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Government of RajasthanDepartments of Higher EducationF.1S (1) Edu-4/ 200607 July, 2017Dated:To,Vice Chancellor,(State/Deemed University)President, (Private University)Subject:Instructions& applicationformats regarding Authenticationof Degrees/ Certificates/Diploma for Education and Employment abroadReference:D.O. No. F.1S-1I2004-NS.IIDevelopmentdated08.07.2004& Letter No. 18-4/2004-NS-IIof Ministrydated 01.06.2005of HumanResourceand even numberedletter of Department of Higher Education dated 22.04.2016,15.07.2016and 27.l0.2016Sir/Madam,The Departmentuniversitiesof Higher Education authenticatesunder its administrativedegrees/diploma/certificatescontrol for Education and Employmentconferred byabroad. Keeping theconvenience of applicants in consideration, detailed guidelines were issued vide even numbered letterdated 22.04.2016 and were revised vide letter dated 27.10.2016. These guidelines have been furtherrevised and are being enclosed at Annexure-I.Kindly direct all concernedguidelines/instructionThese guidelines will be effective from 17.07.2017.of university to complete the formalitiesas per the enclosedand use only the new formats for furnishing information. l-Dr. Nathu Lal SumanJoint SecretaryEnclosed- As aboveCopy for information/necessaryaction please-1.SA to Hon'ble Higher Education Minister, Secretariat, Jaipur2.PS, Secretary, Departmentof Higher Education, Ministry of Human Resource Development,Shastri Bhawan, New Delhi ·110 0013.PS, ACS, Higher, Technical & Sanskrit Department, Secretariat, Jaipur4.PS, Commissioner,5.In-chargeWebsite,College Education, Block-IV, Shiksha Sankul, JLN Marg, JaipurCollege Education,Block-IV,ShikshaSankul, JLN Marg, Jaipur foruploading on website of Department of College Education. Joint Secretary
Government of RajasthanDepartment of Higher EducationInstructions & application formats regarding Authentication of Degrees/Certificates/ Diploma for Education and Employment abroad.Effective from17.07.2017(1) The Department of Higher Education is authorized toauthenticate/attest degrees and certificates issued by the State andPrivate Universities. Documents of following Universities are attestedby this Department:A. State Universities1.University of Rajasthan, Jaipur & former Haridev Joshi University ofJournalism & Mass Communication, Jaipur2.Jai Narain Vyas University, Jodhpur3.Mohan Lal Sukhadia University, Udaipur4.Vardhman Mahaveer Open University. Kota5.Maharshi Dayanand Saraswati University, Ajmer6.University of Kota, Kota7.Maharaja Ganga Singh University, Bikaner8.Govind Guru Tribal University, Banswara (formerly Rajiv GandhiTribal University, Udaipur)9.Pandit Deendayal Upadhyaya Shekhawati University, Sikar10. Maharaja Surajmal Brij University, Bharatpur11. Raj Rishi Bhartrihari Matsya University, Alwar12. National Law University, Jodhpur(Diploma/degrees awarded by other State Universities will be authenticatedby concerned administrative departments as per the order No F 18(1) Edu4/2006 dated 05.11.2015).Amity University Rajasthan, JaipurJaipur National University, JaipurSir Padampat Singhania University, UdaipurSinghania University, Pacheri Bari (Jhunjhunu)NIMS University Rajasthan, JaipurBhagwant University, AjmerJagan Nath University, JaipurJyoti Vidyapeeth Women’s University, JaipurSuresh Gyan Vihar University, JaipurJodhpur National University, Jodhpur *Mewar University ChittorgarhShri Jagdish Prasad Jhabarmal Tibrewala University, Chudela,JhunjhunuPage1234567891011121B. Private Universities
131415161718Mahatma Jyoti Rao Phoole University, JaipurHomeopathic University, JaipurShridhar University, Bigodna, JhunjhunuNIIT University, Neemrana (Alwar)Dr.K.N. Modi University, Newai (Tonk)Pacific Academy of Higher Education and Research University,Udaipur19 Raffles University, Neemrana (Alwar)20 ICFAI University, Jaipur21 Mahatma Gandhi University of Medical Science & Technology, Jaipur22 J.K. Lakshmipat University, Jaipur23 Manipal University, Jaipur24 Pratap University, Jaipur25 Sunrise University, Bagar Rajput, Alwar26 Geetanjali University, Udaipur27 University of Engineering and Management, Jaipur28 Maharaj Vinayak Global University, Jaipur29 Vivekananda Global University, Jaipur30 Career Point University, Kota31 JECRC University, Jaipur32 Sangam University, Bhilwara33 Poornima University, Jaipur34 Mody University of Science and Technology, Lakshmangarh (Sikar)35 Tantia University, Sri Ganganagar36 OPJS University, Churu37 Maulana Azad University, Jodhpur38 Pacific Medical University, Udaipur39 Madhav University, Pindwara (Sirohi)40 IIHMR University, Jaipur41 RNB Global University, Bikaner42 Bhupal Nobles University, Udaipur43 Maharishi Arvind University, Jaipur44 Sai Tirupaty University, Udaipur45. Nirwan University, Jaipur46. University of Technology, Jaipur( * Authentication as per decision in the instant matter )PageDeemed-to-be-Universities are created by the UGC under section 3 ofUGC Act, 1956 and are controlled by MHRD. Degree, Diploma,Certificate granted by Deemed to be universities were not authenticated bythe Department as per decision communicated vide order No. F.18(1) Edu4/2006 dated 05.11.2015 in wake of deemed-to-be universities notproviding desired information to the Department. In response toDepartment's communication, MHRD has informed that UGC has beenasked to direct all deemed universities located in Rajasthan to provide2C. Deemed University
desired information to the State Government hence authentication ofdegrees/diplomas issued by these intuitions will be done on receipt ofdesired information about approval of courses/off-campus/distanceeducation courses from regulatory bodies.Page(2) General guidelinesa. Authentication is done as per the guidelines and directionsreceived from Ministry of Human Resource Development, NewDelhi (MHRD) and State Government.b. Normally it is not necessary to get university degreeauthenticated. As per MHRD guidelines it is not advisable toget authentication done either for searching foremployment or in anticipation of getting job abroad. As perMHRD guidelines authentication needs to be done only prior todeparture and getting visa. Application for authentication needsto be made only in respect to such foreign countries whichspecifically require it for degrees issued by Indian universitiesfor purpose of Higher Education/employment abroad.c. Fee: For each document to be authenticated an applicant isrequired to submit an IPO of Rs 100 (Rs. One hundred) foreach document to be authenticated (in case a transcript runs into more than one page, IPO of Rs 100 may be submitted). IPOshould be marked "Pay to Government of Rajasthan" andapplicant should mention name and address of qualificationholder at appropriate place on IPO. There is no other feepayable apart from IPO.d. No agent/agency has been authorized by the State govt. toact as mediator/facilitator/service provider. If anyagent/agency promises to assist an applicant or quoteshandling fee or any other kind of fee/charges, you mayreport such matters to Additional Chief Secretary/PrincipalSecretary/Secretary, Higher Education, Government ofRajasthan, Secretariat.e. The Authentication is done only for documents of recognizedcourses from a recognized institution of the State of Rajasthanonly. In case a fake certificate is presented, it will be seized andaction will be taken against all concerned according to theprovisions of existing law.f. The applications will not be processed if incompleteinformation is provided or required documents are not attachedwith application or if application is not signed by applicant/relative (in case form Auth-2 is submitted).3D. MNIT
g. If supporting documents (as per checklist at point no 6 & 8) arenot produced, the authentication will be refused.(3) The documents which are authenticated by DepartmentDegrees/ Diploma/Certificate of Higher Education (issued by abovementioned Universities), which are recognized by concernedregulatory bodies.(4) Documents which are not authenticatedDocuments mentioned in annexure-1 are not authenticated.Authentication will not be done for degrees/diplomas/certificatesgranted by unauthorised bodies, unauthorised centers or for degreeswhose title is not recognized by the UGC.Page(5) Broad Procedure for authentication:The process of making application has been simplified for convenienceof applicants. Applicant/qualification holder need not reportpersonally for submitting his/her application for authentication.4a. Authentication will not be done for certificates/degrees s/franchinsee/collaborative partner or for courses forwhich permission of UGC or regulatory body is required but hasnot been obtained by the university/deemed-to-be university.b. Authentication of only those 'distance mode courses' shall bedone for which due permission of regulatory body has beenobtained.c. Authentication for Certificate/degree shall not be done if anapplicant has passed lower level eligibility ity)throughunrecognized board/university or duration/title not inaccordance with UGC notification regarding specified degrees.d. Applicant having lower level examination qualified from outsideIndia will have to submit equivalence certificate from Associationof Indian Universities (AIU).e. ion/guidance from MHRD/UGC/statutory regulatorybodies, authentication will be done only after receivingclarification/guidance from the concerned.f. Certificate/diploma/degrees signed by authorities withdesignations which are not in accordance with Act of university(such as Vice-Chancellor instead of President and Chancellorinstead of Chairperson)
The steps for submitting application and getting certificate/degree areas followingI.II.III.Download the application format from website of Department OWNLOAD' and Sub-menu- 'FORMS'). Fill all required detailsin application form; affix recent colour photograph(s) at properplace; attach all required documents (as mentioned in theapplication format/these guidelines).Send clearly legible scanned copy of application form with scannedcopies of all necessary documents to the following email:jshegr4hrd@gmail.com. The scanned copy should be in PDFformat, preferably in single PDF file sent using personal emailaccount of applicant/qualification holder. Applications sent inparts or piecemeal will not be entertained or as separatefiles/separate email or as multiple files not arranged in sequencewill not be entertained and may be rejected without informing theapplicant. Detailed procedure for filing application has beenexplained in point no. 6.After submitting application regularly check your email account(through which application has been sent) for email fromDepartment. The department shall communicate if there is anyclarification required or additional information/document is to besought. Application shall be forwarded to university concerned forverification (see Point no. 9). Applicant will be sent an emailinforming about appearing in person (or through representative) asand when verification of application is done through university andto the satisfaction of authority. The detailed directions regardingvisit for appearing in person for authentication are given at pointno. 8.Thus, applicant (or his/her representative/close relative/bloodrelative) is expected to appear at the Department only once inperson with original degree/diploma/certificate for authenticationas per the date and time informed to her/him.(6) Directions for authentication:The following documents should be brought along at the time ofauthentication -Page5(I) If applicant(qualification holder) appears himself/herself forauthentication-
RAJ/Auth-1B if PhD/MPhil degree is to beauthenticated).Original Document(s) to be authenticated.Passport (with photocopy of following relevant pages)A. Photo pageB. Address pageC. Page containing parent's nameD. Page showing validity(Foreign students should attach copy of relevant pages of tosubstantiate that they stayed in India during the period ofcourse for which application has been submitted forauthentication)d.(II)If applicant is not able to appear himself/herself forauthenticationMHRD guideline regarding authentication clearly mention that asa rule, the prescribed application form should be completed,signed and presented by the applicant himself/herself, to whomthe documents belong, during the specified timing and he/sheshould be ready to give any clarification/produce relevantdocuments as may be sought by the authenticating officer.However, as per theses guidelines, in special circumstancesdocuments may be submitted for authentication by outstationcandidates by another person provided he/she is the applicant'sspouse/close relative and produces the photocopy of the passportduly attested by Indian Mission/Post abroad in respect of theperson staying abroad.6f.g.Pagee.Offer letter/Job letter/Admission letter provided by theemployer/placement agency/institution of higher educationspecifically mentioning that the candidate is required to submitdocuments authenticated by the State Government (Admissionletter/job letter is not required in case of foreign nationalwho has come to India for studies and want to return to hisnative country).Orginal certificate of Secondary, all markssheets of graduationand postgradualtion level programmes.Equivalence certificates (if applicable) and otherApplication form should be filled either in English languageand numerals or in Devnagri script (Hindi).
If degree holder is himself/herself is not appearing forauthentication then, apart from documents mentioned in point no 6(I) the following should also be enclosed a. Filled form-DHE/RAJ/Auth-2 with recent passport size ofperson appearing for authentication on behalf of degree holder.b. Photocopy of the passport of degree holder duly attested byIndian Mission/Post abroad in respect of the person stayingabroad.c. Proof of degree holder being relative of person appearing forauthentication.d. Proof of identification of person appearing on behalf of degreeholder.7. Time:Within 3 days after receiving verification from university. Itmay be noted by the applicants that copy of document to beauthenticated will be sent to the concerned University forverification. In case incomplete information is received fromuniversity then the form will be re-sent to it. Final authenticationwill not be done until due procedure is completed andverification is done by the University officials to the satisfactionof authenticating authority.b.Application form (DHE/RAJ/Auth-1A, 1B, 2 as the casemay be) in original, complete with all relevant entries andsignatures (to be submitted).Passport size photograph(s) (to be pasted on applicationform DHE/RAJ/Auth-1/Auth-2, as the case may be)Pagea.78. Personal appearance for authentication of original documents:Once the verification has been done to satisfaction ofauthenticating officer, the applicant will be informed through email(from which the application has been received through email) toappear for authentication. Applicants are advised not to visit theoffice personally until they receive confirmation mail from theDepartment. On receipt of such mail, applicant may visit theoffice personally with all required original document and IPO etcto get the degree/certificate/diploma authenticated. Authenticationwill not be done if IPO is not enclosed or if any of the requireddocuments as per following checklist are not shown in original ornot found genuine. In general the applicant will be required tosubmit/carry/show the following documents-
c.d.e.f.g.h.i.IPO (Indian Postal Order) of Rs 100 endorsed in name of"Government of Rajasthan" for each document (to besubmitted) (wrongly filled postal orders will not beaccepted).Original document to be authenticated (applicants areadvised to bring un-laminated documents. If laminationhas been done then it should be removed from back side ofdocument to facilitate putting of stamp and signatures)Original Passport (in case only Form DHE/RAJ/Auth-1 hasbeen submitted, to be shown to officials).Original certificate/markssheet of secondary/seniorsecondary or equivalent level.Original Marks sheets leading to degree/diploma/certificateto be authenticated (to be shown to officials). Photocopy ofsame to be submitted (Note that consolidated marklists/transcripts will not be accepted).Equivalence certificate and other relevant certificate as perchecklist given in form1A.Original offer/Job letter/Admission letter provided bythe employer/placement agency/Higher Educationinstitution specifically mentioning that the candidate isrequired to submit documents authenticated by theState Government. The offer/Job letter(s) should beeither in English or Hindi.Pagea. Form DHE/RAJ/Auth-2 filled by the qualification holder inoriginal with a passport size copy of photograph of relativeappearing for authentication pasted on relevant place inform Auth-2 (to be submitted).b. In case an applicant is represented by arelative/representative photocopy of the passport ofapplicant duly attested by Indian Mission/India Postabroad should be submitted.c. Proof of identification of person appearing on behalf ofdegree holder (to be shown in original and copy to besubmitted).d. Proof of degree holder being relative of person appearingfor authentication (to be shown in original and copy to besubmitted).8If applicant is not able to appear himself/herself forauthentication the following documents are to be provided inaddition to above mentioned documents-
9Page9. Formalities to be completed by Degree granting institutions(universities). The application received by Department of Higher Educationregarding authentication will be forwarded to the concerneduniversity/universities on email ID provided by the concerneduniversity for the purpose of authentication procedure. Each University should submit names, contact details and samplesignatures of the competent authorities who would (i) fill and signauthentication form no. 3 (DHE/RAJ/Auth-3) and (ii) sign thephotocopies of the degree/diploma certificates of applicant to verifyauthenticity. The responsibility of authenticating documents shouldbe assigned to regularly employed senior and responsibleofficers and should not be delegated to any person employed oncontract or temporary basis. It is expected that this responsibilityis assigned to Controller of Examinations and Registrar. Lettersof forwarding sample signatures should be submitted in original byan official of university not below rank of Vice Chancellor (in caseof State universities) or President (in case of private universities). Ifthere is any change in officials signing the authentication form (i.e.DHE/RAJ/Auth-3) due to retirement, long leave etc, then thesample signatures of replacement clearly mentioning reasons,duration etc should be sent to the Department as per the prescribedformat. The university officials are expected to take printout ofdegree/diploma/certificate(s) relevant to them. The universityofficial(s) should examine the record of university to determine thevalidity of diploma/degree. If the degree/diploma submitted is notgenuine then university should inform the Department of HigherEducation and also take appropriate action. The certificates/degrees should be signed by authorities defined inAct of respective university. If it is a found genuine then university should forward theapplication to email ID of Dept. mentioned above from its officialemail address, which has been communicated to Dept. of HigherEducation for the purpose of authentication. The forwardedapplication should containi. scanned copies of degree/diploma certificate verified by sealand sign of university officials (authorized official(s) whosesignatures have been earlier sent to the department). The Nameof signing authority should be included in seal or should bewritten in legible letters.ii. an authentication form (DHE/RAJ/Auth-3) should be attachedwith each of the document. All entries on Authentication form
10Page3 should be completed and language of this form should not bechanged by the university. The Authentication formDHE/RAJ/Auth-3 should be duly signed by competentauthorities of the university. No column should be left blankand irrelevant entries should be cancelled by striking out thetext. It may be noted that university should verifydegree/diploma only if university had permission to run thesaid course during entire period for which the document isintended from State Government/regulatory bodies such asAICTE/MCI/NCTE/UGC etc as per the prevailing law. Iffalse/incorrect/incomplete/misleading information is providedform Auth-3, then the authorities verifying degree/diploma andsigning form Auth-3 shall be liable for legal action.iii. Scanned copy/copies of permission/recognition letters ofregulatory body.All these documents should be in a single pdf file and be named afterthe applicant. The degree/diploma granting institution should reply the email asearly as possible on the email from which application was received.All formalities should be completed as soon as possible andshould not take more than 15 days period. The concerned university will keep a proper record of all thedegrees/certificates/diplomas for which authentication applicationshave been verified by it and will offer this record for inspection ofgovernment officials as and when required. The universities are expected to provide a complete year-wiselist of all successful candidates for various courses to whomdegree/diploma/certificate/ have been issued/will be issued. University officials are expected to provide complete andunambiguous information in its first reply so as to avoid delay andinconvenience to applicants. It has been observed that privateuniversities which offer courses regulated by professional councilsor Distance education course do not provide information aboutpermission of councils and do not attach permission/recognitionletters. It has been observed that many private universities areissuing degree/diploma certificate with name of university andofficials which are not commensurate with the Act of University(e.g. designation of Chancellor and Vice-Chancellor are notapplicable for private universities but are being used incorrespondence and diploma/degree certificate). If University has entered into collaboration for providing a coursewith collaboration of any other institute, whether in country or
(10)Whom to contact:Place/Location:- Education (Group-4) Department, RoomNo.1215 & 1218, 2nd Floor, Main Building, GovernmentSecretariat, Rajasthan, Jaipur.Authority/Officer: Joint Secretary, Department of HigherEducationContact details:- Phone: 0141-2227017Email: jshegr4hrd@gmail.comTimings:(i) for submitting original document for authentication):Anytime through email(ii) Forwarding to University by Department- during workinghours on working days(iii) Personal presence for producing original degree/diplomafor authentication and submitting other documents: 2pmto 4 pm on working days (as per date and time mentionedin confirmation mail (Please note that (i) State observes fiveday week (Monday to Friday) (ii) office remains closed onGazetted Holidays.(iv) Applicants are advised to note that they should not approachoffice without receiving confirmation mail from theDepartment. The Department will not be in a position tocomplete the process of authentication if requisiteinformation has not been received from concerneduniversity. The office shall only entertain those studentswhich have been called by sending confirmation email.Joint Secretary, Higher Education11 Page abroad should bring it into notice and provide permission letter ofrelevant regulatory body such as UGC or AICTE.As per the regulations prevailing in the country, the Universities areexpected to ensure compliance of certain things such as ensuringthat a candidate is given admission for first degree (Graduationlevel) only when he/she has completed 2 or Senior Secondarylevel; completed at least three years of study for grant of graduationlevel degree; minimum 180 teaching days in a session for UGCregulated courses.In case, an applicant has been given lateral entry, properinformation regarding fulfilling directions of regulatory bodiesshould be provided.
Form-DHE/RAJ/Auth-1AGovernment of RajasthanEducation (Gr-4) DepartmentApplication Form for Authentication of Original Educational QualificationPlease read the instructions carefully before filing up and fill up in capital letters only.1- Personal Details of Qualification Holder:1. Name of QualificationHolder2. Passport Number3. Local Address4Permanent Full AddressRecent colourPhoto ofQualificationHolder5. Mobile No.6. Email ID2- Nationality-(a) Indian . (b) Foreign Country .)3- Details regarding Senior Secondary examination (a) Year of passing- .(b) Name of Board . District (State/Province) (Country)(c) Whether Board is recognized or equivalent as per AIU . (Yes/No)4- Graduation (in case authentication is applied for postgraduation or higher degree)(a) Year of passing- (b) Name of University District (State/Province) (Country)(c) Is University approved by country and/or equivalent as per AIU . .(Yes/No)5- Details of Document which is/are to be Authenticated:Document-1Document-2Document-3Title of Degree/DiplomaName of the UniversityDuration of course (yrs)Year (from-to)Enrollment No.Mode-Regular/DistanceName and Address ofaffiliated college/StudyCenter (City & State)Signature of candidatePage126- Was lateral entry given for the course for which authentication has been requested? (Yes/No)
7- Details of Stay in India (in case of foreign students/Indian national staying abroad)Duration ofActual Stay FromActual stay ToAnnexure atS. No. permission (From-to(Date)(Date)pageand period)(Provide photocopy of relevant pages of passport/permission/VISA)8- Details of Indian Postal order/s (IPO):S. No.I.P.O. No.DateValue in Rs.9- Details of offer/Job/ letter: Date of letter .Name and address of organization wherejob/admission has been offeredTitle ofJob/course/Designation/place of work/study(city/country)Contact person with whom informationcan be verified (Name, telephone no.with country code and email ID)10- Enclosures (Checklist):Photo pasted at relevant place at form Photocopy of relevant pages of passportPhotocopy of secondary Certificate Photocopy of Senior Sec. CertificatePhotocopy of Graduation degree Postal ordermarks Sheet of all semesters/years (for qual. to be authenticated)Offer/Job/Admission Letter Equivalence certificate by AIU For M.Phil/Ph.D. degrees:Filled form DHE/RAJ/Auth-1B NET/SLET (for Ph.D. only)Copy of Provisional certificate by university regarding awarding PhD degree as per UGCRegulations 2016 (for PhD after 05.05.2016) PageSignature of Applicant13I certify that the information given above is correct. I am aware that action may beinitiated against me in case I furnish false information or submit fake/fabricateddocuments.
Form- DHE/RAJ/Auth-3Additional form for authentication of M.Phil/Ph.D. degreePart-A : ( to be filled and signed by the candidate)(a) Name of candidate : .(b) Category of student .(SC/ST/OBC/SBC/) Divyang . (Yes/No)Women . (Yes/No) whether maternity/childcare leave allowed during PhD .(c) Mode: . (Full time/Part time/Distance)(d) Title of thesis . .(e) Is there Post graduation level course being conducted at institution? . (Yes/No)(f) Name of Research Guide . Designation.College where employed . Town/District .Name of university to which affiliated. .(g) Name of co-guide (If any) .Name of institution. District .(h) Date of Registration. Date of award.(i) Marks at postgraduation level .Grade . award date .(j) Details of M.Phil. : Date of Registration . Award .Percent Marks obtained . Grade .Name and address of Institution:. .Whether M.Phil and Ph.D. was offered as an integrated programme .(Yes/No)Signature and Name of the candidatePart-B(to be filled and signed by competent authority of University)Name of University.Nature of University. ( State/ Private /deemed)Date of entrance test when candidate appeared .
34 Mody University of Science and Technology, Lakshmangarh (Sikar) 35 Tantia University, Sri Ganganagar 36 OPJS University, Churu 37 Maulana Azad University, Jodhpur 38 Pacific Medical University, Udaipur 39 Madhav University, Pindwara (Sirohi) 40 IIHMR University, Jaipur 41 RNB Global University, Bikaner
er 12-14, 2007 27th Annual Conference of Rajasthan Economic Association National Paper Presented Water Resource Management in Rajasthan Decem ber 22-24, 2006 Annual Conference of Rajasthan Economic Association National Paper Presente
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Rajasthan Land Revenue Act, 1956 (Rajasthan Act No. 15 of 1956) read with section 101 and 102 of the said Act, the State Government hereby makes the following rules; namely.- 1. Short title extent and commencement.- (1) These rules may be called the Rajasthan Land Revenue (Allotment of waste land for bio-fuel
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Rajasthan Government Schemes RAJRAS 5 Contract Farming:The Rajasthan state government has amended the Rajasthan Agricultural Produce Markets (Third Amendment) Act 2005, to enable Contract Farming. Single window clearance system:A single point interface is in place for online submission & track
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