Local Vehicle Procurement Sample RFQ - President Of Liberia
Page 1 of 7PEACE CORPSOverseas Request for Quotation (RFQ) for Supplies/Services/EquipmentRFQ Number: 20-01Date: Friday, June 26, 2020Peace Corps/Liberia has a need for five vehicles. Peace Corps is soliciting fixed-price quotations from thevendor community for the vehicles detailed below.If you are interested in submitting a quotation, please do so by sending your completed and signedAttachment 1—Vendor Quotation Form by e-mail to:Name: John Bryan, Director of Management and OperationsE-mail: jbryan@peacecorps.govandName: Ruskin Kaibanja, General Services ManagerE-mail: rkaibanja@peacecorps.govQuotations are due no later than 5:00pm GMT on Friday, July 24, 2020. Late quotations will not beaccepted.Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individualnoted above in advance of the RFQ due date. No phone calls please.Peace Corps will evaluate all quotations received by the deadline based on the minimum requirementsand/or evaluation factor(s) shown below. Contingent on the availability of funds and continued need forthe supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firmfixed-price contract for the purchase of the required vehicles to the selected vendor. The Peace Corpsreserves the right to make a partial award of the requirements identified below to one or more vendors.If a Vendor is unable to provide all required vehicles, they may submit a quotation only for those vehiclesfor which they can meet the requirements.A.Statement of Work/Description of RequirementsPeace Corps requires the vehicle(s) and services identified below.Item001002003004Description (Make, Model, andBody Style)Toyota Land Cruiser Prado TX3.0L diesel 7 seater (Code:LJ150-GKMEE-A1)Toyota Land Cruiser 79 DoubleCabin Pickup (Code: HZJ79DKMRS-A2)Toyota Land Cruiser 76 Hardtop(5-door) (Code: HZJ76-RKMRSA2)Toyota Land Cruiser 78 Hardtop13 seater (3-door) (Code: HZJ78RJMRS-A3)QuantitySpecifications1See Chart 0011See Chart 0022See Chart 0031See Chart 004All vehicles must contain the following standard options:OCFO/ACMFebruary 2020
Page 2 of 7 Be unused with original, unused partsSeat belts (all locations, including front, rear, side, middle, and jump seat passengers)Air conditioningAM/FM radio and CD playerPower assisted steeringIntermittent wipersMud guardsOwner’s manual in EnglishElectronic anti-theft systemSteering wheel lockThe manufacturer’s commercial warranty registered to the Peace Corps as the first registeredownerAll vehicle(s) must meet local regulations and be able to be supported by the local authorized distributor.All vehicle(s) must include general and/or tropical specifications.The vendor must provide all necessary paperwork/documentation to the Peace Corps for Peace Corps toregister all vehicle(s) with the proper authorities in Liberia, identifying the US Embassy in Liberia as thelegal owner of the vehicle(s) in accordance with US Embassy requirements.If importing the vehicles into Liberia, the vendor must: transport the vehicle to Monrovia, LiberiaIf importing the vehicles into Liberia, Peace Corps will accept quotations indicating that the Vendor will:a) Complete the customs clearance process based on duty exemption approval documents providedto the vendor by the Peace Corps; andb) Complete the necessary importation registration paperwork,Or that the Vendor will not be providing services a) and b) specified above. If the Vendor’s quotationspecifies that they will not be providing services a) and b) specified above, the Vendor’s quotation will beevaluated as if the cost was 1,700 USD per vehicle more than the quoted price. This adjustment is forevaluation purposes only.Make, Model, and Body StyleEngine SizePassenger CapacityTransmission TypeFuel TypeSteering Wheel PositionAdditional SpecificationsMake, Model, and Body StyleEngine SizePassenger CapacityOCFO/ACMFebruary 2020CHART 001Toyota Land Cruiser Prado TX 3.0L diesel 7 seater (Code:LJ150-GKMEE-A1)3.0 L7Manual, 4 wheel drive optionDieselLeft-Hand Drive (Liberia)- Installed all terrain tires- Installed floor carpets/rubber mats- Installed running boards/ sidebar/ side steps- Installed snorkel (option code: SNORK)- Installed wind deflectors (option code: WIND)- Toyota Audio Unit (option code: RCD)- Installed clear (non-tinted) security filmCHART 002Toyota Land Cruiser 79 Double Cabin Pickup (Code: HZJ79DKMRS-A2)4.2 L6 seater
Page 3 of 7Transmission TypeFuel TypeSteering Wheel PositionAdditional SpecificationsMake, Model, and Body StyleEngine SizePassenger CapacityTransmission TypeFuel TypeSteering Wheel PositionAdditional SpecificationsMake, Model, and Body StyleEngine SizePassenger CapacityTransmission TypeFuel TypeSteering Wheel PositionAdditional SpecificationsOCFO/ACMFebruary 2020Manual, 4 wheel drive optionDieselLeft-Hand drive (Liberia)- Installed all terrain tires- Installed floor carpets/rubber mats- Installed running boards/ sidebar/ side steps- Installed snorkel- Installed heavy duty bull bar (option code: BUL LC70)- Installed heavy duty roof rack (option code: HRR LC79)- Installed pick-up aluminum bed liner (option code: BEDALULC79 DCB)- Installed rear bar (option code: RRBAR LC79)- Installed Pioneer radio (option code: RCDP)- Installed electric 12V winch (option code: WIB6)- Installed front recovery point (option code: RECOVPFR)- Installed rear recovery points (option code: RECOVPRR)- Installed clear (non-tinted) security filmCHART 003Toyota Land Cruiser 76 Hardtop (5-door) (Code: HZJ76RKMRS-A2)4.2 L10 seaterManual, 4 wheel drive optionDieselLeft-Hand Drive (Liberia)- Installed all terrain tires- Installed floor carpets/rubber mats- Installed running boards/ sidebar/ side steps- Installed snorkel- Installed heavy duty bull bar (option code: BUL LC70)- Installed heavy duty roof rack (option code: HRR LC76)- Installed rear bar (option code: RRBAR LC76)- Installed Pioneer radio (option code: RCDP)- Installed electric 12V winch (option code: WIB6)- Installed front recovery point (option code: RECOVPFR)- Installed rear recovery points (option code: RECOVPRR)- Installed clear (non-tinted) security filmCHART 004Toyota Land Cruiser 78 Hardtop 13 seater (3-door) (Code:HZJ78-RJMRS-A3)4.2 L13 seaterManual, 4 wheel drive optionDieselLeft-Hand Drive (Liberia)- Installed all terrain tires- Installed floor carpets/rubber mats- Installed running boards/ sidebar/ side steps- Installed snorkel- Installed heavy duty bull bar (option code: BUL LC70)- Installed heavy duty roof rack (option code: HRR LC78)- Installed rear bar (option code: RRBAR LC78)- Installed Pioneer radio (option code: RCDP)
Page 4 of 7- Installed electric 12V winch (option code: WIB6)- Installed front recovery point (option code: RECOVPFR)- Installed rear recovery points (option code: RECOVPRR)- Installed clear (non-tinted) security filmB.Place of Performance: Monrovia, LiberiaC.Contract Terms and ConditionsAs an Agency of the United States Government, Peace Corps has an approved contract template that itintends to use for the award. Peace Corps reserves the right to deny making a contract award to a vendorshould they refuse to sign the Peace Corps approved contract template.D.Minimum Criteria:A quotation will not be considered further if it does not meet the following minimum criteria: Submitting a complete quotation by the specified deadline. Ability to provide the vehicle(s) which meet all standard specifications and include all specificrequirements noted in Chart 001 to the required delivery address. Ability to provide the vehicle(s) which meet all standard specifications and include all specificrequirements noted in Chart 002 to the required delivery address. Ability to provide the vehicle(s) which meet all standard specifications and include all specificrequirements noted in Chart 003 to the required delivery address. Ability to provide the vehicle(s) which meet all standard specifications and include all specificrequirements noted in Chart 004 to the required delivery address. Vendor confirmed that they are able provide all necessary paperwork/documentation to the PeaceCorps for Peace Corps to register all vehicle(s) with the proper authorities in Liberia, identifyingthe US Embassy of Liberia as the legal owner of the vehicle(s) in accordance with US Embassyrequirements. If importing the vehicles into Liberia, vendor confirmed they are able to transport the vehicle toMonrovia, Liberia.E.Negotiations and Selection:Award may be made with or without negotiations between the Peace Corps and the selected vendor.Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to avendor other than the one that provided the lowest priced quotation, should that vendor be determined tohave provided the best value quotation to the Peace Corps taking technical and cost factors into account.All vendors that submit quotations in response to this RFQ will be notified of the results.[End of RFQ]OCFO/ACMFebruary 2020
Page 5 of 7ATTACHMENT 1 – VENDOR QUOTATION FORMRFQ Number: 20-01Vendor:Vendor’s Business Address:Authorized Representative:Name:Position/Title:Phone Number:E-mail Address:Quoted Prices (Inclusive of Administrative and/or Overhead Costs):Vendor—Include “N/A” where applicable.ItemDescription (Make, Model,and Body Style)Toyota Land Cruiser PradoTX 3.0L diesel 7 seater(Code: LJ150-GKMEE-A1)QuantitySpecifications1002Toyota Land Cruiser 79Double Cabin Pickup (Code:HZJ79-DKMRS-A2)1003Toyota Land Cruiser 76Hardtop (5-door) (Code:HZJ76-RKMRS-A2)2004Toyota Land Cruiser 78Hardtop 13 seater (3-door)(Code: HZJ78-RJMRS-A3)1See RFQ forstandardspecifications andChart 001 in RFQfor specificrequirementsSee RFQ forstandardspecifications andChart 002 in RFQfor specificrequirementsSee RFQ forstandardspecifications andChart 003 in RFQfor specificrequirementsSee RFQ forstandardspecifications andChart 004 in RFQfor specificrequirements005Register US Embassy asowner of vehicle in LiberiaProvide all necessarypaperwork/documentation tothe Peace Corps for PeaceCorps to register allvehicle(s) with the proper1 PerVehicle1 PerVehicle001006OCFO/ACMFebruary 2020Unit PriceTotal
Page 6 of 7authorities in Liberia(including individualinvoicesTransport vehicle(s) toMonrovia, LiberiaComplete the customsclearance process based onduty exemption approvaldocuments provided to thevendor by the Peace Corps.Complete the necessaryimportation registrationpaperwork.Other local paperwork/feesnot included above.0070080090101 PerVehicle1 PerVehicle1 PerVehicle1 PerVehicleBy checking this box, I confirm that the vehicle(s) quoted above include all of the standard specificationsand all specific requirements specified in the RFQ. I have attached full vehicle specification sheets for thequoted vehicle(s) to this Quotation Form. By checking this box, I confirm that, if awarded a contract for the vehicle(s) quoted above, the vendor Irepresent will provide all necessary paperwork/documentation to the Peace Corps for Peace Corps toregister all vehicle(s) with the proper authorities in Liberia, identifying the US Embassy of Liberia as thelegal owner of the vehicle(s) in accordance with US Embassy requirements. By checking this box, I confirm that if awarded a contract for the vehicle(s) quoted above, the vendor Irepresent will be importing it/them into Liberia to satisfy the requirement, and that the vendor I representwill transport the vehicle to Monrovia, Liberia. By checking this box, I further confirm, if awarded a contract for the vehicle(s) quoted above,that the vendor I represent will:o Complete the customs clearance process based on duty exemption approvaldocuments provided to the vendor by the Peace Corps; ando Complete the necessary importation registration paperwork, By checking this box, I further confirm, if awarded a contract for the vehicle(s) quoted above,that the vendor I represent will not:o Complete the customs clearance process based on duty exemption approvaldocuments provided to the vendor by the Peace Corps; ando Complete the necessary importation registration paperwork,and therefore that my quotation price will be adjusted for evaluation purposes as specified inthe RFQ. Items/Services Included in Total Quoted Price Above but Not Indicated in Chart:Quoted Work or Delivery Schedule (If Any):Quoted Payment Terms:Quoted Warranty Terms (The manufacturer’s commercial warranty registered to the Peace Corps as thefirst registered owner is the minimum required.):SUPPLIER AUTHORIZED REPRESENTATIVEOCFO/ACMFebruary 2020
Page 7 of 7Signature:Date:OCFO/ACMFebruary 2020
Make, Model, and Body Style Toyota Land Cruiser Prado TX 3.0L diesel 7 seater (Code: LJ150-GKMEE-A1) Engine Size 3.0 L Passenger Capacity 7 Transmission Type Manual, 4 wheel drive option Fuel Type Diesel Steering Wheel Position Left-Hand Drive (Liberia) Additional Specifications - Installed all terrain tires
How to define document types for RFQ in SAP In the activity you define document types for RFQ (Request For Quotation) as the SAP system management RFQ as document. You can group RFQ into any number of document types in SAP. Note : - The definition of document type for RFQ is similar to configuration ofdocument types for purchase requisition.
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Strategic Procurement for Innovation Vassilis Tsanidis Dr.Jur f. National Expert on Innovation Procurement in the EU A. STRATEGIC PROCUREMENT –2 Innovation Procurement Green/Circular Procurement Social Procurement . 10-11-2020 2 EU Public Procurement Directives (2014/24 , 2014/25)
Jan 31, 2017 · RFQ No.16-0047-CPRM Page 3 of 15 1.5 DEFINITIONS The following terms as used throughout this RFQ shall have the meanings set forth below. “Applicant” shall mean a person or organization submitting an Application in response to this RFQ. An Applicant may be an or
