DepEd Division Of Baguio City - DepEd Baguio
DepEd Division of Baguio CityCITIZEN’S CHARTERPERFORMANCE PLEDGE(Adopted from Performance Pledge provided in CSCCitizen’s Charter)We, the officials and employees of the Department ofEducation – Division of Baguio City, pledge to:Serve you promptly, efficiently, and with utmostFEEDBABCK AND REDRESSMECHANISM(Based on CSC Citizen’s Charter Feedback andRedress Mechanism)Please let us know how we have served by doing anyof the following:courtesy;Ensure strict compliance with service standards;Respond to your complaint about services as soon aspossible;Value every citizen’s comments, suggestions, andneeds;Empower the public through 24/7 access toinformation on our policies, programs, activities andservices; Send your feedback through e-mail(depedbaguiocity@gmail.com) or call us at442-7819 or 446-1488 Talk to our Officer of the DayIf you are not satisfied with our service, yourwritten/verbal complaints shall be attended to by theOfficer of the Day at the Public Assistance andComplaints Desk.THANK YOU for helping us continuously improve ourservices.All these we pledgebecause YOU deserve no less.DEPED – DIVISION OF BAGUIO CITY FRONTLINESERVICES Recruitment, Evaluation, Selection and Appointment of Teacher I Position in PublicElementary and Secondary Schools Appointment and Promotion of other Teaching, Related Teaching and Non – TeachingPersonnel Appointment and Designation of Master Teachers Selection, Promotion and Designation of School Heads Processing of Appointments Processing of Equivalent Record Forms (ERF) Processing of Salaries and other emoluments Issuance of Service Records, Certificate of Employment, Certificate of Appearance and otherCertifications Processing of leaves Processing of Retirement Papers Processing of payments Processing of Provident Loan Issuance of supplies and disposal of unserviceable property Data Management, Processing of Philippine Education Placement Test and NCAE School Health and Nutrition Services School Dental Services Alternative Learning System Special Education Fund1 P age
RECRUITMENT, EVALUATION, SELECTION AND APPOINTMENTOF TEACHER I POSITION IN PUBLIC ELEMENTARY ANDSECONDARY SCHOOLSSchedule Of Availability of Service:Who May Avail of the Service?January 15 to March 15March 16-31April 1-15April 16-30 What are the requirements?1.2.3.4.5.6.Fees:7.None- Filing of application- Interview of applicants- Ranking of applicants- Submission of RQA to theSchools DivisionSuperintendent for postingApplicants who hold a valid certificate of registration orprofessional license as a teacher from PRC seeking to beappointed to a Teacher I positionQualified applicant who is with a valid professionallicense issued by PRC and who meets the requirementsfor evaluation and selection applied by the DivisionBona fide resident of the City of Baguio for at least sixmonths who declared himself/herself as resident of aparticular barangay in the Personal Data SheetList of candidates who obtained an overall score of fifty(50) points and above based on the criteria provided inthe hiring guidelines issued by DepEd.Application letterCSC Form 212 in 2 copies with the latest 2x2 ID pictureCertified photocopy of the PRC Certificate ofRegistration/LicenseCertified photocopy of ratings obtained in the LicensureExamination for Teachers/Professional BoardExamination for TeachersCertified copies of the Transcript of records forbaccalaureate courseCopies of the service record, performance ratings andschool clearance for those with teaching experienceCertificate of trainings/specialized trainings, if any.How to avail of the service?APPLICANT/CLIENTSubmit a written applicationwith the required documentsto the nearest elementaryand secondary schoolSERVICE PROVIDER1. Receive the applicationand verify documentssubmitted as tocompleteness andauthenticity.2. Submit the list ofapplicants together withtheir pertinentdocuments to theDivision Sub-Committee3. Receive the list ofapplicants with thecorrespondingdocuments4. Review documentssubmitted forcompleteness, accuracy,DURATIONOFACTIVITYWithin 30minutesWithin 10minutesPERSON IN CHARGEElementary and SecondarySchool HeadsPSDSPSDS with 4 school headsWithin 1dayWithin 12 P age
authenticity, andveracity5. Evaluate application oneducation, teachingexperience, LET/PBETrating, experientiallearning course, andspecialized training skills6. Conduct interview7. Observe and ratedemonstration teachingof applicants8. Administer the EnglishProficiency Test9. Consolidate individualratings and submit theinitial rank list ofqualified applicants tothe Division SelectionCommittee10. Prepare the writtenEnglish Proficiency Test11. Review and consolidatethe results of theindividual rating ofapplicants12. Prepare a division – wideranklist, one forelementary and one forsecondary13. Prepare the Registry ofQualified Applicants(RQA) who obtained totalscore of fifty (50) pointsor above14. Submit the completeresults of the evaluationof applicants and recordsof deliberation to theSDS15. Post the complete resultsin at least three (3)conspicuous places inthe Division16. Appoint from thequalified applicantsrecommended by theSchool SelectionCommittee in theschool/district where thevacancy exists.17. Provide every elementaryand secondary schooland the RegionalDirector with copies ofthe RQA for posting intheir area of jurisdictiondayWithin 1hourWithin 1dayWithin 4hoursWithin 6hoursElementary Level- ASDS – Chair- 2 EPS – Members- President of PESPA(Div Chapter)Secondary Level- ASDS – Chair- 2 EPS- President ofNAPPSHI (Div.Chapter)Personnel in-charge ofPersonnel Action(Secretariat)Within 3daysSchools DivisionSuperintendentWithin 2daysWithin 1dayWithin 30minutesWithin 5daysAPPOINTMENT AND PROMOTION OF OTHER TEACHING,RELATED TEACHING AND NON – TEACHING PERSONNELWho May Avail of the Service? Guidance Coordinators and other teaching and relatedteaching personnel except School Heads – Principals and3 P age
Head Teachers; and all Non – Teaching GroupWhat are the requirements?1. Application letter2. Copies of experience/s related to the position to be filled3. Certified Xerox copy of outstanding accomplishments Outstanding Employee Award Innovations Publication/Authorship Consultancy/Resource Speaker inTrainings/Seminar4. Certified Xerox copy of Transcript of Records5. Certified of trainings6. Certificate of specialized trainings7. Certificate of participation as Chairperson/Co-Chair in atechnical/planning CommitteeNoneFees:How to avail of the service?APPLICANT/CLIENTWatch for published vacantpositions in the CSCBulletinSERVICE PROVIDER1. Publish vacantpositions in the CivilService Commission(CSC) Bulletin ofvacancies or othermodes of publication inthe DepEd – DivisionOffice2. Announce vacantpositions to be filled inat least 3 conspicuousplaces in the DivisionOffice or schools3. List applicants for thevacant position bothinside and outside ofDepEd offices/schools.4. Conduct Preliminaryevaluation of thequalifications ofapplicants.5. Prepare selection lineup reflecting thequalifications of allapplicants.6. Post selection line-upin 3 conspicuousplaces in the DepEdoffices/schoolsindicating the date ofposting.7. Notify all applicants ofthe outcome of thepreliminary evaluation.8. Submit the selectionline-up to thePersonnel SelectionBoard/Committee fordeliberation en banc.9. Evaluate anddeliberate on thequalification of thoselisted in the selectionline-up en banc.10. Make systematicDURATIONOFACTIVITYPERSON IN CHARGEHuman ResourceManagement Officer15 workingdays15 workingdaysPersonnel Selection Board(PSB)Schools Division4 P age
assessment of thequalifications andcompetencies ofcandidates forappointment to thevacancy.11. Conduct furtherassessments such aswritten examination,skills test, interviewand others amongqualified applicants.12. Submit to theappointing authoritythe short list of fiveranking candidatesbased on assessmentof determinant factors.13. Assess the list of topfive candidatessubmitted by thePSB/C14. Select the mostqualified forappointment to thevacant position.Chairperson: ASDSMembers:Admin. Officer VAdmin. Officer II (HRMO)Head of the school wherethe vacancy existsPresident of the DivisionDepEd Employees Union/Non TeachingAssociation/ FacultyAssociationSchools DivisionSuperintendentIssue appointment inaccordance withexisting Civil Servicerules and regulations.Posting ofappointment.HRMOAPPOINTMENT AND DESIGNATION OF MASTER TEACHERSWho May Avail of the Service? What are the requirements?Fees:Those who are actually teachingTeachers providing special services with regular teachingloadPermanent teachersMaster Teacher I1. Permanent teacher2. Bachelor’s Degree for teacher or its equivalent3. Very satisfactory performance rating for the last 2 years4. At least 3 years experience5. 25 points in Leadership potential/demonstration teacheron the district level 15 points in leadership potentialMaster Teacher II1. Master Teacher I (or ESP) for at least one year.2. Very satisfactory rating as MT or ESP I3. Bachelor’s Degree for Teachers or its equivalent asprovided in the Magna Carta for Teachers pluscompletion of Academic Requirements for MA4. 30 points in leadership potential and achievement on theDivision Level 20 points in Leadership and Potentialprovided the activities have not been credited in anearlier promotionNoneHow to avail of the service?5 P age
DURATIONOF ACTIVITYPERSON IN CHARGEExamine the application letter andits supporting documents for theircompleteness and veracity; andindorse the same to the nexthigher officeWithin 1 hourPrincipal/HeadTeacherExamine/verify the application andits supporting papers with theSub-Committee who ranks theapplicants on the basis of theirdocuments.Within 1 dayPublic School DistrictSupervisorAPPLICANT/CLIENTSERVICE PROVIDERFile application letter for thevacant position in the Officeof the Schools DivisionSuperintendentAppear before the DivisionSub-Committee to answerquestions regarding thedocuments attached to theapplication.4 school headsEvolve a listing of the applicantsaccording to their rank andforward the same to the DivisionPersonnel Selection Board (PSB)Receive the application/s forMaster Teacher; assess further thedocuments of the applicants andtheir ranks as endorsed by theDistrict OfficeRecommend to the appointingauthority the name of the mostqualified applicant for the vacantposition based on the ranking andassessment madeWithin 2 daysASDS2 Educ. SupervisorsHRMOWithin 1 dayMake the final recommendationsfor the appointment of the MasterTeacher to the existing vacancy tothe Schools DivisionSuperintendentSelect the most qualified forappointment to the vacant positionWithin 5 daysSchools DivisionSuperintendentIssue appointment in accordancewith existing Civil Service rulesand regulations.Posting of appointmentHRMOSELECTION, PROMOTION AND DESIGNATION OF SCHOOLHEADSWho May Avail of the Service?What are the requirements? All qualified candidates from within and outside of thedivision where the vacancy existsFor Teacher – In - Charge1. Three years teaching experience2. Pass the screening process to be conducted by theDivision OfficeFor Principal I1. Pass the qualifying test.2. Experience for at least 5 years in aggregate as HeadTeacher, Teacher – In – Charge, Master Teacher, andTeacher III3. Very satisfactory performance rating for the last ratingperiod prior to screening.6 P age
Fees:NoneHow to avail of the service?APPLICANT/CLIENTFile application letter for thevacant position in the Officeof the Schools DivisionSuperintendentSERVICE PROVIDER1. Publish vacantpositions in the CivilService Commission(CSC) Bulletin ofvacancies or othermodes of publication inthe DepEd – DivisionOffice2. Announce vacantpositions to be filled inat least 3 conspicuousplaces in the DivisionOffice or schools3. List applicants for thevacant position bothinside and outside ofDepEd offices/schools.4. Conduct Preliminaryevaluation of thequalifications ofapplicants.5. Prepare selection lineup reflecting thequalifications of allapplicants.6. Post selection line-up in3 conspicuous places inthe DepEdoffices/schoolsindicating the date ofposting.7. Notify all applicants ofthe outcome of thepreliminary evaluation.8. Submit the selectionline-up to the PersonnelSelectionBoard/Committee fordeliberation en banc.9. Evaluate and deliberateon the qualification ofthose listed in theselection line-up enbanc.10. Make systematicassessment of thequalifications andcompetencies ofcandidates forappointment to thevacancy.11. Conduct furtherassessments such aswritten examination,skills test, interview andothers among qualifiedapplicants.12. Submit to theappointing authority theshort list of five rankingcandidates based onDURATIONOF ACTIVITYPERSON IN CHARGEHuman ResourceManagement Officer15 workingdays15 workingdaysPersonnel SelectionBoard (PSB)Schools DivisionChairperson: ASDSMembers:Admin. Officer VAdmin. Officer II(HRMO)Head of the schoolwhere the vacancyexistsPresident of theDivision DepEdEmployees Union/ NonTeaching Association/Faculty Association7 P age
assessment ofdeterminant factors.13. Assess the list of topfive candidatessubmitted by thePSB/C14. Select the mostqualified forappointment to thevacant position.Schools DivisionSuperintendentIssue appointment inaccordance withexisting Civil Servicerules and regulations.Posting of appointment.HRMOPROCESSING OF APPOINTMENTS – PERSONNELSECTIONSchedule Of Availability of Service:Who May Avail of the Service?What are the requirements?Duration:Monday to Friday (8:00 AM – 5:00 PM); No noon breakSchool Heads, Teachers and Employees1. Personal Data Sheet (Form 212)2. SALN3. PRC License4. Oath of Office5. Position Description Form (CS Form 3)6. Board Rating7. NBI Clearance8. Medical Examination Results (Urinalysis, BloodTest, Drug Test, Neuro – psychiatric Exam)9. Birth Certificate10. Marriage Contract11. Clearance from private or public institution orschool12. Certification/Affidavit that the teacher or employeeis not currently employed in any institution13. Extract of Separation (transferees from otherDivisions) Please refer belowHow to Avail of the Service?STEP123APPLICANT/CLIENTSubmit all the necessarydocuments forappointmentSERVICEPROVIDERReceive from theteacher oremployee thenecessarydocuments andcheck theirveracity andcompletenessPrepare theappointmentpapersForwardappointment tothe SchoolsDURATIONOF ACTIVITYPERSON INCHARGEWithin30mins.HRMO/HRMAWithin 30mins.HRMO/HRMAWithin 10mins.FORMHRMO/HRMA8 P age
Division456789Receiveappointments forapproval andsigningApproval andsigning ofappointmentsReleaseappointments tothe HRMOSubmitappointments toCSC forattestationRetrieveappointmentsfrom CSCReleaseappointments tothe teacherWithin 5mins.SDS SecretaryWithin 5 daysSchools DivisionSuperintendentWithin 10mins.SDS SecretaryWithin 1 hourHRMO1-2 weeksWithin 1 hourHRMOWithin 1 dayHRMOEnd of TransactionPROCESSING OF EQUIVALENT RECORD FORMS (ERF) –PERSONNEL SECTIONSchedule Of Availability of Service:Who May Avail of the Service?What are the requirements?Monday to Friday (8:00 AM – 5:00 PM); No noon breakSchool Heads, Teachers and Employeesa. For Teacher I – Teacher IIAny of the following:1. BSE 20 MA units2. BSE 20 years in service3. BSE 18 MA units 6 years in service4. BSE 15 MA units 8 years in serviceb. For Teacher IIIAny of the following:1. All holders of MA Degree2. BSE 20 MA 20 years in the service3. MA Equivalent 15 years in servicec. Documentary Requirements (All in 4 copies)1. Original Transcript of Records2. Sworn statement by the teacher in accordancewith the provision of D.0. # 12, s. 1962, if theteacher studied in a private school3. Copy of approved study leave or scholarshipagreement4. Certification from the school/college as to thearea of specialization in the given course and asto the number of units required to finish thecourse including thesis writing5. Comprehensive/complete service record showinginclusive dates of paid service and salaryadjustments duly certified6. Latest performance rating with at least verysatisfactory ratings (2 rating period)7. Certificates of training8. Professional activities duly approved by the SDS9 P age
Duration:(District Level not included), educational travels,authorship of educational materials.Please refer belowHow to Avail of the Service?STEPSERVICEPROVIDERAPPLICANT/CLIENTSubmit folder containingthe ERF Form with all thesupporting documentsDURATIONOF ACTIVITYReceivedocuments andcheck itscompletenessWithin30mins.Forward folder tothe personnelsectionWithin 10mins.3Receivedocuments andverify authenticityWithin 30mins4Approval by theAO V and SDSWithin 1 day5Release folder topersonnel sectionWithin 5mins.6Prepareendorsement tothe Regional OfficeWithin 20mins.12PERSON INCHARGEAdministrative inistrative AideVI/AuthorizedEmployeeHRMA/Administrative AideVI/AuthorizedEmployeeAdministrativeOfficer V/SchoolsDivisionSuperintendentSDS SecretaryHRMA/AAVI/AuthorizedEmployeeEnd of TransactionPROCESSING OF MONTHLY PAYROLLS – PERSONNELSECTION/ACCOUNTING/CASH SECTIONSchedule Of Availability of Service:Who May Avail of the Service?What are the requirements?Monday to Friday (8:00 AM – 5:00 PM); No noon breakSchool Heads, Teachers and Employees Permanent Teachers and Employees1. Duly accomplished Form 72. DTRs Newly permanent teachers and employees (FirstPayment)1. Certified Copy of appointment2. Assumption to Duty3. ATM Account Number4. DTR Kindergarten Volunteer Teachers, Azatids,Substitute teachers, Job Order Employees1. Job Order Contract2. Daily Time Record3. Accomplishment Report Please refer belowDuration:How to Avail of the Service?a. Permanent Teachers and ONOF ACTIVITYPERSON INCHARGEFORM10 P a g e
Receive from theschoolhead/authorizedemployee theForm 7 and checkits accuracy andcompletenessWithin30mins.Forward the Form7 to the signingauthoritiesWithin 10mins.Receive the Form7 for certification/Actual SigningWithin theday4Retrieve signedForm 7Within 10mins.5Forward Form 7 toRPSU, DepEd –CAR forprocessingWithin 4hours1Submit the properlyaccomplished Form 723Administrative AideVI/AuthorizedEmployeeForm 7Administrative AideVI/AuthorizedEmployeeAdministrativeOfficer V & SchoolsDivisionSuperintendentAdministrative AideVI/AuthorizedEmployeeAdministrative AideVI/Liaison OfficerEnd of Transactionb. Newly permanent teachers and employeesSTEP12345678APPLICANT/CLIENTSubmit DTR andaccomplishment reportSERVICEPROVIDERReceive the Formand check itsaccuracy andcompletenessPrepare thepayrolls,ObligationRequest andDisbursementVoucherForward thepayrolls to thesigning authoritiesfor approval andsigningReceive payrollsand vouchers forreview andpreparation ofLDDAPPrepare the PACSSigning of LDDAPand PACSapprovalForward LDDAPand PACS to thecash sectionSubmit LDDAPand PACS to thebankDURATIONOF ACTIVITYWithin 30mins.PERSON INCHARGEFORMAdministrativeAssistant IIIForm 48,Accomplishment ReportWithin 20mins.AdministrativeAssistant IIIWithin 10mins.Administrative AideIIIWithin 20minsAccountant IIWithin 20mins.AdministrativeAssistant IIIWithin 30mins.Accountant II/SDSWithin 5mins.SDS SecretaryWithin 1 hourCashierEnd of Transactionc. Kindergarten Volunteer Teachers, Azatids, Substitute Teachers, Job Order Employees11 P a g e
STEP1SERVICEPROVIDERAPPLICANT/CLIENTSubmit DTR andaccomplishment report2345Receive the Formand check itsaccuracy andcompletenessPrepare thepayrolls,ObligationRequest andDisbursementVoucherForward thepayrolls to thesigning authoritiesfor approval andsigningReceive payrollsand vouchers forreview andpreparation ofLDDAPPrepare the PACSSigning of LDDAPand PACSapprovalForward LDDAPand PACS to thecash sectionSubmit LDDAPand PACS to thebank678DURATIONOF ACTIVITYWithin 30mins.PERSON INCHARGEFORMAdministrativeAssistant IIIForm 48,Accomplishment ReportWithin 20mins.AdministrativeAssistant IIIWithin 10mins.Administrative AideIIIWithin 20minsAccountant IIWithin 20mins.AdministrativeAssistant IIIWithin 30mins.Accountant II/SDSWithin 5mins.SDS SecretaryWithin 1 hourCashierEnd of TransactionISSUANCE OF SERVICE RECORD, CERTIFICATE OFEMPLOYMENT, CERTIFICATE OF APPEARANCE, ANDOTHER CERTIFICATES – PERSONNEL SECTIONSchedule Of Availability of Service:Who May Avail of the Service?What are the requirements?Duration:Monday to Friday (8:00 AM – 5:00 PM); No noon breakTeachers and Employees, Employees from othergovernment agencies, visitorsAccomplished Request Slip Please refer belowHow to Avail of the l up Request Slip andsubmit the duly filled-upform/slipWait while the requestedcertification is beingprocessed.Receive the dulyfilled-up RequestSlipForward theRequest Slip to theconcernedemployeeCheck the recordof theemployee/requesting party & preparethe certification.Receive thecertification forDURATIONOF ACTIVITYPERSON INCHARGEWithin 10mins.Administrative AideVI/AuthorizedemployeeWithin 10mins.Administrative AideVI/AuthorizedemployeeWithin 30mins.Admin. AideVI/AuthorizedEmployeeWithin 5mins.AdministrativeOfficer VFORMRequestSlip12 P a g e
56signature/actualsigningForward signedcertification forreleasing toauthorizedemployeeRelease of thesigned certificationWithin 5mins.Administrative AideVI/AuthorizedemployeeWithin 5mins.Administrative AideVI/Authorizedemployee/ReleasingsectionEnd of TransactionPROCESSING OF LEAVES – PERSONNEL SECTIONSchedule Of Availability of Service:Who May Avail of the Service?What are the requirements?Monday to Friday (8:00 AM – 5:00 PM); No noon breakPermanent Teachers and Employeesa. Vacation Leave (Forced Leave, Personal Leave, COC)1. CS Form 6 signed by the teacher/employee andapproved by the proper signing authorities2. Filed at least 5 days prior to the effective date ofvacation leave3. School, Division, and City Clearance for vacationleave of thirty days or moreb. Sick Leave1. CS Form 6 signed by the teacher/employee andapproved by the proper signing authorities2. Filed immediately upon return to work3. Medical Certificate for sick leave of more than 5successive days4. Division and City Clearance for sick leave ofthirty days or more.c. Travel Abroad1. Letter request favorably indorsed by properofficials (School principal/school head to theSchools Division Superintendent)2. Duly Accomplished CS Form 6 filed two monthsbefore the travel3. School, Division, and City Clearanced. Maternity Leave/Special Leave under RA 9710*1. CS Form 6 duly signed by the employee andapproved by the proper signing authorities.1.1. Authenticated copy of Pre-Adoptive PlaceAuthority (PAPA) from DSWD, or copy ofthe Decree of adoption. (In case ofadoptive parents)2. CS Form 413. Medical Certificate filled out by the propermedical authorities, e.g. the attending surgeonaccompanied by a clinical summary reflectingthe gynecological disorder.*4. May be filed at least five (5) days prior toscheduled date of surgery5. School and Division Clearancee. Paternity Leave1. CS Form 6 duly accomplished and signed by theteacher/employee and approved by propersigning authorities13 P a g e
1.1.Authenticated copy of PAPA or Decree ofAdoption2. Birth Certificate3. Marriage Contractf. Parental Leave (Solo Parents)1. CS Form 6 duly accomplished and signed by theemployee approved by proper signing authorities2. Solo Parent Identification Card3. Certified copies of the birth certificate of child DurationPlease refer belowHow to Avail of the Service?STEP123456789APPLICANT/CLIENTFill up CS Form 6 sign itand let it be approved theschool head/immediatesupervisorSERVICEPROVIDERDURATIONOF ACTIVITYPERSON INCHARGEReceive the dulyfilled-up CS Form6Within 10mins.SchoolHead/ImmediateSupervisorForward the CSForm to theDivision OfficeWithin thedaySchoolhead/ImmediateSupervisor/Authorized EmployeeWithin 10mins.Administrative AideVI/AuthorizedemployeeWithin 10mins.Administrative AideVI/AuthorizedemployeeWithin 30mins.Admin. AideVI/AuthorizedEmployeeWithin 5mins.AdministrativeOfficer IIReceive the dulyaccomplishedForm 6 from theschoolofficial/employeeForward the CSForm 6 to theconcernedemployeeCheck the leavecard and preparethe certification.Receive thecertification forsignatureForward the CSForm 6 to theapprovingauthorityForward the CSForm 6 to theRecords Sectionfor record-keepingand releasingRelease the schoolcopyWithin 5mins.FORMCS Form6AdministrativeOfficer V – shortleavesSDS – long leavesWithin 5mins.AdministrativeOfficer V/Admin.Aide VI/SDSSecretaryWithin 30mins.Records OfficerEnd of TransactionPROCESSING OF RETIREMENT PAPERS – PERSONNELSECTIONSchedule Of Availability of Service:Who May Avail of the Service?What are the requirements?Monday to Friday (8:00 AM – 5:00 PM); No noon breakPermanent Teachers and Employees1. Letter of intent to retire2. Ombudsman Clearance3. School and Division Clearance14 P a g e
4.5.6. City ClearanceService RecordCertification (Last day of Service)Please refer belowHow to Avail of the Service?STEP1APPLICANT/CLIENTSERVICEPROVIDERSubmit folders containingthe letter of intent andother supportingdocumentsReceive thedocuments andcheck as tocompletenessForwarddocuments to thePersonnel Sectionfor verification ofrecordsReceivedocuments forverification ofrecordsPrepareindorsement to theRegional Office234DURATIONOF ACTIVITYPERSON INCHARGEFORMWithin 20mins.Administrative AideVI/AuthorizedEmployeeWithin 10mins.Administrative AideVI/AuthorizedEmployeeWithin 30mins.HRMA/HRMO/Authorized EmployeeWithin 10mins.Administrative AideVI/AuthorizedEmployeeEnd of TransactionPROCESSING OF PAYMENTS - ACCOUNTING SECTION &CASH SECTIONI. DOWNLOADING OF MOOESchedule Of Availability of Service:Who May Avail of the Service?What are the requirements?Duration:Monday to Friday 8:00AM – 5:00 PM (No Noon Break)School Heads/PrincipalsSOB (School Operating Budget) with supportingdocuments (photographs and bill of materials, etc.)35 minutesHow to Avail of the Service?Step12Applicant / ClientService ProviderDurationSubmit signed SOB (4copies) With attachedsupporting documentsWait for further notice whileSOB is being processed forapprovalReceive and recordthe duly signedSOBwithin 2 minsCheck SOB andattachmentswithin 5 minsAdmin. Asst.IIIApproval of SOBwithin 10minsAccountant IIthen SDSSOB3 minsAdmin. Asst. IIISOB7 minsAdmin. Asst. IIIand AccountantIIVouchers &LDDAP5 minsAccountant II,AO V & SDSVouchers &LDDAP3 minsAccountant IIVouchers &LDDAP34567Receive duly approved SOBRelease schoolwithincopyPrepare voucherfor ES & LDDAPwithinfor SSSigning andapproval ofwithinvouchers &LDDAPForward signedand approvedwithinVoucher &LDDAPto cashierEND OF PROCESSPerson-inChargeAdmin Asst/AuthorizedEmployeeFormSOB15 P a g e
II. PROCESSING OF VOUCHERSSchedule Of Availability of Service:Who May Avail of the Service?What are the requirements?Monday to Friday 8:00AM – 5:00 PM (No Noon Break)Employees and Suppliers FOR PURCHASES OF SERVICES: billing requests,DTRs, Accomplishment Report FOR PURCHASES OF GOODS: Accomplished PR,canvass, abstract of bids, PO and other pertinentdocuments FOR TRAVELS: Accomplished itinerary of travel,authority to travel, certificate of appearance, memo andtickets FOR REIMBURSEMENTS: Official receipts, trip tickets,authority to travel and other required documentsDuration:30 minutesHow to Avail of the Service?StepApplicant / Client1Accounting staff receives &record billing statement23Supplyofficer/representativeforwards dulyaccomplished PR, canvass,abstract of bids and POEmployee submitsitinerary, Authority totravel, Cert of Appearance,memo and tickets4Employee submits OR, tripTicket, authority to traveland other documents5SDS secretary forwardsApproved SOB67SDS sec forwards approvedVouchersService ProviderDurationPerson-inChargeReceive andrecord the dulysigned SOBbillings receivedwithin 3 minsAdminAsst/AccountantChecks andprocessesdocumentssubmittedwithin 5minsAdminAsst/AccountantChecks andprocessesdocumentssubmittedwithin 5minsAdminAsst/AccountantChecks andprocesseswithindocumentssubmittedPrepares voucherand or LDDAPSigning andwithinApproval ofVoucherSigning andApproval ofwithinVoucherForward tocashier dependingwithinon fundavailabilityEND OF PROCESS5minsAdminAsst/Accountant5 minsAdminAsst/Accountant5minsAccountant, AOV and SDS2minsAccountantFormIII. PROCESSING OF LIQUIDATION REPORTSSchedule Of Availability of Service:Who May Avail of the Service?What are the requirements?Duration:Monday to Friday 8:00AM – 5:00 PM (No Noon Break)School Head/Principal and EmployeesLiquidation reports (LR) with proper attachments30 minutesHow to Avail of the Service?Step1Applicant / ClientSubmit complete andService ProviderReceive andDurationwithin 2 minsPerson-inChargeAdmin AsstFormLR16 P a g e
Accomplished LR2Wait for further noticewhile LR is being evaluated3Receive notice for anyunliquidated amount4Refund unliquidated cashadvance to cashier andsubmit OR to accountingoffice56Receive signed CDR & LRfor posting to transparencyboardrecord LRReview andevaluatecompleteness ofLR documentsInform schoolhead and cashierfor anyunliquidated cashadvancewithin 10minsAdmin Asstwithin 3 minsAdmin AsstAttach OR to LRwithin 2 minsAdmin AsstForward LR forsigningwithin 10minsAccountant&SDSRelease LR &CDR school copywithin 3 minsAdmin AsstORLR & CDREND OF PROCESSPROCESSING OF PROVIDENT LOANS – ACCOUNTINGSECTION/CASH SECTIONSchedule Of Availability of Service:Who May Avail of the Service?What are the requirements?Monday to Friday (8:00 AM – 5:00 PM); No noon breakPermanent Teachers and Employees1. Accomplished application form2. Pay Slip or Certified copy of payroll Please refer belowHow to Avail of the Submit Application Formwith the supportingdocumentsReceive the dulyfilled-upapplication formwith thesupportingdocumentsForward theApplication Formto the AccountingSectionReceive theapplication formand supportingdocumentsProcess theapplication Form,preparedisbursementvoucher, actualsigningForward voucherand applicationform toAccountant & SDSfor a
File application letter for the vacant position in the Office of the Schools Division Superintendent 1. Publish vacant positions in the Civil Service Commission (CSC) Bulletin of vacancies or other modes of publication in the DepEd – Division Office 2. Announce vacant positions to be filled in at least 3 conspicuous places in the Division
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by NEAP to provide professional development to teachers and/or school leaders within DepEd under DO No. 001, s. 2020. b. DepEd Service Providers (DSP) are DepEd Central Office bureaus, services or units, DepEd Regional Offices or DepEd Schools Division Offices that have been awarded formal, fixed-term
PROTOCOLS OF THE PHILIPPINE NATIONAL POLICE RHESCIEN MAE B. VICENTE, MS Crim. Baguio City Police Office, Baguio City, Philippines JEZREEL B. VICENTE, Ph.D. Crim.University of Baguio, Baguio City, Philippines ABSTRACT. Patrol is the backbone of every police station, but patrol officers can cover not all parts of a place.
ISBN 978-621-421-072-5 (PDF) Jointly published by: Department of Education (DepEd) DepEd Complex. Meralco Ave., Pasig City 1800, Philippines Contact: action@deped.gov.ph. website: https://www.deped.gov.ph United Nations Children's Fund (UNICEF) Philippines Country Office 14th Floor, North Tower, Rockwell Business Center Sheridan
Teachers from TEIs, with PPST-based coaching and mentoring program. The module guides DepEd teachers with the basics of coaching and mentoring. It describes the appropriate tools and processes to assess performance, and explains the genera
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(DepEd) sa pangunguna ni Secretary Leonor Briones para sa “new normal” na pamamaraan ng pagkatuto ng mga kabataan sa pagbubukas ng klase sa Oktubre 5. Bilang tugon sa tumitinding mga hamon sa sektor ng DepEd handa sa hamon ng new normal Ni Vanessa R. Landig edukasyon sa gitna ng kris
Academic writing is cautious, because many things are uncertain. When we put forward an argument, point of view or claim, we know that it can probably be contested and that not everybody would necessarily agree with it. We use words and phrases that express lack of certainty, such as: Appears to Tends to Seems to May indicate Might In some .
