ADOA - General Accounting Office AGENCY PAYROLL GUIDE
ADOA – General Accounting OfficeAGENCY PAYROLL GUIDE:LABOR DISTRIBUTION
Agency Payroll GuideLABOR DISTRIBUTIONTable of ContentsOVERVIEW . 3AGENCY PAYROLL FUNCTIONS. 3DEADLINES. 3PAYROLL CYCLE . 3HELPFUL RESOURCES . 3TRAINING . 3NEED ASSISTANCE? . 3LABOR DISTRIBUTION CHANGES IN AFIS . 3INITIAL LABOR DISTRIBUTION SETUP . 4PAYROLL DISTRIBUTION - POSITIONS FORM (XR23.3) . 4DEFAULT LABOR UPDATES AT FISCAL YEAR END . 5TIME RECORDS. 5ETE LABOR DISTRIBUTION TEMPLATES . 6REPORTS . 6DATA WAREHOUSE POSITION (ZP02) REPORT . 6DATA WAREHOUSE POSITION-MULTIPLE LABOR DISTRIBUTION (XR23.3) REPORT. 6HRIS XR223 PERCENT DISTRIBUTION LISTING REPORT . 6- Internal Use OnlySeptember 1, 2021Labor Distribution 2
Agency Payroll GuideOverviewThe objective of this quick reference guide is to provide general information on the process of LaborDistribution on payroll expenditures in HRIS, as it relates to the Agency Labor Distribution Specialist.The guide is not intended to be all-inclusive and may not offer step-by-step instructions.Every Position in the HRIS has an associated Labor Distribution, which determines how payrollexpenditures will post to the Arizona Financial Information System (AFIS).Agency Payroll FunctionsUpdate Labor Distribution as necessaryDeadlinesUpdates to AFIS Chart of Account (COA) Elements for HRIS, interface to HRIS nightly. To be included inthe next payroll cycle, AFIS COA updates need to be made by Monday (Day 1) of payroll week 1(compute).Payroll CyclePayroll jobs use a 10-day cycle. Use this reference chart to determine the day of the week when DayNumbers are referred to in this guide.WeekWeek 1ComputeWeek 2 OffComputeMondayDay 1TuesdayDay 2WednesdayDay 3ThursdayDay 4FridayDay 5Day 6Day 7Day 8Day 9Day 10Helpful ResourcesTrainingHRIS Resource Guide -Agency Labor Distribution SpecialistADOA-GAO Quick Reference Guide - Chart of Account Elements for HRIS IntegrationNeed Assistance?gaosystemsupport@azdoa.govLabor Distribution changes in AFISThe AFIS Chart of Account (COA) elements are interfaced daily from AFIS to the HRIS, except onweekends and holidays. The primary HRIS Labor Distribution element is the AFIS Function, which mapsto the HRIS Accounting Unit. HRIS Labor Distribution is also supported by the HRIS Activity and HRISAccount Category. Ensure that AFIS Function Roll Ups are completed with Function Type HRIS (to makeAFIS Functions available in HRIS only) or HRLG (to make AFIS Functions available in HRIS and Tririga).Detailed instructions for creating and modifying AFIS chart of account elements for HRIS integration canbe found in the Chart of Account Elements for HRIS Integration ADOA-GAO Quick Reference Guide.- Internal Use OnlySeptember 1, 2021Labor Distribution 3
Agency Payroll GuideAFIS COAFunctionProgramProgram and PhaseLocation and Sub LocationActivity and Sub ActivityProgram PeriodActivityHRIS COAAccounting Unit 2 Character Agency Function: (AllAgencies)Activity , 2 character Agency Program: (All Agenciesexcept ADOT, EVA, & FOA)Activity 2 character Agency Program Phase: (ADOTOnly)Activity 2 character Agency Location Sub Location(EVA Only)Activity 2 Character Agency Activity Sub Activity :(FOA Only)Account Category Program Period: (All Agencies exceptADOT & EVA)Account Category AFIS Activity: (ADOT & EVA Only)Initial Labor Distribution setupWhen a position is initially set up on the Position Form (XP02.1), Labor Distribution information(Expense Account/Funding Source) must be entered at that time. The XP02.1 only allows one LaborDistribution funding source. Labor Distribution that needs to be expensed to multiple funding sourcesmust be set up on the Payroll Distribution - Positions Form (XR23.3), which will supersede the singlefunding source Labor Distribution on the XP02.1. Labor Distribution funding source percentages for aposition must always total 100%, regardless of the number of funding sources. The Agency Class & Comp Analyst can make permanent changes to the single defaultLabor Distribution funding source on a position using the XP02.1. Agency Human Resources can update this information using the Agency Position Form(ZP02). Labor Distribution changes that are made from one pay period to the next should bemade directly on the Employee’s timesheet.Payroll Distribution - Positions Form (XR23.3)The Payroll Distribution-Positions form (XR23.3) allows for multiple Labor Distribution funding sourcesfor each Position and it will supersede the existing labor distribution set-up on the Position Form(XP02.1) and Employee record (HR11.1). Items to Note:1. This process will be performed periodically and may be triggered by new hires, separations,position changes, budget implications, department reorganizations or changes in workassignments.2. The intent of the Payroll Distributions - Positions Form (XR23.3) is to add multiple LaborDistribution funding sources, but this form can also be used to do temporary (long-term) changesto a position's Labor Distribution.- Internal Use OnlySeptember 1, 2021Labor Distribution 4
Agency Payroll Guide3. Once changed, the Labor Distribution funding source setup on the Payroll Distribution - PositionsForm (XR23.3) will permanently override the default for the position. If additional LaborDistribution changes occur on the position, this form must also be updated.Default Labor Updates at Fiscal Year EndEach fiscal year end, the General Accounting Office updates the sub-account on all active positions onPosition form (XP02 or ZP02). The sub-account on multiple Labor Distribution form XR23.3 are alsoupdated. The positions that are not updated due to errors are communicated to the affected agenciesfor resolution.After changes are made, Labor Distribution defaults to the new appropriation year. Special cautionshould be used when paying handwrites during this time to ensure charges are correct.HRIS Position Labor Distribution ChangesAgency determines that aposition needs a labordistribution updateYESIs distributionupdate to singledefaultdistribution?NOIs multiplesplit changetemporary orpermanent?Update position usingZP02 or XP02depending on Job RoleTEMPORARYPERMANENTEnter distributionchange onEmployee TimesheetEnter distributionupdate usingPayroll Distributions –Positions (XR23.3)Form.File distributionchange paperwork.DONE!Time RecordsAn employee’s Labor Distribution will be used by default on XR32 or XR35.2 during the time entryprocess or as part the ETE interface into HRIS. If the default Labor Distribution should not be applied tothe employee’s time records, the Agency Payroll Specialist will need to manually update the new LaborDistribution for those hours within that pay period.Pay distribution PD field defaults to:- Internal Use OnlySeptember 1, 2021Labor Distribution 5
Agency Payroll Guide N if the employee does not have a multiple labor funding source setup on XR23.3 Y if the employee has a multiple labor funding source setup on XR23.3The PD field should be changed from Y to N if you will be overriding a multiple distribution with differentexpense information on the time record. The PD field change will need to be completed on eacheffected line of the XR32, XR35.2, or ZR35.2.ETE Labor Distribution TemplatesSome ETE agencies utilize ETE Labor Distribution Templates on ZS04. The HRIS ZS204 ETE Labor DetailReport will list all templates during a given pay period, as well as ETE time records that do not use atemplate. The Data Warehouse ETE Agency Templates report will show all agency templates availableon ZS04. Contact the GAO Central Payroll Office at Central.Payroll@azdoa.gov for assistance withdefining ETE Labor Distribution Templates.ReportsData Warehouse Position (ZP02) ReportThe Position (ZP02) Report is available on the Human Resources Data Warehouse, in the Agency HRISPayroll Reports folder. This report will show the default Labor Distribution for all positions in an agency.The report will also show positions currently filled with employees, as well as positions that do notcurrently have assigned employees.Data Warehouse Position-Multiple Labor Distribution (XR23.3)ReportThe Position-Multiple Labor Distribution (XR23.3) Report is available on the Human Resources DataWarehouse, in the Agency HRIS Payroll Reports folder. This report will show all positions in the agencywith multiple Labor Distribution funding sources. The report will also show the Labor Distributionassociated with the positions, and the percentages for each Labor Distribution element. The report willlist active employees who are associated with positions, as well as positions that currently do not haveactive employees assigned to them.HRIS XR223 Percent Distribution Listing ReportThis report provides a comprehensive listing of positions displaying position title, position status, jobcode and their Labor Distribution funding sources. Labor Distribution setup includes a single LaborDistribution funding source recorded on XP02/ZP02, and multiple Labor Distribution funding sources setup on XR23.3 if any.The XR223 report provides information on both filled and vacant positions. In addition to theinformation noted above pertaining to vacant positions, the report displays the employee’s EIN, name,employee status, FTE count and pay rate for filled positions. If there is more than one employee for aparticular position, the Labor Distribution information related to the position is displayed, but none ofthe employee detail information is displayed. In this situation, the following message is displayed on thereport: “***More than one employee for that position***”- Internal Use OnlySeptember 1, 2021Labor Distribution 6
Agency Payroll Functions Update Labor Distribution as necessary Deadlines Updates to AFIS Chart of Account (COA) Elements for HRIS, interface to HRIS nightly. To be included in the next payroll cycle, AFIS COA updates need to be made by Monday (Day 1) of payroll week 1 (compute). Payroll Cycle Payroll jobs use a 10-day cycle.
The Accounting Journal (JACTG) An accounting journal is an electronic record of financial transactions with detailed information within AFIS. The Accounting Journal holds all the accounting transactions for the State of Arizona. It is accessed by using the AFIS page code: JACTG. A few key details that are recorded on the Accounting Journal are:
FINANCIAL ACCOUNTING : MEANING, NATURE AND ROLE OF ACCOUNTING STRUCTURE 1.0 Objective 1.1 Introduction 1.2 Origin and Growth of Accounting 1.3 Meaning of Accounting 1.4 Distinction between Book-Keeping and Accounting 1.5 Distinction between Accounting and Accountancy 1.6 Nature of Accounting 1.7 Objectives of Accounting 1.8 Users of Accounting Information 1.9 Branches of Accounting 1.10 Role .
Arizona Department of Administration CAPITAL IMPROVEMENT PLAN INSTRUCTION MANUAL FISCAL YEAR 2021 . GENERAL SERVICES DIVISION . P. LANNING AND . C. ONSTRUCTION . S. . CIP FY2021 Capital Request Forms and Instructions 5 . CIP Project Scoping Process . ADOA GSD staff is available to provide technical support for the scoping and budget process. Use
latest operating systems and resume critical security patching routines. PIJ Form 2013-10-02 Page 4 of 8 IV. Technology Approach . 10/26/2015 2/26/2016 Closing 2/29/2016 3/16/2016 VI. Roles and Responsibilities . ADOA-ASET Project Investment Justification Information Templates
Defense Advanced Research Projects Agency. Defense Commissary Agency. Defense Contract Audit Agency. Defense Contract Management Agency * Defense Finance and Accounting Service. Defense Health Agency * Defense Information Systems Agency * Defense Intelligence Agency * Defense Legal Services Agency. Defense Logistics Agency * Defense POW/MIA .
Level 3 Accounting OVERVIEW – Course Information page ii General Overview NCEA Level 3 Accounting covers partnership accounting, company accounting, company annual report interpretation, cost accounting, management accounting and decision making. The Accounting Scholarship Standard is one standard with a focus on repo
Accounting Policies, Changes in Accounting Estimates and Errors Objective 1 The objective of this Standard is to prescribe the criteria for selecting and changing accounting policies, together with the accounting treatment and disclosure of changes in accounting policies, changes in accounting estimates and
Target Publications Pvt. Ltd. No part of this book may be reproduced or transmitted in any form or by any means, C.D. ROM/Audio Video Cassettes or electronic, mechanical including photocopying; recording orbyanyinformation storage and retrieval system without permission in writing from the Publisher. Based on the new textbook Exhaustive content coverage in Question & Answer format Answers .
