Getting Started With Nitro Pro 11

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Getting Started with Nitro Pro 11www.gonitro.com

ContentsRecorded Nitro Pro Demo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Opening a PDF Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Creating a New PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Converting to a PDF Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Combining Files into a PDF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Adding Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Creating Form Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Editing Form Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Whiteout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Redaction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Integrating Outlook with Nitro Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14QuickSign . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Other ResourcesNitro Pro User Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Popular Nitro Pro Forums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Popular Nitro “How-to” Videos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Troubleshooting Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191www.gonitro.com

GETTING STARTED:Recorded Demo of Nitro ProBefore you get started, we recommend watching this 10-minute recorded demo of Nitro Pro .Demo Topics: Opening a PDF Editing Form Fields Creating a New PDF Whiteout Converting to a PDF Document Redaction Combining Documents Optical Character Recognition (OCR) Adding Text Integrating Outlook with Nitro Pro Creating Form Fields QuicksignWatch Demo3

GETTING STARTED:Opening a PDF DocumentUse any of the following methods to open a PDF file in Nitro ProUsing the File Menu1.Open Nitro Pro2.In the File menu, click Open(or press CTRL O on your keyboard)3.Click Computer and then Browse to navigateto find the document that you wish to open,and select it4.Click OpenDrag-and-Drop1.Open Nitro Pro2.Open Windows file explorer and browse to find the document you wish to open3.Left-click the file, then hold the left-mouse button while moving the mouse to drag the file4.Continue to “drag” the file and “drop” it into the open Nitro Pro programRight-clickDouble-click1.Open Nitro Pro1.Open Nitro Pro2.Open Windows file explorer and browse to2.Open Windows file explorer and browse to findfind the document you wish to open3.the document you wish to openDouble-click the PDF file3.Right-click the file, select Open with Nitro ProADDITIONAL RESOURCES:Opening Files in Nitro Prohttp://kb .gonitro 22184

GETTING STARTED:Creating a New PDFTo Create a New PDF:1.Open Nitro Pro2.In the File menu, click New (or press CTRL N on your keyboard)5

GETTING STARTED:Converting to a PDF DocumentUse any of the following methods to convert to a PDF file in Nitro ProDrag-and-Drop1.Open Nitro Pro2.Locate the document or file you want to open as a PDF3 .Left-click the file, then hold the left-mouse button while moving the mouse to drag the file4 .Continue to drag the file into the open Nitro program to convert it to PDFRight-click Convert1.Locate the document or file you want to open as a PDF2.Right-click the file, select Convert to PDFFrom within Nitro1.Open Nitro Pro2.Click the Home tab3.Select PDF From File4 .Once the Create PDF Files pop-up appears, select Add Files5 .Select the files you would like to create a PDF from, and select Open CreateADDITIONAL RESOURCES:How to convert a PDF to Word, Excel, or rch/converting%20pdf/0000016316

GETTING STARTED:Combining Files into a PDFNitro Pro allows you to combine multiple files and file types into a single PDFTo Combine Documents:1.Open Nitro Pro2.Under the Home tab, click Combine3.Click Add Files4.Select the files you want to combine into a single PDF(Note: It does not matter the order you select the files, as they can be re-ordered)5 .Organize the files in the order you want them to appear by either dragging and dropping the documentthumbnails, or by selecting a thumbnail and clicking Move Up or Move Down to rearrange, or Removeto remove a document from the list6 .Click CreateADDITIONAL RESOURCES:How to combine files into one bining/0000016207

GETTING STARTED:Adding TextThe Type Text tool lets you add and edit text anywhere on a PDF documentHow to Edit Text:1.Open the PDF in Nitro Pro2 .Under the Home tab, in the tools group, select Type Text3 .To begin adding text, click on the area where you want to insert text The Format tab will appear inthe toolbar next to the Help tab,allowing changes to font type,size, color, etc.4.Once you are finished adding text and are happy with its formatting, click the Finish buttonADDITIONAL RESOURCES:How to add and edit text in a PDF h/editing%20text/0000018738

GETTING STARTED:Creating Form FieldsNitro Pro allows you to turn your PDF into an interactive document by adding form fieldsHow to Create Form Fields:1.Open the PDF in Nitro Pro2 .Click on the Forms tab, in the Fields group, select the field type to create3.Click and drag on the document to create the form field4.Right-click the field you created, then select Properties. Adjust the appearance and format of the text byusing the following tabs: Appearance: Allows you to change the font, size, and color of the text, along with theborder and fill colors of the field Options: Allows you to change the alignment and wrap options of the text Format: Allows you to format the value, such as percentage, time, date, currency, text, etc. Validate: Allows you specific the range the value must be in Calculate: Allows you to add calculations to your form field Actions: Further customization to the action of the form fieldADDITIONAL RESOURCES:How to create form fields in a ating%20form%20field/0000016249

GETTING STARTED:Editing Form FieldsNitro Pro enables you to edit the properties of the different form fields in the documentHow to Edit Form Fields:1.Open the PDF in Nitro Pro2 .Click on the Forms tab, in the Fields group, and do one of the following: Click the field type that corresponds to the field you want to edit.(For example, if you want to edit a text field, click the Text Field tool) 3.Click Select FieldsDouble-click the field to begin editing itADDITIONAL RESOURCES:How to create fillable PDF orms%20tools%20summary/00000219210

GETTING STARTED:WhiteoutThe Whiteout tool enables you to securely delete selections of text, images, annotations,and even form fields from a PDF pageHow to Use Whiteout Tool:1 .Open the PDF in Nitro Pro2 .On the Erase tab, select Whiteout3 .Use your mouse to drag a selection around the area of the page that you wish to whiteout .4 .Click Yes to confirm your selection, or No to cancel NOTE: The whiteout operation cannot be undone after the PDF file is savedADDITIONAL RESOURCES:How to whiteout text in a PDF iteout/00000197611

GETTING STARTED:RedactionThe Redaction tool allows users to permanently block-out or cover selected content that theywish to keep privateHow to Use the Redaction Tool:1 .Open the PDF in Nitro Pro2 .Click on the Erase tab, click the down arrow on the Mark for Redaction button, then select Mark for Redaction3 .Click and drag your cursor over the area you want to select for Redaction4 .Edit the properties of the redaction area by right-clicking on the field, then selecting Properties5 .Click Apply All Redactions to permanently redact the marked information, then click OK to confirm,or Cancel6 .By selecting Search and Redact you can search for keywords to find and redact throughout the PDFADDITIONAL RESOURCES:How to redact text and images in a action/00000160512

GETTING STARTED:Optical Character Recognition (OCR)The OCR (Optical Character Recognition) tool allows users to convert scanned documents andimages into searchable and editable textHow to Use OCR:1 .Open the PDF in Nitro Pro2.Click on the Review tab, select OCR in the Document group3.Select one of the following options and click OK: Make Searchable: Allows you to highlight and mark-up text Make Searchable and Editable: Allows you to highlight, mark-up text, and alsomake changes to the textNOTE: You can change the OCR settings byclicking on the Options button on the bottom-leftof the OCR window, then select Advanced.ADDITIONAL RESOURCES:How to utilize the OCR tool in a /00000165413

GETTING STARTED:Integrating Outlook with Nitro ProNitro appears as a tab in the Outlook ribbon, allowing you to quickly create PDF filesTo convert a single Email to PDF:1 .In Outlook, double-click the Email you want to convert to PDF2.Click the Nitro Pro tab, then click Create PDF3.Choose a location on your hard drive to save the new PDF file, and then click SaveTo convert an entire folder to PDF:1.In your Outlook inbox, click once to select the folder that contains the Emails you want to convert2.Click the Nitro Pro tab, then click From Selected Folder(s)3.Choose a location on your hard drive to save the new PDF files, and then click SaveADDITIONAL RESOURCES:How to use Nitro’s Microsoft Office arch/outlook/00000219314

GETTING STARTED:QuicksignQuickSign allows you to add a digital copy of your own signature to a PDFTo Use QuickSign:QuickSign is a feature that allows you to sign any document, from business proposals to birthday cards.Nitro’s QuickSign feature works quickly and efficiently to help you achieve all your eSignature needs.1.Open Nitro Pro2.Open the document you wish to sign3 .Under the Home Tab, click on the drop-down arrow on QuickSign and select Create New Signature 4 .Create your signature using one of these four available options 5.A pop-up will appear offering four ways to create your signature (Handwritten, From File, Draw, Webcam)You can click Password Protect to put a password on your signature, which will prevent anyunauthorized people from using itClick OK and place your signature anywhere on the document Clicking once on the signature will allow you to move it around; double-clicking the signature willpermanently stamp it onto the documentNotes: Once you have placed your first signature, you can click QuickSign to place another signature you last used. If you want to go back and edit your signatures or choose another signature, you can click on thedrop-down arrow on QuickSign Manage Signatures.ADDITIONAL RESOURCES:How to quickly sign your PDF ch/quicksign/00000161315

GETTING STARTED:Nitro Pro User GuideLooking for more detailed information on Nitro Pro?You can take a look at our detailed Nitro Pro User Guide which provides an in depth look at all Nitro Prohas to offer. To download this PDF document, please click here.This guide is easily searchable using the search feature within Nitro Pro, as shown below:16

GETTING STARTED:Popular Nitro Pro ForumsBelow are some quick links to popular Nitro forums and FAQsTopicLinkLink to ALL “How-To” Forumshttp://kb.gonitro.com/knowledgebaseOpening a PDF rs/Nitro%20Pro/000002218Creating a New tro%20Pro/000001988Converting to a PDF rs/Nitro%20Pro/000001631Combining ers/Nitro%20Pro/000001620 dding iting%20text/000001873Creating Form /Nitro%20Pro/000001624Editing Form Nitro%20Pro/000001605Optical Character Recognition Nitro%20Pro/000001654Integrating Outlook with Nitro knowledgebase#/answers/Nitro%20Pro/00000161317

GETTING STARTED:Popular Nitro “How-to” VideosBelow are some quick links to popular Nitro “how-to” instructional videosTopicLinkLibrary of ALL Nitro “How-To” ing a PDF DocumentCreating a New PDFConverting a PDF Document to Wordhttps://www.youtube.com/watch?v xE8-XNfl0pkCombining Documentshttps://www.youtube.com/watch?v KFXGZc-II3kAdding TextCreating Form Fieldshttps://www.youtube.com/watch?v HuqBDZ9mJm8Whiteouthttps://www.youtube.com/watch?v d86 ClxojrkRedactionhttps://www.youtube.com/watch?v jfhUkq5DwwkOptical Character Recognition (OCR)https://www.youtube.com/watch?v Kk7trfL-7zoIntegrating Outlook with Nitro Prohttps://www.youtube.com/watch?v TPbhN EsHOEQuickSignhttps://www.youtube.com/watch?v d9FfDJ0cqrc18

GETTING STARTED:Troubleshooting TipsBelow are some common troubleshooting tipsUser IssuePotential CauseCannot converta file to PDFThe virtual printer (Nitro PDFSteps to Diagnose/Troubleshoot Issue1.Creator) is not installed correctlyCheck to see if the Nitro PDF Creator is accessible onthe user’s machine2.If it doesn’t appear, initiate a re-install by navigatingto C:\Program Files\Nitro\Pro 11 and run the fileNitroPDFSupportTools.exe as an Administrator andthen navigate to the PDF Creation tab and click on thebutton to reinstall the virtual printer3.If this fails, within the same dialog, go to the Supporttab and click on Save to File to gather log files to submitto Nitro Support4.Submit a support ticket to Nitro support: https://www.gonitro.com/support/ticket and supply the log files asan attachmentConversion toPDF is missingcontentPotential conflicts on how we are1.Navigate to C:\Program Files\Nitro\Pro 11 and run theinterpreting the spool file beingfile NitroPDFSupportTools.exe as an Administrator andsent from the source applicationthen under the Support tab, turn on Enable applicationto the Nitro PDF Creatorlogging2.Open up the source file and then attempt anotherconversion3.After the conversion, go back to the Support Tools dialogand under the Support tab and click on Save to File togather log files and then turn off Enable application logging4.Submit a support ticket to Nitro Support (https://www.gonitro.com/support/ticket) and supply the log files,a copy of the source file, and a copy of the output asattachmentsUnable to edittext within a PDF(Cause 1)The PDF file doesn’t containan actual text string1.Open the PDF and go to File Document Properties2.Under the Fonts tab, check to see if anything is listeda) If there are no fonts listed, it means the “text” shownon the PDF are most likely vector objects so cannot beedited in the same way as text strings19

GETTING STARTED:Troubleshooting TipsBelow are some common troubleshooting tipsUser IssuePotential CauseUnable to edittext within a PDF(Cause 2)PDF file is a scanned documentSteps to Diagnose/Troubleshoot Issue1.Open the PDF, if it is a scanned PDF Nitro will display aninformation message2.Running OCR (Optical Character Recognition) to makethe file searchable and editable will allow the text thatyou can see to be actual text strings.a) Go to Review tab and click OCR, then choose MakeSearchable and EditableUnable to edittext within a PDF(Cause 3)File is locked for editing dueto security settings1.Open the PDF and go to File Document Properties2.Under the Security tab, check to see if any securitysettings have been applieda) If password security has been enabled, the end-userwill need to obtain the password from the author ofthe PDFFile sizecontinues togrow aftersaving, even aftermaking editsIn PDF programs, “Save” and “Save As” perform slightlyUser is only performingincremental savesdifferent functions: Save: Incremental save - faster save time. Anychanges made to the PDF are appended to the PDFcode, which cause file sizes to increase as you makemore edits Save As: Full save rewrite - slightly longer time tocomplete. The PDF is rewritten at a code level, soall code that are no longer relevant are discarded,reducing file sizeHave the user try to perform a ‘Save As’ once they arefinished editing the PDF to reduce the file size20

GETTING STARTED:Troubleshooting TipsBelow are some common troubleshooting tipsUser IssuePotential CauseSteps to Diagnose/Troubleshoot IssueConversionquality ofimages lowImage compression levelsset to Web readyIf converting to PDF via Nitro PDF Creator: Check the optimization level by going to the NitroPDF Creator within Control Panel Devices andPrinters, then select Printing Preferences Once the dialog appears, go to the tab and eitherchoose Office ready or Print ready, or chooseCustom, which can allow the end-user to make theirown adjustments to get the level of compressionthey require21

How to create form fields in a PDF 9 Nitro Pro allows you to turn your PDF into an interactive document by adding form fields GETTING STARTED: Creating Form Fields 1 . Open 3 . Click and drag 4 . Right-click Appearance: Allows you to change the font, size, and color of the

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