GREEN PUBLIC PROCUREMENT PROGRAMME OF THE BASQUE COUNTRY 2020
GREEN PUBLICPROCUREMENTPROGRAMME OF THEBASQUE COUNTRY2020
GREEN PUBLICPROCUREMENTPROGRAMME OF THEBASQUE COUNTRY2020General Library of the Basque GovernmentVitoria-Gasteiz, 2016
A bibliographic record of this publication can be foundin the catalogue of the General Library of the Basque blication: September 2016 Administration of the Basque Country Autonomous CommunityDepartment of Environment and Territorial PolicyInternet: www.euskadi.eusPublished by: Eusko Jaurlaritzaren Argitalpen Zerbitzu NagusiaGeneral Library of the Basque GovernmentDonostia-San Sebastián, 1 - 01010 Vitoria-GasteizDesign: La Trastienda CreativaPrint: GarcinuñoLegal Deposit:
ContentsPolicy Presentation60 Executive Summary71 Introduction112 Context and Starting Point133 The Green Public Procurement Programme ofthe Basque Country 20203.1 Goals3.2 Scope3.3 Objectives3.3.1 Process targets: Degree of institutionalisation3.3.2 Outcome targets: Degree of greening3.4 Management model3.4.1 Governance3.4.2 Coordinating the Programme and its participants3.4.3 Deployment of the Strategic Lines and the Measures3.4.4 Measuring results and monitoring of the Programme3.4.5 Implementing the Communication Plan3.5 Strategic linesSTRATEGIC LINE: Content and tools for the implementationSTRATEGIC LINE: Integration in the procurement proceduresSTRATEGIC LINE: Training, skills building and awareness raisingSTRATEGIC LINE: Coordination with the marketSTRATEGIC LINE: Communication, dissemination and x I: Individual Policy Fact sheets28Annex II: Implementation timeline48Annex III.: Adherence Document49Annex IV: Contribution of the GPPP to implement theEnvironmental Framework Programme 202053
GREEN PUBLIC PROCUREMENT PROGRAMME OF THE BASQUE COUNTRY 2020The Basque Government, in line withthe European Union, recognises theimportance of public procurement asan instrument for change. Therefore,since 2004, it has included green publicprocurement criteria in its strategic plansand specific agreements.establishes a framework to mobilise allBasque authorities and ensure that theyembrace and take on board environmentalconsiderations in their procurementprocesses.I would like to invite all public institutions ofour country to commit to the Green PublicProcurement Programme, so as to achievea more efficient and environmentallyresponsible administration, by means ofmore efficient use of the resources andthe optimisation of the coordination withthe market. As a result, we will ensure thatthe Basque Country is recognised as abenchmark in Green Public Procurement inSouthern Europe.The demand for environmentally betterproducts and services by the administrationis an important tool to stimulate thesupply from the private sector, which,therefore, involves a shift to a much moreenvironmentally respectful market.The Green Public Procurement Programmeof the Basque Country 2020 seeks toestablish one of the most importantenvironment goals to be met by theBasque Administration following theEnvironmental Framework Programme ofthe Basque Autonomous Community 2020:to achieve an environmentally exemplaryadministration.Thanks to the public-private collaborationand the commitment of the administrations,Green Public Procurement is findingits way into the public sector, which isincreasingly prioritising the acquisitionof environmentally responsible productsand services. The benefits of all theseendeavours not only impact the publicsector itself, but also the competitivenessof our industrial fabric and the wellbeing ofsociety overall.In order to do that, the Green PublicProcurement Programme of the BasqueCountry 2020, the second of its kindpassed by the Basque Government,IÑIGO URKULLU RENTERIAThe Basque Premier6
GREEN PUBLIC PROCUREMENT PROGRAMME OF THE BASQUE COUNTRY 20200.Executive SummaryThe Green Public Procurement Programme of the Basque Country 2020 establishes thepolicy framework needed to mobilise the Basque Administration as a whole and ensurethat it embraces and takes onboard environmental criteria in its procurement process.This Programme strengthens the commitment and undertaking of the Basque Government to drive green public procurement as an instrument for change, in keeping withthe guidelines laid down in the IV Environmental Framework Programme 2020 of theBasque Country and international and European trends.At the same time, the Programme provides continuity to a path started in 2005 and whichhas resulted in important milestones and achievements, including: The 2008 Government Cabinet Agreement on the incorporation of environmentaland social criteria and other public policies into the procurement process by the Government of the Autonomous Community and its public sector. The first Green Public Procurement Programme 2011-2014 The development of different tools and resources for the Basque Authorities. Ongoing support for the greening of tender processes for Local Authorities, Provincial Councils and the Basque Government. Achieving, as a final result, a current overall green procurement level in the BasqueCountry that is around 30%.The lessons learnt along the way in the BAC and the trends of the most advanced international and European authorities in the area have guided the processes to prepare thissecond Green Public Procurement Programme. The process has actively involved 64 departments, entities and authorities from all levels of the Basque Administration and whichhas enabled to shape a Programme that means a qualitative leap in terms of approach,scope, contents and management.GoalsThe Green Public Procurement Programme of the Basque Country 2020 is aimed at,from a global vision and incorporating the life cycle approach in the contracting processes, 3 main goals:7
GREEN PUBLIC PROCUREMENT PROGRAMME OF THE BASQUE COUNTRY 2020 To contribute to achieving a more efficient administration by making more efficientuse of the resources. To optimise the coordination with the market to guarantee that green public procurement incorporates eco-innovation and to foster a better positioning of Basque companies. To ensure that the Basque Country is recognised as a benchmark in the area inSouthern Europe, by mobilising all the stakeholders involved.ScopeThis Programme is a qualitative leap forward as it encourages the participation, on avoluntary basis, of the Basque authorities overall. Basque Government: Ministries and associated entities. Provincial Councils: Departments and entities onboard from the provincial public sector. Local authorities: Local councils, Supramunicipal associations, etc.ObjectivesSpecific objectives are set for each of the authorities onboard for the period 2015-2020,at two levels: In process terms, the general objective is to progress towards the institutionalisationof the environmentally responsible procurement. And as regards results, in keeping with the guidelines of the Europe Union, the aimis to achieve 50% greening in public procurement by 2020; an objective to be progressively met in 20 product and service groups prioritised by their iewing the procurementprecesses and planingmeasures to optimise andfacilitate the integration ofenvironmentally responsiblepurchasingInclusion of theenvironmental criteriain the commonly usedprocurement tools by theBasque Administration.2020Institutionalisedgreen publicprocurement50% of the biddingprocesses of 10 greenedproduct and service groups:- paper- computers- printing equipment- cleaning buildings- vehicles- publications- food- gardening- road cleaning- civil works andinfrastructures850% of the biddingprocesses of 20 greenedproduct and service groups:- the previous 10 plus- building- urban development- waste collection- electricity supply- public transport- courier services- office furniture- textiles- travel- events
GREEN PUBLIC PROCUREMENT PROGRAMME OF THE BASQUE COUNTRY 2020Strategic linesThey revolve around 5 strategic lines, which include a total of 20 measures:1. Content andtools for theimplementationIt is aimed at providing the Administration with the necessarybasic resources to, safely, introduce the environmental variablein its procurement processes; and it includes the running ofpilot schemes in brand new areas such as eco-innovative andcircular purchasing.2. Integration inthe procurementproceduresBy analysing the existing procurement tools and procedures,it aims to identify and establish mechanisms that enable themainstreaming and effective integration of the environmentalvariable in the procurement.3. Training, skillsbuilding andawareness raisingTraining, skills building and awareness raising: it seeks to trainthe managers of the Basque Administration, at all levels, onthe benefits and how to carry out environmentally responsibleprocurement.4. Coordination withthe marketIt seeks to mobilise the Basque private sector and activelyinvolve it in the public procurement process. Basque companywill thus be involved early in the process to develop technicalcriteria and be better positioned in the tender processes of theBasque administration and abroad.5. Communication,dissemination andnetworkingDissemination and networking: it seeks to make the most of thesynergies and position the Basque authorities as benchmarksboth internally and externally.Measuring resultsThis Programme includes a monitoring and result measurement system aimed atdiscovering the degree of fulfilment of the objectives established and degree of implementation of its measures.Management modelFinally, the Programme proposes a governance and management model based on aparticipative and cross-cutting system consisting of: A driver group, tasked with leading and coordinating the programme. A technical secretariat providing support. Along with the active participation of the different Basque Administrations involved.9
GREEN PUBLIC PROCUREMENT PROGRAMME OF THE BASQUE COUNTRY 2020COORDINATIONSUPPORTIMPLEMENTATIONBasque GovernmentProvincial CouncilsDriverGroupTechnicalSecretariatLocal authoritiesOther Public EntitiesIn short, it is a programme that is ambitious and realistic, that was set up with the missionof shaping and achieving some of the most important environmental goals to be attainedby the Basque Administration in the period 2015-2020.10
GREEN PUBLIC PROCUREMENT PROGRAMME OF THE BASQUE COUNTRY 20201.IntroductionWhat Green Public Procurement isThe European Commission defines Green Public Procurement as:“ a process whereby public authorities seek to procuregoods, services and works with a reduced environmentalimpact throughout their life cycle when compared to goods,services and works with the same primary function thatwould otherwise be procured.”Public Procurement for a Better Environment,COM (2008) 400Green Public Procurement requires criteria to be applied so that the chosen solutionshave a lower environmental impact beyond the obligations set in the environmental legislation that any product, service or works must meet; and, as in the case of any procurement, it has to ensure efficient use of public funds.Throughout the whole Programme we will talk about Green Public Procurement and Purchasing, but sometimes we will also simplify and use the most commonly used term,which is Green Public Procurement. This is in line with the concept and definition originally provided by the European Commission.What it is taken to mean in the current climateSpending by the European public sector stands at around 2 billion euros, equivalent to19% of the GDP of the European Union1. By applying innovative and green public procurement criteria, the public authorities can use their purchasing power strategically.The European Union has recognised this role and has integrated commitments in thisarea to many of its environmental and sustainable development strategies, thus converting public procurement into a key instrument to transform the European economy into amore competitive and environmentally responsible economy, the most recent of which isthe Europe 2020 Strategy.By applying the productivity principles in the use of resources, of the circular economyand of lifecycle perspective, public procurement contributes to better environmental efficiency and in the use of public resources. And consequently, by setting an example, the1 European Commission (n.a.) What is GPP?. http://ec.europa.eu/environment/gpp/what en.htm11
GREEN PUBLIC PROCUREMENT PROGRAMME OF THE BASQUE COUNTRY 2020public sector acts as a driving force for the private sector and at grassroots levels.These new approaches in sustainable production and consumption policies and the reform of the public procurement European Directives have turned public procurement intoone of the key policy strategy instruments.What the associated benefits areApplying environmental criteria in public procurement not only means environmental, but also economic and social benefits both for the administration and for the private sector and society.Ihobe (2014).Benefits of EnvironmentallySustainable Public Procurement.Benefits for the public sector: It increases transparency and efficiency It allows assumed environmental goals to be achieved and reduce environmentalimpacts It fosters economic savings by considering life cycle costs It helps to maintain a healthy working environment It improves the public image and reflects the exemplary nature towards private consumersBenefits for the private sector: It offers incentives to industry to innovate and be more competitive It drives innovation in products and services It strengthens the local economy It helps to establish environmental standards for products and servicesBenefits for society: It reduces the price of environmental technologies and products It improves the quality of life of the general public by cutting environmental impacts It establishes a link between entrepreneurship and employment It increases environmental awareness12
GREEN PUBLIC PROCUREMENT PROGRAMME OF THE BASQUE COUNTRY 20202.Context and Starting PointPlace in European policiesIn recent years, the role of Public Procurement has evolved and it is now considered a keyinstrument to drive innovation, social and environmental policies.Europe 2020, the strategy to generate smart, sustainable and inclusive growth in theEuropean Union, includes 7 “flagship initiatives” in priority areas. These include innovation, industrial policy and the efficient use of resources. The “A resource-efficient Europe”flagship initiative introduces a series of proposals and measures – such as the use ofpublic procurement – to: Decouple economic growth from the use of material resources (by means of consumption and production policies). Promote a circular economy, a consumption and production system where waste becomes resources (by means of waste prevention policies and recovering and reusingmaterials). Progress towards a low-carbon economy (by means of energy policies).These goals are transferred to public procurement by means of introducing new contracting approaches, such as the “circular purchasing”, where the contracting processes areredesigned to close the cycle of the materials (e.g. buying working clothes with a percentage of recycled fibres from the replacement uniforms); or shifting from purchasing products to contracting services to make a more efficient use of the resources (e.g. leasingcarpets instead of buying them).The reform of Public Procurement directives2 reinforces this role of public procurement as a policy strategy instrument. The new Directives foster access of small andmedium-sized companies to public procurement and facilitate the implementation of environmental policies, social integration and innovation. The new features of the reforminclude the possibility of: considering the costs of the whole life cycle, both the internal (use, maintenance, and2 DIRECTIVE 2014/24/EU OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 26 February 2014 on publicprocurement and repealing Directive 2004/18/ECDIRECTIVE 2014/25/EU OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 26 February 2014 on procurement by entities operating in the water, energy, transport and postal services sectors and repealing Directive 2004/17/EC13
GREEN PUBLIC PROCUREMENT PROGRAMME OF THE BASQUE COUNTRY 2020managing products in disuse) and external costs associated to the environmental impacts generated (for example, by including the costs associates to greenhouse gasemissions); including criteria linked to the process to produce products and services, even if theydo not form part of their material substance; or the possibility of requiring specific labels that certify the social and environmentalcharacteristics of any other type of goods, works or services.International trendsThe countries with more experience in socially responsible and/or environmental publicprocurement are increasingly integrating those aspects in their global public procurement strategies, by combining the environment, innovation and other public policies.Some key aspects that allow a better cost-effective ratio to be achieved are: Defining clear political targets against which to assess the progress (both of the degree of institutionalisation and the degree of greening of the purchases and contracting). Analysing and defining needs, including early consultation with the market. Simplifying the environmental criteria and prioritising the use of the most relevantenvironmental criteria. Greater use of functional criteria instead of descriptive criteria. Driving centralised purchasing by means of framework agreements, purchasinggroups and joint purchasing. Integration in the existing procurement internal tools and processes, such as electronic procurement systems, standard specification or product catalogues, in order todrive implementation and streamline the subsequent monitoring.Place in the Environmental Framework Programme 2020 of theBasque CountryThe Environmental Framework Programme 2020 of the Basque Country (EFP 2020) is aqualitative leap in environmental policy, by associating the environment to social and economic prosperity by means of developing an innovative, green and competitive economythat incorporate the resource efficiency and low carbon principles.This Green Procurement Programme of the Basque Country is mainly linked to the following strategic objectives of the EFP 2020: Objective 2: To progress towards a resource-efficient, low carbon, innovative andcompetitive economy.14
GREEN PUBLIC PROCUREMENT PROGRAMME OF THE BASQUE COUNTRY 2020 Objective 4: To increase the sustainability of the territory. Objective 5: To guarantee the coherence of the policies by intensifying environmentalintegration.Apart from the 6 strategic objectives, the EFP 2020 defines 6 flagship initiatives asdrivers to change the environmental policy, which address the future challenges fromthe collaborative and joint vision of the Basque Government, and which require the coleadership of different Ministries. One of the Flagship Initiatives is the “EnvironmentallyExemplary Administration”, whose outcomes include the approval of the Green PublicProcurement Programme of the Basque Country 2020 and achieving the greenprocurement targets recommended by the European Union.Track record and ground covered in the Basque CountryThe Basque Government likewise recognises the importance of procurement as a meansof change and since 2004, green public procurement is included in different strategicplans and specific agreements, such as the EFP 2007-2010, the 2008 Government Cabinet Agreement on the incorporation of environmental and social criteria and other publicpolicies in the procurement process of the Administration of the Autonomous Communityand its public sector or the Government Programme 2012-2016.In tandem, since 2005, the Basque Government’s Ministry for the E
By applying innovative and green public procu-rement criteria, the public authorities can use their purchasing power strategically. The European Union has recognised this role and has integrated commitments in this area to many of its environmental and sustainable development strategies, thus conver-
Strategic Procurement for Innovation Vassilis Tsanidis Dr.Jur f. National Expert on Innovation Procurement in the EU A. STRATEGIC PROCUREMENT –2 Innovation Procurement Green/Circular Procurement Social Procurement . 10-11-2020 2 EU Public Procurement Directives (2014/24 , 2014/25)
Green public procurement has a key role to play in delivering on ambitious climate goals and national targets and there is an obligation on every public body to play its part. Under the Programme for Government, all procurement using public funds will have to include green criteria by 2023. New legislation now applies to the procurement of
Procurement For GoJ purposes, Public Sector Procurement is the acquisition of goods, services and works, by any method, using public funds, and executed by the Procuring Entity or on its behalf. Procurement Contract A contract between the Procuring Entity and a Broker/Insure resulting from procurement proceedings. Procurement Officer A person with the authority to conduct procurement .
Procurement Procedures Procurement 2.4 Procurement authority 38 2.5 Modification of individual procurement authority 38 2.5.1 Delegation of procurement authority 38 2.5.2 Delegation of procurement authority to UNFPA officers at headquarters 38 2.5.3 Delegation of procurement authority to field office managers 41
2 Contents Page The Song Tree Introduction 3-7 Programme 1 Fly, golden eagle 8 Programme 2 Magic hummingbird 9 Programme 3 It’s hard to believe 10 Programme 4 Another ear of corn 11 Programme 5 The door to a secret world 12 Programme 6 Song of the kivas 13 Programme 7 Mighty Muy’ingwa 14 Programme 8 Heavenly rain 15 Programme 9 Rehearsal 16 Programme 10 Performance 17
2 Green Public Procurement in China uantifying the benefits. 1.0 Background. In recent years, policy-makers in both industrialized countries and emerging economies have become . increasingly interested in green public procurement (GPP), which is frequently also referred to as sustainable public procurement (SPP) (UNEP, 2013).
Green Public Procurement in Europe (Final Report) II 5.5 The tendering process 21 5.5.1 Developing the green procurement criteria 21 5.5.2 The green procurement criteria 21 5.5.3 Assessing the tender 23 5.6 Results of the tendering process and key factors that triggered the market for the Eco-technology 24 5.7 Barriers and difficulties 26
Green procurement products are the ones that satisfy both the requirements set forth in "4. Essential Requirements for Suppliers" and the requirements set forth in "5. Essential Requirements for Procurement Products" of these Guidelines. 6.2 Other procurement products Green procurement products are software, services, chemicals, gas, facilities .
