Parent Advisory Council - OSPI
Parent Advisory CouncilPAC TRAINING MANUALWashington Office of Superintendent of Public Instruction (OSPI)Washington State Migrant Education ProgramPO Box 47200 Olympia, WA 98504-7200(360) ult.aspxPrint Date: 07/2016
Table of ContentsSection 1: Washington State Migrant Education ProgramHistorical Perspective . SectionProgram Goals . SectionOffice of Superintendent of Public Instruction (OSPI) Desired Outcomesin the Migrant Education Program . SectionOrganizational Chart Washington State Migrant Education Program . SectionOrganizational Structure . SectionGlossary of Acronyms . SectionGlossary of Terms . SectionFederally Funded Services in Washington State . SectionServices Funded by the Migrant Education Program . SectionSection 2: Washington State MEP Parent Advisory CouncilRole of the Parent Advisory Council . SectionParent Advisory Council Selection . SectionResponsibility of the PAC Officers (executive committee) . SectionPAC Officer Descriptions (executive committee) . SectionRoles and Responsibilities of the Federal Programs Director andDesignated Staff . SectionSample Bylaws of the PAC. SectionRelationship between the Parent Advisory Council andthe State Advisory Committee . SectionWashington State MEP State Advisory Committee (SAC) Members . Section1, Page 21, Page 31,1,1,1,1,1,1,Page 3Page 4Page 5Page 6Pages 6-10Pages 10-11Page 112,2,2,2,Page 13Page 13Page 14Pages 14-152, Page 152, Pages 16-212, Page 222, Page 23Section 3: Conducting Effective MeetingsMeeting Details . Section 3, Pages 25-26Things to Consider. Section 3, Page 25Things That Happen at Meetings . Section 3, Page 25Meeting Tips . Section 3, Page 25Acceptable Meeting Behavior . Section 3, Page 25Unacceptable Meeting Behavior . Section 3, Page 25Encouraging Participation from All. Section 3, Pages 25-26Symptoms of Meeting Problems . Section 3, Page 26Common Pitfalls in Meetings . Section 3, Page 26Basic Dialogue when Conducting a Meeting . SectionThe Motion . SectionWhat is a Motion?. Section 3, Page 29Standard Procedure for Introducing a Motion . Section 3, Page 29How a Motion May be Amended. Section 3, Page 29Some Common Motions . Section 3, Page 29Motions That Do Not Require a Second . Section 3, Page 30Motions That Cannot be Amended . Section 3, Page 30Motions That Cannot be Debated . Section 3, Page 30Motions That Require a Two-Thirds (2/3) Vote . Section 3, Page 30How a Motion is Made. Section 3, Pages 30-31Methods of Voting on a Motion . Section 3, Page 31Parliamentary Procedure Glossary of Terms . SectionGround Rules to Promote an Effective Meeting. SectionRecommended Meeting Room Arrangements . SectionNotes Page . Section3, Pages 27-283, Pages 29-313,3,3,3,Pages 32-33Page 33Page 34Page 35
Washington StateMigrant EducationProgramSection 1This Section Contains: Historical Perspective: Migrant Education Program Title I, Part C Migrant Education Program Goals Office of Superintendent of Public Instruction (OSPI) DesiredOutcomes in the Migrant Education Program Organizational Chart-Washington State Migrant Education Program Organizational Structure Glossary of Acronyms Glossary of Terms Federally Funded Services in Washington State Services Funded by the Migrant Education ProgramPAC Training Manual Section 1: Washington State Migrant Education Program (MEP)1
Historical Perspective:Migrant Education Program,Title I, Part CThe requirement for temporary or seasonal migrant labor in agriculture, fishing, dairy,and forestry industries has been and continues to be an essential element toWashington State's economy.The children of migrant families have long been an increasing concern to our nation.However, prior to the 1960s not much real progress was made toward meeting theneeds of this portion of our population. For many years, the children of migrant workerswere shamefully neglected.Schools often made little effort to enroll these "temporary" residents. Usually, classeswere already filled with local children. Bringing large numbers of strangers into theclassrooms for so short a period, it was often argued, it would disturb the routine andset back the programs for local resident children. Other factors also came into play asconcerned people attempting to enroll migrant children were many times thwarted bythe migrant parents who wished to have their children near, either working with themor taking care of younger children.In 1966, following the establishment of the 1965 Elementary and Secondary EducationAct (ESEA) Title I Program, Congress established Title I Part C, Education of MigratoryChildren, which specifically focused on providing migrant children the opportunity andresources for a formal and equal education. Recognizing that the migrant child was notthe sole responsibility of one district, one community, or one state, federal funds wereallocated to states with the assurance that each state or their local operating agencieswould identify and address the special educational needs of migratory children andensure that migratory children have an opportunity to meet the same challenging Statecontent standards and challenging State student performance standards that allchildren are expected to meet.PAC Training Manual Section 1: Washington State Migrant Education Program (MEP)2
Migrant Education Program GoalsThe goal of the Migrant Education Program (MEP) is to provide supplementaryeducational programs and health services to migrant children. Special programs aredesigned to meet the unique educational needs of migrant children. It is the goal ofthe MEP to coordinate program activities with similar school programs in Washingtonand in other states.The Migrant Education Program will strive to: Provide all migrant youth appropriate services and support, which will preparethem to succeed in school. Provide opportunities for all migrant youth to complete their education coursedesigned for success in life. Enable parents to effectively intervene in their child’s social, emotional, andeducational success. Assure educational continuity for migrant students. Strengthen and create effective partnerships at the state, regional, and locallevels to support the migrant child.Office of Superintendent of Pubic Instruction(OSPI) Desired Outcomes in the Migrant EducationProgram Academics – increase the number of migrant students meeting standard in mathand English language arts (reading). Graduation – increase the number of migrant students graduating from high school. English language proficiency – close the achievement gap between English proficientmigrant student and Limited English Proficient migrant students through thecoordination of services available from state and federal English languagedevelopment programs. Non-academic services – provide support and resources to migrant students andtheir families as feasible.PAC Training Manual Section 1: Washington State Migrant Education Program (MEP)3
Organizational ChartWashington State Migrant Education ProgramPAC Training Manual Section 1: Washington State Migrant Education Program (MEP)4
Organizational StructureOffice(s)OSPI Migrant andBilingual EducationPrograms, Olympia(360) 725-6147Mea Moore, DirectorSylvia Reyna, ProgramSupervisorLupe Ledesma, ProgramSupervisorMigrant Student Data,Recruitment, and Support(MSDRS), Sunnyside(509) 837-2712(800) 274-6084Migrant Education HealthProgram, Wenatchee(509) 667-3646Educational ServiceDistrict Migrant Ed Offices ESD 105, Yakima(509) 454-2856 ESD 123, Pasco(509) 544-5756 NCESD 171,Wenatchee(509) 667-3631 NWESD 189,Anacortes(360) 299-4047Function and Services Obtain and allocate Federal Title I, Part C funding Monitor compliance with State and Federal policies andregulations Work with the State Advisory Committee to receive inputand feedback on the services and resources to support theidentified needs of migrant students. Coordination of state program services State identification and recruitment of families qualifying formigrant services State migrant records management through MigrantStudent Information System (MSIS) databaseProfessional development in recruitment and identificationPASS needs of local school districts and databaseFunding data & statistical reports Facilitation of services for Out of School Youth (OSY) ages16-21 Coordinate provision of health benefits to migrant familiesin accordance with State and Federal laws and regulations. Schedules health and dental care exams for migrantchildren statewide. Coordinates with medical and dentalagencies and assists in making local connection for LEAs. Technical assistance in program planning andimplementation of local educational agency MigrantEducation Programs; Professional development and teacher training on strategiesto work with migrant students and their families. Training of district and building staff in facilitation ofparental involvement of migrant families in their children'sschools. Graduation Specialist and Student Advocate trainingPAC Training Manual Section 1: Washington State Migrant Education Program (MEP)5
Glossary of AcronymsCOE-Certificate of EligibilityMSDRS-Migrant Student Data,Recruitment, and Support OfficeESD-Educational Service DistrictOSPI-Office of Superintendent of PublicInstructionESEA-Elementary and SecondaryEducation ActOSY-Out-of-School YouthESSA-Every Student Succeeds ActPAC-Parent Advisory CouncilFPD-Federal Program DirectorPASS-Portable Assisted Study SequenceLEA-Local Educational Agency (i.e.school districtPFS-Priority for ServiceMEP-Migrant Education ProgramSAC-State Advisory CommitteeGlossary of TermsAge Level (Grade Level) - The average grade level of a child as identified given their age.Allocation - The amount of money set aside by the state for local school district programs.Application - The process by which local school districts demonstrate the type of services tobe provided with Title I, Migrant Education Program funds to address the needs of migrantstudents in their district.Audit - A review of the program financial records to ensure program funds are being usedwithin regulatory requirements.Authorization - An authorization bill is a proposed public law that permits the federalgovernment to carry out various functions and programs.Average Daily Attendance - The average number of children enrolled in school each day.Every state has its own way of computing average daily attendance.PAC Training Manual Section 1: Washington State Migrant Education Program (MEP)6
Average Per-Pupil Expenditure - The amount of state funds set aside to pay for publiceducation per student.Basic Skills - The minimum set of skills and academic knowledge a student should be able todemonstrate by the time they complete their K-12 education.Certificate of Eligibility (COE) - The document used to verify the eligibility of migrantstudents and their families for program services.Compensatory Education - Supplementary programs or services designed to help children atrisk of low educational achievement reach their full potential.Compliance - The act of adhering to, and demonstrating adherence to, a standard orregulation.Consolidated Application – A jointly developed application submitted to the Department ofEducation that addresses the goals and objectives of individual federal programs under theElementary and Secondary Education Act to be administered by the State Education Agency.Criteria – A standard by which a judgment or decision is made.Curriculum – A set of course materials utilized in the education of students.Diagnostic – A process to examine and analyze in an attempt to understand and explain.Dissemination – A process by which information is spread or circulated.Educational Service District - Nine administrative organizations established in WashingtonState to provide centralized services, such as teacher training, for school districts within itsgeographic area.Eductional Service District Migrant Education Offices– Four regional offices funded bythe Office of Superintendent of Public Instruction to provide support services and technicalassistance to local educational agencies receiving migrant funds. These offices are located inthe following Educational Service Districts: ESD 105-Yakima; ESD 123-Pasco; ESD 171Wenatchee; and ESD 189-Anacortes.Educationally Disadvantaged - A student who’s economic, social, language, or culturalbackground may impact their ability to learn at the same pace as other students.Elementary and Secondary Education Act (ESEA) - A United States federal statuteenacted April 11, 1965. The Act is an extensive statute which funds primary and secondaryeducation. As mandated in the Act, the funds are authorized for professional development,instructional materials, and resources to support educational programs, and parentalinvolvement promotion. The Act was originally authorized through 1970, however thePAC Training Manual Section 1: Washington State Migrant Education Program (MEP)7
government has reauthorized the Act every five years since its enactment. The currentreauthorization of ESEA is the No Child Left Behind Act of 2001.Ethnicity –The recognition from others of a group's distinctiveness and the recognition ofcommon cultural, linguistic, religious, behavioral or biological traits, real or presumed, asindicators of contrast to other groups.Evaluation - An examination or determination of a child's academic progress that comparesknowledge, performance, and achievement to expectations.Every Student Succeeds Act – The Every Student Succeeds Act is the congressionalreauthorization of the Elementary and Secondary Education signed into law December 2015.The Act supports the federal funding of educational programs to the states. The focus of thefunds is to help close the achievement gap between disadvantaged and minority students andtheir peers. For detailed information, log on to the U.S. Department of Education website:http://www.ed.govExecutive Committee or Council – is a subgroup of the Parent Advisory Council (PAC) thatleads the advisory council and can be made available to the local Migrant Education Programdirector at times when the entire PAC is not available to meet.Federal Programs Director – a school district employee designated to manage the federaland state grants and programs the local school district receives.General Migrant Parent Meeting- A large group meeting for migrant parents. The agendacould be planned and prepared by the PAC.Goals – An intention or end that one or a group of people strive to attain.Government Performance and Results Act – enacted by US Congress in 1993, itestablished strategic planning and performance measurements in the Federal Gonverment. TheMigrant Education Program performance indicators include increasing the percentage of migrantstudents at or above proficient in state assessments in reading and math; increasng thepercentage of migrant students who received credit in Algebra I by 11th Grade; and increasingthe percentage of migrant students Grades 7-12 promoted to next grade level and graduating.Grant Award – A set of funds given to an agency for a particular purpose.Grievance Procedures – An official procedure that outlines and defines the process (withtimeline) for an individual or group to file a formal complaint to local school district board ofdirectors and/or to OSPI.Identification and Recruitment (I/R) – Activities conducted to ascertain the presence andlocation of migrant populations within each state.PAC Training Manual Section 1: Washington State Migrant Education Program (MEP)8
Local Educational Agency – Also known as school district, the LEA has legal authority toadminister public education in a city or county.Maintenance of Effort - Local school districts receiving federal funds must continue tosupport public elementary and secondary schools with state and local funds.Migrant Child – A child between the ages of 0-21 who has not yet graduated and moves withtheir families or by themselves across school district boundaries to obtain employment inagriculture or fishing-related activities.Migrant Student Data, Recruitment and Support (MSDRS) – The state office fundedthrough the Office of Superintendent of Public Instruction supports the computerized MigrantStudent Information System (MSIS) and the Identification and Recruitment (I/R) effortsstatewide.Needs Assessment – A study of a student’s needs (academic and non-academic) todetermine the services to be provided.Objective – A statement of an expected outcome or goal.Out of School Youth - Out of School Youth (OSY) is defined as any migrant youth betweenthe ages of 16-21 that has not graduated from high school or received a GED and is notcurrently enrolled in school.Office of Superintendent of Public Instruction (OSPI) - The State Educational Agency(SEA) in Washington State responsible for administering state and federal educational fundsand programs.Parent Advisory Council – A representative group of migrant parents required by law underTitle I, Part C to advise the local educational agency in the planning, implementation, andevaluation of its MEP.Policy – A plan of action to guide decisions and achieve a rational outcome that may be as aresult of implemented rules and regulations.Portable Assisted Study Sequence (PASS) – semi-independent academic courses createdfor the use by secondary migrant students needing credit recovery.Priority for Service (PFS) Migrant Students – Migrant students who had an interruptedregular school year and are most at-risk of not meeting state academic and achievementstandards.Private School - A school operated and supported by a private organization and does notdirectly receive state or federal funds.Procedure - A particular way of doing something.PAC Training Manual Section 1: Washington State Migrant Education Program (MEP)9
Program Review - A review of the local educational agency that implements federal programsto ensure it is aligned with federal and state regulations.Qualifying Arrival Date (QAD) - The month, date, and year recorded on the Certificate ofEligibility (COE) a migrant child and/or their family moved to acquire qualifying work.Regulations - Rules
The goal of the Migrant Education Program (MEP) is to provide supplementary educational programs and health services to migrant children. Special programs are designed to meet the unique educational needs of migrant children. It is the goal of the MEP to coordinate program activities with s
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