EMPLOYER’S TOOLKIT 6Simple Steps
6EMPLOYER’STOOLKITSimple Stepsto Comply withEmployment Supported by1
AnnexesAnnex A /AKey Employment Terms TemplateSamples of Key Employment TermsAnnex B /BTimesheet TemplateSample of TimesheetAnnex C /CItemised Pay Slip TemplateSample of Itemised Pay SlipAnnex D /DLeave Record Form TemplateSample of Leave Record
Annex A /AKey Employment TermsTemplate & Sample
Annex A – Key Employment Terms TemplateKey Employment TermsAll fields are mandatory, unless they are not applicableSection A Details of EmploymentCompany NameFull-Time EmploymentPart-Time EmploymentEmployee NRIC/FINDuration of Employment(only for employees on fixed term contract)Employment Start DatePlace of WorkDetails of Working HoursNumber of Working Days Per WeekRest Day(e.g. Paid Maternity Leave)Paid Annual LeavePer Year:(days/hrs)Paid Outpatient SickLeave Per Year:(days/hrs)Paid HospitalisationLeave Per Year:(days/hrs)(for 1st year of service)Date(s) of Salary PaymentDailyMonthlyWeeklyDate(s) of Overtime Payment(Per Period)(specify hourly rate if on part-time employment)DailyMonthlyWeeklyFixed Allowances Per Salary PeriodAllowance ( )Total FixedAllowancesOther Salary-Related ComponentsOther Medical Benefits(optional, to specify)Overtime Rate of Pay(only if working hours more than 8 hours a dayor 44 hours a week)Fixed Deductions Per Salary PeriodItemNotice Period for Termination ofEmployment(initiated by either party whereby the length shall bethe same)Please refer to www.mom.gov.sg for more details on employment laws, leave benefits and soft copyof the KETs template.Basic SalaryOvertime Payment Period:Paid Medical Examination FeeSection E OthersProbation End Date:(only if different from salary period)ItemOther Types of LeaveProbation Start Date:(specify day)Salary Period:HourlyFortnightlyTypes of Leave(applicable if service is at least 3 months)Length of Probation:Section C SalaryHourlyFortnightlyAll information accurate as of issuance date(Note that paid hospitalisation per year is inclusive of paidoutpatient sick leave. Leave entitlement for part-timeemployees may be pro-rated based on hours.)Section B Working Hours and Rest Daye.g.:- Start & End Time (Weekday & Weekend)- Break Hours- Total Working Hours (excluding break hours)DD / MM / YYYYSection D Leave and Medical BenefitsJob Title, Main Duties and ResponsibilitiesEmployee NameIssued on:Deduction ( )Total FixedDeductionsCPF Contributions Payable(subject to prevailing CPF contribution rates)
A –A D E (NRIC/FIN)B -C www.mom.gov.sg
Key Employment TermsDailyMonthlyWeekly(subject to prevailing CPF contribution rates) CPF Contributions PayableDeduction ( )(days/hrs)N.A.N.A.N.A.DailyMonthlyWeekly 100.00 50.00 50.00Allowance ( )Other Salary-Related ComponentsProductivity incentiveTotal FixedAllowancesUniformTransportItemFixed Allowances Per Salary PeriodHourlyFortnightly(only if different from salary period)Overtime Payment Period: Salary Period: First to last day of the monthHourlyDailyWeeklyFortnightlyMonthlySection C SalaryRest Day601414(days/hrs)(days/hrs)(Per Period)(subject to prevailing CPF contribution rates) 1.00 1.00Deduction ( ) CPF Contributions PayableTotal FixedDeductionsCDACItemFixed Deductions Per Salary PeriodOvertime Rate of Pay1.5x hourly basic rate ( 15.80) 2,000.00Basic SalaryDate(s) of Overtime Payment2nd of every calendar month1 month notice or 1 month salaryin lieu of notice(initiated by either party whereby the length shall be the same)Please refer to www.mom.gov.sg for more details on employment laws, leave benefits and soft copyof the KETs template.Notice Period for Termination ofEmploymentDate(s) of Salary Payment2nd of every calendar month1 month(optional, to specify)Other Medical Benefits Paid Medical Examination Fee16 weeks Maternity Leave. Paid 16 weeksMaternity Leave if child is Singapore Citizenand employee is lawfully married to thechild’s father. The employee must haveworked at least 90 days before child’s birth.1 day per week (Sunday)Length of Probation:Section E Others(Note that paid hospitalisation per year is inclusive of paidoutpatient sick leave. Leave entitlement for part-timeemployees may be pro-rated based on hours.)Leave Per Year: Paid HospitalisationLeave Per Year: Paid Outpatient Sick(for 1st year of service)Per Year:(e.g. Paid Maternity Leave)Probation Start Date: 01/08/2019Probation End Date: 31/08/2019(specify day)Number of Working Days Per WeekDetails of Working Hours5.5 days per weekPlace of WorkDuration of Employment01/08/2019 - 31/07/2020 (1-year contract)Part-Time Employment Full-Time Employment Mon - Fri : 9am - 6pm, Sat : 9am - 1pm Lunch break 1 hr for Mon - Fri only. Total working hours : 8 hrs (Mon - Fri), 4 hrs (Sat)Section B Working Hours and Rest Day01/08/2019Employment Start DateS9576543FEmployee NRIC/FINDesiree LohEmployee Name Paid Annual Leave(days/hrs)Types of Leave(applicable if service is at least 3 months)Other Types of Leave01/08/2019All information accurate as of issuance dateIssued on:Section D Leave and Medical BenefitsFourteen Concepts Pte Ltd1 week notice or 1 week salaryin lieu of notice(initiated by either party whereby the length shall be the same)Notice Period for Termination ofEmployment(optional, to specify)Other Medical Benefits Paid Medical Examination FeeRefer to employee handbook(e.g. Paid Maternity Leave)Other Types of LeavePlease refer to www.mom.gov.sg for more details on employment laws, leave benefits and soft copyof the KETs template.Probation End Date:Probation Start Date:Length of Probation:Section E Others(Note that paid hospitalisation per year is inclusive of paidoutpatient sick leave. Leave entitlement for part-timeemployees may be pro-rated based on hours.)Leave Per Year:Company NameJob Title, Main Duties and ResponsibilitiesAdministrative Assistant - Filing, Customerservice, basic administrative duties.(days/hrs)Leave Per Year: Paid Hospitalisation 218.225.5 (days/hrs) Paid Outpatient Sick 50.9(for 1st year of service)Per Year:Section A Details of EmploymentAll fields are mandatory, unless they are not applicableKey Employment TermsOther Salary-Related ComponentsSales CommissionTotal FixedDeductionsTotal FixedAllowancesItemFixed Deductions Per Salary PeriodN.A.Allowance ( )(Per Period)Overtime Rate of Pay1.5x hourly basic rate ( 9.00) 6/hrBasic SalaryDate(s) of Overtime Payment3rd of every calendar monthDate(s) of Salary Payment3rd of every calendar monthN.A.ItemFixed Allowances Per Salary PeriodHourlyFortnightly(only if different from salary period)Overtime Payment Period: Salary Period: First to last day of the monthHourlyDailyWeeklyFortnightlyMonthlySection C SalarySundayRest Day Mon - Sat : 10am - 4pm or 4pm - 10pm 1 hr break Total working hours : 5 hours per work day(specify day)Number of Working Days Per WeekDetails of Working HoursSection B Working Hours and Rest Day15/08/20194 days per week as per rosterPlace of WorkBedok Mall, #02-34m, Singapore 456789Employment Start DateS 1 1 22345KDuration of Employment15/08/2019 - 14/08/2020Full-Time Employment Part-Time EmploymentEmployee NRIC/FINRoland NgEmployee Name Paid Annual Leave(applicable if service is at least 3 months)Types of LeaveXYZ Confectionary Pte LtdSection D Leave and Medical BenefitsCompany NameJob Title, Main Duties and ResponsibilitiesSales Representative, promoting sales andcreating sales orders15/08/2019All information accurate as of issuance dateIssued on:Section A Details of EmploymentAll fields are mandatory, unless they are not applicableAnnex A – Samples of Key Employment Terms
C 1 4 BA 54 每个月的第一天至最后一天1010 16(NRIC/FIN) 100.00 50.00 2019S9576543ZDesiree LohFourteen Concepts Pte Ltd 4 9 1.5 xCDAC 2,000.005.51 15.80 1.00 1.0001/08/2019 - 31/07/2020 1 N.A.1.5 x 6Bedok Mall, #02-34m, Singapore 45678915/08/2019 S1122345K(NRIC/FIN)15/08/2019 - 14/08/2020Roland NgXYZ Confectionary Pte LtdN.A.C 1 BAE DE Dwww.mom.gov.sg www.mom.gov.sg 60141431/08/201901/08/20191 1601/08/2019218.250.925.515/08/2019111690A –
Annex B /BTimesheetTemplate & Sample
Annex B – Timesheet TemplateTimesheet–DDMMYYName of Company :Name of Supervisor :Name of Employee :Rest Day:DateStart TimeEnd TimeBreak HoursWorking HoursOvertime Hours(Not exceeding 72hrs a month)DDMMYYRemarksTotalSignature of employee / DateSignature of supervisor / Date
B ––
0 90 00 90 00 90 00 90 00 90 00 90 907/09/2019Signature of employee / DateStart TimeAlvin TanName of Employee :DateABC PTE LTDName of Company :Timesheet13001 8301 80 01 8301 80 01 930End Time–11111TotalBreak Hours–2. 5440.5–0.5–1. 5(Not exceeding 72hrs a month)Overtime HoursEvery Sunday488888Working HoursRest Day:RemarksDDMMYY08/09/2019Signature of supervisor / DateCharles Lim–Name of Supervisor :DDMMYY02/09/2019Annex B – Sample of Timesheet
19301 80 01 8301 80 01 8301 30 00 9 000 9 000 9 000 9 000 9 000 9 1907/09/2019Alvin TanABC PTE LTD–11111–2. 5440.5–0.5–1. 5488888Charles Lim02/09/2019–08/09/2019B –
Annex C /CItemised Pay SlipTemplate & Sample
Annex C – Itemised Pay Slip TemplateItemised Pay SlipDDMMYYName of EmployerDate of PaymentName of EmployeeMode of Payment–DDMMYYCash / Cheque / Bank DepositItemAmountOvertime DetailsBasic Pay(A)Overtime Payment Period(s)Total Allowances(B)Overtime Hours Worked(Breakdown shown below)Total Overtime PayItemOther Additional Payments(Breakdown shown below)Total Deductions(Breakdown shown below)(C)Employee’s CPF DeductionNet Pay (A B – C D E)Employer’s CPFContribution(D)Amount(E)
C ––//(A)(B)(D)(E)(C)(A B – C D E)
(A) 300 200 1，315 1，1 1 5 200TransportUniform(Breakdown shown below)Employee’s CPF DeductionAdvanced LoanTotal Deductions 500(Breakdown shown below)Total Allowances(C)(B)Employer’s CPFContributionNet Pay (A B – C D E)Annual Bonus 949 4，263.70 3，000 3，000Other Additional Payments(Breakdown shown below)Amount 78.70501/09/2019 to30/09/2019DDMMYY30/09/2019ItemTotal Overtime PayOvertime Hours WorkedOvertime Payment Period(s)Overtime DetailsItem 2，000Cash / Cheque / Bank DepositTan Ah KowBasic PayMode of PaymentName of EmployeeAmount04/10/2019ABC Pte Ltd–Date of PaymentDDMMYY01/09/2019Name of EmployerItemised Pay Slip(E)(D)Annex C – Sample of Itemised Pay Slip
Tan Ah KowABC Pte Ltd 200 1 115 1 315 200(C)(B) 500 300(A) 2 000/(A B – C D E)/04/10/201901/09/2019– 949 4 263.70 3 000 3 000 78.70501/09/2019 to30/09/201930/09/2019(E)(D)C –
Annex D /DLeave Record FormTemplate & Sample
Annex D – Leave Record Form TemplateLeave RecordName of Employee :Type of LeaveNRIC No. :Contact No. :No. of Entitled DaysThis YearAnnual LeaveJob Title :Sick LeaveDate Joined :Date FromNo. of Days Carried ForwardFrom Previous Year(s)Date ToWhole Day / Half DayNo. of DaysType of LeaveAnnual LeaveSick LeaveType of Leave / ReasonTotal Days TakenThis YearApproved By(Name, Signature, Date)No. of Days to be CarriedForward to Next Year
D –
Date To02/12/201902/12/201901/09/2019Sales RepresentativeS1234567AAlvin TanDate FromDate Joined :Job Title :Contact No. :NRIC No. :Name of Employee :Leave RecordWhole DayWhole Day / Half DaySick LeaveAnnual LeaveType of Leave1No. of DaysSick LeaveAnnual LeaveType of LeaveTotal Days TakenThis YearAnnual LeaveType of Leave / Reason104No. of Days to be CarriedForward to Next YearCharles Lim 06/12/2019Approved By(Name, Signature, Date)14No. of Entitled DaysThis YearNo. of Days Carried ForwardFrom Previous Year(s)Annex D – Sample of Leave Record
02/12/201902/12/201901/09/2019S1234567AAlvin Tan14Charles Lim 06/12/20191410D –
Simple Steps to Comply with 6 Employment Laws EMPLOYER’S TOOLKIT. Annex A / áE6 A Key Employment Terms Template Samples of Key Employment Terms &º ³ Î( Rõ'Ý
Employer engagement outcomes are improved when delivered alongside effective career guidance. This Toolkit provides ideas for employer engagement, that may help young people learn about a wide variety of careers and pathways and compliment career guidance activities. Teachers: Employer engagement helps to contextualise classroom learning.
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