Region 35 Convention 20-23 April 2017 - Sweet Adelines
Region 35 Convention 20-23 April 2017Chorus PackIf you require help with any of these forms pleaseemail the Competition Co-ordinator Claire TakacsContentsSpirit of Sweet Adelines – Nomination FormConvention Registration FormLate Registration FormChorus Competition Information FormCompetitors on Stage/Chorus Listing FormChorus Payment Tally formChorus Payment formFinal Pose FormOpen Division Cue SheetPage2467913141516Words with underlining are hyperlinks and will either create an email for you or take you towhere you need to go.1
SPIRIT OF SWEET ADELINE AWARDREGION 35SPIRIT OF SWEET ADELINE AWARDNOMINATION FORMThis award is to be presented to the Sweet Adeline member who epitomises the spirit of ourorganisation. A person who not only makes chorus life better but takes that extra step and carriesthe ‘spirit’ of Sweet Adelines beyond her chorus.In 2017 we would like each chorus to nominate their own ‘Spirit of Sweet Adeline’ person.If you know such a person and would like to nominate them for the award, please fill out the slipbelow and return to Julie Scoggins.Nominations must be received by 19 March 2017, complete with photo that can be printed anddisplayed on notice board of nominees. The award will be presented at the Opening Ceremony on20 April 2017 at the Dunedin Town Hall. All nominees are asked to be present at the OpeningCeremony.Name:Chapter:Years of Membership (minimum 3 years):Positions Held: Management team: Music Team: Regional/International: Other:Outside of the above roles, please describe why this person should be nominated for this award:(maximum 300 words).2
Criteria:The RMT, in selecting the winner of this award will take into consideration the following criteria ofthe nominee: Serves her chapter/region solely for the love of the organisation Takes an active role at chapter level Has excellent attendance records at rehearsals, performances and fundraising activities Serves in leadership roles administratively or musically Willingly takes on responsibilities and generously donates her skills when required Shows an interest in chapter affairs, respecting and supporting decisions made by ChorusManagement and Music Teams Willingness to motivate and inspire Consistently ‘walks the talk’ of being a Sweet AdelineNominated by:Chapter:3
Region 35 Convention Registration FormDunedin, 20 - 23 April 2017Name (first and last)MembershipNumberPreferred name for name tagVoice PartPlease circle or highlightMaster / Assistant / Associate /Frontline DirectorMobilePhone (Home)Your chorus names or CAL and regions you belong to:1.2.Competing Quartet Name (if applicable) and voice partI am a First time competitor(Evaluation not included)YES / NOI am competing with primary / dual / both choruses.Chorus Name: . .EmailItemRegistrationAll Membersattending arerequired to register–SAI rules mean therecan be no exceptionsRegister me for STAR Chorus !I am NOT competing in a Chorus at ConventionDetailsRegion 35 Member (or non-member director)Discounted Earlybird Registration – send to Registrar nolater than 28 February 2017Region 35 Member (or non-member director)Regular Registration from 1 March – send to Registrarno later than 31 March 2017Region 35 Member (or non-member director)Late Registration by 17 April 2017 – send to RegistrarFor registrations after 17 April – use the LateRegistration form and email toregistrations@sweetadelines.co.nzRegistration forNon-membersNon Region 35 Sweet Adelines and Region 35 NonmembersSaturday EveningAfterglowOptional event - tickets must be purchased for SweetAdelines members, family and friends. Please providenames for each ticket ordered.NumberRequiredCostYES / NOTotal 120 140 160 180 30Names:Education classesfor Sweet AdelinesEducation classesfor non-SweetAdelinesYour education levy pays for the Education classesRegister your attendance by clicking here.For those wishing to attend education classes on Sundaywho have not already paid a registration fee.No Charge 60Page 2 contains registration information and CAL payments.TOTAL Single event Tickets to Quartet competition or Chorus competition. Tickets for your Non-Sweet Adelines - family andfriends. Purchase these directly through Ticketmaster – www.ticketmaster.co.nz Adult 30 and Senior/Student 15 percompetition sessionDistinctly Dunedin - Registration 2017You must register for Education using this linkSunday 23 April 2017 in the Glenroy AuditoriumDetails of Sunday’s education classes will be advertised in due courseClasses are limited to 100 people per room4
Registration information for Chorus members, non-member Directors and Region 35 Non-members: One form is required for every competing member, non-competing member, non-member director andnon-member attending convention.Members competing with their primary and dual chorus should register through their primary chorus.Members competing with their dual chorus only should register through their dual chorus.One payment per competing and non-competing chorus is required.Submit your completed registration form and payment to your Chorus' designated conventioncoordinator or treasurer/finance coordinator.Make your personal cheques payable to your Chorus.Credit card payments are not accepted for chorus registrations. Information for the Chorus Competition Coordinator or Treasurer/Finance Coordinator:Please post your chorus members' completed forms accompanied by your chorus payment form, your choruspayment tally form and your total payment to:Christine Godfrey, Convention Registrar, 19 Commodore Ave, Flagstaff, Hamilton 3210Email: registrations@sweetadelines.co.nz or phone: 07 854 3127Chorus payments may be deposited into:Sweet Adelines International NZ Region Administrative Account - 02 0874 0185261 00Reference: Chorus Name Convention 2017OR make chorus cheques payable to “Sweet Adelines International NZ Region”Deadlines:Earlybird Registration by 28 February 2017Regular Registration by 31 March 2017Late Registration after 17 April 2017 (email only)Recommended chorus member deadline approximately 7 days prior for each deadline(NB the payment and tally forms for coordinators are in the Chorus Pack 2017)Registration Information for Chapter at Large members and Non Region 35 membersThis option is NOT available for Chorus RegistrationsChapter at Large members or NON Region 35 members ONLY may pay by individual personal credit card.Please supply your credit card type, number, name on card and expiry date in the spaces below along with thiscompleted form to the convention registrar (details above), or make cheques payable to ‘Sweet AdelinesInternational NZ Region’. For your own security, do not email credit card information.Card Number:Card TypeName On Card:Expiry Date:/Signature:5
LATE REGISTRATION FORMDistinctly Dunedin 2017Region 35, Dunedin Town Hall20 - 23 April 2017LATE REGISTRATION From 17– 23 April 2017Please complete and email to registrations@sweetadelines.co.nzMembership NumberList all chorus names or CAL and regions you belong to:1.2.NameVoice PartAddress and Post CodePhone (Home)Phone (Work)MobileEmailItemDetailsCostRegion 35 Member Late Registration(Late registration rate plus 30 late fee) 190Non-Region 35 Sweet Adelines andRegion 35 Non-members(Regular non-member Rate plus 30 late fee) 210Saturday EveningAfterglowOptional event - tickets must be purchased forSweet Adelines members, family and friends.Please provide names for each ticket ordered.Names: 30Education classes forSweet AdelinesYour education levy pays for the Education classesRegister your attendance by clicking here.No ChargeEducation classes fornon-Sweet AdelinesFor those wishing to attend education classes onSunday who have not already paid a registrationfee.Late Registrationfrom 17 22 April 2017NumberRequiredTotal 60Payment information: Payment can be made at the registration desk. Payment accepted by cash, cheque or credit card. Make cheques payable to “Sweet Adelines International NZ Region” Please supply your credit card type, number, name on card and expiry date below.Card Number:Card TypeName On Card:Expiry Date:Signature:6
SWEET ADELINES NZ REGION 35 CONVENTION 2017Chorus Competitor Information Form135Chorus contactFinal PoseStage assistance required246Competition SongsPermission to appear in compilation DVDSignatures of Director AND Team LeaderTwo copies of this form (completed in block letters or typed) are to be signed by the Director andPresident/Team Leader of each competing or evaluating chorus and forwarded to the CompetitionCo-ordinator by 19 March. A copy of this form and a reminder will be sent to your nominatedcontact person once we receive confirmation of your entry from Sweet Adelines International.Chorus Name Contestant #1. Chorus Contact on Competition DayPlease provide the name and cell phone number of a person who will be your contact oncompetition day. If this is not a member of the Chorus, the person must be in immediatecontact with you.The phone must be on until you are inside the competition venue and have been received bya member of the traffic pattern crew.Name:Mobile number:2. Competition SongsWe need details of all songs to be performed for APRA licensing. Please list your competitionsongs below. Remember it is your responsibility to ensure copyright and arranger’s fees havebeen paid for all songs performed. Failure to use cleared arrangements may result indisqualification.Competition SongsSongComposer/sArranger/s#1#23. Final Pose (to Chorus Directors)Please tick one of the boxes below to indicate when your chorus will strike a final pose forphotography purposes. This information will be used to cue the lights and photographer at theend of your performanceThe chorus will use the choreographed move performed on the last chord of second songThe chorus will strike a photo pose after completion of the final chord of second song7
Page 24. Permission to appear in Compilation DVDRegion 35 wishes to produce compilation DVDs including all performances from the choruscontest and the top 10 quartets from the quartet contest. We require permission from allcompetitors to be included on the recordings. Choruses competing have been provided with aseparate form to be completed.Chorus Directors and Presidents/Team Leaders will need to sign on behalf of all chorusmembers. Please make sure you tell your chorus you have done so, and that, in competing withyour chorus each individual member implies consent to be included on the DVD.(Chorus name) consents to the freeuse of our 2017 regional chorus competition performance in a compilation video to beproduced by Region 35 and made available for sale to members.5. Stage Assistance required.The traffic pattern crew needs to be made aware of any competitors with mobility problems. Ifany member of your chorus requires assistance please write their name and note the type ofassistance required, eg wheelchair. If possible, that person should attend and remain behindafter the briefing on Thursday evening so the backstage crew can discuss with them theassistance required. If a riser chair is being used someone who is able to affix it securely to therisers should also attend the briefing. The Regional Management Team has determined that inthe interests of safety of all concerned, only riser chairs that can be securely fixed to the riserswill be permitted at regional convention. If a chorus is unable to provide such a chair, themember concerned should be seated on the stage rather than a riser.NameAssistance RequiredNo assistance required.6. Signatures required.Signature – Chorus DirectorSignature – Chorus DirectorSignature – President/Team LeaderPlease email this form to Claire Takacs, Competition Coordinator, or post to 10 Evesham Place,Newlands, Wellington 6037 by 19 March 2017.8
CHORUS COMPETITOR LISTINGTwo copies of this form MUST be handed in at the chorus briefing togetherwith two copies of the final pose formList of Competing MembersVerification FormINSTRUCTIONS:Attach a list in ALPHABETICAL ORDER with the name and Sweet Adelines ID number of each performerincluding director(s) who will be appearing on stage. Should a performer not be able to compete after thisform is completed, draw a heavy line through the entire line, and correct the TOTAL number listed below.Two copies of this form and the list of competing members is to be submitted to the COMPETITIONCOORDINATOR during the chorus directors’ briefing at the regional competition. Please DO NOT mail theattached list to international.Date of Competition: Region:ChapterName:Director(s):As officers of said chapter, we certify that all participants in the Regional Chorus Competition in Region 35are in good standing in the chapter and that the chapter is current in the payment of Per Capita Fees(processed at international headquarters).NOTE: Regional Competitions are considered to be the culmination of the region's fiscal year.When competitions are held after April 30 (the end of the fiscal year), "good standing" shall beinterpreted as pertaining to the payment of Per Capita Fees for the fiscal year represented by thecompetitions, i.e., the year just ended.Should a complaint regarding ineligibility of any participant be registered with international headquarterswithin 30 days following the competition, and should that complaint be verified, we understand that ourchorus will be disqualified and any rank earned will revert to the next highest scoring chorus.Signed by: Chapter PresidentChapter Director(s)The number listed below is used in determining eligibility for the Division A Small Chorus Awards (15 ‐ 30)and the Division AA Mid‐size Chorus Awards (31‐60). Eligibility is determined by the number of singingmembers on stage.TOTAL number of singing members on stage(Director not included in count)Performing for Evaluation OnlyYes NoPLEASE DO NOT MAIL THIS PAGE OR THE LIST OF MEMBERS TO INTERNATIONAL9
CHORUS COMPETITOR LISTINGTwo copies of this listing MUST be handed in at the Chorus Briefing togetherwith two copies of the final pose formPlease attach a computer printout of the names of all competitors who will be on the contest stagefor the Chorus Contest.Chorus Name:Contact Name:Contact cell phone number:IDMEMBER 4351536163717381839194020412142MEMBER NAME10
CHORUS COMPETITOR LISTINGTwo copies of this listing MUST be handed in at the Chorus Briefing togetherwith two copies of the final pose formChorus Name:IDMEMBER 90MEMBER NAME11
CHORUS COMPETITOR LISTINGTwo copies of this listing MUST be handed in at the Chorus Briefing togetherwith two copies of the final pose formChorus Name:IDMEMBER BER NAME12
CHORUS PAYMENT TALLY FORMRegion 35 Event Registration Chorus Payment Tally Form – 2017Required for all chorus registrations – both competing and non-competingChorus Name:Contact Name for Payment Queries:Contact’s Email and landline:PaymentTotalsTotals for:Registrations no. Afterglow – 30no.TOTALS Page 1Page 2Page 3Page 4Page 5Page 6Page 7Page 8Page 9Page 10TOTAL Chorus Convention Co-ordinator or Treasurer/Finance Co-ordinator:Cheque Payment included: Yes / NoInternet banking/bank deposit payments:Account Number: 02-0874-0185261-00Account Name: Sweet Adelines International NZ RegionBank: BNZ RiccartonReference: Chorus Name Convention 2017Please state:Date of transaction:Reference used:Please send this form, along with chorus member payment form and all member registration forms to:Christine Godfrey, Convention Registrar, 19 Commodore Ave, Flagstaff, Hamilton 3210For information: Phone 07 854 3127 email registrations@sweetadelines.co.nzRegistrar’s DeadlinesEarlybird Registration by 28 February 2017;Regular Registration by 31 March 2017;Late Registration – April 2017(Suggest chorus own deadline be 7-10 days prior)We recommend you keep a copy of this form for your own records.13
CHORUS PAYMENT FORMRegion 35 Event Registration Chorus Payment FormChorus Name and Chorus Contact:Member Payments in MembershipnumberPage ofMember NamePage TotalsRegistration MemberPaymentTotalAfterglow Copy this form as required14
This form must be usedNo other form will be acceptedCONTESTANT #SONG TITLEList song title and tick appropriate box to indicate if song is anuptune or a ballad. If a medley is used list ALL the songs in themedley.BALLADUPTUNEPARODYBALLADUPTUNEPARODYHand in at ChorusBriefing2017 REGIONAL CHORUS COMPETITIONREGION 35 FINAL POSE FORMCHORUS NAMECHOREOGRAPHYBriefly describe any special moves, indication location on stageFINAL POSEBriefly describe final bow and poseNOTE: Please use layman’s terms; ie, don’t use a cue indicating the number of measures into a song15
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Spirit of Sweet Adelines – Nomination Form 2 Convention Registration Form 4 . A person who not only makes chorus life better but takes that extra step and carries the spirit of Sweet Adelines beyond her chorus. . The chorus will strike a photo pose after completion of the final chord
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