Accounting Lesson 3-1

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LESSON 3-110/7/2008LESSON 33-1Journals, SourceDocuments, andRecording Entries in aJournalCENTURY 21 ACCOUNTING Thomson/South-Western2Advantages of Using a Journal Accuracy- journal includes debit and creditparts of each transaction recorded in ONEplace Chronological Order – transactions arerecorded in a journal in order by date Double-Entry Accounting – both the debitand credit amounts are recorded – assuresdebits equal creditsCENTURY 21 ACCOUNTING Thomson/South-WesternGREENLESSON 3-11

LESSON 3-110/7/20083A GENERAL JOURNALCENTURY 21 ACCOUNTING Thomson/South-Westernpage 57LESSON 3-14CONCEPT: Objective Evidence:A source document isprepared for eachtransactionCENTURY 21 ACCOUNTING Thomson/South-WesternGREENLESSON 3-12

LESSON 3-110/7/20085Source Document - Checkpage 58Used for all cash paymentsCENTURY 21 ACCOUNTING Thomson/South-WesternLESSON 3-16Source Document – Sales Invoicepage 58Used for recording a sale onaccountCENTURY 21 ACCOUNTING Thomson/South-WesternGREENLESSON 3-13

LESSON 3-110/7/20087Source Document - ReceiptreceiptCENTURY 21 ACCOUNTING Thomson/South-Westernpage 59Used when cashis received fromsources otherthan sales –such as, theowner makes aninvestmentLESSON 3-18Source Document - TapeUsed to record daily orweekly cash salestransactionsCENTURY 21 ACCOUNTING Thomson/South-WesternGREENcalculator tapeor terminal summarytapeLESSON 3-14

LESSON 3-110/7/20089Source Document - Memorandum Used when no other sourcedocument is prepared or when anadditional explanation is neededabout a transactionmemorandumCENTURY 21 ACCOUNTING Thomson/South-WesternLESSON 3-110Journalizing Transactions – Procedures Record the month and year ONCE on each page ofthe journal Record the day for EVERY transaction (even if it isthe same day as the previous transaction) Record the debit account FIRST Then, INDENT and record the credit account on thenext line Record the source document ONCE for eachtransaction Make sure a debit and credit amount are recorded foreach transaction and that they equalCENTURY 21 ACCOUNTING Thomson/South-WesternGREENLESSON 3-15

LESSON 3-110/7/200811RECEIVED CASH FROM OWNER AS ANINVESTMENTpage 60August 1. Received cash from owner as an investment, 5,000.00.Receipt No. 1.2123341. Write the date in the Date column.2. Write the title of the account debited.Write the debit amount.3. Write the title of the account credited.Write the credit amount.4. Write the source document number in the Doc. No. column.CENTURY 21 ACCOUNTING Thomson/South-WesternLESSON 3-112PAID CASH FOR SUPPLIESpage 61August 3. Paid cash for supplies, 275.00. Check No. 1.1232431. Write the date in the Date column.2. Write the title of the account debited.Write the debit amount.3. Write the title of the account credited.Write the credit amount.4. Write the source document number in the Doc. No. column.CENTURY 21 ACCOUNTING Thomson/South-WesternGREENLESSON 3-16

LESSON 3-110/7/200813TERMS REVIEW journaljournalizingentrygeneral journaldouble-entry accountingsource documentCENTURY 21 ACCOUNTING Thomson/South-WesternGREENpage 62 checkinvoicesales invoicereceiptmemorandumLESSON 3-17

LESSON 3-1 10/7/2008 GREEN 6 CENTURY 21 ACCOUNTING Thomson/South-Western 11 LESSON 3-1 2. Write the title of the account debited. Write the debit amount.

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