Microsoft 1Creating And Editing A Presentation With Clip Art
Microsoft PowerPoint 20101Creating and Editinga Presentation withClip ArtObjectivesYou will have mastered the material in this chapter when you can: Select a document theme Change font size and color Create a title slide and a text slidewith a multi-level bulleted list Bold and italicize text Add new slides and change slidelayouts Insert clips and pictures into aslide with and without a contentplaceholder Move and size clip art Duplicate a slide Arrange slides Select slide transitions View a presentation in SlideShow view Print a presentationProperty of Cengage Learning1439078483 ch1 FINAL.indd 17/7/10 5:25:08 PM
Microsoft PowerPoint 20101Creating and Editinga Presentation withClip ArtIntroductionA PowerPoint presentation, also called a slide show, can help you deliver a dynamic,professional-looking message to an audience. PowerPoint allows you to produce slides touse in an academic, business, or other environment. One of the more common uses of theseslides is to enhance an oral presentation. A speaker may desire to convey information, suchas urging students to volunteer at a fund-raising event, explaining changes in employeecompensation packages, or describing a new laboratory procedure. The PowerPointslides should reinforce the speaker’s message and help the audience retain the informationpresented. Custom slides can fit your specific needs and contain diagrams, charts, tables,pictures, shapes, video, sound, and animation effects to make your presentation moreeffective. An accompanying handout gives audience members reference notes and reviewmaterial for your presentation.BTWProject PlanningGuidelinesEnergy-SavingInformationThe U.S. Departmentof Energy’s Web sitehas myriad informationavailable on the topicsof energy efficiency andrenewable energy. Thesefeatures can provide newsand product researchthat you can share withaudiences with thehelp of a PowerPointpresentation.The process of developing a presentation that communicates specific information requirescareful analysis and planning. As a starting point, establish why the presentation is needed.Next, analyze the intended audience for the presentation and its unique needs. Then,gather information about the topic and decide what to include in the presentation. Finally,determine the presentation design and style that will be most successful at delivering themessage. Details of these guidelines are provided in Appendix A. In addition, each project inthis book provides practical applications of these planning considerations.Project — Presentation with Bulleted Listsand Clip ArtIn this chapter’s project, you will follow proper design guidelines and learn to use PowerPointto create, save, and print the slides shown in Figures 1–1a through 1–1e. The objective is toproduce a presentation, called It Is Easy Being Green, to help consumers understand basicsteps they can take to save energy in their homes. This slide show has a variety of clip artand visual elements to add interest and illustrate energy-cutting measures. Some of the texthas formatting and color enhancements. Transitions help one slide flow gracefully into thenext during a slide show. In addition, you will print a handout of your slides to distribute toaudience members.PPT 2Property of Cengage Learning1439078483 ch1 FINAL.indd 27/7/10 5:25:16 PM
Microsoft PowerPoint 2010textboldedclip artinsertedand sizedclip artinsertedand sizedfont colorchangedtext italicized(a) Slide 1 (Title Slide with Clip Art)(b) Slide 2 (Multi-Level Bulleted List with Clip Art)picture insertedand sizedclip artinsertedand sized(d) Slide 4 (Comparison Layout and Clip Art)(c) Slide 3 (Title and Photograph)text edited(e) Slide 5 (Closing Slide)Figure 1–1PPT 3Property of Cengage Learning1439078483 ch1 FINAL.indd 37/7/10 5:25:18 PM
PPT 4 PowerPoint Chapter 1 Creating and Editing a Presentation with Clip ArtBTWOverviewBTWsFor a complete list ofthe BTWs found in themargins of this book, visitthe PowerPoint 2010 BTWWeb page (scsite.com/ppt2010/btw).As you read this chapter, you will learn how to create the presentation shown inFigure 1–1 on the previous page by performing these general tasks: Select an appropriate document theme. Enter titles and text on slides. Change the size, color, and style of text. Insert clips and a photograph. Add a transition to each slide. View the presentation on your computer. Print your slides.General Project GuidelinesWhen creating a PowerPoint document, the actions you perform and decisions you make willaffect the appearance and characteristics of the finished document. As you create a presentation such as the project shown in Figure 1–1, you should follow these general guidelines:PlanAhead1. Find the appropriate theme. The overall appearance of a presentation significantlyaffects its capability to communicate information clearly. The slides’ graphical appearance should support the presentation’s overall message. Colors, fonts, and layouts affecthow audience members perceive and react to the slide content.2. Choose words for each slide. Use the less is more principle. The less text, the more likelythe slides will enhance your speech. Use the fewest words possible to make a point.3. Format specific elements of the text. Examples of how you can modify the appearance,or format, of text include changing its shape, size, color, and position on the slide.4. Determine where to save the presentation. You can store a document permanently, orsave it, on a variety of storage media, including a hard disk, USB flash drive, or CD. Youalso can indicate a specific location on the storage media for saving the document.5. Determine the best method for distributing the presentation. Presentations can bedistributed on paper or electronically. You can print a hard copy of the presentation slidesfor proofing or reference, or you can distribute an electronic image in various formats.When necessary, more specific details concerning the above guidelines are presentedat appropriate points in the chapter. The chapter also will identify the actions performedand decisions made regarding these guidelines during the creation of the slides shown inFigure 1–1.For an introductionto Windows 7 andinstruction abouthow to perform basicWindows 7 tasks, readthe Office 2010 andWindows 7 chapter atthe beginning of thisbook, where you canlearn how to resizewindows, changescreen resolution,create folders, moveand rename files, useWindows Help, andmuch more.To Start PowerPointIf you are using a computer to step through the project in this chapter and you wantyour screens to match the figures in this book, you should change your screen’s resolutionto 1024 3 768. For information about how to change a computer’s resolution, refer to theOffice 2010 and Windows 7 chapter at the beginning of this book.The following steps, which assume Windows 7 is running, start PowerPoint basedon a typical installation. You may need to ask your instructor how to start PowerPoint foryour computer. For a detailed example of the procedure summarized below, refer to theOffice 2010 and Windows 7 chapter.1Click the Start button on the Windows 7 taskbar to display the Start menu.2Type Microsoft PowerPoint as the search text in the ‘Search programs and files’text box and watch the search results appear on the Start menu.Property of Cengage Learning1439078483 ch1 FINAL.indd 47/7/10 5:25:39 PM
3 Click Microsoft PowerPoint 2010 in the search results on the Start menu to startPowerPoint and display a new blank document in the PowerPoint window.4 If the PowerPoint window is not maximized, click the Maximize button next to the Closebutton on its title bar to maximize the window.Choosing a Document ThemePowerPoint Chapter 1Creating and Editing a Presentation with Clip Art PowerPoint Chapter 1 PPT 5You can give a presentation a professional and integrated appearance easily by using adocument theme. A document theme provides consistency in design and color throughout the entire presentation by setting the color scheme, font set, and layout of a presentation. This collection of formatting choices includes a set of colors (the Theme Colorsgroup), a set of heading and content text fonts (the Theme Fonts group), and a set of linesand fill effects (the Theme Effects group). These groups allow you to choose and changethe appearance of all the slides or individual slides in your presentation. The left edge ofthe status bar in Figure 1– 2 shows the current slide number followed by the total numberof slides in the document and a document theme identifier.Find the appropriate theme.In the initial steps of this project, you will select a document theme by locating a particularbuilt-in theme in the Themes group. You could, however, apply a theme at any time whilecreating the presentation. Some PowerPoint slide show designers create presentations usingthe default Office Theme. This blank design allows them to concentrate on the words beingused to convey the message and does not distract them with colors and various text attributes.Once the text is entered, the designers then select an appropriate document theme.PlanAheadTo Choose a Document ThemeThe document theme identifier shows the theme currently used in the slide show. PowerPoint initially usesthe Office Theme until you select a different theme. The following steps change the theme for this presentationfrom the Office Theme to the Oriel document theme.1 Click Design on theDesign tabclicking More button inThemes group will showmore design themesRibbon to displaythe Design tab(Figure 1–2).Themes groupgroups on Ribbon change toshow commands related to designbecause Design is the active tabNote: To help you locate screenelements that are referenced in thestep instructions, such as buttons andcommands, this book uses red boxesto point to these screen elements.Figure 1–2Property of Cengage Learning1439078483 ch1 FINAL.indd 57/7/10 5:25:39 PM
PPT 6 PowerPoint Chapter 1 Creating and Editing a Presentation with Clip Art2 Click the More button(Design tab Themesgroup) to expandthe gallery, whichshows more Built-Intheme gallery options(Figure 1–3).I Experimentexpanded gallery Point to variousQ&Adocument themes inOffice Theme isthe Themesdefault themegallery andcurrently appliedwatch thecolors and fonts changeon the title slide.Oriel themeAre the themesdisplayed in a specificorder?Q&AYes. They are arrangedin alphabetical orderrunning from left toright. If you point toa theme, a ScreenTipwith the theme’s nameappears on the screen.Figure 1–3What if I change my mind and do not want to select a new theme?Click anywhere outside the All Themes gallery to close the gallery.3 Click the OrielQ&Atheme to apply thistheme to Slide 1(Figure 1– 4).If I decide at somefuture time that thisdesign does not fitthe theme of mypresentation, canI apply a differentdesign?title text placeholderborderOriel themeapplied toYes. You canSlide 1repeat thesesteps at any timewhile creating yourpresentation.title text placeholderlabelsubtitle textplaceholder borderFigure 1– 4Property of Cengage Learning1439078483 ch1 FINAL.indd 67/7/10 5:25:45 PM
Creating a Title SlideWhen you open a new presentation, the default Title Slide layout appears. The purposeof this layout is to introduce the presentation to the audience. PowerPoint includes eightother built-in standard layouts. The default (preset) slide layouts are set up in landscapeorientation, where the slide width is greater than its height. In landscape orientation, theslide size is preset to 10 inches wide and 7.5 inches high when printed on a standard sheetof paper measuring 11 inches wide and 8.5 inches high.Placeholders are boxes with dotted or hatch-marked borders that are displayedwhen you create a new slide. Most layouts have both a title text placeholder and at leastone content placeholder. Depending on the particular slide layout selected, title and subtitle placeholders are displayed for the slide title and subtitle; a content text placeholder isdisplayed for text, art, or a table, chart, picture, graphic, or movie. The title slide has twotext placeholders where you can type the main heading, or title, of a new slide and thesubtitle.With the exception of a blank slide, PowerPoint assumes every new slide has atitle. To make creating a presentation easier, any text you type after a new slide appearsbecomes title text in the title text placeholder. The following steps create the title slide forthis presentation.Choose the words for the slide.No doubt you have heard the phrase, “You get only one chance to make a first impression.”The same philosophy holds true for a PowerPoint presentation. The title slide gives youraudience an initial sense of what they are about to see and hear. It is, therefore, extremelyimportant to choose the text for this slide carefully. Avoid stating the obvious in the title.Instead, create interest and curiosity using key ideas from the presentation.Some PowerPoint users create the title slide as their last step in the design process sothat it reflects the tone of the presentation. They begin by planning the final slide in thepresentation so that they know where and how they want to end the slide show. All theslides in the presentation should work toward meeting this final slide.PowerPoint Chapter 1Creating and Editing a Presentation with Clip Art PowerPoint Chapter 1 PPT 7PlanAheadTo Enter the Presentation TitleThe presentation title for Project 1 is It Is Easy Being Green. This title creates interest by introducing theconcept of simple energy conservation tasks. The following step creates the slide show’s title.1 Click the label, Click to addsizing handlesdashed lines aroundborder indicateplaceholder is selectedtitle, located inside the titletext placeholder to select theplaceholder (Figure 1–5).label disappearswhen placeholderis selectedI-beam mousepointerFigure 1–5Property of Cengage Learning1439078483 ch1 FINAL.indd 77/7/10 5:25:55 PM
PPT 8 PowerPoint Chapter 1 Creating and Editing a Presentation with Clip Art2 Type It Is Easy BeingGreen in the title textQ&Aplaceholder. Do not press the ENTERkey (Figure 1– 6).title text enteredin placeholderWhy does the text display withcapital letters despite the fact I amtyping uppercase and lowercaseletters?The Oriel theme uses the SmallCaps effect for the title text. Thiseffect converts lowercase letters touppercase and reduces their size.subtitle textplaceholder labelFigure 1–6Correcting a Mistake When TypingFor an introductionto Office 2010 andinstruction abouthow to perform basictasks in Office 2010programs, read theOffice 2010 andWindows 7 chapterat the beginning ofthis book, where youcan learn how to starta program, use theRibbon, save a file,open a file, quit aprogram, use Help,and much more.If you type the wrong letter, press the backspace key to erase all the charactersback to and including the one that is incorrect. If you mistakenly press the enterkey after typing the title and the insertion point is on the new line, simply press thebackspace key to return the insertion point to the right of the letter n in the word,Green.When you install PowerPoint, the default setting allows you to reverse up to thelast 20 changes by clicking the Undo button on the Quick Access Toolbar. The ScreenTipthat appears when you point to the Undo button changes to indicate the type of changejust made. For example, if you type text in the title text placeholder and then point to theUndo button, the ScreenTip that appears is Undo Typing. For clarity, when referencingthe Undo button in this project, the name displaying in the ScreenTip is referenced. Youcan reapply a change that you reversed with the Undo button by clicking the Redo buttonon the Quick Access Toolbar. Clicking the Redo button reverses the last undo action. TheScreenTip name reflects the type of reversal last performed.ParagraphsText in the subtitle text placeholder supports the title text. It can appear on oneor more lines in the placeholder. To create more than one subtitle line, you press theenter key after typing some words. PowerPoint creates a new line, which is the secondparagraph in the placeholder. A paragraph is a segment of text with the same format thatbegins when you press the enter key and ends when you press the enter key again.This new paragraph is the same level as the previous paragraph. A level is a position withina structure, such as an outline, that indicates the magnitude of importance. PowerPointallows for five paragraph levels.Property of Cengage Learning1439078483 ch1 FINAL.indd 87/7/10 5:25:57 PM
To Enter the Presentation Subtitle ParagraphThe first subtitle paragraph links to the title by giving further detail that the presentation will focus onenergy-saving measures at home. The following steps enter the presentation subtitle.1 Click the label, Click to addsubtitle, located inside the subtitletext placeholder to select theplaceholder (Figure 1– 7).dashed lines aroundborder indicateplaceholder is selectedPowerPoint Chapter 1Creating and Editing a Presentation with Clip Art PowerPoint Chapter 1 PPT 9label disappears whenplaceholder is selectedFigure 1–72 Type Saving Energy atHome but do not press the ENTERkey (Figure 1– 8).subtitle text enteredin placeholderFigure 1–8Identify how to format specific elements of the text.Most of the time, you use the document theme’s text attributes, color scheme, and layout.Occasionally, you may want to change the way a presentation looks, however, and still keepa particular document theme. PowerPoint gives you that flexibility.Graphic designers use several rules when formatting text.PlanAhead Avoid all capital letters, if possible. Audiences have difficulty comprehending sentencestyped in all capital letters, especially when the lines exceed seven words. All capital letters leaves no room for emphasis or inflection, so readers get confused about whatmaterial deserves particular attention. Some document themes, however, have a defaulttitle text style of all capital letters. Avoid text with a font size less than 30 point. Audience members generally will sit amaximum of 50 feet from a screen, and at this distance 30-point type is the smallest sizetext they can read comfortably without straining. Make careful color choices. Color evokes emotions, and a careless color choice may elicitthe incorrect psychological response. PowerPoint provides a color gallery with hundreds ofcolors. The built-in document themes use complementary colors that work well together.If you stray from these themes and add your own color choices, without a good reasonto make the changes, your presentation is apt to become ineffective.Property of Cengage Learning1439078483 ch1 FINAL.indd 97/7/10 5:26:01 PM
PPT 10 PowerPoint Chapter 1 Creating and Editing a Presentation with Clip ArtFormatting Characters in a PresentationRecall that each document theme determines the color scheme, font set, and layout ofa presentation. You can use a specific document theme and then change the characters’formats any time before, during, or after you type the text.BTWQ&AsFor a complete list of theQ&As found in many ofthe step-by-step sequencesin this book, visit thePowerPoint 2010 Q&AWeb page (scsite.com/ppt2010/qa).Fonts and Font StylesCharacters that appear on the screen are a specific shape and size. Examples of howyou can modify the appearance, or format, of these typed characters on the screen andin print include changing the font, style, size, and color. The font, or typeface, definesthe appearance and shape of the letters, numbers, punctuation marks, and symbols. Styleindicates how the characters are formatted. PowerPoint’s text font styles include regular,italic, bold, and bold italic. Size specifies the height of the characters and is gauged by ameasurement system that uses points. A point is 1/72 of an inch in height. Thus, a character with a font size of 36 is 36/72 (or 1/2) of an inch in height. Color defines the hue ofthe charac
effective. An accompanying handout gives audience members reference notes and review material for your presentation. The process of developing a presentation that communicates specifi c information requires careful analysis and planning. As a starting point, establish why the presentation is needed.
WD 2 Microsoft Word 2010 1 Creating, Formatting, and Editing a Word Document with Pictures Introduction To advertise a sale, promote a business, publicize an event, or convey a message to the
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Business Ready Enhancement Plan for Microsoft Dynamics Customer FAQ Updated January 2011 The Business Ready Enhancement Plan for Microsoft Dynamics is a maintenance plan available to customers of Microsoft Dynamics AX, Microsoft C5, Microsoft Dynamics CRM, Microsoft Dynamics GP, Microsoft Dynamics NAV, Microsoft Dynamics SL, Microsoft Dynamics POS, and Microsoft Dynamics RMS, and
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Editing Techniques for Academic Writing Introduction People sometimes assume that editing and proofreading are the same thing, but editing has a different function to proofreading and occurs at different stages in the writing process. Editing involves a close reading and re-writing of this version. For example, you may improve
overhead for at least a few. Here, we introduce an image editing interface that comprises of vocal command recognizer, image editing is difficult to perform with voice alone. For flexible and easy editing-control we use both voice and manual editing interaction, using mouse and keyboard. Selecting an object or a layer within the
RP-2 ISO 14001:2015 Issued: 8/15/15 DQS Inc. Revised: 5/12/17 Introduction This Environmental Management System Assessment Checklist is a tool for understanding requirements of ISO14001:2015 “Environmental management systems – Requirements with guidance for use”. The Checklist covers Clauses 4-10 requirements with probing questions about how an organization has addressed requirements and .
