EL Program Accountability: Compliance Monitoring - ISBE

EL Program Accountability:Compliance MonitoringDivision of English Language LearningSeptember 2016Program Accountability

Overview Monitoring of Programs1.2.DELL Monitoring ProcessDistrict Preparationa.Before the visitb.During the visitc.After the visit QuestionsProgram Accountability

Multi-year monitoring plan Desk review through application process On-site monitoring of district programsBeforeDeskMonitoringthe rogram Accountability

On-site Monitoring—Purpose Gather data to determine if programs are in compliancewith state and federal laws– The Illinois Administrative Code (228.60) requires theState Board of Education to evaluate each schooldistrict’s compliance with the requirements of Article14C of the School Code.– The No Child Left Behind Act of 2001 (NCLB) Title III,Part A requires the State Educational Agency (SEA) tomonitor the implementation of program requirementsand the expenditure of federal funds. Provide technical assistance to improve the quality of theprogramsProgram Accountability

Before VisitDuring VisitAfter VisitAfter District’sResponse Notification 30 days prior to visit Send requested information to DELL 2weeks prior to visit electronically District Meeting Attendance Center Visits Receive Monitoring Report 35 days aftervisit Send a Corrective Action Plan to DELL 60days after receiving the report via email The District and DELL assigned consultantcommunicate to ensure that the correctiveactions are implemented Receive Close-out letterProgram Accountability

Before the Visit – Timeline 30 days prior– ISBE notifies Superintendent and Program Director ofvisiting days (typically 2 days) 14 days prior– Districts must submit documents to ISBEelectronically 7 days prior– Finalize visiting agenda 1 day prior– ISBE sends District list of requested EL filesProgram Accountability

Documents RequiredStudent and Attendance Center Information A list of all district attendance centers that includes the address,principal’s name, contact information, and grades served. An EXCEL spreadsheet containing separate lists of students foreach of the five categories below. For each student, include:name, attendance center, grade, date first enrolled in yourdistrict’s EL program, home language, and the most recent ACCESScomposite, reading, writing, and literacy scores.– All students, regardless of EL status, who enrolled in the district for the firsttime this school year.– All ELs currently enrolled in the TBE/TPI program– All ELs who also have an Individualized Education Plan (IEP)– All ELs whose parents refused EL services or withdrew them from EL services– All ELs who achieved the state mandated English language proficiency levelwithin the last two school yearsProgram Accountability

Documents RequiredProgrammatic District’s bilingual program manual, policies and procedures for serving ELs.District’s ELs program curriculum, including an ESL curriculum aligned to the 2012Amplification of the English Language Development Standards Kindergarten-Grade12 (2012) and other relevant program curricula aligned the Illinois State LearningStandards Incorporating the Common CoreDistrict’s Spanish language arts curriculum aligned to the “World- ClassInstructional Design and Assessment: Spanish Language Arts Standards” (2005)EL instructional materials used in your districtFor Title III recipients, please provide an inventory list of all items purchased withLIPLEPS budgetA list of teachers who provide instruction specifically to students in the TBE/TPIprogram, including names, grade levels served, classes/courses taught, andlicensure/endorsement informationClass roster and schedule, by attendance center or caseload, for each bilingual orESL teacher and paraprofessionalDistrict’s retention policy as it pertains to ELsProgram Accountability

Documents RequiredDistrict Self-Assessment ChecklistAvailable toring.htm.Professional DevelopmentList of all professional development opportunitiesdirectly related to improving instruction for ELs thathave been offered to district staff in the last schoolyear (include the title, topic(s), and date(s)Program Accountability

Documents Required Parent Involvement Bilingual Parent Advisory Council (PAC)meeting agendas, sign-in sheets, andminutes from the most recent completeschool year, if applicable Flyers and announcements aboutactivities/events/classes for EL parents(include any translations)Program Accountability

Documents RequiredForms and NoticesPlease provide samples in English and all the translated versionscurrently in use by your district: District Registration Forms, including Residency Requirements formHome Language Survey (HLS)Notice of Enrollment in a TBE/TPI ProgramNotice of Continuing Placement/Parental Consent to remain in a TBE/TPIProgram Beyond 3 YearsNotice of Exit from a TBE/TPI Program Prior to 3 Years of ServiceNotice of Program Exit (based on proficiency)Part-time Placement Criteria formRefusal of Services Form (if utilized)Progress Report/Report Card TemplatesProgress Report /Report Card translation waiverWritten documentation detailing annual, meaningful outreach to privateschools (most recent year), if applicableProgram Accountability

Forms on ISBE’s Website Home Language Survey– Translated into 41 languages Parent Notification Letter– Notification letter for parents of students enrolled intheir first, second or third year of the program– Notification letter for parents of students enrolled inthe program beyond the three year period– Program description pages for Transitional BilingualEducation, Transitional Program of Instruction, DualLanguage/Two-Way Immersion, DevelopmentalBilingual Education and Newcomer ProgramProgram Accountability

Documents Required – Submission Procedures For confidential information, such as student files, thedocumentation must be submitted through the securefile submission on the ISBE website. To access thesecure electronic file transfer page please go to theISBE website: http://www.isbe.net/default.htm andclick on “Send ISBE a file.” Please choose “ELL Data” inthe pull-down menu as the receiver of the information. All other documentation may be submittedelectronically via the secure site or emailed todellmonitoring@isbe.net.Program Accountability

During the VisitSample Schedule for a 2 day monitoring visit Day 1– Initial meeting with District administration and Program Director– BPAC or parent interviews– Attendance center visits Interviews with Principal and ESL/bilingual teachers Review requested student files Classroom visits Day 2– Attendance center visits Interviews with Principal and ESL/bilingual teachers Review requested student files Classroom visits– Exit Meeting with District administration and Program DirectorProgram Accountability

orCentral officeStaffInterviewsParentInterviewsEL teachersMeet withBPACStudentRecordsClassroomVisitsLesson PlansTAsClassroommaterialsPrincipalAlignment ofWIDA andCCSSAdministrationProgram Accountability

Monitoring Forms Updated Monitoring Forms posted each year on the ISBE DELLwebsite: fications.htmProgram Accountability

After the Visit Thirty-five calendar days after the visit, ISBEDELL will send a report to DistrictSuperintendent and Program Director. Sixty calendar days after receiving this report,District will submit a Corrective Action Plan foreach finding to ISBE DELL. District and assigned ISBE DELL PrincipalConsultant will communicate about themonitoring report and District’s responses.Program Accountability

FY 17 DistrictARGO COMM HS DIST 217OAK LAWN COMM H S DIST 229CANTON UNION SCHOOL DIST 66CARBONDALE ESD 95CCSD 93COBDEN SCH UNIT DIST 17CONS SD 158CUSD 300DANVILLE CCSD 118DEKALB CUSD 428DUNLAP C U SCHOOL DIST 323EAST ST. LOUIS SD 189FREEPORT SD 145GRANITE CITY CUSD 9HOOVER-SCHRUM MEMORIAL SD 157HORIZON SCIENCE ACADEMY- BELMONTINDIAN PRAIRIE CUSD 204LA GRANGE SD 102LA SALLE-PERU TWP H S D 120LINCOLNWOOD SD 74LOCKPORT SD 91MENDOTA CCSD 289NORTH BOONE C U SCH DIST 200NORTH SHORE SD 112PARK RIDGE CCSD 64PROVISO TWP H S D 209RED BUD CUSD 132RICHLAND GSD 88ASCHUYLER-INDUSTRY CUSD 5SD U-46SKOKIE SD 68SKOKIE SD 73-5STERLING CUSD 5STREATOR ESDSYCAMORE CUSD 427THOMASBORO CCSD 130THORNTON FRACTIONAL T H S D 215THORNTON TWP HSD 205UNION RIDGE SCHOOL DIST 86URBANA SD 116WAUKEGAN CUSD 60WEST NORTHFIELD SD 31WHEELING CCSD 21WINNEBAGO C U SCH DIST 323WOOD DALE SD 7Program Accountability

QuestionsDivision of English Language Learning(312) 814-3850dell@isbe.netProgram Accountability

cobden sch unit dist 17 richland gsd 88a cons sd 158 schuyler-industry cusd 5 cusd 300 sd u-46 danville ccsd 118 skokie sd 68 dekalb cusd 428 skokie sd 73-5 dunlap c u school dist 323 sterling cusd 5 east st. louis sd 189 streator esd freeport sd 145 sycamore cusd 427