E&F Planning Orientation #2 - UW Medicine

E&F Planning Orientation #2Webinar featuring:Registrar, Curriculum, Academic Affairs, Financial Aid,Student Affairs, Academic Support, Career AdvisingOctober 6, 2020

th4Year Planning Components & TeamsComponentAskSchedulingRegistrar: somreg@uw.eduAway RotationsRegistrar: somreg@uw.eduSub-Is, APC and ElectivesCurriculum: medevalu@uw.eduStep 2 CK & CSAcademic Support: yvonneyt@uw.eduFinancial Aid, Budgets, Aid DisbursementsFinancial Aid: somfao@uw.eduWWAMI Student Travel FundingAcademic Affairs: gowwami@uw.eduDeciding between Specialties and Career Paths,Preparing for Residency Application & InterviewsCareer Advising: medadv@uw.eduResidency Application & Match SystemsStudent Affairs: sewood@uw.edu

REGISTRARConnie Lamb, Tara Gates, MaggieTarnawa, Gloria Rayo & Erika AnEmail: somreg@uw.eduE&FScheduling

Registrar FAQsHow will E&F scheduling appointments work?Appointment 1 (10 minutes) Schedule a Sub-I or APCAppointment 2 (10 minutes) Schedule a Sub-I or APC If you added a Sub-I during your first appointment, you must add an APC (and vice versa) during thisappointmentAppointment 3 (20 minutes) 16 elective credits OR 8 elective credits and 8 credits APC/Sub-I.Appointment 4 (20 minutes) 24 elective credits OR 16 elective credits and 8 credits APC/Sub-I

Registrar FAQsWhen will our Neuro and EM clerkships be scheduled? Tentatively scheduled to have assignments completed by late October. Specialty departments are reporting rotation availability to Curriculum Office. Once finalized availability isprovided, our team will make assignments.When will we start scheduling away rotations? Historically, students begin scheduling VSAS/VSLO rotations during Open Scheduling/Winter quarter. Due to COVID, away rotations were suspended for this current academic year and we do not have additionalinformation about plans for 2021-22. Conversations are ongoing on a national level.

Registrar FAQsWill my one PCP clerkship left that rolls into the start of E&F automatically be scheduled atthe beginning of my 4th year? If you were approved to drop a Patient Care rotation and have a delayed schedule: We are aware of your situation and will make sure EM and NEURL are not scheduled during thetimeframe where your Patient Care rotation(s) will be.When will I find out my location for this rotation? Do you use the preferencespreviously submitted? You will be rescheduled when we work on the Patient Care schedule for the E19s. Do not submit an additional Patient Care survey. Preferences submitted last year will be usedto reschedule dropped rotations.

CLINICAL CURRICULUMGina Franco & Erin GunsulE&F Clerkship CatalogEmail: medevalu@uw.eduDr. Esther K. ChungDirector, Advanced Patient Care ClerkshipsGeneral GraduationRequirements

Clinical Curriculum FAQsWhat are the E&F credit requirements?Where can I findthe graduation requirementsfor my entering year? https://education.uwmedicine.org/curriculum/ Updated requirements will be postedsoon.

Clinical Curriculum FAQsWhat is the difference between an APC and APC-S? Advanced Patient Care rotations (APCs) and sub-internships (APC-Ss) differ mainly in that APC-Ss focuson skills required for residency. In the APC-S rotations, student function at the level of an intern for the mostpart.What do I use a Sub I for? Sub-internships are opportunities where you can demonstrate and gain skills necessary for residency.Programs look favorably on these rotations. Top performance in these rotations areimportant to let programs know that you are well-prepared for residency.Is there a separate elective catalog? Yes - Explore & Focus elective, APC, and APC Sub-I Catalog

Clinical Curriculum FAQsIf I do my EM rotation at HMC, does that also count as my Sub-I? No. Your required Emergency Medicine clerkship is a different SOM graduation requirement than the APCSub-I SOM graduation requirement.Can I take 4 weeks of Anesthesia as a P/F and count it as an elective or is it only available forcredit? All 4-week clerkships are graded H/HP/P/F. All 2-week clerkship are P/F. PolicyCan 4-week rotations be counted as electives or are electives just 2 weeks? Yes, most clinical electives are 2 or 4 weeks in length.

CLERKSHIP ADMINSDepartment kship-contacts/

Clerkship Admin FAQsWhy do some clerkships need permission? Some clerkship sites don't know what their availability is in advance, so the department requirespermission-only. However, this should not discourage you from taking such courses.How long does it take to get my permission request approved? Depends on the site, the department, and which timeframe you are requesting. The EF Clerkship Catalogprovides this information for all permission-only clerkships. Generally, the turnaround time is quick.Who do I contact to request permission? Contact the Department Clerkship Administrator to request permission for a clerkship. The Explore & FocusClerkship Catalog also has permission-only contact information.

ACADEMIC AFFAIRSBella Fox-Garrison, Rachel Summers& Scott BaileyEmail: gowwami@uw.eduhttps://sites.uw.edu/gowwami/Travel &Housing

Travel & Housing FAQsI understand housing is not reimbursed for electives. Is it reimbursed for E&F requiredrotations (EM and Neurology) and the APCs and APCSs? Housing is provided (or reimbursed, depending on what's available at the site) and travel is reimbursable forrequired EM and Neurology rotations. For the APC and sub-I rotations that meet the GAR requirements, housing and travel are reimbursable.

FINANCIAL AIDDiane Noecker, Tabitha Jungck &Josh KosankeEmail: somfao@uw.eduFinancialPlanning

Financial Aid FAQsWhat changes in aid when it's half time vs. full time? Half time ( 10 credits) half living expenses Must have 12 credits for GUG/GTE or LDS loanWhen will my aid disburse? Friday before first clerkship of the quarterDo I get aid if I am only taking TTR? Not eligible for any federal aid or GUG/GTE Students receiving SOM Scholarship can apply it to cover TTR tuition onlyWhen are fees for my Step exam added to my budget? Step 2 CK: MS3 Fall quarter; Step 2 CS: if reinstated for 2021-21, TBD when added to budget

Financial Aid FAQsIf I am full time status and then I drop a clerkship and change to half time status, what wouldchange? Aid and budget goes to half-time status May have to repay portion of aid if aid disbursed when you were full timeWhat happens to my aid if I have to withdraw from all my clerkships for the quarter? Clerkship hasn't started: you repay all aid Clerkship has started: 1st week of quarter: no tuition charge, repay all aid 2-4 weeks after start of quarter: ½ tuition forfeiture, repay a % of aid 4 weeks after start of quarter: full tuition forfeiture, repay a % of aid

Financial Aid FAQsWhen planning for away rotations, are there additional loans that we can qualify for in orderto help pay for the cost of travel & lodging expenses? Airfare* – Yes Car Rental – No Lodging* – Usually yes but double check with Financial Aid *Must submit copies of receipts after the factCan I get loans for my application costs & interview travel? ERAS, SF Match & NRMP* – Yes Interview travel costs: airfare* & lodging* – Yes *Must submit copies of receipts after the fact

STUDENT AFFAIRSSarah WoodEmail: sewood@uw.eduBrenda MartinezEmail: somproadv@uw.eduPutting ItAll Together

Student Affairs FAQsWhen is the last rotation that will be on our transcripts for residency applications? Transcripts are overseen by the main campus registrar. Spring C is the last clerkship that is "guaranteed" tobe on your transcript. Transcripts can be updated throughout the application season.How many weeks do we get off in 4th year? I want to reserve time off for Step 2 studying,residency interviewing and a wedding. Is all that possible? Students aren't given a specific number of weeks off during 4th year. Students have X number of weeksduring which they have to complete all of their graduation requirements. How many "extra" weeks you havewill depend on: When you started Patient Care Phase clerkships If you completed elective clerkships during Patient Care Phase If you took time off during Patient Care Phase What your residency application plans are

Helpful ToolsClerkship Scheduling Options Chart Can be used to develop your list of clerkship optionsfor your scheduling appointments with theregistrars Recommend doing 3 charts: one for APC, one forsub-Is, one for electives List the clerkships you are considering down theleft-hand column Ask yourself: "Of the clerkships I listed and thetimeframes available, what would be my first choiceto schedule? If that is not available, what would bemy second choice to schedule?" and so forth Indicate that ranking in the spreadsheet in thecorrect cell (similar to a game of Battleship)

Helpful ToolsClinical Calendar for Plotting Schedules Can be used to visually plot out your clinicalschedule Enter the course names or types (e.g. elective, subI) into the respective cell Enter Step 2 study blocks, residency interviews, andany other major events into the respective cell asappropriate Be aware that specific course availability will vary soyou should use this tool flexibly Administrative deadlines are listed on the calendarfor student reference (dates/locations may adjust due to COVID)

ACADEMIC SUPPORTDr. Yvonne TylerEmail: yvonneyt@uw.eduStep 2Planning

Academic Support FAQsWhen do I take Step 2 CK? The deadline is projected to be 6/30/21, but given issues with Prometric and COVID there may be a changeand you will be notified if so. If you graduate in 2022, then it can't be any later than mid-December 2021 so the score is back in time forsubmitting your rank list.If I am off cycle, do I still have to take Step 2 CK by June 30th? The deadline is 3 months after your last Patient Care clerkship.How much time should I set aside to study for Step 2 CK? Step 2 CS? 4-6 weeks for Step 2 CK 3-5 days for Step 2 CS

CAREER ADVISINGTonja Brown, Linh Ngo &Sarah ThomsonEmail: medadv@uw.eduCareerPlanning

Career Advising FAQsHow do I use the Career Advisors FAQ for 4th year planning? Review Departmental Specialty Advisor contacts & recommendations documented in the first 7 questions.When should I block out time for interviews? October-January block 4-8 weeks. Review NRMP Director Survey for most popular timeframe.Is it expected that away rotations (if allowed and recommended) be completed prior toresidency application? If away rotation/s are recommended for a specialty, the goal is at least 1 away rotation prior to residencyapplication. Review the FAQ and talk with your Specialty Advisor.

th4Year Career Planning ChecklistFall 2020 – Spring 2021: Reflect on 3rd year clerkships, review data & resources andmeet with advisors re: career exploration & specialty decision makingFall 2020Winter 2020 Identify & build your support team: staff onthis webinar, college mentor, counselors,family & friends, mentors Retake AAMC Careers in Medicineself-assessments Prioritize your top 2-4 specialties forexploration, specialty decision-making andresidency application needs for E&Fscheduling with Registrar For help, meet with SOM Career Advising Identify timeline for Away Rotations(if needed) Start to narrow down to 2-3specialties of different levels ofcompetitiveness

th4Year Career Planning ChecklistFall 2020 – Spring 2021: Reflect on 3rd year clerkships, review data & resources andmeet with advisors re: career exploration & specialty decision makingSpring 2021Summer 2021 Keep narrowing down to 2-3 specialties of Decide specialty/sdifferent levels of competitiveness Meet with Departmental SpecialtyAdvisor/s (if haven’t already) Start residency applications Mock interview

Career Advising Reminders4th Year Planning Group Q&A w/ Career Advisors immediately after tonight's presentation.Zoom meeting ID: 761 975 716Additional MS3 Group Advising Sessions coming this Fall.Please schedule with us or come to drop-in hours after October 21, unless urgent,Drop-in hours: Monday - Thursday, 12-1pm PThttps://uw-phi.zoom.us/j/761975716

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