Electrical Safety Management Plan - University Of Queensland
Electrical SafetyManagement Plan (ESMP)
The University of QueenslandElectrical Safety Management PlanThis document replaces the Electrical Safety Management Plan of June 2006developed by OHS Division’s Electrical Safety Officers Daniel Martin andDarrell MoodyCommissionedJim CarmichaelOHSMay 2016DivisionAuthorGregory BrownP&FEditedAdrian MengedeP&FMatthew BurgessP&FAdrian McPaulP&FRoss DixonQBIRevision 0.1Revision 1.0July 2017Approved for publication by P&FHSCPage 1 of 27September2018
1.Introduction . 32.Objectives of the Electrical Safety Management Plan . 33.Principals of Risk Management . 34.Requirements for Electrical Workers. 35.Requirements for Electrical Work . 45.1Determine whether Equipment is Energised. 45.2Isolate Equipment (Lock Out Tag Out) . 45.3Energised (Live) Electrical Work . 45.4Work Methods . 56.Electrical Work by Students, Electrical Engineers and Academic Staff . 57.Duty Owed to a Person in Training . 58.Duties Assigned to Positions at University of Queensland . 69.University of Queensland Electrical Safety Duties . 89.1Primary duty of care. 89.2Designing electrical equipment or installations. . 89.3Manufacturing electrical equipment . 89.4Importing electrical equipment . 89.5Supplying or donating electrical equipment . 99.6Installing electrical equipment or electrical installation. . 99.7Repairing electrical equipment or electrical installation. . 910.Electrical Substations and Switchboards . 911.Hazardous Areas . 1012.Medical Areas . 1013.Overhead and Underground Services . 1014.University of Queensland Electrical Contractors Licence . 1115.Electrical Incident Reporting and Investigation . 1116.Notice issued by the Regulator . 11GLOSSARY . 12Appendix A Electrical Safety Certificate . 14Appendix B Permit to Excavate Around Electrical Cables . 15Appendix C Permit to Work Around Live Overhead Cables . 16Appendix D High Voltage Test Permit . 17Appendix E High Voltage Access Permit . 19Appendix F Entry Permit Electrical Maintenance High Voltage . 21Page 2 of 27
1.IntroductionThis plan has been produced following an exhaustive review of the QueenslandElectrical Safety Act 2002 and Regulations 2013. The bulk of this legislation appliesonly to a limited number of organisational units and staff within the university. Theplan is intended as a guide to help with the implementation of the Act andRegulations. In the event of any contradiction of the plan with legislation, currentlegislation takes precedence. In this document, any reference to the plan is in affect areference to current legislation.Notwithstanding the above, to ensure the brevity of this document, portions of theregulation that only apply to UQ in exceptional circumstances have been omitted fromdiscussion e.g. Section 57A Power of regulator to direct defective electrical work tobe rectified.Other sections of the regulations have been omitted from the plan as their explanationis trivial and the general knowledge of the law should form part of the mores of theUQ community e.g. Regulation 31 Misrepresentations about electrical equipment orwork.Specific information in relation to very specific items i.e. licensing applications andcancelations requirements have also been omitted.2.Objectives of the Electrical Safety Management PlanProvide the University of Queensland Senior Management Group with an assurancethat the University manages the electrical infrastructure, electrical appliances, andassociated electrical work in accordance with the Electrical Safety Act 2002.3.Principals of Risk ManagementNo person must carry out, or be directed to carry out, any Electrical Work for whichthey are not: qualified, licensed and competent to perform; orwhich may subject them or others to the potential for harm; orwhich may cause infrastructure or property damage.All Electrical work must be risk assessed prior to the start of the work as per UQsPPL 2.30.01b Occupational Health and Safety Risk Management – Procedure4.Requirements for Electrical WorkersStaff of the University of Queensland who manage electrical workers must ensure thatall electrical workers are registered with the University of Queensland’s QualifiedBusiness Person. The QBP is the OHS Director, who is required to keep a list ofelectrical workers with the following information as detailed below. Holder’s name.Number of the licence.Page 3 of 27
The class of the licence.Type of electrical work stated on the licence.Conditions or restrictions included in the licence.Date the licence expires.Jurisdiction in which the external licence was issued.A list of electrical workers is kept by the Human Resource Division of UQ on theAurion Database. (https://myaurion.hr.uq.edu.au).Staff of the University of Queensland who manage electrical workers must ensurethat: 5.The list of electrical workers is kept up to date.Electrical workers are provided with adequate training, supervision, tools andequipment appropriate to the nature of the task assigned them.Trained safety observers are made available as required.Electrical workers and safety observers have current competency incardiopulmonary resuscitation and low volt rescue. It is good practice to renewthese competencies every six months.Electrical workers are not allocated work for which they are not trained,licensed and assessed as competent to perform.Requirements for Electrical Work1A safe work method statement (SWMS) or a documented risk assessment must becompleted for electrical work. The specific items below must be addressed in theSWMS or risk assessment.5.1 Determine whether Equipment is EnergisedBefore electrical work is performed on electrical equipment it must be testedto ensure it is not energised. For high voltage equipment, conductors must alsobe earthed. All exposed parts must be treated as live until tested.5.2 Isolate Equipment (Lock Out Tag Out)Equipment isolation points must be physically locked out and a tag or noticemust be affixed to the lock or isolation point describing why and by whom theisolation was implemented as per UQ PPL 2.20.08 Lockout-Tagout guideline.5.3 Energised (Live) Electrical WorkWorking on energised (live) electrical equipment is prohibited except underthe following conditions: 1The electrical equipment worked on provides a vital health and safetyfunction.The electrical equipment must be energised (live) in order for the work tobe carried out properly.In order to test.Electrical Safety Regulation 2013 (Qld) Reg. 14, 15, 16, 17, 18, 19, 20, 21, and 22Page 4 of 27
There is no reasonably practicable alternative.The following work practices must be in place if energised (live) electrical work isperformed: A risk assessment in relation to the live work must be completed.The area where the electrical work is to be performed must be kept clear ofobstructions to allow for access and egress.The isolation point must be clearly marked and access and egress to this pointmust be established and maintained.The isolation point must be capable of being operated quickly.The person authorising the work must consult with the person in control of theworkplace (reference regulation). At the University of Queensland this refersto contractors. Any contractors undertaking live work must hold an UQapproved SWMS which explicitly details that live work will be performed aspart of the workIt is imperative that no contact occurs between person and live parts whileworking on electrical equipment. This is normally achieved by using mats,gloves and other personal protective equipment.Controls must be in place to ensure that there is no unauthorised access toequipment being worked on while it is live or energised.A safety observer is required for live work.5.4 Work MethodsWork must be performed in accordance with the SWMS. Tools must beappropriate for the work, have been tested and maintained in good workingorder.6.Electrical Work by Students, Electrical Engineers and Academic StaffThe Electrical Safety Act 2002 s55 (3) (g) provides an exemption so that a universitystudent can perform electrical work as part of training under the supervision ofteaching staff without holding an electrical worker license. All requirements of anelectrical worker will apply to the student and teaching staff.Organisational units wishing to make use of this exemption must obtain the explicitwritten permission of the Director OHS.7.Duty Owed to a Person in Training2Any person in the first six months of a training program or apprenticeship at theUniversity of Queensland must not be in the vicinity of exposed live high voltageparts. In the case of exposed live low voltage parts the person must not be at risk ofcontacting the live exposed parts.2Electrical Safety Regulation 2013 (Qld) Reg. 279Page 5 of 27
A person in training must work under a level of supervision suitable to theircompetence, qualifications and the task to be undertaken.8.Duties Assigned to Positions at University of QueenslandResponsibilities for electrical safety and the implementation of the Electrical SafetyManagement Plan (ESMP) on University of Queensland campuses and sites has beenoutlined in table 1 below.Page 6 of 27
RoleVice Chancellor’s Riskand ComplianceCommittee.Director OHSDirector P&FOrganisational UnitManagersSenior ElectricalEngineerWork Health andSafety Managers andCoordinatorsUniversity ofQueensland ElectricalWorkersStaff, Students andVisitorsResponsibilityApprove the ESMP.Ensure University wide application of the ESMP.Investigate electrical incidents and report to theregulator as required. The Director OHS is theendorsee on the University of Queensland’s electricalcontractors licence as the “Qualified BusinessPerson.”Responsible for the design, installation andmaintenance of the electrical infrastructure on allUniversity of Queensland campuses and sites.Establish and maintain procedures to ensurecompliance with the ESMP. Ensure all staff andcontractors working for them and their sections areaware of and comply with the requirements of theESMPProvide technical consultancy to the Director OHSand the Director P&F. Establish construction,installation and equipment standards. Establishinspection and maintenance regimes for all electricalassets and infrastructure owned or operated by theUniversity.Ensure all electrical incidents are notified to the OHSDivision. Perform incident investigation in the localarea and assist the OHS Division with incidentinvestigation where required. Audit electrical workand implement corrective measures as required.University of Queensland staff who are regarded aselectrical workers must comply with the ESMP andany additional local area requirements. Electricalworkers must report any electrical hazards to theirsupervisor. Electrical worker must always work withinthe bounds of their license and competency.If an organisational unit of the University ofQueensland has assessed that an electrical contractor’slicence is required for the electrical work performed intheir unit, the most senior electrical worker is requiredto act as the “Qualified Technical Person” and his orher name will be endorsed on the University ofQueensland’s electrical contractor’s licence.Staff who are not electrical workers, students andvisitors including contractors must ensure they do notexpose themselves to electrical hazards.Table 1Page 7 of 27
9.University of Queensland Electrical Safety Duties3Part 2 of the Electrical Safety Act 2002 places a range of duties on various stakeholders. This has been abridged and sections omitted to make the informationrelevant for UQ.9.1 Primary duty of care.The University of Queensland has a duty of care to ensure its undertaking isconducted in a way that is electrically safe.9.2 Designing electrical equipment or installations.UQ does design electrical equipment from time to time as part of researchprojects and hence it has a duty to ensure the equipment is designed to beelectrically safe.If this design is transferred on to another entity information about its use andinstallation, i.e. a user manual, must be provided.9.3 Manufacturing electrical equipmentUQ does manufacture electrical equipment from time to time as part ofresearch projects and hence has a duty to ensure the equipment ismanufactured to be electrically safe. The manufacturing process must beelectrically safe.Electrical equipment must be tested and inspected to be electrically safe and acertificate of electrical safety must be held on record.It is possible that UQ may be considered a “responsible supplier” if theelectrical equipment is considered “In-scope electrical equipment” i.e.designed as suitable, for household, personal or similar use. Currently UQ isnot regarded as a registered responsible supplier and hence no in-scopeelectrical equipment manufactured at UQ may be offered for sale.9.4 Importing electrical equipmentUQ often imports electrical equipment hence has a duty to ensure theequipment is designed to be electrically safe and tested and examined toensure it is electrically safe.It is possible that UQ may be considered a “responsible supplier” if theelectrical equipment is considered In-scope electrical equipment i.e. designedor marketed as suitable, for household, personal or similar use. Currently UQis not regarded as a registered responsible supplier and hence no in-scopeelectrical equipment imported by UQ may be offered for sale.In-scope electrical equipment that is marked with the Regulatory ComplianceMark (RCM) in compliance with the standard may be offered for sale.3Electrical Safety Act 2002 (Qld) ss 30,31, 32, 33, 34, 36, and 37Page 8 of 27
9.5 Supplying or donating electrical equipmentUQ may be considered a supplier if old equipment is donated to otherorganisations or if UQ supplies equipment as part of a joint venture. In theseevents UQ must provide written instruction on how the electrical equipmentmust be use to ensure its electrical safety i.e. a user manual.In relation to in-scope electrical equipment and where receiving organisationdoes not deal, repair or recondition second hand items of in-scope electricalequipment, additional information must be provided to the purchaser e.g. hasthe equipment been tested by a licensed electrical worker and details of thetest.In general commercially produced equipment should only be sold throughlicenced clearance houses and be shipped with a current test and tag in place,or clearly labelled as “NOT ELECTRICALLY TESTED.9.6 Installing electrical equipment or electrical installation.When new electrical equipment or an electrical installation is installed at UQsites, it must be tested and examined to ensure the equipment or theinstallation is electrically safe before commissioning. This work is performedby the Property and Facilities Division typically using competent contractors.A certificate similar to appendix A is produced by the installer.9.7 Repairing electrical equipment or electrical installation.Similar to 10.6 above, the repaired equipment or installation is subject to a testand is visually examined to ensure it is electrically safe before being allowedto return to operation. A certificate similar to appendix A is produced by therepairer.Notwithstanding the details listed in the Electrical Safety Act above, noorganisational unit shall permit staff, contractors, students or visitors to plug inor in any other manner, install, any electrical equipment altered ormanufactured by UQ without a Certificate of Electrical Safety (ReferAppendix A, Certificate of Electrical Safety) or a RCM mark.10. Electrical Substations and SwitchboardsUQ has forty 11 KV substations. These substations can only be entered by authorisedstaff and contractors. Any work in these stations can only be completed once a riskassessment or SWMS has been reviewed and training requirements have been met.In order to comply with the electrical safety regulations, two permit systems havebeen established in relation to the electrical substations at UQ. An access permit andan entry permit.The access permit is required to perform work on electrical equipment in thesubstations and the entry permit is required to again entry into the sub-stations. Anentry permit is required regardless to the requirement to perform work in thesubstation.Page 9 of 27
At all times the restrictions related to the performance of live Electrical workmust be observed.Access to switchboards shall be restricted to licenced electrical workers.11. Hazardous AreasElectrical equipment located in a hazardous area as defined in the UQ safety notice ofJuly 2016 must be inspected and tested by an accredited auditor when first connectedand after an additional installation of electrical equipment.Option 1Hazardous area dossier must be made available to the accredited auditors andauthorised electrical workers. The document must be held on site so that any services,changes or deletion can be reordered. A copy of the original document is availablefrom the P&F archive.Option 2Hazardous area dossier must be made available to the accredited auditors andauthorises electrical workers. The document must be held on an accessible computersystem so that any services, changes or deletion can be reordered. A copy of theoriginal document is available from the P&F archive.12. Medical AreasMany medical installations would fall in to the hazardous area classification, howeveras electrical appliances in these areas are directly connected to patients, additionalcontrols are required in these locations.Details of these additional controls are set out in AS3003.2011 Electrical installations- Patient treatment areas of hospitals and medical and dental practices therapy.13. Overhead and Underground Services11kV overhead un-insulated lines are in situ at Gatton, Pinjarra Hills and LongPocket. Exclusion zones have been regulated as 3m for a person or plant. The distanceis 600mm for vehicles passing by or underneath the line.A permit to work (Appendix C Permit to Work Around Live Overhead Cables) hasbeen develop by the P&F Division to ensure all the required control measures havebeen implemented before work is performed on or near these lines.The bulk of electrical distribution at the University of Queensland is via ungroundcables and as a result a permit to work has been developed by the P&F Division tocontrol excavation and to ensure the required controls have been implemented beforethe ground is broken (Appendix B Permit to Excavate around Electrical Cables).Page 10 of 27
14. University of Queensland Electrical Contractors LicenceA contractor’s licence is a licence issued by the Electrical Safety Office and is held bya company for the business of doing electrical work.A contractor’s licence is not required if all the electrical work performed by thecompany is only for the company. In the case of the University, all installation workcompleted by UQ Electrical Workers is only performed on UQ owned infrastructure.This is also true for the bulk of the electrical equipment work with the exception ofelectrical appliances.Some schools, who employ electrical workers, may manufacture or alter electricalappliances for their work. It may occur, and it has in the past, that this equipment isprovided for collaborative partners who would not be considered to be part of theUniversity. In these cases, there is a requirement for the University to hold anelectrical contractors licence.The University of Queensland holds a contractor’s licence for this purpose describedabove. The licence is held by the Director of OHS who acts as the qualified businessperson on the licence. Any organisational unit who needs to perform electrical workfor another entity must notify the Director OHS and they must have, in their employ,a licenced electrical worker who is willing to take on the role of qualified technicalperson.15. Electrical Incident Reporting and InvestigationAll incidents including all electrical incidents must be reported to the OHS Divisionas soon as practically possible.Incidents include injuries such as electric shock, near miss events and damage toequipment. The reporting mechanism is the on-line incident portal available via theOHS Division web site.All emergencies must be reported on 336 53333.The OHS Division will notify the regulator of all notifiable events. The universitycommunity does not require the specific reporting details and for brevity these havebeen omitted from this document but are available in the Electrical Safety Act 2002.The incident investigation will be completed by the local WHSC and by the OHSDivision depending on the circumstances of the incident.16. Notice issued by the RegulatorAny notices issued against the University or its employees must be brought to theattention of the OHS division by telephone call as soon as possible.The OHS Division will coordinate the response between UQ and the regulator.Page 11 of 27
GLOSSARYAccredited Auditor – Is an auditor appointed under regulation 235 of the ElectricalSafety Regulations. Details of an accredited auditor are listed in the approved form,Form 14. Form 14 is a Form created under Section 208 of the Electrical Safety Act2002.Electrical work - What Electrical work is? Connecting electrical equipment excluding using a plug and socket outlet.Any work on electrical equipment.Electrical work - What Electrical work is not? Connecting electrical equipment using plug and socket outlet.Work on electrical equipment when not exposed to an electrical hazard e.g.painting electrical equipment covers.Very simple and safe work e.g. replacing a fuse or light bulb.Where special arrangements have been developed for workplacesmanufacturing electrical equipment. A list of what is referred to as prescribedworkplaces are listed in Schedules 7 of the Electrical Safety Regulations.Running conduits provided they are earthed and wiring is not energized andwork is under the direction of a licensed electrician.Locating, mounting or fixing in place electrical equipment.Mounting electrical equipment but not connecting it to electricity.Exclusions to allow for trainees and assistants.Other exclusion not regarded as relevant to UQ.Electrical equipment - Electrical equipment means any apparatus, appliance, cable,conductor, fitting, insulator, material, meter or wire that is used for controlling,generating, supplying, transforming or transmitting electricity at a voltage greater than50 volts alternating current or 120 volts ripple free direct current (extra-low voltage).For equipment operated in a hazardous area there is no exclusion for extra-lowvoltage.Electrical equipment use in a vehicle is excluded from the provisions of the ElectricalSafety Act and hence it excluded from the scope of this document.Hazardous Area – an area in which an explosive atmosphere is present, or may beexpected to be present, in quantities such as to require special precautions for theconstruction, installation and use of potential ignition sources as per AS/NZS60079.10.1In-scope electrical equipmentDefined in Sections 48B of the Electrical SafetyAct 2002 as Electrical equipment designed suitable, for household, personal or similaruse. For a detailed list see AS/NZS 4417.2.2012 Annex BQualified Business Person (QBP) - for a licensed electrical contractor, is anindividual who satisfies the regulator that he or she is a fit and proper person and iscompetent to perform the business aspects of an electrical contractor. At UQ the QBPPage 12 of 27
is the Director OHS. The Director will be an endorsee on UQ's electrical contractor’slicense.Qualified Technical Person (QTP) - for a licensed electrical contractor, is anindividual who satisfies the regulator that he or she is a fit and proper person and hasheld for at least a year an electrical work license. At UQ the QTP is a nominatedelectrical worker for an Organization Unit which may require the use of an electricalcontractor’s license. The electrical worker name be an endorsee on UQ's electricalcontractor’s license.RCM Mark - The Regulatory Compliance Mark or RCM is a symbol utilised to showregulatory compliance under the defining standard (AS/NZS 4417.1:2012 Regulatorycompliance mark for electrical and electronic equipment – Use of the mark).Regulation - Electrical Safety Regulation 2013Safety Observers - Safety Observer (electrical) is a person who is competent to: Help with the electrical workRescue the person performing the workProvide resuscitation (rescue/resuscitation competence confirmed in theprevious twelve months).The requirement regarding “competent to help” would not necessarily require anelectrical work licence, for example the observer could be an electrical engineer.A Safety Observer (electrical) must be used when performing live electrical workunless the work involves testing electrical work or fault finding, where a documentedrisk assessment has indicated very low risk.Where the work has been assessed as high-risk, a Safety Observer (electrical) shall beused as one of the control measures. Examples of high-risk work include: Fault finding at a switchboard that has a high prospective fault current levelInstalling and replacing components at a switchboardWhere the worker is near the exclusion zone for exposed live partsPerforming complex fault findingPage 13 of 27
Appendix A Electrical Safety CertificatePage 14 of 27
Appendix B Permit to Excavate Around Electrical CablesPage 15 of 27
Appendix C Permit to Work Around Live Overhead CablesPage 16 of 27
Appendix D High Voltage Test PermitPage 17 of 27
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Appendix E High Voltage Access PermitPage 19 of 27
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Appendix F Entry Permit Electrical Maintenance High VoltagePage 21 of 27
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All Electrical work must be risk assessed prior to the start of the work as per UQs PPL 2.30.01b Occupational Health and Safety Risk Management - Procedure 4. Requirements for Electrical Workers Staff of the University of Queensland who manage electrical workers must ensure that
1 INTRODUCTION 1.1 OVERVIEW This Electrical Safety Management Plan (ESMP) sets the minimum compliance, risk and safety standards for Electrical Work conducted on behalf of Spotless. The Electrical Safety Management Plan applies to all Electrical Workers. Electrical Workers includes the following groups:
Electrical Infrastructure includes an electrical installation, electrical equipment, electrical line or associated equipment for an electrical line. 1.9 Electrical installation As per the Electrical Safety Act 2002 (s15) (a) An electrical installation is a group of items of electrical equipment that—
a2 door replacement plan 10/18/21 a3 door replacement openings 10/18/21 e001 electrical symbols and notes 10/18/21 e100 electrical plan - overall 10/18/21 e101 electrical plan - pod #1 10/18/21 e102 electrical plan - pod #2 10/18/21 e103 electrical plan - pod #3 10/18/21 e104 electrical plan - pod #4 10/18/21 e105 electrical plan - pod #5 10/18/21
P100 Partial Plumbing Plan ELECTRICAL E001 Electrical Notes E002 Electrical Symbols E003 Energy Compliance ED100 Electrical Demo Plan E100 Electrical Lighting Plan E200 Electrical Power Plan E300 Electrical One-Line E400 Electrical Schedules The Addenda, if any, are as follows: Number Date Pages . .
practicable. There are four electrical safety codes of practice: 1. Electrical safety code of practice 2013 - Managing electrical risks in the workplace 2. Electrical safety code of practice 2020 - Electrical equipment rural industry 3. Electrical safety code of practice 2020 - Working near overhead and underground electric lines 4.
In addition, this plan complies with guidelines set forth by the National Fire Protection Association NFPA 70 National Electrical Code, 70E Standard for Electrical Safety in the Workplace and 70B Preventative Electrical Maintenance. II. Purpose . This program provides information about electrical hazards, electrical safety procedures, equipment
and nationally recognized electrical safety related standards and other information. This document was revised to include electrical safety for enclosed electrical and electronic equipment, research and development, and the latest editions of 29CFR 1910 and 1926, National Electrical Code, National Electrical Safety Code, and National Fire .
a focus on electrical safety. This was the first electrical safety audit performed at the department after an updated Electrical Safety Program (ESP) was rolled out in and electrical safety training offered to certain employees. Personal protective equipment for shock and arc
