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RAS Spring Meeting SeriesAdCom (Regular) MeetingWashington, May 16, 200201:00 – 06:00 p. m.Room: Salon JIEEE Robotics and Automation SocietyPresident’s ReportRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

Welcome to new AdCommembersnElected members term-end 2004R. Arkinn G. Bekeyn A. Casalsn K. Ikeuchin K. Kosugen K. GoldbergnIEEE Robotics and Automation SocietyPresident’s ReportRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

Approval of the Agenda of theAdcom regular meetingSpring 02 AdCom Meeting AgendaPresentertimePART 1 - INTRODUCTION1.1Welcome and presentation of new AdCom elected members1.2Approval of the Agenda and Minutes of November 02, 2001 Mtg1.3Report on Status of Society1.3.1Reports on business conducted outside of meetings1.4Division X Director's ReportPART 2 - INTERNAL ACTIVITIES2.1TECHNICAL ACTIVITIES2.1.1Vice President for Technical Activities Report2.1.2RAS participation in IEEE Commitees, Councils, Societies2.1.3Industrial Activities Committee Report2.1.4Standards Committee Report2.1.5Discussion, summary and working conclusions by the VP for TA2.2MEMBERSHIP ACTIVITIES2.2.1Vice President for Member Activities Report2.2.2Report on education special program funded by LRPC in 2001Dario/New oSicilianoHamelAll/ on Activities Committee ReportFiorini2.2.4International Activities Committee ReportKosuge2.2.5Membership and Admission Committee ReportXiao/Bicchi2.2.6Awards Committee ReportFukuda2.2.6.1Ad-Hoc Fellow Nomination Committee ReportHollerbach2.2.7Fellow Evaluation Committee ReportTarn2.2.8Discussion, summary and working conclusions by the VP for MA All/ ErkmenIEEE Robotics and Automation SocietyPresident’s Report5353101032this is in bylaws to do & more important since e-meetingscan be done offline unless motionscan be done offline unless motionscan be done offline unless motions151022222can be done offline unless motionscan be done offline unless motionscan be done offline unless motionscan be done offline unless motionscan be done offline unless motions28can be done offline unless motionsRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

Approval of the Agenda ofthe Adcom regular 4.32.4.42.4.62.4.72.4.82.4.9PUBLICATION ACTIVITIESVice President for Publications ReportR&A Transactions EIC reportRAS Magazine EIC ReportAd-Hoc Committee on new RAS Transactions ReportDiscussion, summary and working conclusions by the VP for PACONFERENCE ACTIVITIESVice President for Conferences Report2002 ICRA Conference2003 ICRA Conference2004 ICRA ConferenceOther conference reportsTechnical Cosponsored conferencesReport on the activity of the SSRR TaskforceDiscussion, summary and working conclusions by the VP for CAVolzLuhValavanisVolz/GoldbergVolz55513 Motion to proceed with creating new publication - SuganoCaplanCaplan51022225510 minute break2.52.5.12.5.22.5.32.5.42.5.5FINANCIAL ACTIVITIESVice President for Finance ReportNew TransactionsNew 2003 prices for RAS Transactions and MagazineInternal Rules for Committee Budget ManagementDiscussion, summary and working conclusions by the VP for FAIEEE Robotics and Automation SocietyPresident’s Reportwill have motions to vote on?will have motions to vote on?will have motions to vote on?will have motions to vote on?will have motions to vote on?will have motions to vote on10OrinOrinOrin/Valavanis/LuhOrin/DarioOrin103 Motion to proceed with creating new publication - financial5 need to discuss and vote on motion5 need to discuss and vote on motion10RAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

Approval of the Agenda ofthe Adcom regular meetingPART 3 - OTHER ACTIVITIES3.1RAS Strategies3.1.1Society Strategy3.1.2Advisory Committee 3.4.33.4.4Contribution on RAS Strategies from the Advisory CommitteePresident-Elect ReportLong Range Planning Committee ReportOther President-Elect activities ReportNew InitiativesAdCom Special Meeting ReportRAS Regional RepresentativesRelationships with other IEEE and non-IEEE entitiesRAS-EMBS Tarn/Fukuda/Bekey/Beiczy105TanieTanie10 need to discuss and vote on motion?5 need to discuss and vote on motion?ArkinGoldberg20 need to discuss and vote on motion?5 need to discuss and vote on motion?5DarioKhatibDario/CasalsCaplan3 need to discuss, vote in Fall meeting3 need to discuss, vote in Fall meeting3 need to discuss, vote in Fall meeting3PART 4 - ORGANIZATIONAL ACTIVITIES4.1Constitution and Bylaws Committee Report4.2Secretary ReportDarioGuglielmelli55PART 5 - NEW BUSINESS5.1New issues5.2Next AdCom meeting & adjournDarioDariototal time (hours)2525Notes:Committee reports which have no motions can be done by emailIEEE Robotics and Automation SocietyPresident’s ReportRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

Approval of the minutes of lastAdCom meeting (Maui, 11.02, 2001)nSummary of motions:ICRA 2003 Budgetn President-Elect, New VPsn Amendment of Bylaws (MagazineEditor-in-Chief)nIEEE Robotics and Automation SocietyPresident’s ReportRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

RAS Spring Meeting SeriesPresident’s ReportPaolo DARIOp.dario@ieee.orgIEEE Robotics and Automation SocietyPresident’s ReportRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

Status of the SocietynStrength points:nnnnnMembership grows (3.6 % 2000-2001)Attendance at ICRA and IROS growsTRA ranked #1 in the fieldHigh reputation inside and outside IEEE,well-respected Society, present insuccessful and innovative actions (MEMS,NTC, NNS, T-MECH, Nanobiosciences, etc.)Active and Reactive (many new initiatives,innovative attitude)IEEE Robotics and Automation SocietyPresident’s ReportRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

Status of the SocietynWeak pointsnnnLinks to Industry: A key aspect forengineering sciencesIEEE general financial situations: newinitiatives shall be highly self-sustainable,strongly motivatedNeed for organizational innovation andpossible consequent revision ofConstitution & BylawsIEEE Robotics and Automation SocietyPresident’s ReportRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

Status of the SocietynMajor Initiatives:nnnNew TransactionsIndustrial Activities Standing CommitteeInternal re-organization of the SocietyIEEE Robotics and Automation SocietyPresident’s ReportRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

Status of the SocietynNew Standing CommitteenIndustrial Activitiesn Chair: Sukhan LeeIEEE Robotics and Automation SocietyPresident’s ReportRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

RAS organizationLRPCLRPCChair:Chair: TanieTanieTABTABVP:VP: SicilianoSicilianoRepreentativesRepreentatives ininIEEEIEEE Commitees,Commitees,Councils,Councils, tivitiesCommitteeCommitteeS.S. LeeLeeStandardsStandardsCommitteeCommitteeW.W. HamelHamelAdComAdComExComExComMABMABVP:VP: ErkmenErkmen EducationEducation Membership Membership&& AdmissionAdmission Awards Awards Fellow FellowNominationNomination Fellow FellowEvaluationEvaluationIEEE Robotics and Automation SocietyPresident’s ReportAdvisoryAdvisory CommitteeCommitteeChair:Chair: HsiaHsiaConstitutionConstitution && BylawsBylawsChair:Chair: DarioDarioCABCABVP:VP: CaplanCaplan Conf.Conf.CommsCommsPABPABVP:VP: VolzVolz EICsEICs EdBoards EdBoardsFABFABVP:VP: OrinOrin . .RAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

AdCom elected membersinvolvementnnnnnAll RAS Boards include at least ONE AdCom electedmemberAll AdCom elected members have at least ONE, oftenmore, specific responsibility in RAS Boards,Committes, LiaisonsSpecial meeting @ICRA02, Call for ideas, Report byRon ArkinAd-Hoc Committee for RAS Regional representativeschaired by Ken Goldberg, Report to the AdComAd-Hoc Committee for new Transanctions, chaired byKen Goldberg, Report to the AdComIEEE Robotics and Automation SocietyPresident’s ReportRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

Composition of RAS CommitteesAdvisory CommitteennChair: Steve Hsia, Junior Past-PresidentMembers (5 immediate Past-Presidents):2.3.4.5.6.T. FukudaG. BekeyR. KlafterT. J. Tarn All Past-presidents invited to join (non-voting)IEEE Robotics and Automation SocietyPresident’s ReportRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

Items conducted outside theAdCom meetingsnnnnnnAppointment of K. Kozlowski to the AdCom,replacing Aydan Erkmen (serving as VP for MA)Appointments of RAS representatives to the NeuralNetworks Society (Fukuda, Meng) and to MEMSSteering Committee (Nelson, Arai, Dario)Participation in the IEEE Tempe TAB Series inFeb02Preliminary contacts with EMBS for possible cooperationCall for special meeting (pre-legislative/caucus)Request of modifications of the EdCom budgetbreakdownIEEE Robotics and Automation SocietyPresident’s ReportRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

Introduction of the AdComspecial meetingnSuggestions for items to be discussed during the Specialmeeting:nRoles of AdCom and ExComnNeed for revision of Constitution & BylawsnnnnNew procedures (AdCom Caucus-AdCom meeting, one AdCommeeting separated from ICRA/IROS Conferences, etc.)New ideasSome personal considerations on IEEE, finances and onAdCom proceduresPresentation of the AdCom AgendaIEEE Robotics and Automation SocietyPresident’s ReportRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

Constitution & BylawsnMain issues which may need revision:nnnnnnnVoting privilegesProxysDuties of the ExComPresident’s representative in case of absenceStandard definition of the major areas of activities (TA, MA,CA, PA, FA)Minor exact wording refinements (e.g. Affairs/Activities, etc.)New issues to be addressednnnNew VPs/Officers (Industrial Activities?, Regional Reps, etc.)New Standing Committees? .IEEE Robotics and Automation SocietyPresident’s ReportRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

IEEE OrganizationVolunteersOur t herIEEEIEEEIEEE Robotics and Automation SocietyPresident’s ReportIEEECentralServicesRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

RAS StrategyExcellence inR&A technologyand attitude toexplore newTechnicalopportunitiesCommittees(TCs)IEEE Robotics and Automation SocietyPresident’s ReportHigh qualityconferences(ICRA & IROSand new conf.saddressingnew themes)Moreattractiveness forIndustryand newmembersHigh qualitypublications(TRA, RAM,and newjournals/magazines onnew themes)Moreattractiveness forIndustryand newmembersRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

Status of the SocietynMajor Initiatives:nnnnnnnnnnNew TransactionsSensors Council (and Journal)NTCITS CouncilNNST-MECH/ASMEEMBS-BMES co-sponsorshipSSRR TaskforceIndustrial Activities Standing Committee LRPCRelationships with IFRR, IARP, EURONIEEE Robotics and Automation SocietyPresident’s ReportRAS Spring Meeting SeriesWashington, DC, USA 12-16 May 2002

IEEE Robotics and Automation Society RAS Spring Meeting Series President's Report Washington, DC, USA 12-16 May 2002 Approval of the Agenda of the Adcom regular meeting 2.3 PUBLICATION ACTIVITIES 2.3.1 Vice President for Publications Report Volz 5 2.3.2 R&A Transactions EIC report Luh 5 2.3.3 RAS Magazine EIC Report Valavanis 5

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