REQUEST FOR QUOTATIONS (RFQ) - Emansion.gov.lr
REQUEST FOR QUOTATIONS (RFQ)RFQ Number:PSML RFQ-2021-01-25Issuance Date:January 25, 2021Deadline for Quotes:January 28, 2021Description:Internet Service Provider for GHSC-PSM Office in LiberiaFor:USAID Global Health Supply Chain Program – Procurement and SupplyManagement (GHSC-PSM) project in LiberiaFunded By:United States Agency for International Development (USAID),Prime IDIQ Contract No. AID-OAA-I-15-00004; HIV/AIDS Task Order 1: No.AID-OAA-TO-15-00007; Malaria Task Order 2: No. AID-OAA-TO-15-00009;PRH Task Order 3: No. AID-OAA-TO-15-00010 Task Order 4: No. AID-OAATO-15-00018Implemented By:Chemonics International Inc.Point of Contact:PSMLiberiaRFQ@ghsc-psm.org***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****Chemonics is committed to integrity in procurement, and only selects suppliers based on objective business criteria such asprice and technical merit. Chemonics expects suppliers to comply with our Standards of Business Conduct, available -business-conduct/.Chemonics does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm orindividual violating these standards will be disqualified from this procurement, barred from future procurementopportunities, and may be reported to both USAID and the Office of the Inspector General.Employees and agents of Chemonics are strictly prohibited from asking for or accepting any money, fee, commission,credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as areward for business. Employees and agents engaging in this conduct are subject to termination and will be reported toUSAID and the Office of the Inspector General. In addition, Chemonics will inform USAID and the Office of the InspectorGeneral of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value, or compensation to obtainbusiness.Offerors responding to this RFQ must include the following as part of the proposal submission: Disclose any close, familial, or financial relationships with Chemonics or project staff. For example, if an offeror’scousin is employed by the project, the offeror must state this. Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’sfather owns a company that is submitting another proposal, the offeror must state this. Certify that the prices in the offer have been arrived at independently, without any consultation, communication, oragreement with any other offeror or competitor for the purpose of restricting competition. Certify that all information in the proposal and all supporting documentation are authentic and accurate. Certify understanding and agreement to Chemonics’ prohibitions against fraud, bribery and kickbacks.Please contact sbenavides@ghsc-psm.org with any questions or concerns regarding the above information or to report anypotential violations. Potential violations may also be reported directly to Chemonics’ Washington office through thecontact information listed on the website found at the hyperlink above.PSML RFQ 2021-01-25Page 1 of 10GlobalQMS ID: 10844.1, 5 June 2019
Section 1: Instructions to Offerors1. Introduction: The Global Health Supply Chain – Procurement and Supply Management (GHSCPSM) project is a USAID program implemented by Chemonics International in Liberia. The goal ofthe GHSC-PSM project is to ensure uninterrupted supplies of health commodities in support ofUSG-funded public health initiatives around the world. As part of project activities, the GHSCPSM requires the purchase of internet services for its offices and staff to enable theimplementation of the project. The purpose of this RFQ is to solicit quotations for these services.Offerors are responsible for ensuring that their offers are received by Chemonics in accordancewith the instructions, terms, and conditions described in this RFQ. Failure to adhere withinstructions described in this RFQ may lead to disqualification of an offer from consideration.2. Offer Deadline and Protocol: Offers must be received no later than 4pm local Monrovia time onJanuary 28th,2021 by email. Emailed offers must be emailed to PSMLiberiaRFQ@ghsc-psm.org.Please reference the RFQ number in any response to this RFQ. Offers received after the specifiedtime and date will be considered late and will be considered only at the discretion of Chemonics.3. Questions: Questions regarding the technical or administrative requirements of this RFQ may besubmitted no later than 5pm local Monrovia time on January 26,2021 by email toPSMLiberiaRFQ@ghsc-psm.org . Questions must be submitted in writing; phone calls will not beaccepted. Questions and requests for clarification—and the responses thereto—that Chemonicsbelieves may be of interest to other offerors will be circulated to all RFQ recipients who haveindicated an interest in bidding.Only the written answers issued by Chemonics will be considered official and carry weight in theRFQ process and subsequent evaluation. Any verbal information received from employees ofChemonics or any other entity should not be considered as an official response to any questionsregarding this RFQ.4. Facility Assessment: Interested offerors are highly encouraged to carry out an assessment of theGHSC-PSM offices to determine fiber cabling routes between January 25th to 27th,2021 at 4pm.All cost associated with this assessment is at the sole cost of the offeror. To exercise extremecaution and avoid any structural or property damage, representatives of GHSC-PSM willaccompany the offeror during the walk through: all damage(s) must be reported immediately,and the contractor will be responsible for the cost related to the repair of any reporteddamage(s) resulting from Offeror's failure to exercise reasonable care during the visit. Due toCOVID 19, there are protocols that must be followed before having access to the building. Inorder to obtain access, appointments can be made by contacting Mr. Rennie Williams via emailat rwilliams@ghsc-psm.org with a copy to PSMLiberiaRFQ@ghsc-psm.org5. Scope of Work: Section 3 contains the Scope of Work for the required services.6. Quotations: Quotations in response to this RFQ must be priced on a fixed-price, all-inclusivebasis, including delivery and all other costs. Pricing must be presented in US dollars. Offers mustremain valid for not less than thirty (60) calendar days after the offer deadline. Offerors arerequested to provide quotations on their official quotation format or letterhead; in the eventthis is not possible, offerors may complete the table in Section 3.PSML RFQ 2021-01-25Page 2 of 10GlobalQMS ID: 10844.1, 5 June 2019
In addition, offerors responding to this RFQ are requested to submit the following: Copy of their official registration or business license. Contact information for at least three (3) references of past or present clients indicatingthe relevant services carried out in the last three (3) years that best illustratecompany/individual’s qualifications and past performance;Cover letter, signed by an authorized representative of the offeror;Company’s profile introduction (max 1 page) to company/individual’s areas of expertise,and description of the team and main clients;The Technical Acceptability Verification Checklist Copy of offeror’s registration orbusiness license;Official quotation7. Delivery: As part of its response to this RFQ, each offeror is expected to provide an estimate (incalendar days) of the delivery timeframe (after receipt of order). The delivery estimatepresented in an offer in response to this RFQ must be upheld in the performance of any resultingcontract8. Source/Nationality/Manufacture: All services offered in response to this RFQ or supplied underany resulting award must meet USAID Geographic Code 935 in accordance with the UnitedStates Code of Federal Regulations (CFR), 22 CFR §228. The cooperating country for this RFQ isLiberia.Offerors may not offer or supply services or any commodities that are manufactured orassembled in, shipped from, transported through, or otherwise involving any of the followingcountries: Cuba, Iran, North Korea, Syria.9. Taxes and VAT: The agreement under which this procurement is financed does not permit thefinancing of any taxes, VAT, tariffs, duties, or other levies imposed by any laws in effect in theCooperating Country. No such Cooperating Country taxes, VAT, charges, tariffs, duties or levieswill be paid under an order resulting from this RFQ.10. DUNS Number: Companies or organizations, whether for-profit or non-profit, shall be requestedto provide a Data Universal Numbering System (DUNS) number if selected to receive an award inresponse to this RFQ valued greater than or equal to USD 30,000 (or equivalent in othercurrency). If the Offeror does not have a DUNS number and is unable to obtain one before thesubmission deadline, Offeror shall include a statement noting their intention to register for aDUNS number should it be selected as the successful offeror or explaining why registration for aDUNS number is not possible. Contact Dun & Bradstreet through this webform to obtain anumber: https://fedgov.dnb.com/webform. Further guidance on obtaining a DUNS number isavailable from Chemonics upon request.11. Eligibility: By submitting an offer in response to this RFQ, the offeror certifies that it and itsprincipal officers are not debarred, suspended, or otherwise considered ineligible for an awardby the U.S. Government. Chemonics will not award a contract to any firm that is debarred,suspended, or considered to be ineligible by the U.S. Government.12. Evaluation and Award: The award will be made to a responsible offeror whose offer follows theRFQ instructions, meets the eligibility requirements, meets or exceeds the minimum requiredtechnical specifications, and is judged to bePlease note that if there are significant deficiencies regarding responsiveness to therequirements of this RFQ, an offer may be deemed “non-responsive” and thereby disqualifiedPSML RFQ 2021-01-25Page 3 of 10GlobalQMS ID: 10844.1, 5 June 2019
from consideration. Chemonics reserves the right to waive immaterial deficiencies at itsdiscretion. the best value based on a lowest-price, technically acceptable basis.Best-offer quotations are requested. It is anticipated that award will be made solely on the basisof these original quotations. However, Chemonics reserves the right to conduct any of thefollowing: Chemonics may conduct negotiations with and/or request clarifications from any offerorprior to award.While preference will be given to offerors who can address the full technicalrequirements of this RFQ, Chemonics may issue a partial award or split the award amongvarious Vendors, if in the best interest of the GHSC-PSM Project in Liberia.Chemonics may cancel this RFQ at any time.Chemonics may reject any and all offers, if such action is considered to be in the bestinterest of Chemonics.Please note that in submitting a response to this RFQ, the offeror understands that USAID is nota party to this solicitation and the offeror agrees that any protest hereunder must bepresented—in writing with full explanations—to the GHSC-PSM project in Liberia forconsideration, as USAID will not consider protests regarding procurements carried out byimplementing partners. Chemonics, at its sole discretion, will make a final decision on theprotest for this procurement.13. Terms and Conditions: This is a Request for Quotations only. Issuance of this RFQ does not inany way obligate Chemonics, the GHSC-PSM project, or USAID to make an award or pay for costsincurred by potential offerors in the preparation and submission of an offer.This solicitation is subject to Chemonics’ standard terms and conditions. Any resultant award willbe governed by these terms and conditions; a copy of the full terms and conditions is availableupon request. Please note the following terms and conditions will apply:(a) Chemonics’ standard payment terms are net 30 days after receipt and acceptance of anycommodities or deliverables. Payment will only be issued to the entity submitting the offerin response to this RFQ and identified in the resulting award; payment will not be issued to athird party.(b) Any award resulting from this RFQ will be firm fixed price, in the form of a serviceagreement.(c) No services or commodities may be supplied that are manufactured or assembled in,shipped from, transported through, or otherwise involving any of the following countries:Cuba, Iran, North Korea, Syria.(d) Any international air or ocean transportation or shipping carried out under any awardresulting from this RFQ must take place on U.S.-flag carriers/vessels.(e) United States law prohibits transactions with, and the provision of resources and support to,individuals and organizations associated with terrorism. The Vendor under any awardresulting from this RFQ must ensure compliance with these laws.(f) The title to any goods supplied under any award resulting from this RFQ shall pass toChemonics following delivery and acceptance of the goods by Chemonics. Risk of loss, injury,or destruction of the goods shall be borne by the offeror until title passes to Chemonics.PSML RFQ 2021-01-25Page 4 of 10GlobalQMS ID: 10844.1, 5 June 2019
Section 2: Offer ChecklistTo assist offerors in preparation of the quote, the following checklist summarizes the documentationto include an offer in response to this RFQ: Cover letter, signed by an authorized representative of the offeror (see Section 5 for template) Copy of offeror’s registration or business license (see Section 1.6 for more details); Company’s profile or introduction (max. 1pg) to company/individual’s areas of expertise, anddescription of the team and main clients (see Section 1.5 for more details); The Technical Acceptability Verification Checklist Copy of offeror’s registration or businesslicense (see Section 4 for template) Official quotation, as a separate document, (see Section 3 for scope of work,); Contact information for at least three (3) references of past or present clients indicating therelevant services carried out in the last three (3) years that best illustrate company/individual’squalifications and past performance (see Section 1.5 for more details);PSML RFQ 2021-01-25Page 5 of 10GlobalQMS ID: 10844.1, 5 June 2019
Section 3: Scope of Work and Technical QualificationsThe purpose of this RFQ is to engage the firm to provide internet services to Chemonics and theGHSC-PSM project. The firm shall, and when requested, provide the following services:1. Dedicated high speed 16Mbps as standard internet speed (16mg/16mg) upload and download by means ofdirect fiber optic cable connection.2. Internet connection at a traffic-independent flat fee, unlimited usage time without any further restriction on(i.e. proxy, firewall, filtering servers) and the internet bandwidth must be dedicated line, not share withother customers.3. Installation of the fiber optic cabling (using conduits where necessary) that connects ISPnetwork to office LAN and observe safety measures (grounding is preferred).4. Equipment/media used for the service and ensure proper maintenance and routine checkup is done asnecessary. All equipment shall remain property of the provider and will be on loan/rent to the GHSC-PSMproject during the period of performance.5. Bandwidth monitoring.6. Three Public IP addresses for network management device use.7. Ongoing support to ensure uninterrupted supply of services.8. Written reports on service interruption due to ISP’s equipment or causes within its control.Technical Qualifications that the selected offeror must possess:1. Around the clock, 24/7 helpdesk support and technical assistance (remote or onsite as the need may be)during service downtime to ensure service is restored immediately.2. Qualified technical representatives who may within 2 hours of internet disruption to resolveany problem at no additional cost to GHSC-PSM, if the problem cannot be resolved through telephonesupport or assistance.3. Bandwidth monitoring tools which allows the monitoring of bandwidth and visualize network usage at afine-grained level and optimization solution through a graphical portal.4. Backup/redundant internet plan/link to ensure uninterruptable internet service provision(with 99.9% uptime availability)5. Guarantee redundant routes with appropriate internet speed corresponding to the main link i.e. multipeering routes or any alternative routes that will provide access to the internet in case of problems withinternet Services Provider’s primary connections to ensure 99.9% uptime service availability to minimize oreliminate downtime.6. Ability to inform GHSC-PSM at least ten (10) days ahead prior to any monthly scheduledmaintenance or twenty-four (24) hours ahead prior to unscheduled emergency maintenance.The table below contains the list of services under RFQ. Offerors are requested to providequotations containing the information below on official letterhead or official quotation format. Inthe event this is not possible, offerors may complete this Section 3 and submit a signed/stampedversion to Chemonics.This quote should be provided separate to any technical details as the award will be given to theOfferor who is able to provide the best value based on a lowest-price, technically acceptable basis(see Section 1. 12 Evaluation and Award).PSML RFQ 2021-01-25Page 6 of 10GlobalQMS ID: 10844.1, 5 June 2019
LineItemDescription and Scope1Payment Rate for Services(high speed 16Mbps, Bandwidthmonitoring, Three Public IPaddresses, ongoing support toensure uninterrupted supply ofservices, written reports on serviceinterruption, notifications, etc inline with the detailed inSection 3. Scope of Work)QtyUnit PriceTotal PriceUSDUSDServices OfferedNotes on Payment Term:Subtotal:Delivery Costs:Other Costs (Describe:):GRAND TOTAL in USD:Electronic deliveries shall be made by the Vendor to PSMLiberiaIT@ghsc-psm.org.Delivery time (after receipt of order):calendar daysThe delivery estimate presented in an offer in response to this RFQ must be upheld in theperformance of any resulting contract.The prices quoted above remain fixed for the next 12 months:YesNoPSML RFQ 2021-01-25Page 7 of 10GlobalQMS ID: 10844.1, 5 June 2019
Section 4: Technical Acceptability Verification ChecklistThe following check list will be utilized in the evaluation of the bid to determine technicalacceptability. Offerors are requested to provide a response that demonstrates and details their abilityto fulfill the technical qualifications described in Section 3. Scope of Work. Attachments may beprovided in support of the ability being measured.This section should be provided separate to and without pricing information as it will be used indetermined if the service is technically acceptable.Description of Service orQualification RequiredDescription of ServicesList of SupportingAttachment (ifany)Demonstrated ability to providededicated high speed 16Mbps asstandard internet speed(16mg/16mg) upload and downloadby means of direct fiber optic cableconnection.Demonstrated ability to provideinternet connection at a trafficindependent flat fee, unlimited usagetime without any further restrictionon (i.e. proxy, firewall, filteringservers) and the internet bandwidthmust be dedicated line, not sharewith other customers.Demonstrated ability to install of thefiber optic cabling (using conduitswhere necessary) that connects ISPnetwork to office LAN and observesafety measures (grounding ispreferred).Equipment/media used for theservice and ensure propermaintenance and routine checkup isdone as necessary. All equipmentshall remain property of the providerand will be on loan/rent to the GHSCPSM project during the period ofperformance.Demonstrated ability to providethree (3) Public IP addresses fornetwork management device use.Demonstrated ability to providearound the clock, 24/7 helpdesksupport and technical assistance(remote or onsite as the needmay be) during servicedowntime to ensure service isrestored immediately.PSML RFQ 2021-01-25Page 8 of 10GlobalQMS ID: 10844.1, 5 June 2019
Demonstrated ability to providequalified technical representativeswho may within 2 hours ofinternet disruption to resolve anyproblem at no additional cost toGHSC-PSM, if the problem cannotbe resolved through telephonesupport or assistance.Bandwidth monitoring tools whichallows the monitoring of bandwidthand visualize network usage at a finegrained level and optimizationsolution through a graphical portal.Demonstrated ability to provideongoing bandwidth monitoring.Backup/redundant internetplan/link to ensure uninterruptableinternet service provision (with99.9% uptime availability)Demonstrated ability to provideredundant routes with appropriateinternet speed corresponding to themain link i.e. multi peering routes orany alternative routes that willprovide access to the internet in caseof problems with internet ServicesProvider’s primary connections toensure 99.9% uptime serviceavailability to minimize or eliminatedowntime.Ability to inform clients at least ten(10) days ahead prior to any monthlyscheduled maintenance or twentyfour (24) hours ahead prior tounscheduled emergencymaintenance.Ability to provide written reports onservice interruption due to ISP’sequipment or causes within itscontrol.PSML RFQ 2021-01-25Page 9 of 10GlobalQMS ID: 10844.1, 5 June 2019
Section 5: Offer Cover LetterThe following cover letter must be placed on letterhead and completed/signed/stamped by arepresentative authorized to sign on behalf of the offeror:To:USAID Global Health Supply Chain – Procurement and Supply Management(GHSC-PSM) project in LiberiaColeman Avenue, 16th Street, Sinkor1000 Monrovia, LiberiaReference:RFQ No. 2021-01-25-PSM-LBRTo Whom It May Concern:We, the undersigned, hereby provide the attached offer to perform all work required to complete theactivities and requirements as described in the above-referenced RFQ. Please find our offer attached.We hereby acknowledge and agree to all terms, conditions, special provisions, and instructionsincluded in the above-referenced RFQ. We further certify that the below-named firm—as well as thefirm’s principal officers, and all commodities and services offered in response to this RFQ—areeligible to participate in this procurement under the terms of this solicitation and under USAIDregulations.Furthermore, we hereby certify that, to the best of our knowledge and belief: We have no close, familial, or financial relationships with any Chemonics or GHSC-PSMproject staff members; We have no close, familial, or financial relationships with any other offerors submitting quotesin response to the above-referenced RFQ; and The prices in our offer have been arrived at independently, without any consultation,communication, or agreement with any other offeror or competitor for the purpose of restrictingcompetition. All information in our quote and all supporting documentation is authentic and accurate. We understand and agree to Chemonics’ prohibitions against fraud, bribery, and kickbacks.We hereby certify that the enclosed representations, certifications, and other statements are accurate,current, and complete.Authorized Signature:Name and Title of Signatory:Date:Company Name:Company Address:Company Telephone and Website:Company Registration or Taxpayer ID Number:Company DUNS Number:Does the company have an active bank account (Yes/No)?Official name associated with bank account (for payment):PSML RFQ 2021-01-25Page 10 of 10GlobalQMS ID: 10844.1, 5 June 2019
REQUEST FOR QUOTATIONS (RFQ) RFQ Number: PSML RFQ-2021-01-25 Issuance Date: January 25, 2021 Deadline for Quotes: January 28, 2021 Description: Internet Service Provider for GHSC-PSM Office in Liberia For: USAID Global Health Supply Chain Program - Procurement and Supply Management (GHSC-PSM) project in Liberia
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