2018-11-26-BEARINPGOINT-SAM-Software Asset Management - BearingPoint

SAM Software Asset Management BearingPoint’s SAM approach enables customers to have control over the risks and complexities of software entitlements, optimize the use of software a ssets and minimize license consumption and costs. Customers will be able to make smarter decisions based on data they can trust.

Contents Market Drivers Our Approach Client Benefits References Contact SAM – Software Asset Management A BearingPoint Accelerator

Market Drivers Keeping track of software installation and linking its corresponding license are critical IT activities, helping customers ensure they are in full compliance with vendor contracts and are able to control software costs. Non-compliance is common when customers fail to monitor their licenses. At some point it will become an issue, particularly when a software vendor request an audit. 8-10% 63% only 3% of the IT budget is represented by software* of companies reported they were audited within the last 18-24 months* of organizations consider their SAM function to be service-aligned** * According to BSA Global Software Survey 2016 ** According to Gartner Cutting Software Spend Safely with SAM SAM – Software Asset Management A BearingPoint Accelerator up to 30% of total IT costs can be saved with a SAM program*

Market Drivers It is not a question of whether a customers’ software license will get audited. It’s only about when, how often and how costly the audit will be. The complexity and costs required to respond to an unexpected audit presents risks around unforeseen fees to “true up” the license position. Through our SAM we answer the right questions. Are we prepared for an audit? Are we allowed to use it? What software do we have installed? Do we really need all the software? What are our current contracts? Are we spending too much? What are we buying and who is buying it? SAM – Software Asset Management A BearingPoint Accelerator

BearingPoint transforms and restyles software asset management independent components, such as planning, procurement, inventory and use, to a compelling, customer tailored and interconnected self-service portal. Thus, the customer is relieved to install and manage on-premise solutions or provide expert license management staff. SAM Independent components SAM – Software Asset Management A BearingPoint Accelerator Interconnected self-service portal

SAM Tools SAM Processes Licence Advisory SAM – Software Asset Management A BearingPoint Accelerator Compliance Analysis Audits and Contracts Roles, Policies & Best Practice SAM Security Assessment ISO 19770 & Maturity Analysis Tool Evaluation Tool Tender License and Contract Optimization Optional as a managed service SAM Advisory Tool Evaluation & Setup SAM Roadmap & Strategy SAM Value Egnagements Target-Actual Comparison A well-defined SAM solution is relevant because of its individual capabilities. Therefore we offer a wide-ranging SAM portfolio with various services regarding SAM advisory and license advisory.

Due to the extensive cooperation between a joint governance board and a competitive nearshore operation center, we are able to deliver more value-added services for our customers. Direct contact, language skills and resource flexibility are just a few of the benefits provided therein. Customer 1 Governance A shared governance board warrant that all services are aligned to our solution, which is tailored to customer needs. Customer self-service enablement is the main goal. Operation Customer 4 Customer 3 BearingPoint Compliance Services C1 Our Service Delivery Center is confident, flexible and ready to generate value for our customers. Offering a continuous and holistic review of operations we identify and address issues proactively, uncover gaps and improvement opportunities for various organizations, technologies and processes. Customer 2 C3 F/OSS Service C1 C2 C5 C2 C3 Security Service SAM Service BearingPoint Compliance Services Delivery Center BE International SAM – Software Asset Management A BearingPoint Accelerator C4 BE Romania

Who can capitalize on SAM? In short, everyone! IT Streamlined procedures, upgrades and deployments Gain control by knowing what you have Prevent shelfware Legal More effectively prepared for a vendor audit License compliance Business Procurement More effective contract negotiation Centralized control of purchases SAM – Software Asset Management A BearingPoint Accelerator HR Employee compliance Better intake and outflow of employees and their software assets Corporate regulations and policies that minimize security and legal threat Simplified procedures, reporting and budgeting Manageable costs and safeguarding existing investments Policies, procedures, roles and responsibilities

References Major telecommunications provider Specialized company for lighting products Challenges Due to increased licensing models and diverse software products, the task of compliance just got complicated and more troublesome Count on legal certainty License compliance status should be visually divided and defined for each team and department in the company Challenges Due to the faulty implementation of a SAM tool, the customer is overwhelmed with the amount of commercial and technical data that needed to be processed Inadequate knowledge of license use rights Track software compliance Our Approach BearingPoint customized a self-service portal that allowed our customer to outsource their license management. The main features were: dashboard for quick insight, reporting for in-depth analysis and support for incidents or change requests. Data from all possible sources (technical and commercial) is processed and translated in easy-to-understand KPIs. Limit access permissions by defining the organizational units and establishing roles and responsibilities. Our Approach Our optimized procedure model delivered a target-oriented solution. Hence we defined and mapped how SAM supports our customer needs. We carefully outlined SAM roles and responsibilities, and standardized the ideal SAM strategy Client benefits The solutions and improvement of the SAM maturity level allows the customer to make informed business decisions. The self-service portal is always available online for the customer. Due to a better understanding of availability and use of software, the customer has considerable cost savings. View and monitor the KPIs that are relevant for your role, responsibilities, and goals. SAM – Software Asset Management A BearingPoint Accelerator Client benefits Seamless integration between systems and SAM program platform. Improved efficiency & eliminated guesswork, so complex data feel comfortable. Up-to-date overview of license compliance. Quick and flexible access to built-in KPIs.

Contact Stefan Pechardscheck Lucas Müller Thorsten Hoffmann Partner BearingPoint Germany stefan.pechardscheck@bearingpoint.com Manager BearingPoint Germany lucas.mueller@bearingpoint.com Manager BearingPoint Germany thorsten.hoffmann@bearingpoint.com About BearingPoint BearingPoint is an independent management and technology consultancy with European roots and a global reach. The company operates in three units: Consulting, Solutions and Ventures. Consulting covers the advisory business; Solutions provides the tools for successful digital transformation, regulatory technology and advanced analytics; Ventures drives the financing and development of start-ups. BearingPoint’s clients include many of the world’s leading companies and organizations. The firm has a global consulting network with more than 10,000 people and supports clients in over 75 countries, engaging with them to achieve measurable and sustainable success. For more information, please visit: Homepage: www.bearingpoint.com LinkedIn: www.linkedin.com/company/bearingpoint Twitter: @BearingPoint 2018 BearingPoint. All rights reserved SAM – Software Asset Management A BearingPoint Accelerator

SAM - Software Asset Management A BearingPoint Accelerator A well-defined SAM solution is relevant because of its individual capabilities. Therefore we o er a wide-ranging SAM portfolio with various services . European roots and a global reach. The company operates in three units: Consulting, Solutions and Ventures. Consulting covers .