Rental Registrations, 2015Rental Exceptions, 2015Splits and Combinations, 2011Splits and Combinations, 2012Splits and Combinations, 2013Splits and Combinations, 2014Splits and Combinations, 201523A Forms (BOR), 201623A Forms (AUDR), 2016Appeals Cases, 2009Central Ohio Community Improvement Corporation*Commissioner Resolutions, 2005-2010Data Board Meeting Documents, 1983-1999Ohio History Connection (Sample)*Closed Adoption Agency Files, 1930-2002Juvenile Case Files, 2009Criminal Case Files, 2001Criminal Case Files, 2002Criminal Case Files, 2003Juvenile Case Files, 2010Juvenile Case Files, 2011Recorder Pay-Ins, 2013-2016Detective Bureau Case Files, 2013MISC Detective Bureau Case Files, Page 15 of 17
Document Imaging Center Annual Report2017DOCUMENT IMAGING CENTER2017 PREPPING PRODUCTION (by agency)AGENCYAdult ProbationAuditorClerk of CourtsCentral Ohio Community Improvement Corporation*CommissionersData BoardOhio History Connection*Probate CourtProsecutorRecorderSheriff[TOTAL]:*Work completed for non-general fund .256,658.2598.5237.58,758.25Page 16 of 17
Document Imaging Center Annual Report20172017 DIC Impact from Modified Duty StaffThe Document Imaging Center continued in 2017 as a temporary work locationfor Franklin County employees who have been injured on the job and are unable toperform their regular duty assignments. This modified duty assignment supports theinjured employee’s need to return to work and it brings the DIC staff support at nocost.The DIC utilizes our modified duty staff in one of our most labor-intensive areasof production: prepping.Modified Duty staff contributed more than 3,800 workhours to prepping, representing nearly half of the hours dedicated to this area ofproduction. With this support, the DIC is able to reallocate staff resources that wouldhave worked in prepping to other areas of production – yielding increased productionacross the board.The DIC hosted 10 injured county employees in 2017 and has hosted a totalof 15 since beginning the program in March of 2016.Below are statistics that reflect the impact that modified duty staff have on ourprepping production followed by total production statistics from 2017 compared to2016. Modified Duty staff are not the sole reason for production increases in eacharea, but their support is a significant contributing factor, especially in the DocumentScanners area of production.PREPPING PRODUCTIONBoxes PreppedDocument Imaging Center Staff 732.5Modified Duty Staff606.0[TOTAL]: 1,338.5Prepping Hours4,953.253,805.08,758.25DIC PRODUCTIONCategoryAgency ServersDocument ScannersIndexingMicrofiche 718,402,772Net Change118,062571,434853,9211,080,2982,623,715Page 17 of 17
(Computer Output to Microfiche) recorder, a machine that produced microfiche. Microfiche has been the standard for permanent record preservation for a half-century, making the transition to microfilm a challenging two -year project. In 2012, the DIC converted 11 million electronic images to film, broken down as
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Head to Toe Imaging Conference 34th Annual Morton A. Bosniak The Department of Radiology Presents: New York Hilton Midtown December 14–18, 2015 Monday, Dec. 14 Abdominal Imaging & Emergency Imaging Tuesday, Dec. 15 Thoracic Imaging & Cardiac Imaging Wednesday, Dec. 16 Neuroradiology & Pediatric Imaging Thursday, Dec. 17 Musculoskeletal Imaging & Interventional
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titles in Radiology. Radiology Books Journals Electronic Resources 2016. 3 Contents 3 Neurologic Imaging 6 Abdominal Imaging 7 Breast Imaging 8 Diagnostic Imaging 9 Pediatric Imaging 10 Thieme eRadiology 11 General Radiology 13 Musculoskeletal Imaging 14 Interventional Radiology 16 RadCases
radiology), in the Scott Avenue Imaging Center (neurological PET, molecular pharmacology, biomedical MR imaging, optical imaging and cardiovascular imaging), and in the Center for Clinical Imaging Research (a bioimaging facility for basic and translational inpatient and outpatient clinical research).
imaging approaches as well as potential clinical dermatologic applications are discussed. KEYWORDS: cancer diagnosis n contrast-enhanced imaging n dermatology n functional imaging n microscopy n multimodal imaging n optical coherence tomography n optical imaging n tomography Aneesh Alex1, Jessika Weingast2, Bernd Hofer 1, Matthias Eibl,
wavelengths for biomedical and clinical applications. Index Terms—Biomedical optical imaging, confocal microscopy, diffuse reflectance imaging, endoscopic imaging, fluorescence dif-fused optical tomography, microscopy, Monte Carlo simulation, multispectral imaging, optical coherence tomography, photoa-coustic imaging, transillumination. I.
Keywords: Ultrasound, Fusion imaging, Liver, Oncologic imaging, Tumor ablation Key points Fusion imaging helps in the detection and localization of lesions with low conspicuity on standard B-mode US. US fusion imaging can also be associated with the use of different ultrasound techniques such as color Doppler US, elastography, and contrast-enhanced
