Pre Qualification Document Pre Qualification Of Firms For-PDF Free Download

PRE QUALIFICATION DOCUMENT Pre Qualification of Firms for
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Table of Contents, Definitions 3, 1 INTRODUCTION 4. 2 OBJECTIVE 4, 3 PRE QUALIFICATION SCOPE 4, 4 RESPONSE REQUIREMENTS 5. 5 EVALUATION CRITERIA 6, 6 GENERAL TERMS AND CONDITIONS 6. 7 POST QUALIFICATION PROCUREMENT PROCEDURE 7, 7 1 Request for Proposal RFP 7. 7 2 Request for Quotations RFQs 8, 8 MINIMUM TERMS CONDITIONS FOR POST QUALIFICATION PROCUREMENT 8.
9 CLARIFICATIONS 10, ANNEXURE A 11, COMPLIANCE CERTIFICATES COMPLIANCE UNDERTAKING 11. ANNEXURE B 12, FIRMS REFERENCES 12, ANNEXURE C 13, EVALUATION CRITERIA 13. ANNEXURE D 18, PRE QUALIFICATION FORM 18, ANNEXURE E 34. REQUEST FOR QUOTATION FORMAT SUPPLIER RESPONSE 34, ANNEXURE F 38. REGION DETAIL FOR HEC HEIS 38, Page 2 of 38, Definitions.
1 Authorized Representative means any representative appointed from time to. time by the Purchaser or the Supplier, 2 Goods means equipment machinery and or other materials supplies which. the Contractor is required to supply to the Purchaser under the Purchase. Order Contract against each item sub category, 3 Services means work to be done by the supplier or other such obligations which. the Supplier is required to provide to the Purchaser under the Purchase. Order Contract, 4 Repair Maintenance means repair maintenance upgradation of any existing. item or replacement purchase of item in case of complete damage of existing item. or non repair item, 5 Group A Firms are those Pre Qualified firms which will fulfill mandatory clauses. as per Evaluation criteria Group A, 6 Group B Firms those Pre Qualified firms which will fulfill mandatory clauses as.
per Evaluation criteria Group B, 7 Purchase means purchase of any new Item Software etc. 8 RFP means request for proposal, 9 RFQ means request for quotation. 10 Purchaser means Higher Education Commission, 11 Supplier means the Firm Contractor selected by the Purchaser to deliver the. required Goods or Services under the Purchase Order Contract. 12 Purchase Order means a document issued by the Purchaser to the Supplier for. the delivery of Goods or Services or Repair Maintenance as required by the. 13 Commencement Date of the Contract means the date of signing of the. Contract between the Purchaser and the Contractor, 14 Contract means the agreement entered into between the Purchaser and the. Contractor as recorded in the Contract Form signed by the parties including all. Schedules and Attachments thereto and all documents incorporated by reference. 15 Contract Price means the price payable to the Contractor under the Purchase. Order Contract for the full and proper performance of its contractual obligations. 16 Day means calendar day, Page 3 of 38, 1 INTRODUCTION.
Higher Education Commission IT Division is managing multiple flagship projects Initiates of. HEC which includes but not limited to Pakistan Education Research Network PERN. National Video Conferencing Network NVCN Pakistan Internet exchange PIXP Prime. Minister Laptop Scheme PMLNS Smart Universities Digital Exchange Smart Campuses. Long Haul DWDM Business Process Automation System BPAS Data Centers Cloud. Services IT LABs etc for which IT division time to time floats tenders for the procurement of. goods and services for the IT related equipment services acquisitions through Request for. Proposals RFPs Moreover to ensure the smooth operations Services to HEC. Universities for matters where urgent interventions are required IT division acquires goods. services from the suppliers through floating Request for quotations RFQs. Higher Education Commission Sector H 9 Islamabad intends to Pre Qualify Firms for supply. of Goods Services Repair Maintenance under PPRA rule 15 16 under the categories 1. Data Center Equipment 2 Networking Equipment 3 IT Equipment 4 Electric Equipment. 5 HVAC 6 Civil Work 7 Trainings This exercise will enable all suppliers interested in. partnering with HEC for the supply of goods and services and will make them eligible to fairly. compete for any business opportunities that may be available at HEC for the supply of goods. and services, 2 OBJECTIVE, Higher Education Commission Sector H 9 Islamabad intends to Pre Qualify Firms in order. a Search for new suppliers of various goods and services on the market. b Create a list of suppliers as per category who shall be used every time IT. Division has a requirement as per scope of Pre Qualification. c Bench mark market rates quality and competitiveness. d Explore Innovative solutions and develop local suppliers. e Increase the procurement efficiency by decreasing the time communed in. Firms post shortlisting and evaluation, f Ensure the transparency in the procurement. 3 PRE QUALIFICATION SCOPE, a The Pre qualification tenure will be three 3 years subsequently at the end of. tenure the pre qualification period may be extended to another term with the. approval of competent authority, b Under the pre qualification firms will be shortlisted for subsequent procurement of. goods and services as per firms proposed categories subcategories on Form at. Annex D for the procurements up to 2 million rupees for each sub category. Page 4 of 38, c The Request for Proposal RFP for procurement of goods and services exceeding.
Rs 0 2 million will be circulated among all the pre qualified Firms Whereas the. Request for Quotations RFQs as per the format mentioned at Annex E shall be. called on emails to all prequalified firms for the specific procurement of goods and. services in consideration under Rs 0 2 million, 4 RESPONSE REQUIREMENTS. Potential bidders must follow the following requirement for their responses. 4 1 For this Pre Qualification PPRA s Rule 15 and 16 will be adopted. 4 2 Financial bids will be called from those firms only whom are Pre Qualified by the. competent authority, 4 3 All potential bidders must indicate their intention for selection for single or. multiple categories i e the potential bidder may participate in more than one. category as per the Pre Qualification Form mentioned at Annex D. 4 4 Bidders are required to submit a signed copy of Compliance Certificate Annex. A while affixing official stamp on it including name title fax number and e mail. address of the their authorized representative, 4 5 Bidders are required to fill and sign their project details while affixing official stamp. on each as per the format mentioned at Annex B Firms Refrence as provided. in this RFP and must submit it along with Proposal. 4 6 Certificate of Company Firm Contractor Registration Incorporation under the. laws of Pakistan, 4 7 Valid Registration Certificate for Income Tax Sales Tax. 4 8 Bidders applying for Group A Firm has to submit the Bank draft as earnest. money of amount Rs 50 000 in favour of DG Finance HEC at the time of. submission of pre qualification bid which will be released after completion of 3rd. Year However for any future RFP HEC standard payment terms in respect of. Earnest Money Bank Guarantee Performance Bank Guarantee Security Money. will be adopted, 4 9 Bidders applying for Group B Firm has to submit the Bank draft as earnest.
money of amount Rs 10 000 in favour of DG Finance HEC at the time of. submission of pre qualification bid which will be released after completion of 3rd. Year However for any future RFP HEC standard payment terms in respect of. Earnest Money Bank Guarantee Performance Bank Guarantee Security Money. will be adopted, 4 10 Bidders appling for for both the Groups has to submit the Bank draft as earnest. money of amount Rs 50 000 in favour of DG Finance HEC at the time of. submission of pre qualification bid which will be release after compeleiton of 3rd. year However for any future RFP HEC standard payment terms in respect of. Earnest Money Bank Guarantee Performance Bank Guarantee Security Money. will be adopted, 4 11 Incomplete and conditional responses will not be entertained. Page 5 of 38, 4 12 The Commission reserves the right to accept reject wholly or partially any. response or cancel the pre qualification process altogether at any stage of the. pre qualification process without assigning any reason. 4 13 Responses are liable to be rejected if they are not conforming to the terms. conditions and specifications stipulated in this pre qualification document. 4 14 Responses submitted via email or fax will not be entertained. 4 15 The term for Prequalification would be three 03 Years. 5 EVALUATION CRITERIA, 5 1 The responses will be evaluated as per Evaluation Criteria mentioned at. Annex C and proposals compliance with Mandatory requirements against. each category and its subcategory will only be shortlisted for further evaluation. 5 2 For qualifying bidders shall fulfill all the requirements as laid out in Part A. Mandatory Requirements of Evaluation Criteria If any of the mandatory. requirements is not met by the bidder the bid will be cancelled straightaway and. no further consideration will be given Moreover bidders will have to secure 70. overall score in the Evaluation Criteria for qualification in either group A or B. 5 3 Firms from the both groups will be asked to take part in bidding process. 5 4 Firms will be evalauted agianst Two groups i e. a Group A Firms are those Pre Qualified firms which will fullfill. mandatory clauses as per Evaluation criteria Group A. b Group B Firms are those Pre Qualified firms which will fullfill. mandatory clauses as per Evaluation criteria Group B. 5 5 The potential bidders shall be evaluated only for those Category and its Group. for which they have explicitly shown their intent to participate This evaluation. shall be separate and independent for each Category. 5 6 HEC may seek clarification from any of the participating bidders at any stage. during the pre qualification process as deem necessary. 6 GENERAL TERMS AND CONDITIONS, Following general terms conditions apply on all potential bidders.
6 1 The potential bidder should be registered with sales Tax and Income Tax. Department, 6 2 An affidavit on legal stamp paper worth Rs 100 to the effect that the firm has not. been blacklisted by any Government semi Government organization and there is. no litigation against the firm and agree to the Minnimum Clauses for Post. qualification Procumrnet as per Clauses 6 7 and its sub caluses of this RFP. Page 6 of 38, 6 3 Any procurement carried out through this pre qualification will be liable for. Minimum Terms Conditions of Post qualification Procurement mentioned at. Caluses 6 7 of this RFP, 6 4 Firms Contractors should note that during the period from the receipt of the. proposal and till further notice from the authority all queries should be. communicated via Contact person and in writing only. 6 5 The Purchaser will not be responsible for any costs or expenses incurred by. Firms Contractors in connection with the preparation or delivery of proposals. 6 6 Liquidated Damages, a Selected prequalified Supplier Contractors are liable to participate. response to the queries floated time to time by HEC for RFPs and RFQs. In case of non responsiveness or continous non performnace service. degaradation by the Contractor Contractor s submitted Earnest Money. may be forfeited and Firm may be blacklisted for any future procurement. b If the pre qualified bidder fail to provide supplies services as per HEC. requirements HEC may forfiet his earnest money security money and the. work will be done at the risk and cost of contractor. 7 POST QUALIFICATION PROCUREMENT PROCEDURE, 7 1 Request for Proposal RFP.
a The Request for Proposal RFP for purchase repair and. maintenance services exceeding Rs 0 2 million will be circulated among all. the pre qualified Firms, b RFP will be floated based on the PPRA rules and its sub clauses as per the. nature and complexity of the project department services required. c All the pre qualified firms will be responsible to respond to the purchaser. either through Courier Service Email Fax, d The pre qualified firms are liable to respond to all the queries of HEC within. the stipulated time mentioned in the RFP, e The proposals bids will be evaluated based on the Technical and Financial. Evaluation Criteria as led out in RFP, f The contract will be awarded to highest technically qualified and lowest. quoted bidder, g After the approval of any Work Award a Contract Agreement or an.
Addendum of existing valid Contract Agreement of same project on the. stamp paper shall be executed by HEC with selected prequalified bidder i e. Contractor within 15 days from the date of issuance of LoI Letter of Intent. Work Order, Page 7 of 38, h Payment will be made as per terms and conditions mentioned in RFP. Invoices will be cleared as soon as possible not exceeding 30 days upon. receiving the invoice and complete supporting documents. 7 2 Request for Quotations RFQs, a Request for Quotations RFQs as per the format mentioned at Annex E. shall be called on emails to all prequalified firms for the specific. repair maintenance purchase job in consideration, b The response time resolution time repair time and replacement time shall. be communicated within the email for which the RFQ has been requested. c The quotations submitted in conformance response time resolution time. repair time and replacement time shared in email received within stipulated. time will be accepted for further consideration, d The work purchase order shall be placed to. Page 1 of 38 PRE QUALIFICATION DOCUMENT Pre Qualification of Firms for Supply of Goods Services Repair amp Maintenance Under Categories Data Center Equipment Networking Equipment IT Equipment Electrical

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