COVER LETTER FORMAT - Augusta University

COVER LETTER FORMATRETURN ADDRESS (or HEADER): Type your name and mailingaddress at the top of your coverletter. You may use the same Headerused at the top of your resume.INSIDE ADDRESS Type the name and title followedby company name of recipient Type company address ofrecipientGREETING Use Mr., Ms., or Dr. as a titlefollowed the recipient’s last name1ST PARAGRAPH“Why Am I Writing? Identify the position title orindustry interest area Indicate how you heard about theopportunity State briefly why you decided tocontact the employer2ND PARAGRAPH“Who Am I and Why Should YouConsider Me?” Identify your qualifications forposition Provide an example of yourexperience as it relates to thejob using vocabulary from jobdescription3RD PARAGRAPH“My Next Step” Refer reader to attached resumeor link to web portfolio State your intention to follow upwith the contact on a specific date Invite reader to contact you andprovide email address and phonenumberBEFORE YOU EMAIL OR MAILYOUR COVER LETTER Email it to your Career Advisor forfinal review Review CareerSpot CoverLetter video “How to win aninterview with your CoverLetter!”.Jackie Jackson123 West AvenueAugusta, GAMay 20, 20XXJane Clifton, Vice President of Operations and Federal RelationsThe Washington Center for Internships & Academic Seminars2310 M Street, NW, 5th FloorWashington, D.C. 20037-1417Dear Ms. Clifton:I am writing in response to an email from the National Internship Foundation (NIF)regarding summer internships with the Washington Center for Internships and AcademicSeminars. As a junior at ABC University majoring in Political Science, I am very Iinterested in further developing my leadership skills through your internship. I believe thatmy course of study, campus leadership roles and strong interest in your operation makeme a viable candidate.As a fundraising committee member on the Jaguar Student Activities Board during mysophomore year, I demonstrated the ability to manage complex operations. For instance,I successfully encouraged the participation of 20 committee members in order to raiseand manage a budge of 20,000. In addition, I held a part-time job to cover collegeexpenses while taking a full load of classes each term and maintained a 3.5 grade pointaverage. As a political science major, I initiated a new current events club andcoordinated guest speakers and panels to discuss newsworthy issues in our society.My attached resume provides more details of my campus and community leadershiproles. Next week I will contact you to ensure that you have received my resume andcover letter. In the meantime, if you have questions about my experiences, please emailme at jjackson@gru.edu or call me at 706-555-1234.Best regards,Jackie JacksonMore Cover Letter Tips: When mailing or emailing your resume directly to an employer, always send anoriginal or tailored cover letter, too.Your cover letter helps you introduce yourself to a prospective employer.Always address your cover letter to an actual person or department. Never use ‘Towhom it may concern” or Dear “Sir or Madam”.Keep your letter at one page in length.Email your letter by copying the body of your letter into the email. Then attachcomplete letter as a separate document.Check your letter for proper grammar and punctuation. Feel free to visit the WritingCenter for assistance.Before sending your cover letter, proofread your letter for errors and typos.For more tips, visit the Career Services Website at www.aug.edu/career center.From the ‘Students’ tab, then select the Job Preparation link in the left-hand menu.Georgia Regents University Career Services University Hall, 2nd Floor www.gru.edu/careerservices/ 706-737-1604

Georgia Regents University Career Services University Hall, 2nd Floor www.gru.edu/careerservices/ 706-737-16040Enclosure (type here if resume or other material included)David Smith(Written Signature)Sincerely,Attached is my resume for your review. I welcome the opportunity of discussing myqualifications in person. I will contact you at the first of next week to confirm you havereceived my material. Until then if you have any questions, please e-mail me atnoname@gru.edu or call me at 706-555-4321. Thank you for your consideration.Through my recent internship with ABC Manufacturing, I learned there are manyelements that can affect the service and sale of the product to the customer includingshipping, receiving and quality control. The importance of follow up with customersand teamwork within the manufacturing facility itself is essential in quality sales. Iresearched software for XYZ Manufacturer and implemented a new system to helpthe sales force track the process of orders and requests more effectively. During theSpring holiday from school, I accompanied their lead sales manager on callsthroughout the state to learn more about the customers and the company's salesstrategies.I have been involved in sales as a previous business owner and in a manufacturingenvironment. During high school and in my early years of college, I owned a landscaping business in which I successfully utilized various sales techniques includingcold calling, telemarketing and prospecting. I learned how to stay internally motivatedand developed a customer base that included residential and commercial accounts.The advertisement for a product sales representative in the December 13th edition ofthe Augusta Chronicle is of great interest to me. With a degree in Marketing from ABCUniversity and over six years of part-time sales experience, I feel I have thequalifications needed for this position.Dear Ms. Smart:Ms. Jane SmartDirector of Human ResourcesXYZ Corporation1140 Broad StreetAugusta, GA 30901Month Day, YearDavid Smith178 Greene StreetAugusta, GA 30301Letter of Application #1The Executive Briefing cover letter is beautiful inits simplicity. Its format provides a hiringmanager a clear snap shot of your qualifications.It is a cover letter on your standard letterhead ore-mail, with the company's requirements for thejob listed on the left side and your skills -matching point by point the company's needs -on the right.Effectively led a staff of 24 to exceed annual goals by 10percentTrained new supervisors and staff via daily coachingsessions, communication meetings, and technical skillsessions.Excellent people skillsand leadershipGood communicationskillsAn Executive Briefing’s ability to graphically match needs with skills will increase thechances that your submission will be read by the Human Resources department andhand-carried to the appropriate manager. This personalized, fast, and easy-to-readsynopsis of how you can help with current needs makes life easier for the reader.Joe BlackSincerely,My attached resume will offer more details about my background. I believe the highlightsoutlined in this executive briefing show that I am an ideal addition to your firm. Pleasecontact me at 706-737-1400 to discuss how I can help McCoy, LLC achieve its goals.Obtained a Bachelor of Business Administration inAccounting in 20XX and have over four years experienceas an Accounting ManagerMy ExperienceAccounting degree, fouryears experienceYour RequirementsI have nine years of accounting experience and am responding to your recent posting foran Accounting Manager on AugustaHotjobs.com. Please allow me to highlight my skillsas they relate to your stated requirements.Dear Ms. Brent:Ms. Katherine BrentSenior RecruiterMcCoy, LLC1500 Fury’s FerryAugusta, GA 30906Month Day, YearJoe Black1200 Walton WayAugusta, GA 30909Executive Briefing

Georgia Regents University Career Services University Hall, 2nd Floor www.gru.edu/careerservices/ 706-737-1604Use this type of letter to express interest and toinquire about opportunities that may be availablewithin a particular organization, but are notpublicly posted.LETTER OF INQUIRYenclosureSusan S. Watson(Written Signature)Sincerely,I feel that my skills and experience will benefit your organization, and I welcome theopportunity to give you more information about myself. I will contact you in two weeks tofollow-up and pursue the potential opportunity to work for your company. If you have anyquestions please do not hesitate to e-mail me at swatson@gru.edu or call my cell at (706)555-1234.In addition to my work experience, I had the opportunity to demonstrate my creativity andmaturity as an intern in the advertising industry. I observed consultations and workedalongside the advertising team to generate media promotions for the client. This positiondemonstrated my ability to be resourceful, to work under supervision, and to cope with thepressures of a chaotic and stressful environment.I acquired excellent quantitative, interpersonal and analytical skills as a marketing majorwith a minor in Spanish. My academic coursework, in addition to my work experience hastaught me the importance of time management and leadership skills. As a teller with theGeorgia State Employees’ Credit Union, I learned the importance of attention to detail,sales as a customer service tool and responsiveness to client needs. Additionally, Icontinue to develop strong organizational and interpersonal skills as I nanny for a familywhile maintaining a 3.5 GPA.I am writing to inquire about a Sales Professional position at Midwest Mercantile. I amvery interested in Midwest Mercantile’s prestigious reputation in the professional apparelindustry. I believe my business education, wide range of work experience, and stronginterpersonal skills provide me with a valuable knowledge base to be an asset to yourcompany.Dear Mr. Mellon:Mr. Timothy T. MellonDirector of College RecruitingMidwest Mercantile Company4500 Randolf DriveChicago, IL 60601Month Day, YearSusan Watson1022 Broad StreetAugusta, GA 30304Letter of Inquiryenclosure Use this type of letter to make new networking contacts or when youhave been referred to a new contact by someone else in your network.State:How you learned of the individual and why you are writing.Brief information about you.Why you are specifically interested in contacting him or her.Information about how you can be contactedHow you plan to follow-up.A statement of appreciation for his or her time.NETWORKING LETTERMike T. Hampton(Written Signature)Sincerely,Thank you for your time and consideration.I would be very grateful for 30 minutes of your time to talk about the HR industry andyour career path into this industry. I greatly appreciate any information you can provide. Iwill call you next week to schedule a time for us to meet, if your schedule permits.Meantime, you are welcome to call me at 706-555-8976.I am writing this letter to request an informational interview to learn more about the fieldof human resources and your career path in the field. Mr. John Doe, whom I met at arecent meeting of the Society of Human Resource Management, suggested that I contactyou about my interest in entering the human resources field. I am currently a Psychologymajor at ABC University and I feel my interpersonal and organizational skills can be apotential fit for a career in human resources.Dear Ms. Kennedy:Ms. Cynthia S. KennedyVice PresidentSecond City National Bank8555 Peach Tree Blvd.Atlanta, GA 39584Month Day, YearMike Hampton2121 Lumpkin PlaceAthens, GA 30622Networking