TENDER DOCUMENT

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THE ODISHA STATE COOPERATIVE MILK PRODUCERS’ FEDERATION LIMITEDD – 2, SAHID NAGAR, BHUBANESWAR – 751007PHONE:0674- 2546121/ 2540417TENDER DOCUMENTFOR SUPPLY & MAITENANCE OF E-CART(BATTERY OPERATED VEHICLE)Cost of Tender Documents: – Rs.6000.00 12% GSTSubmission of filled in Tender Documents10.30 Hrs. to 14.00 Hrs on dtd.Opening at 15.00 Hrs. dtd.At OMFED Corporate Office,D – 2, SAHID NAGAR, BHUBANESWAR – 751007PHONE: 2546121, 2540417Name of the Tenderer:Address:Telephone /Mob.No.:1

www.omfed.comThe Odisha State Cooperative Milk Producers’ Federation Ltd.D-2, Sahid Nagar, Bhubaneswar-751 007.Ph No- (0674) 2546030/2540273/2540417,Fax No (0674) 2540974TENDER NOTICEOMFED invites sealed techno-commercial offers in separate envelope fromexperienced manufacturers / authorized distributors of Battery Operated E-cart for Supply,installation, testing, commissioning and trial run of the same at Bhubaneswar Dairy,Chandrasekharpur, Bhubaneswar.Tender documents for supply, installation, testing, commissioning and trial run ofBattery Operated E-Cart against Tender Call Notice No. 848,dated 26/12/2017, can bedown loaded from the website www.omfed.com from 27.12.2017 to 16.01.2018 againstpayment of Rs.6,000/- 12%GST in shape of Demand Draft drawn in favour OMFED fromany Nationalized bank payable at Bhubaneswar. The tender document should be duly filled &submitted on due date along with the cost of tender paper. Bids with EMD amounting toRs.20,000/- in shape of Demand Draft drawn in favour OMFED shall be received up to 14:00hours on 16.01.2018 & shall be opened on the same day at 15:00 Hrs. at OMFEDCorporate Office, D/2, Saheed Nagar, Bhubaneswar – 751007 in presence of interestedbidders. Bids without requisite EMD shall not be considered.The corrigendum / amendment to this notice if required shall be published only inthe OMFED web site and will not be published again in newspaper.OMFED reserves the right to accept or reject any or all the tenders or partthereofwithout assigning any reason.Dy. General Manager (Marketing)DESCRIPTION OF TENDER CALL NOTICE2

Sealed tenders are invited for supply & maintenance of 10 nos of battery operated E-cart fromexperienced manufacturers / authorized distributors.E-CART SPECIFICATIONS1. The base model of the Electronic Battery Operated Vehicle must have been certified byauthorized Motor Vehicle Certification agency, viz. ICAT, ARAI, etc. E-Cart design andmake should be in commercial line and should be capable of customization as per therequirement of OMFED and the supplier should be agreeable for doing the same.2. Type – 3 Wheeler Electronic Battery Operated Cart3. Seating Capacity – 1 Person Driver cum Salesman4. Tyres – 90x90x12/3.00x125. E-Cart Dimension – minimum length 2.8 mtr , width 1.0 mtr6. Brake – Hand front drum type and rear Foot Brake (hydraulic Drum Type)7. Suspension – Hydraulic Shock Absorber front / Leaf Spring Type shock absorbers rear8. Drive Type –Rear Wheel Drive9. Gear – Forward & Reverse10. Material of the Vehicle – CR Steel11. Gross Load Carrying Capacity –750 kg, Net Load Carrying Capacity – 300 to 400 kgs12. Mileage – 70-90 km on a single charge of E-Cart Battery Bank, with the load13. Max Speed – 25kmph14. Steering – Handle Bar15. Music System – 12 V / 200 W, with with FM and USB, minimum 2 years warranty16. Accelarator – Throttle Two-Wheeler Type17. Battery Type – Exide /Amaron / special designed batteries for E-Carts18. Battery – 48 V to 60V and 100AH to120 AH (Should be capable of running at least 70-90kms on a single charge, with the load of 300-400 kgs, sustain lightings of the E-Cart for atleast 5 hours)19. Charging Type -6-8 hours20. Charger – 15amps to 20amps / 48 volt21. Controller Type – For vehicle minimum 50 amps, 24 Tube Controller type22. Motor – 1000 W to 1200 W23. Speedometer – Yes24. Windshield –Compulsory25. Roof – Full Roof (Metal or FRP)26. E-Cart should have deep freezer as well as bottle chiller capabilities, which should beable to sustain at least 10-12 hours of chilling. Deep Freezer should be able to sustain –minus 18 C tominus 25 C, and Bottle Chiller should be able to sustain 0 C to plus 5 C. Thedeep freezer and bottle chiller mounted on the E-Cart should be capable of enduring themovements and still sustain the desired temperature range27. Net Capacity of deep freezer should be between 150-250 litres and that of bottle chillerto be between 150-250litres. Minimum One year warranty to be provided on the deepfreezer as well as the Bottle Chiller. In case OEM provide more than one year, the sameneeds to be extend to OMFED.28. Deep Freezer and Bottle Chiller should have top vending lids.3

29. The lighting package of E-Cart should include head light , tail light, parking light, and LEDDecorative Lights for lighting inside the E-Cart which can stay on from evening 5 pm to10 pm. Warranty on the lights should be minimum one year.30. E-Cart Carrier/Trailer Dimension – Minimum dimensions length 1.5 m x width 1.0 xheight 1.0 m. Carrier should be able to carry the Deep Freezer and Bottle Chiller with aminimum gap of 6 inches, in between the Deep Freezer and Bottle Chiller Units.31. Branding of E-Cart to be done by the supplier, as per OMFED design specifications (to begiven by OMFED). E-Cart should be capable of customization as per the requirement ofOMFED and the supplier should be agreeable for doing the same.ELIGIBILITY FOR BIDDINGThe bidders under above specifications fulfill the following criteria.a) E-Cart design should confirm to transportation of good materials and rules framedunder Motor Vehicle Rule Act.b) The base model of the Electronic Battery Operated Vehicle must have been certified byauthorized Motor Vehicle Certification agency, viz. ICAT, ARAI, etc. E-Cart design andmake should be in commercial line and should be capable of customization as per therequirement of OMFED and the supplier should be agreeable for doing the same.c) It is mandatory on the part of the bidder to obtain registration of the vehicle from theRTO, Bhubaneswar.d) The bidder should have experience to provide necessary field erection and managementservice required to successfully supply, test and commission the systems as requiredunder the specification.e) The bidder must have fulfilled all statutory requirements including GST certificate.f) The bidder should have supplied similar type of 10 nos. of E-Cart from the year 2015-16to 2017-18.4

INSTRUCTION TO BIDDERS1 The Bidders must have capacity to supply the E-Cart within 45 days of acceptance ofpurchase order.2. The number of Battery operated E-Cart to be purchased is subject to change withoutany notice.3. The Battery operated E-Carts are urgently required. Time of Ex-stock delivery of E-Cartmentioned against purchase order may be treated as final.4. The tenders of such firms shall only be considered who have purchased/ downloadedthe tender forms from the OMFED Web Site www.omfed.com by depositing theprescribed fee of the tender document (Non refundable). If due to any reason the duedate is declared as a holiday the tender will be opened on next working day at the sametime.5. The last date of receipt of the tender is upto 14:00 hours , 16/01/2018. Sealed tenderswill only be accepted during office hours on working days through deposit in the tenderbox kept for the purpose with MM Division in the Corporate Office of the OMFED, D02, Sahid Nagar, Bhubaneswar-751007. Tenders received after due date & time will notbe considered.6. Earnest money Draft drawn in favor of the OMFED, payable at Bhubaneswar as specifiedabove should be accompanied with tender document. Tender without deposit of E.M.Dwill not be accepted.7. Intending bidders are required to carefully go through the tender specification beforesubmitting their offer.8. Deviation in terms and conditions, any change in specification will not be accepted.9. Incomplete & conditional tenders are not acceptable.10. Notice inviting tender, original tender documents, prescribed TECHNICAL BID (AnnexureA), PRICE BID (Annexure B), terms & conditions, copy of Valid GST certificate, Certificatefrom Authorized Moto Vehicle Certification Agency, Computerized design of OMFED ECart with Branding and other statutory documents, will form the part of tender.11. Original tender documents, TECHNICAL BID (Annexure A) and PRICE BID (Annexure B),copy of Valid GST certificate, copy of Certificate from Authorized Moto VehicleCertification Agency, Computerized design of OMFED E-Cart with Branding and otherstatutory documents, should be signed, sealed one every page , and submitted by theBidder; otherwise tender is liable for rejection Or All pages of the tenders must besigned & sealed by the authorized person on behalf of the bidder.12. The bidders are required to furnish their offers in the PRICE BID (Annexure B) in bothwords & figures. Correction if any shall be made by crossing out with signature ofsupplier.13. The Offer Price shall be valid 180 days from the date of opening of the bid.14. Canvassing in any manner is strictly prohibited. The same will lead to rejection of thetender.15. In case of any correction or overwriting made by the bidder in the rates offered, itshould be signed & sealed by the bidders; otherwise tenders are liable for rejection.16. Certificate of quality assurance, guaranty, and conditions of AMC must be provided.5

17. Computerized design of OMFED E-Cart with Branding to be submitted in the tenderdocument18. Tenders will be accepted & will be opened as per information mentioned in the noticeinviting tender.19. On the date & time of opening of tender only authorized person or any other personpossessing authorization letter is allowed to participate in tender.20. The technical bid shall be opened on 16/01/2018 in the MM Division in OMFEDCorporate Office, D-02, Sahid Nagar. Bhubaneswar-751007 in presence of such Bidders/ representatives, who may be present at the time of opening.21. The tender should be submitted in two separate sealed envelopes as mentioned below& addressed to the Managing Director, OMFED, D-02, Sahid Nagar, Bhubaneswar751007, inside a sealed envelope super scribed with Tender for Battery Operated ECart against Tender Call Notice No. 848 dated 26/12/2017”. First sealed envelopeshould contain TECHNICAL BID as per Annexure-A, Earnest Money, TechnicalSpecification, valid GST certificate, Commercial terms & conditions, other tenderdocuments duly signed & sealed, certificate and proof as per qualification criteria as wellas brochure, literature etc. It should be super scribed with PART-I TECHNICAL BID ". Allthe papers of tender documents except the PRICE BID duly signed should be submittedin the first envelope. Required earnest money deposit in the form of Demand draft infavor of OMFED payable at Bhubaneswar should be attached.22. Second sealed envelope should contain PRICE BID as per Annexure –B. It should besuper scribed with "PART- II PRICE BID". Any condition in regard to financial aspects,payments, etc, beyond the prescribed financial terms of OMFED will make the tenderinvalid. Therefore it is in the interest of the bidder not to write anything extra in thePRICE BID in Annexure-B, except price.23. The procedure of opening of the tender shall be as under,a) First envelope "PART-I TECHNICAL BID shall be opened at the time & date mentionedin the tender notice by the committee members of OMFED in the presence of bidders,who choose to be present. If necessary, the firms may be called for TechnicalPresentation of their product as per the time intimated by OMFED.b) Second envelope PART-II PRICE BID shall be opened after evaluation of technicalsuitability of the offer. The date for opening of second envelope (PRICE BID) shall becommunicated later on. Second envelope (PART-II PRICE BID ) of only those Bidders shallbe opened whose TECHNICAL BID shall be found Techno-commercially suitable.24. All the bidders shall essentially indicate the break-up of prices as shown in PRICE BID(Annexure B).25. The composite price towards supply of E-CART and AMC for 3 years shall be consideredwhile arriving at the lowest tender rate26. In case of supply of any defective E-Cart or sub-standard E-Cart, the supplies will berejected & it will be the responsibility of the supplier for taking back & replacing therejected E-Cart at their own cost. The supplier shall replace the defective/substandardE-Cart within 15 days from the date of rejection failing which security deposit of the6

concerned firm shall be forfeited and the rejected E-Cart will be disposed off throughpublic auction. The sale proceeds thereof will be deposited in OMFED Accounts Section.27. Any clarification on the technical specification and commercial terms and conditionsmay be clarified in writing from OMFED, Marketing Division, D-02, Sahid Nagar ,Bhubaneswar – 751007, PBX: 0674-2540273/2540417/254030/2546121.28. Deviation of any commercial terms and condition and technical specification shall not beentertained.29. The supplied E-Cart should be strictly as per specifications as mentioned in the tender,otherwise the E-Cart would be liable for rejection.30. Managing Director, OMFED reserves the right to reject or accept any or all tenderswithout assigning any reason thereof.I/we have carefully read & understood the above terms & conditions of the tender &agree to abide by them.Signature of Bidder with SealBidder Name :7

UNDERTAKINGM/s Prop So / Daughter .Resident of .Being Proprietor/ Partner/ authorized representative ofM/S .of whose GST No. is Income Tax PAN No. is .I do here by given consent to OMFED to deduct from our Bill whatever applicabledues of the GST & IT Department on their demand.Place:Date:SIGNATURE OF THE BIDDER & SEALBIDDER’S NAME8

COMMERCIAL TERMS & CONDITIONS:12.Rate :31. The offer should indicate the unit cost of the system, Commissioning charges, AMCCharges and taxes & duties separately. The unit cost must be inclusive of packing,forwarding, loading & unloading charges, cost of insurance and transportation FORdestination where the E-Cart will be operational as per the work order. The Offer Priceshall be valid 180 days from the date of opening of the bid.Tax & Duties etc.:All Taxes and duties as prescribed under Government rules would be applicable.3. Earnest Money Deposit:Earnest money is Rs 20,000.00 payable in shape of Demand Draft from any nationalizedbank drawn in favor of OMFED, Bhubaneswar is required to be submitted along with thetender document without it the tender will not be accepted.a. E.M.D. would be refunded to the unsuccessful Bidders after finalization of thetender without any interest.b. E. M. D. would be returned to the successful bidder after issue of letter acceptingbid.c. E. M. D. would be forfeited in case of non- compliance of the purchase order bythe successful bidder.4. Schedule of supply :Supply and operation of E-cart shall be completed within a period 45 days from the dateof acceptance of Order.The E-Cart must be delivered within the stipulated time mentioned in the purchaseorder. The installation & operation of E-Cart in our site must be completed within thetime frame prescribed by OMFED.5. Warranty:Two years warranty on the metal body and mechanical parts to be provided by thesupplier . It is mandatory on the part of the manufacture to provide at least one freeservice per quarter during the warranty period. On completion of two year warrantyperiod, service under AMC to be provided by the supplier. The supplier shall furnish aguarantee/ warranty certificate to the above effect along with the information in theformat for warranty card along with operation of E-Cart.Minimum One Year Warranty on Batteries. In case the Battery OEM provides more than oneyear, the same need to be extended to OMFED .Minimum One Year Warranty on the Deep Freezer and Bottle Chiller. In case the OEM providesmore than one year, the same to be extended to OMFED.9

Minimum 2 years warranty on Music System.Minimum one year warranty on the lights included under the lighting package6. E-Cart Registration:The supplier of the E-Cart shall ensure the RTO registration of the E-Cart. Cost ofregistration of E-Cart at RTO, Bhubaneswar will be borne by the supplier7. (a) Payment:90 % of the order value for E-Cart and 100% taxes on E cart supplied shall be released onsubmission of bills, challans, GST certificate etc on supply of the Vehicle at locationsspecified in the purchase order and verification thereof.Balance 10 % of the order value for E-Cart shall be released after expiry of 2 yearswarranty period and 3 years AMC, subject to satisfactory performance and annualmaintainance.(b) Penalty Clause :Penalty @0.5% per week of the order value shall be imposed for delayed supply beyondthe supply schedule at clause no.4.8. Training Program:Training program of users, technical personnel & operator of OMFED or its franchiseshould be conducted by the bidder as per the discretion of OMFED.9. After Sales Service:The bidder should have fully equipped after-sales service centre in the state of Odisha.Two years warranty on the metal body and mechanical parts to be provided by thesupplier . It is mandatory on the part of the manufacture to provide at least one freeservice per quarter during the warranty period. On completion of two year warrantyperiod, service under AMC to be provided by the supplier.10. Dispute:For adjudication of any dispute between OMFED and the bidders arising in this case,reference can be made to any Law courts under the jurisdiction of Orissa High courtonly. Managing Director, OMFED reserves the right to accept or reject any or all tenderswithout assigning any reason thereof.I/We have carefully read and understood the above terms and conditions of the tenderand agree to abide by them.SIGNATURE OF BIDDER WITH SEAL10

BIDDER’S NAME :ANNEXURE-A : TECHNICAL BIDTechnical Qualification Criteria of E CartS NoDescriptionSpecification1E-Cart Type3 Wheeler Electronic Battery Operated Cart2Seating Capacity1 Person Driver cum Salesman3Vehicle Dimensionminimum length 2.8 mtr , width 1.0 mtr4Overall width (metres)minimum 1.0 mtr5Overall height (metres)minimum 1.7 mtr6Overall length (metres)minimum length 2.8 mtr7Carrier/Trailer Dimensionlength 1.5 m x width 1.0 x height 1.0 m8Accelarator TypeThrottle Two-Wheeler Type9Speedometer (Yes / No)Yes10Windshield (Yes / No)Yes11RoofFull Roof (Metal or FRP)12Gross load carryingcapacity,minimum 750 kgs13Net load carrying capacityminimum 300-400 kgs14Material of the VehicleCR Steel15Tyres Dimensions90x90x12/3.00x1216Motor Wattage1000 W to 1200 W17Controller TypeMinimum 50 amps, 24 Tube Controller Type18Running Capacity on singlefull recharge70-90 kms, with loadBattery TypeExide / Amaron special designed batteries for ECart1911Complied

Battery Size (Volt andCapacity in AH)48 V to 60 V and 100AH to 120 AH21Battery Warranty PeriodMinimum 1 year. In case the Battery OEM providesmore than one year, the same need to be extendedto OMFED22Charging Type6-8 hours23Charger Type in Volt andAmpere15 amps to 20 amps / 48 volt24Front Brake Type and RearBrake TypeHand front drum type, and rear foot brake,Hydraulic Drum Type25SuspensionTypeHydraulic Shock Absorber front / Leaf Spring Typeshock absorbers rear26Drive TypeRear Wheel Drive27GearForward & Reverse28Max Speed (Kmph)25 kmphMileage70-90 km on a single charge of E-Cart Battery Bank,with the load30Lighting PackageLighting package should include head light , taillight, parking light, and LED Decorative Lights forlighting inside the E-Cart which can stay on fromevening 5 pm to 10 pm. Warranty on the lightsshould be 1 year at least.31Steering TypeHandle BarMusic System12 V / 200 W, with with FM and USB, withminimum 2 years warranty33Deep freezer type andcapacityTop Vending Lid, Net 150-250 Litres, capable ofenduring movements with E-Cart and still sustainthe desired temperature34Deep freezer capability(temp & duration)less than minus 18 C to minus 25 C for 10-12 hoursBottle chiller type andcapacityTop Vending Lid, Net 150-250 Litres, capable ofenduring movements with E-Cart and still sustainthe desired temperature2029323512

Bottle chiller capability(temp & duration)Less than 0 C to plus 5 C for 10-12 hours37Warranty on the DeepFreezer and Bottle ChillerMinimum One year. In case OEM provide morethan one year, the same needs to be extend toOMFED37E-Cart CustomizationCapabilityYes38E-Cart CustomizationCapability by SupplierYes39E-Cart Registration bySupplierYes36Signature of the Bidder with SealBidder’s Name :13

ANNEXURE-B : PRICE BIDSupply, Operation and maintenance of E Cart with two years warrantySl. NoItemRate per system1Supply and operation of 10 nos (ten)battery operated E cart2.Taxes & duties, if anyTotalA3TotalAnnual Maintenance Contract (AMC)for five years including two yearswarranty ( Bidders are required toquote AMC charges for 3rd,4th & 5thyears after two years of warrantee)3rd Year:4th Year:5th Year :2Taxes & Duties if anyBTotalCTOTAL(A B)N.B. The Offer Price shall be valid 180 days from the date of opening of the bid.Signature of the Bidder with SealBidder Name :ANNUAL MAINTENANCE CONTRACT FORMAT14

Annual Maintenance Contract (AMC) for maintenance of E cart supplied and installed by M/S . for five years (warranty two years plus three years AMC ).This Annual Maintenance Contract (AMC) is executed between the OMFED, D-02,SahidNagar, Bhubaneswar-751007,herein after called as Ist. party and M/S . herein after called as 2nd party, for ai te a e of . nos of E cart fora period of fi e years ith effe t fro . , supplied & operated vide purchase orderNo . Dated i .At a d . Distri t.The 2nd party ill ai tai these .nos of E cart as per the terms andconditions mentioned here under.1. It has ee e isaged i the pur hase order No ./ OMFED dated .lause No of agreement that these sets of E cart.( including battery)shall be warranted against any manufacturing defect and bad workmanship at least for aperiod of two years from the date of operation of vehicle. As these systems have beenoperating and handed over to the 1st party. Duri g . all these E carts , assu h are o ered u der arra ty period up to .2. Hence the 2nd party is fully responsible for their trouble free maintenance.3. The 2nd party is liable to rectify / remove any defect noticed within the aforesaid periodfree of cost. The 2nd party is fully responsible for any defect noticed within the abovewarranty period and is liable for rectification/ replacement of the defectivecomponents/ systems free of cost. The 2nd party will impart training to the users on day to day repair and maintenance ofthe systems to the users An amount of 10% of the ordered value shall be kept as fees towards Performanceguarantee for a period of 2 years of warranty & 3 years of maintenance. After expiry ofthe successful and satisfactory maintenance period of 5 years which remains valid up to ., the 10% held up amount shall be returned to the 2nd party thereafteronly.4. The AMC includes repair/ replacement of all spares and consumable, including batteryduring the maintenance period.15

5. The 2nd party shall undertake the periodical maintenance work of these E carts in prescribedformats attached herewith (Format I ) on the 10th of every succeeding quarter .6. The 2nd party should be in readiness to attend to the defects of any E cart), as and whenrequired by the beneficiary/ 1st party and ensure rectification of defects and restorefunctionality within fifteen days of lodging the complaints. The 2 nd party shall furnish thestatus report after the maintenance work are over, which shall invariably bear the signatureof the user as per the format.7. The 2nd party shall maintain the following facilities at the service center for ensuring highestlevel of services to the end user.(a)(b)Adequate trained manpower specifically trained by the 2nd party for carrying outthe service activities.Adequate spares for ensuring least down time of a individual E cart.8. Separate bills/ invoices in triplicate enclosing the prescribed formats duly filled in are to besubmitted by the 2nd party to 1st party for effecting payment after end of the each year fromthe date of maintenance of the systems.9. Certificates in support of successful maintenance of the system(s) shall be obtained fromthe users which should be countersigned by the OMFED in token of verification ofmaintenance done.10. it will be the liberty of the 1st party to cross checks the E cart maintained by the 2nd party.Random verification of the maintenance may be carried out by the 1st party wherevernecessary.11. The 2nd party may continue to maintain the gadgets after expiry of the maintenance periodof 5 years , provided the beneficiaries if 1st party desires.12. For adjudication of any dispute between the two parties arising on execution of this AMC,the matter shall first be brought to the notice of M.D, OMFED.13. In case, there will be no amicable settlement of the issues, the matter can be referred tothe court of law having jurisdiction at Bhubaneswar only.The Annual Maintenance contract is signed jointly between the two parties today i.e. on dated day ofa d shall o e i to for e fro the date of its sig ature s .For and on behalf of OMFEDBhubaneswar .st( 1 Party)16For and on behalf of M/S. .(2nd party) with Seal

Tender documents for supply, installation, testing, commissioni ng and trial run of Battery Operated E-Cart against Tender Call Notice No. 848, dated 26/12/2017 , can be down loaded from the website www.omfed.com from 27.12.2017 to 16.01.20 18 against payment of Rs.6,000/- 12%GST in shape of Demand Draft drawn in favour OMFED from

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