Grant Proposal Narrative - Seattle Public Schools

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ConceptPre-ProposalInvestment DevelopmentManagement & CloseGrant Proposal NarrativeWe appreciate your interest in submitting a proposal to the Bill & Melinda Gates Foundation and we thank you for working with usthroughout the proposal process. Your designated foundation contact will continue to work collaboratively with you as you prepareyour proposal to help you understand the connection between the foundation's relevant program strategy and the proposed project, aswell as to respond to any questions you might have over the course of this process. You are encouraged to communicate with yourprogram officer to make sure that your efforts are aligned with the proposal requirements and that you are not expending unnecessarytime or energy in this process.Answer all of the questions in this Proposal Narrative template and submit it to your foundation program officer for review andcollaborative discussion. Due to tax, legal, and reporting requirements, all proposals must be submitted in English. The proposal mustbe submitted in Word, as PDFs will not be accepted.This is a proposal shaping document and not a commitment by the foundation to fund the work.General InformationProposal TitleSeattle Preschool Inclusion capacityInvestment Duration (Months)24Requested Amount (U.S. ) 249,498.00Total Project Cost (U.S. ) 249,498.00Opportunity IDOPP1152540Prospective Grantee InformationOrganization Legal Name1Seattle Public SchoolsOrganization Doing Business AsMailing AddressStreet Address 12445 3rd Avenue SouthPrimary Contact NameCashel TonerStreet Address 2PO Box 34165Primary Contact TitleDirector of Early Learning P-5Primary Contact Emailcctoner@seattleschools.orgPrimary Contact Phone206-252-0093Street Address 3CitySeattle2State / ProvinceWashingtonFeedback ContactCashel TonerZip / Postal Code98124-0093Feedback ed Signer NameCashel TonerAuthorized Signer TitleDirector of Early Learning P-5Authorized Signer Emailcctoner@seattleschools.orgWebsite (if applicable)1 Legal2Name: will be used in the agreement and should match the name on the bank account that receives the grant funds (assuming fully executed agreement)Feedback Contact/Email: The full name and email of the contact whom foundation staff queries for various surveys.Tax Status (if known & applicable)Refer to Tax Status DefinitionsU.S Employer IdentificationNumber (EIN) (If applicable)US Governmental UnitOrganization’s Total Revenuefor Most Recent AuditedFinancial Year (U.S. ) 761,097,528.9991-6001541Submission InformationDate SubmittedSubmitted by same as aboveSubmitted by Contact NameSubmitted by Contact EmailSubmitted by Contact TitleSubmitted by Contact PhonePage 1 of 7 2015 Bill & Melinda Gates FoundationYesGrant Proposal Narrative 9/20/15

Proposal DetailsThe Foundation is prohibited from conducting or funding any lobbying or political campaign activities, as these terms are specificallydefined under U.S. tax law. Unlike many of our grantees/vendors who may engage in limited lobbying, the Foundation cannot lobby orfund any lobbying activities carried out by its grantees/vendors. We request that you please review the information at the following link,Foundation Funds and Advocacy, to assess whether any of your proposed activities may constitute lobbying as defined by the IRS. If so,you should revise your proposal accordingly prior to submission.1. Executive SummaryProvide a brief summary of the investment.Seattle Public Schools currently offers a continuum of special education services for preschool age children in order tomeet a variety of student developmental needs. For children ages 3-5, Seattle Public Schools provides services in theareas of communication, motor development, self-help, social skills, vision and hearing, cognitive development andassistive technology. Seattle children with special education needs may attend Head Start, City-funded preschoolsincluding Seattle Preschool Program or Step Ahead, ECEAP or SPS Developmental Preschool. Funding sourcesinclude Federal Individuals with Disabilities Education Act funds, Head Start, private grant funds and City of Seattlegrant funds. We hope that inclusive experiences for children with and without disabilities and their families result in asense of belonging, positive social relationships, and accelerated development and learning that enables children toreach their full potential. Our intent is to improve access, participation and support for all students. The newly createdposition who will guide this work will serve as the liaison between Seattle Public Schools, the City’s Department of EarlyLearning and Seattle early learning providers.To reach the desired results, this investment will build capacity within our network of providers, allowing early learningprograms to:o Offer clear and consistent information to families about special education services. Providers will be equippedto educate families about the benefits of early intervention, help them navigate the referral, assessment andintervention process, and ensure that services are provided in a timely manner.o Participate in professional development to build the professional standards and competencies of practitionerswho work in inclusive classroomso Make simple modifications in their programs and classrooms to facilitate access for individual children throughUniversal Design for Learning strategiesResponsibilities of the Inclusion Liaison will include:o Build a workplan to implement the recommendations of the Early Childhood Special Education Task Force (tobe created in May 2016)o Serve as a liason between the City of Seattle Department of Education and Early Learning, SPS EarlyLearning and early childhood providerso Research exemplary programs locally and nationally that offer effective models of inclusiono Recommend a classroom observation rating tool designed for inclusive classroomso Research and write program policies and procedures that will comply with state and federal regulationsEstablish and maintain appropriate record-keeping so that data collected offer evidence of program qualityo Manage and communicate assessment results to stakeholders in order to guide classroom instruction,continuous improvement and strategic planningOver the next two years this investment will help our city to develop a shared understanding of the meaning of inclusion inthe early childhood setting. This common understanding will be the starting point for creating a system of services andsupports for children with disabilities and their families. Such a system will reflect a continuum of services and supportsthat respond to the needs and characteristics of children with varying types of disabilities and levels of severity, includingchildren who are at risk for disabilities. Inclusion will be the driving principle and foundation for the range of services andsupports provided to young children and families.Describe the charitable purpose of this work by completing the statement “This grant will be used [to ].” Please limit to one sentence,begin with “to” and do not include a period at the end. Example: “This grant will be used [to fund new schools and assist other organizations in thedesign of new schools]”This grant will be used to begin to define the precise meaning of inclusion in Seattle’s preschool programs and itsimplications for policy, practice, and potential outcomes for children and families.Page 2 of 7 2015 Bill & Melinda Gates FoundationGrant Proposal Narrative 9/20/15

2. Problem StatementDescribe the problem, why it is a problem, and who is impacted by the problem. What specific elements of the problem is this investmenttrying to address?The notion that young children and their families are full members of the community reflects societal values aboutpromoting opportunities for all children. It also reflects a reaction against previous educational practices of separatingand isolating children with disabilities. The effect of inclusion enacted over the past 30 years has been tofundamentally change the vision for our ideals about organizing and delivering early childhood services. However,because inclusion takes on many different forms and implementation is influenced by a variety of factors, questionspersist about the meaning of inclusion. This investment will help us define inclusion in Seattle preschools. Having thiscommon understanding across programs is fundamental to determining what types of practices and supports arenecessary to achieve high quality inclusion.Seattle Public Schools and partner organizations currently offer an array of services designed for three-to-five yearold children who have suspected or identified special needs, as well as for those who are typically developing.Unfortunately, these services are fragmented, operating with little mutual interaction or interdependency. Familiesstruggle to understand and navigate programs governed by different eligibility criteria, funding streams, procedures andpolicies. Staff lack the comprehensive systemic awareness to develop holistic educational and/or treatment plans.Communication, coordination and planning between classroom teachers and special education teachers who provideitinerant services in the classrooms is inconsistent. Of most concern is the collective failure to offer cohesive, wellcoordinated services that meet the evolving needs of children. The irony is that children's growth and capacity to benefitfrom just-right services is greater during this time period than at any other in their lives.3. Scope and ApproachDescribe the scope and approach of the proposed work. This should be a narrative description of the principal results the investmentwould achieve and how those results relate to the problem described above (rather than a list of outcomes and outputs.) Note: You willprovide a list of outcomes and outputs in the Results FrameworkThe scope of this work will span a two year period, beginning with an evaluation of the current system, including anassessment of its strengths and weaknesses. We will begin researching inclusion models elsewhere that are achievinggains for all children. The recommendations of the Special Education Preschool Task Force will be synthesized into thegoals developed as a result of this research. The results of the Task Force and this initial period of self reflection andresearch will lay the foundation for building a new system of supports for programs, teachers, children and families.Implementation of this new plan will require ongoing professional development and support to acquire the knowledge,skills, and dispositions required to implement effective inclusive practices. The intent of program policies andprocedures will be to promote communication and collaboration between all stakeholders. Quality frameworks shouldreflect and guide inclusive practices to ensure that all early childhood practitioners and programs are prepared toreceive and address the needs of children with disabilities.Year 1 - Scope of WorkThe Inclusion Liaison will monitor the progress of the Special Education Preschool Task Force. The Task Force will beformed in May 2016 and will make final recommendations in December 2016. This group will be comprised of parents,teachers, community partners, SPS central office administrators, City of Seattle Department of Early Learningadministrators and school building leaders. Reaching consensus on the meaning of early childhood inclusion is anecessary first step in articulating the field’s collective wisdom and values on this critically important issue. While theTask Force is developing its recommendations, the Liaison will concurrently be researching districts in Washington andthroughout the country that have quality inclusion models. After the Task Force makes it recommendations, the secondhalf of the year will be devoted to planning for implementation. The Inclusion Liaison will work on developing a plan toincorporate changes to policies, procedures and systems needed to deliver a high quality inclusion model.Year 2 – Scope of WorkThe primary focus during Year Two will be program implementation. Inclusion can take many different forms and occurin various organizational and community contexts. Even if environment and programs are designed to facilitate access,some children will need additional individualized accomodations and supports to participate fully in play and learningactivities with peers and adults. System changes will be structured using a tiered model that will help adults organizeassessments and interventions by level of intensity. The Inclusion Liaison will be involved in strategic planning with thePage 3 of 7 2015 Bill & Melinda Gates FoundationGrant Proposal Narrative 9/20/15

City, District and other stakeholders across early childhood sectors on how to deliver this new model of earlyintervention. Improving the overall quality of early childhood classrooms is necessary but might not be sufficient toaddress the individual needs of every child. Determining who will benefit from professional development, whatpractitioners need to know and be able to do, and how learning opportunities should be organized and facilitated will beessential elements in this integrated professional development system.As needed, describe why you believe the approach would lead to the desired results. Reference related work, existing evidence fromevaluations or systematic reviews, and/or relevant experience, etc.High quality early care and education can provide many benefits to young children both with and without disabilities.Inclusion alone does not guarantee desirable outcomes for children with disabilities. To ensure desirable outcomes forall children, especially children with disablitites, two conditions must characterize all inclusive early childhood settings: ahigh quality environment and supports for classroom staff (Wolery, 2003).4. Risk MitigationAs needed, describe any significant risks to the success of this project and how you plan to address them.Risk: This project will depend on several agencies working together to ensure that each child’s individual needs aremet. Sometimes challenges arise when bringing together two large organizations such as the City’s Department ofEducation and Early Learning and Seattle Public School’s Department of Early Learning.Solution: The Liaison will work closely with each department to develop a common definition of inclusion and a sharedvision of the desired outcomes so that the system developed will yield positive results for all Seattle preschool childrenand families.Risk: Seattle Preschool Program is in its first full year of funding and implementation. We may not have the fundingneeded to fully implement all of the ideas recommended by the Task Force at this time.Solution: Work within the budget to plan and implement some of the recommendations of the Task Force during YearTwo; phase in full implementation while working to determine flexible funding models and developing proposals tostate agencies based on our findings.Risk: Developing an implementation plan based on the Task Force recommendations and the best practices indicatedin the research could be challenging if there are contradictory findings.Solution: Infuse content from the research that complements the recommendations of the Task Force.Risk: Many rules and regulations are embedded in early childhood and special education policy. In accordance withthe Individuals with Disabilities Act (IDEA), Seattle Public Schools is unconditionally commited to Free and AppropriatePublic Education (FAPE) for every student regardless of disability. We must adhere to this commitment as a schooldistrict.Solution: The liaison will ensure that all stakeholders involved in preschool inclusion initiatives understand and followthe guidance set out by IDEA and FAPE.It may be necessary for the Inclusion Liaison to make course corrections as the research and Task Force bring forwardrecommendations or as other conditions change in the environment at large.5. How We’ll Work TogetherThis question is intended to begin the dialogue on how foundation staff would work with you to achieve the intended outcomes. Topicscould include minimal staff support, any specific issues that would likely need on-going discussion, regular communications, or otherinformation to help establish mutual expectations and assist with implementing the proposed work.Seattle Public Schools would welcome collaborative systems thinking and reflecting on progress from GatesFoundation staff on a quarterly basis and in response to emerging needs.Page 4 of 7 2015 Bill & Melinda Gates FoundationGrant Proposal Narrative 9/20/15

6. Geographic Areas to Be ServedList all countries and regions/states that would benefit from this work and associated dollar amounts. If areas to be served include the UnitedStates, indicate city and state. Add more rows as needed. More information about Geographic Areas to Be Served can be found here.LocationFoundation Funding (U.S. )Seattle, Washington 249,498.00 7. Geographic Location of WorkList all countries and regions/states where this work would be performed and associated dollar amounts. If location of work includes theUnited States, indicate city and state. Add more locations as needed. More information about Geographic Location of Work can be found here.LocationFoundation Funding (U.S. )Preschool Classrooms in Seattle Public Schools 249,498.00 8. Intellectual PropertyIs it likely that this grant, if funded, would lead to the creation of a new or improved Technology and/or require the use orincorporation of existing Technology outside the scope of its permitted use?As used here, “Technology” includes: Products (e.g., devices, compounds, biologics, formulations, diagnostics, therapeutics, prophylactics, seeds, courseware) Services (e.g., treatments and delivery systems) Processes (e.g., methods, manufacturing, formulae, algorithms) Technologies (e.g., platforms, systems, mechanisms, tools, websites) Materials (e.g., biological materials, chemicals) Software (e.g., code, development kits, applications)Note: the use of commonly-available, off-the-shelf products (such as Microsoft Excel, Adobe, etc.) need not be disclosed.If yes, email and copy the person who requested this proposal to gain access to the online portalto complete the Intellectual Property (IP) Report. Please include in the subject line “IP Report Access for [insert Opportunity ID]”.If no, please acknowledge by typing “N/A”:9. Clinical Studies and Regulated ResearchA.Would the investment involve any of the following? Human subjects research, including Clinical trials Genetically modified organisms (plants or animals) Biohazards Pathogens/toxins identified as select agents by U.S. LawIf yes, complete the Clinical Studies and Regulated Research Module.If no, please acknowledge by typing “N/A”: NABudget NarrativeThe purpose of the budget narrative is to supplement the information provided in the excel-based budget template by justifying how thebudget cost elements are necessary to implement project activities and accomplish target outcomes. The budget narrative is a tool tohelp foundation staff fully understand the budgetary needs of the project and is an opportunity to provide descriptive information aboutthe costs, drivers, and risks that can’t be easily communicated in the budget template. Together, the budget narrative and budgetPage 5 of 7 2015 Bill & Melinda Gates FoundationGrant Proposal Narrative 9/20/15

template should provide a complete quantitative and qualitative description that supports the proposed budget. The descriptionprovided in the budget template should be very brief. Please use this budget narrative to provide a thorough description of your budgetand only complete questions that are relevant to your grant proposal.For Global Development, Global Health and Global Policy and Advocacy related g

Grant Proposal Narrative . including Seattle Preschool Program or Step Ahead, ECEAP or SPS Developmental Preschool. Funding sources include Federal Individuals with Disabilities Education Act funds, Head Start, private grant funds and City of Seattle grant funds. We hope that inclusive experiences for children with and without disabilities .

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