Floreat Park Primary School Board
Floreat Park Primary School BoardSCHOOL BOARD MEETING - MINUTESDate:Tuesday February 14, 2017Venue:LibraryTime:1pm- 3.27pmApologies:Jacky Yardley (community member)Attendees:Justine Burnett (Chair), Andrea Lam (Secretary), Emily Chee (parentmember), Ian Gordon (parent member), Jane Rowlands (Principal), MarkWalters (Deputy Principal), Rod Cohen (Deputy Principal), Jayne Prentice(staff member), Kerry pym (staff member), Kim Batina (co-opted parentmember).TIMEITEM and SUMMARY OF DISCUSSIONACTIONS1 :08pmWelcome and GovernanceMeeting opened at 1: 08pm. Refer to list ofattendees and apologies above.No new conflicts of interest tabled .JY apologies accepted by All.JB confirmed and accepted Agenda, ECseconded .N/AACTIONEEMotion: To approve the minutes for 6 thDecember 2016.Vote: Motion carried.ReSOlved: Minutes from the meeting on 6 thDecember 2016 approved without modification.1.12pmFinance ManagementJR noted that FPPS provisional budget cannotbe finalised (and therefore not presented atthis meeting) prior to the census - which isscheduled for 17/2/2017. The budget is linkedto student enrolments and this year, the schoolstarts the year off with 615 students(compared to 585 last year at the time of theFebruary census).JR and MW attended the SCFM course in theCentral Office during the 2016/17 schoolholidays.It was also noted that although voluntarycollections ( 60 fee) remain high, annualreview is required to preserve this collectionrate. The school is currently burdened with 3500 of unpaid fees, mostly for studentexcursions and activities which have alreadybeen utilised.JR confirmed with the Board and all aresatisfied with the strategy of two reminders(paper/email) and a phone call to chasefamilies up for unpaid fees.KB suggested a P&C funded incentive toencourage families to pay ahead of deadline(end of Term 1) so they qualify for a prize.This may help the school offset its' potentiallosses .None1. Inform schoolcommunity ofincentives to payvoluntary & P&Ccontributionsahead of deadline.JR& KBFloreat Park Primary School Board
1.27pm1.36pm1.41pm2.09pmPrincipal's ReportJR presented principal 's report (tabled prior tothe Board Meeting).Discussion on the progress of the EarlyChildhood project and refurbishment of thenew Art Room . Ramp to front office doorconstruction to be scheduled for July 2017,proposed location of the disabled parking bayto be placed where the bike racks are, JRindicated that bike racks are to be retained inthe same location.Annual ReportJR provided discussion on the proposed formatof the Annual Report (tabled as a part of thePrincipal's Report) . Contents of the reportwere discussed and approved by an absolutemajority of board members. Once endorsed byboard members, the report will be submitted toDepartment of Education and be accessible viaschool website.Business Plan 2015-2017EC and RC presented the review of BusinessPlan Priority 4 - Positive Relationships.Document tabled " Priority 4 - PositiveRelationships ".JR reminded all that the review, revision andimplementation of the business plan is anongoing process.The review identified the need to exploreexternal relationships (with local council,businesses, and greater community). It wasnoted that the school may have alreadyfostered a lot of these relationships (e.g.successful grants were received from localcouncil for school art projects). To identify andnurture these relationships is a long term goal.School Alumni was also identified as a goodavenue to capture past students and familieswho maybe able to offer help to the school .IPS ReviewDiscussion on the timeline leading up to theIPS Review on 27-28 th April 2017.In preparation for the review, JR noted thatAdmin staff will meet with Subiaco PrimarySchool principal Carolyn Press to get advice onthe structure of the 2-day review and the levelof detail expected. It was also noted that MWwill be very helpful in this process as he wentthrough an IPS review with his previous school.EC, MW and JR attended Board Training inWeek 1, training material provided on the nightwas helpful and will be utilised as a part of theIPS review preparation.Folders containing relevant board documentswere distributed to all members to ensureeveryone has consistent information in the leadup to the IPS review .None2. Membersrespond to JR (byemail) theirendorsement ofthe annual reportonce it is available(by end of Term1) .JR uploaddocument toschool websiteafter submission toDoE.All, JR.3. All boardmembers to noteany furthercommentsregarding thePriority 4 review toEC and RC.All4. Collate "guidewords" from DPAto be used tosupport the IPSreview informationnight. Agendas forthis session andthe subsequentsession (with staff)on 26 th April to bemapped out.JR/MW/RC5. All boardmembers to attendthe 1st March IPSreview informationAllFloreat Park Primary School Board
JR urged all members to attend the 1't MarchIPS review information session. All agreedstart time should move forward to 6pm.2.31pmGrounds and Facilities Planning (GAFIC)IG tabled "Grounds and Facilities ImprovementStrategy - Board Update / Approval14 February2017" prior to the meeting.IG gave an overview on how the principleswere derived from the 2016 communityworkshops and the structure of the document.It was noted that JR and KB are currentlyworking together to align and prioritise P&Cfunding for school projects. Further discussionon funding avenues and how they are applied.night, commencing6pm.6. Draft upcovering letter toschool communitysummarising theGAFIC findings.IG7. A schedule ofP&C meeting datesto be provided forall board members.KBMotion:JB made a motion to approve the use ofthe document "Grounds and FacilitiesImprovement StrategyBoard Update / Approval14 January 2017".Vote: 10 for, 0 opposed.Resolved: Motion carried.3.03pm2.S0pmP&C ReportKB reported on P&C related developments. Itwas noted that the committee's structure hasslightly changed; some roles now require morethan one coordinator to share the workload.All executive and coordination roles filledexcept for the Banksia Coordinator.There is now only 1 P&C meeting per term withan additional meeting scheduled for (late)Term 4 to accommodate the AGM.Event wise - the Welcome Back Icy Pole eventwas well attended. Next event on the agendais the Sundowner on 23 rd Feb with the P&Cfunding the finger food.Data collection for the P&C directory is inprogress, with the information collatedelectronically by Blue Chip Timing and OnRegand is a fully secured process.P&C is currently working on the 2017 budget."No Towers" group set up opposing theproposed mobile phone base station at theFloreat Forum. The P&C & the school wereasked by school community member if they arewilling to fund a 2000 opposition signage tolobby the proposed action. JR indicated theschool has to retain neutral views on thismatter and therefore cannot direct any fundingtowards the petition.Discussion on the importance of ClassRepresentatives. P&C have provided roleoutline for class reps and will be distributed tothe 2017 volunteers for their reference.New BusinessJB provided update on the "No Towers" Group.It is currently fronted by two families from theschool.Further meetings to be scheduled for theupcoming weeks and the P&C will assistNoneFloreat Park Primary School Board
through broadcasting in order to maintainsupport and interests.No Towers group has written to the mayor andminister and pleaded delay in the towerinstallation project.At this stage no building application has beenidentified.2.55pm3.27pm2017 Board priorities and self-reflectionJB tabled "FPPS Board- Self Assessment", and"Board Activity Planner for 2017",JB informed all board members are required toconduct self-reflection as a part of theIndependent School protocol.She noted that the self-assessment wasconducted a year ago with no significantfindings. JB has subsequently created a newversion based on various resources available.JB urged all members to review the BoardActivity Planner and note the key dates.8. Board membersto complete SelfAssessment Surveyonce it is availableinan electronicformat (SurveyMonkey). Input tobe provided byMW & JBInput to the selfreflection by 2 ndMarch. JB willcollate data andfeedbackpresented in thenext Board Meeting(21 st March).AllMeeting CloseNext Meeting of the board will be on 21 st March2017.AREA OF RESPONSIBILITYBOARD MEMBER/SRESPONSIBLEPROGRESSBusiness Plan 2015-2017Priority 1 Successful StudentsSteve Godden/Andrea LamReview presentedBusiness Plan 2015-2017Priority 2Excellence in TeachingJayne Prentice/Kerry Pym/IanGordonReview presentedBusiness Plan 2015-2017Priority 3Effective LeadershipJane Rowlands/Sandy Gordon(in 2017 to be shared byJR/MW/RC)Rod Cohen/Emily CheeReview presentedIan GordonFor ratification Feb 2017Business Plan 2015-2017Priority 4Positive RelationshipsGrounds and Facilities Planning(GAFIC)Review presentedBOARD CHAIRPERSON MINUTES COI\JFIRMATIOI\JSIGNED (CHAIR)DATEFloreat Park Primary School Board
Floreat Park Primary School BoardPrincipal's Report 14 February 2017Thanks to the hard work of the staff and support from the parents, we haveenjoyed a very smooth start to the year. Our enrolments are as follows:K79PP79177292379456880661TOTAL: 615Of these students, the following attract additional funding due to othercha racteristics:Diagnosed disability: 19.3Aboriginality: 3Social disadvantage: 4These figures will be confirmed after the census on Friday 17 February.Remembering that we are funded on the number of students enrolled andtheir characteristics, should we lose or receive enrolments next week orchanges in status of students this will impact on this information. We willbe informed of the funding we will receive for the year in March.End of 2016At the end of last year the Class Placement Policy was amended to facilitateclass placements being distributed with student reports rather than at thebeginning of the 2017.Feedback from parents and teachers to date is very positive on changesmade. During the last week of term I worked through seven cases in whichparents were unhappy with their child's placement. We continue to monitorthese children this year. Benefits for staff include knowing their class beforethe end of the year enabled them to plan for the following year moreeffectively; they were able to focus on the professional learning at thebeginning of this year and not formation of classes. The process facilitateda more comprehensive handover of information.However this is an area that still requires refining. This year we haveallocated the whole morning of the last pupil day of school (15 December)to do this more thoroughly.We continue to identify opportunities for the PP/1 and Yr4/5 split classes towork in their year groups (as outlined in the letter accompanying last year'sreports). During the first two weeks the Pre-primary students had separaterecess times; the Year 1 students from PP1 joined other year one classesand enjoyed recess together. We are having to alter this arrangement inthe coming week due to the new buildings but will be providing all PPstudents with a vest to wear for easy identification. Year 4 students fromF:\Jaymie\Principal's Board Report 14 January.docxPage 1 of 5
the Year 4/5 class will be participating in Science lessons with the other twoyear 4 classes and joining them in an excursion on 2 March to the GravityCentre.Start of 2017We welcome the following staff to Floreat Park this term: Deputy PrincipalMark Walters, Year 6 teacher Simon Heyting, Year 2 teacher Fiona Miller,Year 1 teacher Sophie Bennett (replacing Ros Watt until she returns aftershoulder surgery), Pre-primary teacher Kate Bridge, Pre-primary supportteacher Susannah Le IVlessurier and PE specialist Jonathon Bowman.Janis Boyce co-ordinated a comprehensive induction program last year thathad very positive feedback from all staff; their suggested improvementswill add value to the process.A small number of staff will be required to clear leave this year as per leavearrangements for Department of Education employees. Replacements forteachers taking long periods of leave at one time will be noted in the schoolnewsletter.Buildings and infrastructureAlliance Builders will commence the Early Childhood project on IVlonday 13January. We are anticipating these buildings will be completed in time forthe 2018 school year. At the pre-start meeting we expressed our strongdesire to be as flexible and accommodating as possible to expeditecompletion.The Art room in the undercroft is almost complete and is the size of aregular classroom all be it not the same shape. Thanks to the P&C the roofis being covered with sound absorbing material to reduce a very prominentecho in the room. The Department is paying for all the other major work.Furniture is currently being stored in the sea container. The school ispaying for new shelving and cupboards.White ant damage in Rooms 6 and 7 has been fully treated with white antmonitoring devices now placed around the school. Ceilings were paintedlast weekend leaving the installation of a new window frame in Room 6 asthe final task. This will be done at the end of February depending ondelivery of the custom made frame.The ramp to the front door will not be started until July at this stagehowever we have been advised that a disabled parking bay will be placedwhere the bike racks are.Annual Report 2016This needs to be completed, signed off by the Board and posted on SchoolsOnline, a public view section of the Department's website enabling thepublic to access various types of school information.Each school makes a decision over how their report is presented and whatis included in addition to mandated information. A suggested format for our2016 reports is as follows:F:\Jaymie\Principal's Board Report 14 January.docxPage 2 of 5
Length: 8-10 pages (data to be presented graphically).Overviews: Principal; Board Chair; P&C President; outlining keyachievements and recommendations.School Performance against academic and non-academic targets andrecommendations (mandated).NAPLAN and On-entry data overview including value-adding betweenPre-primary and Year 3 and Years 3 and 5 and recommendations(mandated).Concise overview of the reviews of Business Plan Priorities one, twoand three and recommendations.Other significant data reviews.School events and activities (include photos throughout)Key reflections against the Delivery and Performance Agreement andrecommendations.Staff information (mandated)Financial statement (mandated)If the Board is happy with this format, the report will be compiled andcirculated for endorsement by the next meeting.School Development Days 30 and 31 January 2017On 30 and 31 January teachers and education assistants participated in twofull days of professional learning. Topics included interrogating our schoolvision from the perspective of all stakeholders; Writing in the WesternAustralian Curriculum: English; using technology as a tool for learning;inclusive practices for students with special needs; Viewing in the WesternAustralian Curriculum: English; acute allergy reactions and the use of anepi-pen; and the Seedlings program (developing resilient students).I am delighted to acknowledge the outstanding session on Visual Literacypresented by our Art Teacher, Mrs Nicole Kettell. It is great to be able toshare expertise amongst staff in this way.As a result of this professional learning and a follow-up session lastTuesday all teachers are involved in planning and implementing a whole school project focusing on producing a multi-modal text using technology.We look forward to students sharing their work at the end of term.Feedback from the two days was extremely positive. Education Assistantsindicated they welcome the opportunity to participate.Independent Public School ReviewThursday and Friday 27 and 28 April. Documentation has to be presentedon 28 March.Reviewers: Cris Sandri (Lead Reviewer) and Tim Emery.Cris is a retired Principal formally from Highgate Primary and was one ofthe 34 inaugural IPS Principals. She is very well respected in her field.I received this email outlining a new report format.Independent Public School Review 2017F:\Jaymie\Principal's Board Report 14 January.docxPage 3 of 5
This email is to wish you well with the start of the new school year and clarify requirementsfor your upcoming Department of Education Services (DES) IPS review.As communicated to you in 2016, the purpose of the IPS review is to verify the commitmentsof the Delivery and Performance Agreement (DPA) have been met; t hat there are effectiveprocesses in place bringing about improved student learning.The DPA requires annual self-assessments of school performance, student improvementtargets and priorities as detailed in the school's business plan . The school's critical self assessment conclusions of the extent to which the business plan has been enacted, studentachievement improved and the success of strategies implemented are at the core of the DESreview process, which seeks to verify the claimed improvements to student learning andeffectiveness of processes used.We are continually improving the review process in response to survey responses fromprincipals and board chairs along with feedback from the Department of Education and otherstakeholders. In 2017 we will be trialling a modified findings report format aimed at makingthe document more informative and succinct. The review and review findings report will focuson the accountabilities of the following DPA sections : Business Plan Teaching and Learning Student Performance Monitoring Program Delivery Resourcing and Support School Board .Importantly, the structure of the actual review process and what the IPS reviewers will belooking at during the review visit remains unchanged and there is no need for you to preparedifferently for your review .Should you have any questions in the lead up to your IPS review, please contact the IPS reviewteam through ipsreview@des.wa.gov.au and we will be very happy to assist you .FinancialsOur budget will not be finalised until March however our provisionalplanning shows a balance of 56 000. However this does vary daily.Having started the year with a projected surplus of 220 000 we made thedecision to employ another support teacher, Susannah Le Messurier 0.6 forPre-primary and Year 1, enabling Karen Mancini to move back tosupporting Years 2 and 3.Voluntary contribution rates for 2016 averaged out at 96.15%; 98.4% inkindergarten, 94.75% in Pre-primary and 96.01 % form Years 1 - 6(document attached). These percentages are very pleasing. We willcontinue with current processes of sending reminders to sustain this levelof support.One area that we must address is the non-payment of charges. Last yearthe school paid over 3 500 in unpaid charges. To address this we willF:\Jaymie\Principal 's Board Report 14 January.docxPage 4 of 5
follow up non-payment on a more regular basis, and include a phone callfrom me as a final strategy.I look forward to a successful and productive term.Jane RowlandsF:\Jaymie\Principal's Board Report 14 January.docxPage 5 of 5
Admin staff will meet with Subiaco Primary School principal Carolyn Press to get advice on the structure of the 2-day review and the level of detail expected. It was also noted that MW will be very helpful in this process as he went through an IPS review with his previous school. EC, MW and JR attended Board Training in
Floreat Park Primary School Business Plan 2018-2020 ‘Inspiring Students’ We aim to inspire our students, to be curious, creative, an inspiration to others and to develop a lifelong love of learning. Floreat Park Primary School proudly became an Independent Public School in 2015, and has a reputation for consistently
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Plays are sometimes written from scratch; others are well known. KS3 Dramatic Society Club . of those students currently studying for ABRSM theory exams. Bring your lunch and have a chat. School Choir Large mixed (male and female voices) choir open to all years and abilities, which prepares for major musical events. Senior Jazz Combo Wild and unpredictable band of senior musicians in years .
