MC Employee Handbook - Midland College
Midland College Employee Handbook If you have difficulty accessing the information in this document because of a disability, please email nmorgan@midland.edu.
Table of Contents Employee Handbook Receipt . 6 Introduction. 7 College Information. 8 Description of the College . 8 Purpose, Role, Mission Statement, Goals, and Objectives . 8 Board of Trustees . 9 Board Meetings . 10 Administration . 10 College Event Calendar . 11 Helpful Contacts. 11 Employment . 12 Equal Employment Opportunity . 12 New Positions . 12 Job Vacancy Announcements . 13 Hiring Processes . 13 Pre-Employment Examination and Inquiries . 13 Employment after Retirement . 14 Reemployment of Former Employees . 14 Contract and Noncontract Employment. 14 Volunteers . 14 Recertification of Employment Authorization . 15 Searches and Alcohol and Drug Testing . 15 Workload and Work Schedules. 17 Work Hours . 17 Travel – Determining Compensable Time for Nonexempt Employees . 17 Breaks for Expression of Breast Milk . 17 Outside Employment . 18 Performance Evaluation . 18 Promotion . 18 Demotion . 19 Compensation and Benefits . 20 Salaries, Wages, and Stipends . 20 Salary Progression . 20 Annualized Salary . 21 Salary-Grant Personnel . 21 Reclassification. 21 Paychecks . 22 Direct Deposit . 22 Payroll Deductions . 22 Overtime Compensation . 23 Midland College Employee Handbook January 2022 2
Travel Expense Reimbursement . 23 Full-Time Employee Benefits . 24 Retiree Benefits . 24 Health, Dental, and Life Insurance. 24 Supplemental Insurance Benefits . 25 Cafeteria Plan Benefits (Section 125) . 25 Workers’ Compensation Insurance . 26 Unemployment Compensation Insurance . 26 Retirement . 26 Optional Retirement Program Effective Date of Participation . 27 Optional Retirement Program Supplemental Rate . 27 Other Benefit Programs . 28 Leaves and Absences. 30 Vacation . 31 Holidays. 31 Immediate Family . 32 Sick Leave . 32 Personal Leave . 33 Bereavement Leave . 33 Sick Leave Bank . 33 Family and Medical Leave Act (FMLA)—General Provisions . 33 Local Procedures for Implementing Family and Medical Leave Provisions . 36 Workers’ Compensation Benefits . 37 Jury Duty . 38 Compliance with a Subpoena . 38 Truancy Court Appearances. 38 Religious Observance . 38 Unpaid Leave . 39 Leave for Staff Development . 39 Employee Professional Development . 40 Military Leave. 40 Leave for Peace Officers . 41 Quarantine Leave for Peace Officers and Emergency Medical Technicians . 41 Employee Relations and Communications. 42 Employee Recognition and Appreciation . 42 College Communications . 42 Complaints and Grievances . 43 Employee Conduct and Welfare . 44 Standards of Conduct . 44 Work Attire Guidelines . 47 Fundraising. 48 Discrimination, Harassment, and Retaliation on the Basis of Sex . 48 Midland College Employee Handbook January 2022 3
Discrimination, Harassment, and Retaliation on the Basis of Other Protected Characteristics . 50 Reporting Suspected Child Abuse . 51 Reporting Crime . 52 Technology Resources . 52 Personal Use of Electronic Media . 53 Web Presence . 54 Records Retention . 54 Criminal History Background Checks and Other Background Searches . 55 Driver Eligibility . 55 Employee Arrests and Convictions . 56 Alcohol and Drug-Abuse Prevention. 57 Tobacco Products and E-Cigarette Use. 57 Fraud and Financial Impropriety . 57 Conflict of Interest . 58 Gifts and Favors . 58 Intellectual Property . 58 Associations and Political Activities . 59 Safety . 60 Annual Security Report . 61 Possession of Firearms and Weapons . 61 General Procedures . 62 Campus Closures . 62 Emergencies . 62 Parking . 63 Purchasing Procedures . 63 Name and Address Changes . 63 Personnel Records . 63 Facilities Use . 64 Campus Programs for Minors . 65 Termination of Employment . 66 Resignations . 66 Dismissal or Nonrenewal of Contract Employees . 66 Dismissal of Noncontract Employees . 66 Exit Interviews and Procedures . 67 Reports Concerning Court-Ordered Withholding . 67 Student Issues . 68 Equal Educational Opportunities . 68 Student Records . 68 Student Complaints . 68 Student Welfare . 69 Student Conduct and Discipline . 69 Appendices . 70 Midland College Employee Handbook January 2022 4
Appendix A - Volunteer Agreement Form . 71 Appendix B - Reasonable Suspicion Searches Regulation . 73 Appendix C – Travel-Determining Compensable Time for Nonexempt Employees Regulation . 74 Appendix D – Outside Employment Form. 78 Appendix E – Performance Evaluation Regulation . 79 Appendix F –Request for Approval-PT Employee Working over 19hpw (PTOB Form) . 80 Appendix G – CHAP-Fit Wellness Release Time Regulation . 81 Appendix H – CHAP Fit Wellness Release Time Approval Form . 83 Appendix I – Leaves & Absences Regulation. 84 Appendix J – Weekly Leave Request Form. 88 Appendix K – Sick Leave Bank Regulation . 89 Appendix L – Sick Leave Bank Withdrawal Request Form . 92 Appendix M – Sick Leave Bank Donation Form . 94 Appendix N – Professional Development Transcript (non-faculty) . 95 Appendix O – Employee Complaint Forms . 97 Appendix P – Fundraising Procedures & Guidelines Regulation. 103 Appendix Q – Criminal History Background Checks Regulation . 105 Appendix R – Authorization & Acknowledgement for Driver Record Check Form . 107 Appendix S – General Guidance & FAQ’s for Employees & Supervisors – COVID-19 Regulation108 Appendix T – Temporary Remote Work Guidelines related to COVID-19 Regulation . 117 Appendix U – Use of Technology Resources Regulation . 120 Midland College Employee Handbook January 2022 5
Employee Handbook Receipt NAME: EMPLOYEE ID: LAST, FIRST, MI TITLE: DEPARTMENT: I hereby acknowledge receipt of a copy of the Midland College Employee Handbook. I agree to read the handbook and abide by the standards, policies, administrative regulations and procedures defined or referenced in this document. Employees have the option of receiving the handbook in electronic format or hard copy. The electronic copy of the Employee Handbook may be accessed on the College’s website -handbook.pdf. Please indicate your choice by checking the appropriate box below: I choose to receive the employee handbook in electronic format and accept responsibility for accessing it according to the instructions provided. I choose to receive a hard copy of the employee handbook and understand I am required to contact the Human Resources/Payroll department to obtain a hard copy. The information in this handbook is subject to change. I understand that changes in College policies may supersede, modify, or render obsolete the information summarized in this document. As the College provides updated policy information, I accept responsibility for reading and abiding by the changes. I also understand that the complete text of College policies may be accessed on the College’s website https://pol.tasb.org/Home/Index/885. I understand that the online version of the Employee Handbook and is the most current and authoritative. I understand that no modifications to contractual relationships or alterations of at-will employment relationships are intended by this handbook. I understand that I have an obligation to inform my supervisor and the Human Resources/Payroll department of any changes in personal information such as phone number, address, etc. I also accept responsibility for contacting my supervisor or the Human Resources/Payroll department if I have questions or concerns or need further explanation. Signature Date Printed Name Please sign and date this receipt and forward it to the Human Resources/Payroll department. Midland College Employee Handbook January 2022 6
Introduction The purpose of this handbook is to provide information that will help with questions and pave the way for a successful year. Not all College policies and procedures are included. Those that are have been summarized. Suggestions for additions and improvements to this handbook are welcome and may be sent to the Director of Human Resources/Payroll. This handbook is neither a contract nor a substitute for the official College policy manual. Nor is it intended to alter the at-will status of noncontract employees in any way. Rather, it is a guide to and a brief explanation of College policies and procedures related to employment. These policies and procedures can change at any time; these changes shall supersede any handbook provisions that are not compatible with the change. For more information, employees may refer to the policy codes that are associated with handbook topics, confer with their supervisor, or call the appropriate office. College policies can be accessed online at https://pol.tasb.org/Home/Index/885. Midland College Employee Handbook January 2022 7
College Information Description of the College Policies AA, AB, AC Series Midland College opened as a branch campus of the Permian Junior College System in September 1969. In November 1972, the Texas legislature passed an act enabling voters in Midland Independent School District to create a college district separate and apart from the Permian Junior College System. An election in December 1972 resulted in creation of the College District and issuance of 5,100,000 in bonds to construct facilities for the new college. The College has been dedicated to community service since opening in 1969. Academic, occupational-technical, and continuing education programs are provided for students from all segments of the population. The Midland College service area includes territory within Midland County, except the territory within the Greenwood Community; and Reagan, Pecos, Terrell, and Crockett Counties Purpose, Role, Mission Statement, Goals, and Objectives Policy AD MISSION STATEMENT: Midland College serves West Texas through exemplary teaching and dedicated public service. We prepare and inspire diverse students to start, strive, and succeed. We strengthen community through educational leadership and collaboration. Midland College provides quality programs and courses, relevant workforce development and continuing education, valuable personal enrichment and cultural experiences, and communityand student-centered services. The Strategic and Operational Goals and Objectives of the College are: GOAL 1: Start Increase participation in courses, programs and services Strategic Objective 1.1: Expand community-focused education and training Strategic Objective 1.2: Expand services focused on increasing community enrollment GOAL 2: Strive Support student development and meaningful progress toward educational goals Strategic Objective 2.1: Promote student competence in managing educational progress Strategic Objective 2.2: Implement structural changes designed to support student progress Strategic Objective 2.3: Build innovative, flexible student-centered support and resources Midland College Employee Handbook January 2022 8
GOAL 3: Succeed Improve students’ achievement of their educational goals Strategic Objective 3.1: Align educational programs with the dynamic expectations of partner institutions and employers Strategic Objective 3.2: Align services with the dynamic expectations of partner institutions and employers OPERATIONAL GOAL: Institutional Excellence Maintain the quality of programs, services, support and infrastructure Operational Objective 1: Attract and retain a qualified, competent, and accountable faculty and staff Operational Objective 2: Maintain the effectiveness of student-centered instruction and services Operational Objective 3: Maintain the effectiveness of community improvement activities, and lifelong learning and cultural experiences Operational Objective 4: Maintain fiscal, physical and technological resources that support and strengthen programs and services Board of Trustees Policies BA series and BB series Consistent with Texas law and Southern Association of Colleges and Schools Commission on College standards, the Midland College Board of Trustees (the Board) has the power to govern and oversee the management of the College. The board is the policy-making body for the College and has overall responsibility for the curriculum, taxes, annual budget, facilities, and appointment of the president or other chief executive, dean, faculty, and other employees. The board has complete and final control over College matters within limits established by state and federal laws and regulations. The Board is elected by the citizens of the college district to represent the community’s commitment to a strong educational program for students. Board members are elected at large and serve six-year terms. Board members serve without compensation, must be qualified voters, and must reside in the College district. Current Board members include: Paul L. Morris, Chairperson Steven C. Kiser, Vice Chairperson Charlene R. McBride, Secretary Adrian Carrasco, Board Member Stephen N. Castle, Board Member Linda J. Cowden, Board Member Midland College Employee Handbook January 2022 9
Scott Kidwell, Board Member G. Larry Lawrence, Board Member Scott Lynch, Board Member Board Meetings Policies BD series The Board usually meets on the third Tuesday of each month at 4:00 p.m. Special and emergency meetings may be called when necessary. A written notice of regular and special meetings will be posted on the college website, at dtrustees.php at least 72 hours before the scheduled meeting time. The written notice will show the date, time, place, and subjects of each meeting. In emergencies, a meeting may be held or addition to the board agenda made with a one-hour notice. The board meeting schedule, agendas, notices, and minutes are posted on the College website d-trustees.php. All meetings are open to the public. In certain circumstances, Texas law permits the Board to go into a closed session from which the public and others are excluded. Closed session may occur for such things as discussing prospective gifts or donations, real-property acquisition, certain personnel matters including employee complaints, security matters, student discipline, or consulting with attorneys regarding pending litigation. Administration Policies BF series and BG series Administrative and Academic Officers Steve Thomas, President Rick Bender, Vice President of Administrative Services Damon Kennedy, Vice President of Instructional Services Deana Savage, Special Advisor to the President Shawn Shreves, Vice President of Information Technology Julia Vickery, Vice President of Student Services Rebecca Bell, Executive Director of Institutional Advancement and the MC Foundation Joseph Butts, Executive Director of Facilities Dale Beikirch, Dean of Continuing Education Wendy Collins, Associate Dean of Health Sciences Dual Credit and Continuing Education Frank DeLaO, Dean of Social/Behavioral Sciences and Business Michael Dixon, Associate Vice President of Instructional Support Carmen Edwards, Dean of Health Sciences Midland College Employee Handbook January 2022 10
William Feeler, Dean of Fine Arts and Communications Lee Grimes, Dean of Instructional Support Services Nereida Huffman, Dean of Outreach and Advising Wendy Kane, Dean of Student Life Denise McKown, Dean of Education Jennifer Myers, Associate Vice President of Workforce Education Curt Pervier, Dean of Applied Technology Miranda Poage, Dean of Mathematics and Sciences Matt Tarpley, Director of the Williams Regional Technical Tra
Midland College Employee Handbook 6 January 2022 Employee Handbook Receipt NAME: EMPLOYEE ID: LAST, FIRST, MI TITLE: DEPARTMENT: I hereby acknowledge receipt of a copy of the Midland College Employee Handbook. I agree to read the handbook and abide by the standards, policies, administrative regulations and procedures
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for personal, family or household purposes. Midland is a debt collector as defined in 15 U.S.C. § 1692a and Wis. Stat. § 427.103(3). 11. Defendant Midland Funding, LLC ("Midland Funding") is a limited liability company with its principal place of business located at 3111 Camino Del Rio North, Suite 103, San Diego, CA 92108. 12.
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Midland College Faculty Handbook 2020-2021 Introduction This handbook is neither a contract nor a substitute for the official college policy manual. Rather, it is a guide to and a brief explanation of college policies and regulations related to the roles and responsibilities of faculty.
Midland College Dear Prospective Sonography Student: Thank you for your interest in the Midland College Sonography Program.The attached admissions information packet should answer any questions you have about the program's application process and admission requirements. The Sonography
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